| Agency: | State Government of North Carolina |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jul 22, 2026 |
| Due Date: | Aug 3, 2026 |
| Solicitation No: | Doc2205654136 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Solicitation Number: | Doc2205654136 |
| Project Title: | IFB 54-122226984-ARS HP DesignJet T2600dr PostScript Multifunction Printers |
| Description: | The purpose of this Invitation for Bid No. 54-122226984-ARS is to obtain pricing for and procure a quantity of 85 HP DesignJet T2600dr 36-in PostScript Multifunction Printers to replace 85 existing plotters for Engineering Design and CADD Services within the North Carolina Department of Transportation. |
| Opening Date: | 8/3/2026 10:00 AM |
| Posted Date: | 7/23/2026 |
| Status: | Open |
| Department: | DEPARTMENT OF TRANSPORTATION |
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Solicitation Number
*
Doc2205654136
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Department
DEPARTMENT OF TRANSPORTATION
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Status Reason
Open
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Opening Date
2026-08-03T10:00:00.0000000
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Posted Date
*
2026-07-22T16:19:04.0000000Z
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Primary Commodity Code
Printer and facsimile and photocopier supplies
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Mandatory Conference/Site Visit
—
—
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Special Instructions
—
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Allison Scott
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Description
The purpose of this Invitation for Bid No. 54-122226984-ARS is to obtain pricing for and procure a quantity of 85 HP DesignJet T2600dr 36-in PostScript Multifunction Printers to replace 85 existing plotters for Engineering Design and CADD Services within the North Carolina Department of Transportation.
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| STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Engineering Design and CADD Services (EDCS) | INVITATION FOR BIDS NO. 54-12226984-ARS |
|---|---|
| Offers will be publicly opened: Monday, August 3, 2026 | |
| Issue Date: Wednesday, July 22, 2026 | |
| Refer ALL inquiries regarding this IFB to: Allison R. Scott arscott3@ncdot.gov | Commodity Number: 441031 |
| Description: HP DesignJet T2600dr 36-in PostScript Multifunction Printers (Quantity of 85) including the replacement of 85 existing plotters | |
| Using Agency: NC Department of Transportation | |
| See page 3 for Offer Submittal instructions. | Requisition No.: PR35379 / 12226984 |
| OFFEROR | ||
|---|---|---|
| STREET ADDRESS | PO BOX, ZIP | |
| CITY, STATE ,ZIP | TELEPHONE NUMBER | |
| NAME & TITLE OF PERSON SIGNING | ||
| AUTHORIZED SIGNATURE: | DATE |
STATE OF NORTH CAROLINA IN VITATION FOR BIDS NO. 54-12226984-ARS
DEPARTMENT OF TRANSPORTATION
Offers will be publicly opened: Monday, August 3, 2026
Engineering Design and CADD Services
(EDCS) Issue Date: Wednesday, July 22, 2026
Refer ALL inquiries regarding this IFB to: Commodity Number: 441031
Allison R. Scott
Description: HP DesignJet T2600dr 36-in PostScript
arscott3@ncdot.gov
Multifunction Printers (Quantity of 85) including the
replacement of 85 existing plotters
Using Agency: NC Department of Transportation
See page 3 for Offer Submittal instructions. Requisition No.: PR35379 / 12226984
OFFER AND ACCEPTANCE
The State seeks offers for the goods and/or related services described in this solicitation. The State's acceptance
of any offer must be demonstrated by execution of the acceptance found below and any subsequent Request
for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows:
In cases of conflict between documents comprising the contract, the order of precedence shall be (1) Best and
Final Offers, if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4) NC Department of
Information Technology Terms and Conditions of this IFB, and (5) the agreed portions of the awarded Vendor's
offer. No contract shall be binding on the State until an encumbrance of funds has been made for
payment of the sums due under the contract.
