Homebound Services

STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
ISSUED BY CHRISTINA SCHOOL DISTRICT
HOMEBOUND/SUPPORTIVE INSTRUCTION SERVICES
CONTRACT NUMBER CHR26008 HOMEBOUND
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for HOMEBOUND/SUPPORTIVE INSTRUCTION
SERVICES.
The proposal consists of the following:
Contents:
I. INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PROPOSAL REPLY SECTION
ATTACHMENTS
Appendix A - PRICING FORMS
** Ctrl+Click on the headings above will take you directly to the section.
This request for proposals ("RFP") is issued pursuant to 29 Del. C. 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice Date: April 8, 2026
Deadline for Questions Date: April 22, 2026 at 12 Noon (EST)
Response to Questions Posted by: Date: May 6, 2026
Deadline for Receipt of Proposals Date: May 20, 2026 at 2:00 PM (EST)
Estimated Notification of Award Date: June 30, 2026
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly
and returned in a sealed envelope clearly displaying the contract number and vendor name by May 20, 2026
to Respond at 2:00 PM (Local Time) to be considered.
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
Proposals must be mailed to:
Christina School District
1899 S. College Avenue
Newark, DE 19702
Procurement Department
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please email bids.proposals@christina.k12.de.us.
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals for Homebound/Supportive
Instruction Services.
It is the goal of this Request for Proposal to identify a vendor(s) and execute a contract with an
organization that clearly identifies capabilities as presented in the General Evaluation Requirements.
1. COMPETITIVE SEALED PROPOSAL
It has been determined by the Christina School District, pursuant to Delaware Code Title 29, Chapter
6924 (a) that this solicitation be offered as a request for competitive sealed proposals because the
use of competitive sealed bidding is not practical and/or not in the best interest of the District. The
use of competitive sealed proposals is necessary to:
* Use a contract other than a fixed-price type; or
* Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
* Afford vendors an opportunity to revise their proposals through best and final offers; or
* Compare the different price, quality and contractual factors of the proposals submitted; or
* Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to vendors to provide Homebound/Supportive Instruction Services as
required, Districtwide.
3. AGENCY USE CONTRACT
Pursuant to 29 Del. C. 6904(e) respectively, if no state contract exists for a certain good or service,
covered agencies may procure that certain good or service under another agency's contract so long
as the arrangement is agreeable to all parties. Agencies, other than covered agencies, may also
procure such goods or services under another agency's contract when the arrangement is agreeable
to all parties.
4. MULTIPLE SOURCE AWARD
The Agency reserves the right to award this contract to more than one vendor pursuant to 29 Del. C.
6926. The basis for such selection shall be:
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
Criteria Weight
Vendor's experience with providing similar and other instructional services. 35%
Vendor's experience with recruiting and employing qualified professionals.
Available staff to recruit and monitor the successful fulfillment of services
required.
Stability of Staff Ability to service a broad range of student circumstances. 20%
Data collection and reporting tools to communicate with the district, students, 25%
schools, and the parent/guardian.
Cost to run the program (cost at an hourly rate) 20%
TOTAL 100%
5. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the District, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the District. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The District reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the Christina School District.
6. SUPPLEMENTAL SOLICITATION
The District reserves the right to advertise a supplemental solicitation during the term of the
Agreement if deemed in the best interest of the District.
7. CONTRACT PERIOD
Each Vendor's contract shall be valid for a three (3) year contract term period beginning July 1, 2026.
Each contract may be renewed for two (2) one (1) year periods through negotiation between the Vendor
and Christina School District. Negotiation may be initiated no later than ninety (90) days prior to the
termination of the current agreement.
The District reserves the right to extend this contract on a month-to-month basis for a period of up to
three months after the term of the full contract has been completed.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
Activity Due Date
RFP Availability to Vendors/Public Notice: April 8, 2026
Written Questions Due No Later : April 22, 2026 by 12 noon (EST)
Written Answers Due/Posted to Website: May 6, 2026
Proposals Due: May 20, 2026 by 2:00 pm (EST)
Contract Award (estimated timeframe) Will occur within 90 days of bid opening
C. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have
in formulating your response to this Request for Proposal.
