IFB03262024SB Trezevant Ninth Grade Academy Renovation

Agency:	Memphis City Schools
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 18, 2024
Due Date:	Mar 26, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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SHELBY COUNTY BOARD OF EDUCATION

March 7, 2024

PROCUREMENT SERVICES

160 South Hollywood Street, Room 126 ⁯ Memphis, Tennessee 38112-4892 ⁯ Phone (901) 416-5376

INVITATION FOR BID

(NOT AN ORDER)

Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give

full particulars. The Bid must be submitted no later than March 26, 2024 @ 2:15 PM CST.

The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or

technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful BIDDER, CONTRACTOR, OR RESPONDENTs

shall be paid only when delivery is complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments

covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.

TREZEVANT HS 9TH GRADE ACADEMY RENOVATION

The Shelby County Board of Education (“SCBE”) is requesting bids for Trezevant HS 9th Grade

Academy Renovation.

Bids MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due

date and time set forth above.

During the solicitation process bidders are not permitted to contact the Board and project Owner

regarding the posted solicitation. Failure to adhere to this requirement may subject the respondent

to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this Bid must be

submitted in writing via e-mail to Stacey Brown at brownsl3@scsk12.org by

March 15, 2024 @ 11:00 AM CST

ISSUED BY: Stacey Brown BID # 03262024SB

We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.

Bids are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this

transaction.

_________________________________________

NAME OF FIRM

________________________

PHONE #

_____________________

FAX #

_________________________________________

ADDRESS

____________________________________________________

CITY

STATE

ZIP CODE

__________________________________________

EMAIL ADDRESS

____________________________________________________

AUTHORIZED REPRESENTATIVE NAME

____ CHECK HER IF YOU ARE A MINORITY VENDOR

“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap,

disability, sex or age.”

PART I: SCOPE OF WORK

1.0 INTRODUCTION

This Invitation for Bid (IFB) is soliciting bids for Trezevant HS 9th Grade Academy Renovation.

2.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools

(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-

school districts in the United States. MSCS serves approximately 110,000 students in 207 schools. We

employ more than 6,200 teachers and 6,000 support personnel to serve our unique student population while

offering programming and services to fit the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic

decision-making and informed solution-based decisions. The information gleaned from data, research-

based strategies, and performance outcomes provides our district with amazing opportunities to offer high-

quality educational options to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life through three

strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

3.0 SCOPE OF WORK

The SCBE requests bids for Trezevant HS 9th Grade Academy Renovation. The specifications are

contained in the Design Project Manual. Responses submitted must meet or exceed all requirements. Bids

that do not meet or exceed all requirements will be considered non-responsive.

The Trezevant HS 9th Grade Academy Renovation scope of work includes, but not limited to,

determining the best HVAC system for the project with the focus on the equipment. Additional scope

information is provided (See page 14 for the detailed scope of services and link to access

drawings/specifications).

4.0 NON-EXCLUSIVE

The intent of this contract is to provide the SCBE with an expedited means of procuring supplies and/or

services at the lowest cost. This contract is for the convenience of the SCBE and is considered to be a

"Non-Exclusive" use contract. The SCBE does not guarantee any usage. The SCBE will not be held to

purchase any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase

any item/items listed in the price schedule submitted.

5.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a contract award.

Notice of Intent to Award is sent for contracts requiring School Board approval. This letter is not a

guarantee of award. The Board of Education reserves the right to reject or accept the recommendation

submitted. If the Board accepts and approves the recommendation, an executed agreement will be

submitted to the successful vendor. If the Board rejects the recommendation, MSCS shall rescind the

Notice of Intent to Award.

6.0 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRIZES UTILIZATION

SCBE has set a Minority or Woman-owned Business Enterprises goal of 7.0% for this project, the Bidder

shall take affirmative action to ensure that minority-owned and women-owned businesses, which have

been certified by the City of Memphis, Shelby County Government and/or Memphis-Shelby County Airport

Authority, are utilized when possible as sources of supplies, equipment, construction and services for

Memphis-Shelby County Schools. Please see Appendix I - MINORITY AND WOMEN-OWNED

BUSINESS ENTERPRISES UTILIZATION. All relative forms in Appendix I must be completed and

submitted with the bid. If the relative forms are not completed and submitted with the bid, the bid

will be an invalid bid. Please note that the non-expired certificate is to be submitted with the bid.