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned offers
and agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein,
within the time specified herein. By executing this offer, I certify that this offer is submitted competitively and
without collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR
STREET ADDRESS PO BOX, ZIP
CITY, STATE ,ZIP TELEPHONE NUMBER
NAME & TITLE OF PERSON SIGNING
AUTHORIZED SIGNATURE: DATE E-MAIL
Offer valid for ninety (90) days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this IFB are accepted, an authorized representative of NC Department of Transportation shall
affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR STATE USE ONLY
Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of NC Department of Transportation).
IFB 54-12226984-ARS
TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3
2.0 GENERAL INFORMATION .................................................................................................................... 3
2.1. SITE VISIT: RESERVED ........................................................................................................................ 3
2.2. VENDOR QUESTIONS .......................................................................................................................... 3
2.3. ADDENDA .............................................................................................................................................. 3
2.4. OFFER SUBMITTAL ............................................................................................................................... 3
2.5. BASIS FOR REJECTION........................................................................................................................ 4
2.6. LATE OFFERS ....................................................................................................................................... 4
2.7. NON-RESPONSIVE OFFERS ................................................................................................................ 4
2.8. NOTICE TO VENDORS .......................................................................................................................... 5
2.9. E-PROCUREMENT SOLICITATION ....................................................................................................... 5
2.10. DISTRIBUTORS AND RESELLERS ..................................................................................................... 5
2.11. POSSESSION AND REVIEW ............................................................................................................... 5
2.12. BEST AND FINAL OFFERS (BAFO)..................................................................................................... 5
2.13. AWARD ................................................................................................................................................ 6
2.14. POINTS OF CONTACT ........................................................................................................................ 6
3.0 SPECIFICATIONS ................................................................................................................................. 6
3.1. VENDOR STANDARD AGREEMENT(S) ................................................................................................ 6
3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. - DISCLOSURE STATEMENT ....................... 7
3.3. E-VERIFY .............................................................................................................................................. 7
3.4. BRAND SPECIFIC PRODUCT ............................................................................................................... 8
3.5. DESCRIPTIVE LITERATURE ................................................................................................................ 8
3.6 SECURITY SPECIFICATIONS: RESERVED ........................................................................................... 8
3.7 ENTERPRISE ARCHITECTURE SPECIFICATIONS: RESERVED ........................................................ 8
3.8. PRODUCT RECALL .............................................................................................................................. 8
3.9. WARRANTY ........................................................................................................................................... 8
3.10. MAINTENANCE: RESERVED .............................................................................................................. 9
3.11. CONTRACT TERM ............................................................................................................................... 9
3.12. DELIVERY ............................................................................................................................................ 9
3.13 SPECIFICATIONS ................................................................................................................................. 9
4.0 FURNISH AND DELIVER .................................................................................................................... 12
5.0 ADDITIONAL INFORMATION .............................................................................................................. 12
5.1. HISTORICALLY UNDERUTILIZED BUSINESSES ............................................................................... 12
5.2. RECYCLED CONTENT ........................................................................................................................ 12
5.3. ENERGY STAR PRODUCTS ............................................................................................................... 13
6.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ................. 13
7.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ........................ 15
Page 2 of 27 Version 5.4.2026
| REFERENCE | VENDOR QUESTION |
|---|---|
| IFB Section, Page Number |
IFB 54-12226984-ARS
1.0 INTENT, USE, DURATION AND SCOPE
The North Carolina Department of Transportation (NCDOT) seeks to procure eighty-five (85) HP
DesignJet T2600dr PostScript Multifunction Printers to replace all eighty-five (85) existing
printers/plotters that have reached end of service life. These Plotters serve as critical technical
equipment that supports NCDOT design staff in producing precise, large-format engineering and
transportation drawings.
Goods and Services will be provided in accordance with the terms and conditions of this IFB.