All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other
aspect of this RFP must be received in writing by April 22, 2026, by 12:00 noon, EST. All questions will be
answered in writing by May 6, 2026, and posted on https://bids.delaware.gov/ website. All questions must
make specific reference to the section(s) and page numbers from this RFP where applicable. Oral
explanations or instructions will not be binding.
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this RFP shall be made in writing to the Christina
School District. Address all communications to the person listed below; communications made to other
Christina School District personnel or attempting to ask questions by phone or in person will not be
allowed or recognized as valid and may disqualify the vendor. Vendors should rely only on written
statements issued by the RFP designated contact.
Christina School District
Trenda Broadnax
Procurement Department
1899 S. College Avenue
Newark, DE 19702
bids.proposals@christina.k12.de.us
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also
be used.
E. CONTACT WITH STATE EMPLOYEE
Direct contact with Christina School District employees other than the Christina School District
Designated Contact regarding this RFP is expressly prohibited without prior consent. Vendors directly
contacting Christina School District employees risk elimination of their proposal from further
consideration. Exceptions exist only for organizations currently doing business in the District who require
contact in the normal course of doing that business.
II. SCOPE OF WORK
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
A. OVERVIEW
The Christina School District seeks agencies to provide Homebound/Supportive Instruction Services.
Homebound (Supportive) Instruction is an alternative educational program provided at home, in a
hospital, or in a public location for students temporarily at home, hospitalized for a sudden illness,
injury, or episodic flare-up of a chronic condition. This may also include an alternative educational
program provided at home to a student who has been suspended, expelled, or subject to expulsion.
Homebound (Supportive) Instruction can be utilized as an in-school transitional program.
STATEMENT OF NEEDS
The Christina School District Student Services department must approve all homebound instruction
requests.
Additional instructional hours may only be approved by a District office administrator and in
collaboration with the building administrator, classroom teacher, and/or IEP or 504 team.
Final decisions on modifications of hours and/or extensions of services shall come from the District
Office. Provide in-person or virtual homebound instruction to students in the Christina School
District in grades PreK-12.
Provide instruction in core content areas of Language Arts, Math, Social Studies, and Science.
Other subject matter may be included as needed, upon request, according to tutor availability. A
single tutor is acceptable for students in grades PreK-5, who has or is eligible for appropriate
certification (i.e., elementary education, early childhood, Birth-Two, etc.). For secondary students in
grades 6-12, tutor certification in the appropriate subject area (Language Arts, Math, Social Studies,
and Science) is required.
Assist students with utilizing a web-based educational curriculum program as assigned.
Follow provisions of an Individualized Education Program (IEP) or 504 Plan when applicable.
Based on student need, administer Statewide and school-level exams to homebound students and
all Delaware Department of Education (DOE) required assessment training, including test security
before test administration.
Follow State guidelines regarding the number of instructional hours per week unless otherwise
stipulated by the district. Minimum requirements: Grades K-5; 3 hours each week of eligibility.
Grades 6-12; 5 hours each week of eligibility.
Summer instruction is permitted and only with District authorization for a student who needs the
instruction to complete coursework or to maintain a level of instruction to continue in a school
program the following school year and/or approved for Extended School Year (ESY) services.
Notification of homebound authorization will be submitted to the vendor via email.
Contact the parent within 48 hours of receiving a homebound authorization for an introduction and
to set up an instructional schedule; notify both the District and School Homebound Coordinators if
there are any difficulties in reaching the family and/or scheduling homebound services.
Contact the parent/guardian promptly if there needs to be a change in time, date, or location.
Collaborate with the District Homebound Coordinator and school personnel (homebound contact
person, teachers, administrators) to expedite and facilitate the process of providing homebound
instruction to students.
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
Coordinate with the school's homebound contact person in the acquisition of course guides, syllabi,
texts, and materials necessary for instruction.
Designate a person to pick-up teacher provided materials from each school on the predetermined
day.
Communicate with the teacher and the school homebound contact person regarding any
discrepancies with homebound assignments.
Correct student work, but do not grade completed assignments.
Return all completed assignments promptly to the designated pick-up/drop-off area at the school.
Submit a Weekly Instructional Report for Homebound to the District Homebound Instruction
Coordinator using the District-provided form.