To access Memphis-Shelby County Schools list of certified MWBE vendors, please use the link below.

Go to the bottom page under MWBE Directory Listing and click the “Certified MWBE Listing”.

http://www.scsk12.org/mwbe/index

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain trade secrets, which

are confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any confidential

or proprietary information of the SCBE and/or third-party participant.

Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et seq). In

accordance with the Act, certain information is subject to public disclosure. Please be advised that should

you deem any portion of your bid as confidential or proprietary, it must be conspicuously indicated on those

portions so deemed. However, and in accordance with the Act, you are hereby notified that every portion

may still be subject to disclosure under the Act.

2.0 TERM OF AGREEMENT

The anticipated terms of this contract shall be up to (1) year. The work shall begin after issuance of the

“Notice to Proceed. Estimated start time is 04/10/2024. Final completion date is projected at 07/10/2024.

3.0 PRE-BID MEETING

There will be a mandatory pre-bid meeting. The responders are required to sign-in at the stated date/time

and location(s) listed below.

3350 North Trezevant St. Memphis, TN 38127, on March 13, 2024 @ 9:30 AM CST.

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to any Supplier

orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given

consideration, the questions must be received NO LATER THAN March 15, 20244 @ 11:00 AM

CST. Questions that are deemed to be substantive in nature will be responded to in the form of an

addendum and posted on SCBE by 5:00 PM CST on March 18, 2024, website

http://www.MSCSk12.org/procurement/bids. Please do not submit questions in PDF format.

5.0 BID TIMELINE

Bid Posted

Pre-Bid Meeting

Questions Due

Q&A Posted

Bid Submission

March 7, 2024

March 13, 2024 9:30 AM

March 15, 20244 11:00 AM

March 18, 2024 5:00 PM

March 26, 2024 2:15 PM

6.0 POINT OF CONTACT

Stacey Brown, Senior Buyer

Procurement

brownsl3@scsk12.org

7.0 CONTRACT MONITOR/SCBE SUPERVISION

The Contractor’s performance will be under the direction of the Buyer/Requesting Department who will be

responsible for ensuring contractor’s compliance with the requirements of this contract to include managing

the daily activities of the contract, providing guidance to the contract, and coordination. The Contractor shall

be accountable to the end users on all matters relating to the scope of work.

8.0 CONTRACT TYPE

The contract resulting from this solicitation will be a firm fixed contract.

9.0 PAYMENT TERMS

The Contractor shall submit an invoice detailing the product or services provided and the actual costs

incurred. Payment shall be in accordance with line-item price on the purchase order and made within Net 30

days upon receipt of invoice.

The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor does not

provide the Department with all required deliverables within the timeframe specified in the contract or in the

event that the Contractor otherwise materially breaches the terms and conditions of the contract.

10.0 INVITATION FOR BID (IFB) REVISIONS

Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE

http://www.MSCSk12.org/procurement/bids. Failure of any offeror to receive or acknowledge receipt of such

addenda or interpretation shall not relieve any offeror from any obligations under this IFB as amended by all

addenda. All addenda so issued shall become part of the award.

11.0 SUBMISSION DEADLINE

In order to be eligible for consideration, bids must be received in the Procurement Office no later than 2:15

PM CST on March 26, 2024, 160 South Hollywood Street, Room #126, Memphis, TN 38112.

Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid in the

Office of Purchasing & Supply Services prior to the deadline. Any bid received in the Purchasing Office

after the submission deadline, no matter what the reason, will be returned unopened. Bid responses delivered

to any other location shall not constitute delivery to the Procurement Services Office.

12.0 BID OPENING

The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet. At the time

of the public bid opening (as directed on the front cover sheet), the Buyer or designee shall open all bids

received and record the responses. A copy of the bid tabulations will be made available upon written request

via Open Records Request. The SCBE shall then review all responses and analyze the results of the bidding

process. A final recommendation(s) shall be prepared by the requesting department. Upon acceptance and

approval of the bid(s) by the Procurement Director, the Director may grant its approval subject to such

conditions as it may deem appropriate.

IFB03262024SB Trezevant Ninth Grade Academy Renovation

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