2.0 GENERAL INFORMATION
2.1. SITE VISIT: RESERVED
2.2. VENDOR QUESTIONS
All inquiries regarding the solicitation specifications or requirements are to be addressed to the
contact person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with
anyone other than the contact person listed on Page One of this Solicitation may be grounds for
rejection of said Vendor's offer.
Written questions concerning this Solicitation will be received until Tuesday, July 28, 2026 at
10:00am Eastern Time. They must be submitted to the contact person listed on Page One of this
Solicitation via arscott3@ncdot.gov. Please enter "Questions Solicitation IFB 54-12226984-ARS" as
the subject for the message. Questions should be submitted in the following format:
REFERENCE VENDOR QUESTION
IFB Section,
Page Number
2.3. ADDENDA
The State may issue addenda if Vendor questions are permitted as described above, or if additional
terms, specifications, or other changes are necessary for this procurement. It is important that all
Vendors bidding on this IFB periodically check the NC eVP for any and all Addenda that may be
issued prior to the offer opening date. All addenda shall become an Addendum to this IFB.
2.4. OFFER SUBMITTAL
Due Date: Monday, August 3, 2026
Time: 10:00AM Eastern Time
IMPORTANT NOTE: Vendor shall bear the risk for late submission due to unintended or
unanticipated delay. Vendor must include all the pages of this solicitation in their response. It
is the Vendor's sole responsibility to ensure its offer has been delivered to this Office by the
specified time and date of opening. Any proposal delivered after the proposal deadline will be
rejected.
Sealed offers, subject to the conditions made a part hereof, will be received until 10:00AM
Eastern Time on the day of opening and then opened, for furnishing and delivering the commodity
as described herein. Offers must be submitted via the Ariba Sourcing Module with the Execution
page signed and dated by an official authorized to bind the Vendor's firm. Failure to return a signed
offer shall result in disqualification.
Page 3 of 27 Version 5.4.2026
IFB 54-12226984-ARS
Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response
to this Bid shall NOT be accepted.
a) Submit one (1) signed, original electronic offer through the Ariba Sourcing Module using the
following URL: https://evp.nc.gov/
b) The Ariba Sourcing Module document number is: Doc2205654136
c) All File names should start with the Vendor name first, in order to easily determine all the files to
be included as part of the vendor's response. For example, files should be named as follows:
Vendor Name-your file name.
d) File contents SHALL NOT be password protected, the file formats must be in .PDF, .JPEG,
.DOC or .XLS format, and shall be capable of being copied to other sources. Inability by the State
to open the Vendor's files may result in the Vendor's offer(s) being rejected.
e) If the vendor's proposal contains any confidential information (as defined in the Terms and
Conditions of this solicitation), the Vendor must provide one (1) signed, original electronic offer and
one (1) redacted electronic copy.
For training on how to use the Ariba Sourcing Module to view solicitations, submit questions,
develop responses, upload documents, and submit offers to the State, Vendors should go to the
following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Ariba Sourcing Module itself can be directed to the North
Carolina eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are
available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Prices and any other entry made hereon by the Vendor shall be considered firm and not subject to
change
2.5. BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or
in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;
non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)
in specifications or indications that revision would be advantageous to the State; cancellation or
other changes in the intended project, or other determination that the proposed requirement is no
longer needed; limitation or lack of available funds; circumstances that prevent determination of the
best offer; or any other determination that rejection would be in the best interest of the State. Vendor
contact regarding this IFB with anyone other than the person identified on Page 1 (Allison R. Scott)
may be grounds for rejection of said Vendor's offer.
2.6. LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor's sole risk to ensure delivery at the designated office by
the designated time. Late offers will not be opened and may be returned to the Vendor at the
expense of the Vendor or destroyed if requested.
2.7. NON-RESPONSIVE OFFERS
Vendor offers will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
* "This offer does not constitute a binding offer",
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IFB 54-12226984-ARS
* "This offer will be valid only if this offer is selected as a finalist or in the competitive range",
* "Vendor does not commit or bind itself to any terms and conditions by this submission",
* "This document and all associated documents are non-binding and shall be used for discussion
purposes only",
* "This offer will not be binding on either party until incorporated in a definitive agreement signed
by authorized representatives of both parties", or
* A statement of similar intent.
2.8. NOTICE TO VENDORS
The State objects to and will not be required to evaluate or consider any additional terms and
conditions not previously agreed to by the State and submitted with an Offeror's response.
This applies to any language appearing in or attached to the document as part of the Offeror's
response. By execution and delivery of this Invitation for Bids and response(s), the Offeror
agrees that any additional terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect.
2.9. E-PROCUREMENT SOLICITATION
This is an E-Procurement solicitation. See Paragraph #47 of the attached NC Department of
Information Technology Terms and Conditions.
2.10. DISTRIBUTORS AND RESELLERS
"Resellers" as used herein, refers to businesses that routinely sell or distribute Vendor's Products,
and may include "Distributors", "Value Added Resellers" (VARs), "Original Equipment
Manufacturers" (OEMs), Channel Partners, or such other designations. These businesses must be
approved by the State prior to placement of any orders. Any contract established will be subject to
this solicitation and any resulting Agreement(s), and to the terms and conditions of the State's
competitive bidding process.
The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale
or license to the Agency, and that the proprietary and intellectual property rights to the Third Party
Items are owned by parties other than the Reseller ("Third Parties"). The Agency further
acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights
and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide
the Agency with copies of all documentation and warranties for the Third-Party Items which are
provided to the Reseller. The Reseller shall assign all applicable third-party warranties for
Deliverables to the Agency.
2.11. POSSESSION AND REVIEW
During the evaluation period and prior to award, possession of the bids and accompanying
information is limited to personnel of the issuing agency, and to the committee responsible for
participating in the evaluation. Vendors who attempt to gain this privileged information, or to
influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules
and their offer will not be further evaluated or considered.
After award of contract the complete bid file will be available to any interested persons with the
exception of trade secrets, test information or similar proprietary information as provided by statute
and rule. Any proprietary or confidential information, which conforms to exclusions from public
records as provided by N.C.G.S. 132-1.2 must be clearly marked as such in the offer when
submitted.
2.12. BEST AND FINAL OFFERS (BAFO)
The State may establish a competitive range based upon evaluations of offers, and request BAFOs
from the Vendor(s) within this range; e.g. "Finalist Vendor(s)". If negotiations or subsequent offers
are solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when
Page 5 of 27 Version 5.4.2026
| Vendor Contractual Point of Contact | Vendor Technical Point of Contact | ||||
|---|---|---|---|---|---|
| Name: Street: City, State, Zip: Email: | Name: Street: City, State, Zip: Email: | ||||
| State Contractual Point of Contact | State Technical Point of Contact | ||||
| Allison R. Scott NCDOT 1020 Birch Ridge Drive Raleigh, NC 27610 itbusinessoffice@ncdot.gov | Jeffrey M. Garland NCDOT 1020 Birch Ridge Drive Raleigh, NC 27610 jmgarland@ncdot.gov |
IFB 54-12226984-ARS
requested shall disqualify the non-responsive Vendor from further consideration. The State will
evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors'
respective offers to determine the final rankings.
2.13. AWARD
It is the general intent to award this contract to one Vendor. As provided by statute, award will be
based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in
accordance with N.C.G.S. 143B-1350(h), which provides that the offer must be in substantial
conformity with the specifications herein, and 09 NCAC 06B.0302.
A link to the NC Electronic Vendor Portal (eVP) allows the public to retrieve contract award
information electronically from the web site: https://evp.nc.gov/ Results may be found by searching
by IFB number or agency name. This information may not be available for several weeks
dependent upon the complexity of the acquisition and the length of time to complete the evaluation
process.
2.14. POINTS OF CONTACT
Contact by the Offeror with the persons shown below for contractual and technical matters related
to this IFB is only permitted if expressly agreed to by the purchasing lead named on page 1, or
upon award of contract:
Vendor Contractual Point of Contact Vendor Technical Point of Contact
Name: Name:
Street: Street:
City, State, Zip: City, State, Zip:
Email: Email:
State Contractual Point of Contact State Technical Point of Contact
Allison R. Scott Jeffrey M. Garland
NCDOT NCDOT
1020 Birch Ridge Drive 1020 Birch Ridge Drive
Raleigh, NC 27610 Raleigh, NC 27610
itbusinessoffice@ncdot.gov jmgarland@ncdot.gov
3.0 SPECIFICATIONS
3.1. VENDOR STANDARD AGREEMENT(S)
The terms and conditions of Vendor's standard services, license, maintenance or other agreement(s)
applicable to Services, Goods, Software and other Products acquired under this Agreement may
apply to the extent such terms and conditions do not materially change the terms and conditions of
this Agreement. In the event of any conflict between the terms and conditions of this Agreement
and the Vendor's standard agreement(s), the terms and conditions of this Agreement relating to audit
and records, jurisdiction, choice of law, the State's electronic procurement application of law or
administrative rules, the remedy for intellectual property infringement and the exclusive remedies
and limitation of liability in the NCDIT Terms and Conditions herein shall apply in all cases and
Page 6 of 27 Version 5.4.2026
IFB 54-12226984-ARS
supersede any provisions contained in Vendor's relevant standard agreement or any other
agreement. The State shall not be obligated under any standard license and/or maintenance or
other Vendor agreement(s) to indemnify or hold harmless the Vendor, its licensors, successors or
assigns; nor arbitrate any dispute, nor pay late fees, legal fees or other similar costs.
3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. - DISCLOSURE STATEMENT
In accordance with the Statewide Information Security Manual (SISM), the State restricts the
location of information systems that receive, process, store, or transmit State and Federal data to
the United States which includes the following areas: US States, US Territories, US Embassies,
and US Military installations (stateside or overseas). This restriction applies to the Vendor and to
any subcontractors engaged to provide Services under this Agreement or with access to State Data.
The Vendor must ensure that its subcontractor agreements contain the same restrictions and will
be responsible for monitoring and enforcing subcontractor compliance at all times.
Pursuant to N.C.G.S. 143B-1361(b), the Vendor must complete and return this Disclosure
Statement with its solicitation response. The Vendor may attach additional pages to its response if
needed. The State of North Carolina will evaluate Disclosure Statement Attachments for additional
risks, costs, and other factors associated with its service prior to making an award for any such
Vendor's offer. The Vendor must provide the following information in its bid response:
Vendor to complete:
a. The location of work performed under a state contract by the Vendor, any subcontractors,
employees, or other persons performing the contract and whether any of this work will be
performed outside the United States.
b. The corporate structure and location of corporate employees and activities of the Vendor, its
affiliates or any other subcontractors.
c. Vendor agrees to provide notice of the relocation of the Vendor, employees of the Vendor,
subcontractors of the Vendor, or other persons performing Services under a state contract
outside of the United States in the event such relocation occurs during the contract term.
d. Vendor agrees that any Vendor or subcontractor providing call or contact center Services to the
State of North Carolina shall disclose to inbound callers the location from which the call or
contact center Services are being provided.
e. Will any work under this contract be performed outside the United States?
YES NO
The use of resources or workers located outside the United States is a critical security exception
that must be escalated to the State Chief Information Officer for review pursuant to N.C.G.S. 143B-
1376(c) and 143B-1320(c). These critical security exceptions are approved only in rare and
extenuating circumstances. Vendor should account for this when preparing its response.
3.3. E-VERIFY
Pursuant to N.C.G.S. 143B-1350(k), the State shall not enter into a contract unless the awarded
Vendor and each of its subcontractors comply with the E-Verify requirements of N.C.G.S. Chapter
Page 7 of 27 Version 5.4.2026
| YES | NO |
|---|
| YES | NO, |
|---|
IFB 54-12226984-ARS
64, Article 2. Vendors are directed to review the foregoing laws. Any awarded Vendor must submit
a certification of compliance with E-Verify to the awarding agency, and on a periodic basis thereafter
as may be required by the State.
3.4. BRAND SPECIFIC PRODUCT
Manufacturer(s) name and product descriptions used in this solicitation are product specific. The
items offered in response to this solicitation must be the manufacturer and type specified. Failure
to comply with this requirement will result in rejection of offer.
3.5. DESCRIPTIVE LITERATURE
All offers shall include specifications and technical literature sufficient to allow the State to determine
that the equipment meets all requirements. This technical literature will be the primary source for
bid evaluation. If a requirement is not addressed in the technical literature it must be supported by
additional documentation and included with the bid. Bid responses without sufficient technical
documentation may be rejected.
3.6 SECURITY SPECIFICATIONS: RESERVED
3.7 ENTERPRISE ARCHITECTURE SPECIFICATIONS: RESERVED
3.8. PRODUCT RECALL
Vendor assumes full responsibility for prompt notification of both the contract administrator and
purchaser of any product recall in accordance with the applicable state and federal regulations.
3.9. WARRANTY
Manufacturer's standard warranty shall apply. Upon request by the State, Vendor shall provide a
copy of the manufacturer's standard warranty within two (2) business days.
Vendor warrants that all equipment furnished under this IFB will be new, of good material and
workmanship. The warranty will be for a period of twelve (12) months from the date equipment is
put into operation. Such warranty shall cover the cost of all defective parts replacement, labor,
freight, and technicians travel at no additional cost to the State.
The report of a problem does not presuppose that every call must result in an "on-site" visit for
service/repair. The Vendor and/or service sub-contractor shall utilize best efforts to resolve
problems in a timely fashion through the use of acceptable servicing methods to include, but not
limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not
impose any additional duty on the State to make other than normal and good faith problem
resolution efforts or expenditures of time. Vendor is responsible for compliance with warranty terms
by any third-party service provider.
Is Vendor authorized by manufacturer to repair equipment offered during the warranty period?
YES NO
Will Vendor provide warranty service? YES NO, an authorized third party will perform
warranty service
Contact information for warranty service provider:
Company Name: _____________________________________________
Company Address: _____________________________________________
_____________________________________________
Contact Person: _____________________________________________
Page 8 of 27 Version 5.4.2026
IFB 54-12226984-ARS
Contact Person Phone Number: _____________________________________________
Contact Person Email: _____________________________________________
3.10. MAINTENANCE: RESERVED
3.11. CONTRACT TERM
A contract awarded pursuant to this IFB shall have an effective date as provided in the Notice of
Award. The term shall be one (1) year and will expire upon the anniversary date of the effective
date unless otherwise stated in the Notice of Award, or unless terminated earlier.
3.12. DELIVERY
After contract award, NCDOT will collaborate with the selected Vendor to establish a schedule for
delivering and installing the equipment specified in Section 3.13 below.
The equipment shall be delivered to the seventy-one (71) NCDOT facilities/division offices listed in
Attachment A - "NCDOT Equipment Delivery Addresses," attached hereto and incorporated herein
by reference.
Delivery shall not be considered to have occurred until installation as described herein has been
completed. Upon completion of the installation, the Vendor shall remove and properly dispose of all
waste and debris from the installation site. The Vendor shall be responsible for leaving the
installation area clean and ready to use.
If circumstances beyond the control of the Vendor result in a late delivery and/or installation, it is
the responsibility and obligation of the Vendor to notify the Agency, in writing, immediately upon
determining delay of delivery. The written notification should indicate the anticipated delivery date.
3.13 SPECIFICATIONS
1. Equipment
The Vendor shall provide eighty-five (85) HP DesignJet T2600dr PostScript Multifunction Printers
with the following specifications:
Functions Print, copy, scan
Print speed, maximum 180 D/hr, 19.3 sec/D
Scan speed, maximum Scan: Up to 3 in/sec (color, 200 dpi), up to 10 in/sec (grayscale, 200
dpi)
Copy: Up to 6 in/sec (color, 200 dpi), up to 10 in/sec (grayscale, 200
dpi)
Resolution (color) Up to 2400 x 1200 optimized dpi
Print Technology HP Thermal Inkjet
Number of print cartridges 6 (C, M, Y, G, pK, mK)
Compatible ink types Dye-based (C, M, Y, pK, G)
pigment-based (mK)
Print languages Adobe PostScript 3, Adobe PDF 1.7, HP-GL/2, HP-RTL, TIFF,
JPEG, CALS G4
Mobile Printing Capability Direct print from mobile apps on iOS, Android, and Chrome OS
email printing with HP ePrint and HP Smart app for iOS and Android
Page 9 of 27 Version 5.4.2026
IFB 54-12226984-ARS
Connectivity, standard Gigabit Ethernet (1000Base-T), Wi-Fi (with optional Jetdirect
accessory), supporting the following standards: TCP/IP,
BootP/DHCP (IPv4 only), DHCPv6, TFTP (IPv4 only), SNMP (v1,
v2c, v3), Apple Bonjour Compatible, WS Discovery, Embedded
Web Server (HTTP, HTTPS), IPsec, SMTP (email), Raw IP printing
(9100), LPD, IPP, WS print, NTLM v2, SMBv3, SSL/TLS, 802.1X
authentication (LEAP, PEAP, EAP-TLS), DFS
Network ready Standard
Memory, standard 128 GB (file processing)
Hard disk 500 GB self-encrypting removeable
Non-printable area (cut-sheet) 0.12 x 0.87 x 0.12 x 0.12 in
Line accuracy 0.1%
Finished output handling Sheet feed, two automatic front-loading roll feeds, smart roll
switching, integrated output stacker, media bin, automatic
horizontal cutter Scanner: straight-through scan paper path for
sheet and cardboard originals
Media sizes supported A, B, C, D, E, A4, A3, A2, A1, A0
Media sizes, custom 8.3 x 11 to 36 x 48 in
Media types Bond and coated paper (bond, coated, heavyweight coated, super
heavyweight plus matte, colored), technical paper (natural tracing,
translucent bond, vellum), film (clear, matte, polyester),
photographic paper (satin, gloss, semi-gloss, matte, high-gloss),
backlit, self-adhesive (two-view cling, indoor paper, polypropylene,
vinyl)
Media sizes, standard 11 to 36 in
Roll external diameter 5.5 in
Media thickness Up to 19.7 mil
Power Input voltage (auto ranging) 100-240 V (10%), 50/60 Hz (3 Hz),
2 A max
Power consumption 120 W (printing)
<36 W (ready)
<10 W (sleep)
0.3 W (off)
Operating temperature range 41 to 95oF
Software included HP Web Jetadmin
Dimensions (W X D X H) 55 x 30 x 49 in
Weight 240 lb
Package weight 313 lb
2. White Glove Rollout
The Vendor shall provide inside delivery, room-of-choice placement, unpacking, assembly, and
packaging removal for each of the NCDOT facilities/division offices listed in Attachment A -
"NCDOT Equipment Delivery Locations."
Page 10 of 27 Version 5.4.2026
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Project: Federal Pipe Video Contracts Ref. #: 269- 2026-235 Department: City Procurement Type:
City of Charlotte
Bid Due: 8/24/2026
Project: Federal Pipe Video Contracts Ref. #: 269- 2026-235 Department: City Procurement Type:
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Bid Due: 8/06/2026
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