Christina School District teachers who are interested in providing services under the employment of
the vendor must follow the hiring process for that vendor.
Preference will be given to teachers employed by the Christina School District when assigning
homebound instruction.
Tutors must maintain accurate records of student information, attendance, and services provided.
Student names and the number of hours of service are required for invoicing purposes.
Tutors must manage confidential information in a professional manner.
Obtain prior District approval for attendance at Individualized Educational Plan (IEP) or 504
meetings, school meetings, district-sponsored trainings, or other meetings that are outside of
scheduled tutoring hours.
Invoices for compensation will be submitted directly to the Business Office using the approved
email address.
Travel expenses and administrative costs associated with any part of this contract shall be borne by
the vendor.
The vendor must submit a Final Homebound Report upon the conclusion of services (the final
report is a summary of student assignments, participation, and/or other notable incidents that
occurred within the homebound time frame).
The vendor must report all discrepancies with homebound services to the District Homebound
Coordinator.
INSTRUCTOR REQUIREMENTS
Evidence of a criminal background check or evidence of current employment in the Christina School
District or another State of Delaware public school district
Child Abuse Registry clearance
Bachelor's Degree with a concentration in a specified subject matter area
State of Delaware teacher certification (must be provided to the district upon request)
Drug & Alcohol Urine Screening
BUDGET
Bidders must submit a budget, which includes the cost for services and the maximum number of
students that the vendor has the capacity to serve for the district.
Proposals
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
Bidders must submit a narrative plan explaining how they will provide each of the services
identified. At a minimum, vendors should provide detailed action plans to successfully fulfill each of
the vendor requirements listed in the scope of work. Additionally, where appropriate, respondents
are encouraged to provide examples where they have previously provided, or met, each of the
requirements listed. The narrative plan should clearly identify and describe the following:
The staff providing the service and the expertise and/or experience of the staff (include resume
if the staff has been determined)
Summary of the vendor's experience with students
Summary of the vendor's experience as an educational provider
Required Information
The following information shall be provided in each proposal in the order listed below. Failure to
respond to any request for information within this proposal may result in rejection of the proposal at the
sole discretion of the State.
Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as identified in the
scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish the Agency
with proof of State of Delaware Business Licensure or initiate the process of application where
required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and clearly
identify capabilities as presented in the General Evaluation Requirements below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to the start of the
contract period and shall be no less than as identified in the bid solicitation, Section V, Item 8,
subsection g (insurance).
5. Note: Cost to deliver services outlined above must be submitted under separate cover by
itself.
Additional Requirements:
Criminal background check for all employees
Documentation of PPD test (within five years)
Child Protection Registry Clearance
Favorable Drug Screen Test Results
B. DETAILED REQUIREMENTS
Vendors must provide pricing for the items listed in Appendix A.
III. FORMAT FOR PROPOSAL
A. INTRODUCTION
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
This section prescribes the mandatory format for the presentation of a proposal in response to this RFP.
Each Vendor must provide every component listed in the order shown in this RFP, using the format
prescribed for each component. A proposal may be rejected if it is incomplete or conditional.
B. PROPOSAL RESPONSE
The Request for Proposal may contain pre-printed forms for use by the vendor in submitting its proposal.
The forms required by this solicitation shall be considered mandatory, prevailing documents.
When preprinted forms are used, the forms shall contain basic information such as description of the item
and the estimated quantities and shall have blank spaces for use by the vendor for entering information such
as unit bid price, total bid price, as applicable.
The Vendor's proposal shall be written in ink or typewritten on the form provided, and any corrections or
erasures MUST be initialed by vendor's representative completing the bid submission.
If items are listed with a zero quantity, Vendor shall state unit price ONLY (intended for open end purchases
where estimated requirements are not known). The proposal shall show a total bid price for each item bid
and the total bid price of the proposal excluding zero quantity items.
Vendors' proposal must respond to each and every requirement outlined in the RFP criteria in order to be
considered responsive. Proposals must be clear and concise.
C. NON-CONFORMING PROPOSALS
Non-conforming proposals will not be considered. Non-conforming proposals are defined as those that do
not meet the requirements of this RFP. The determination of whether an RFP requirement is substantive or
a mere formality shall reside solely within the Christina School District.
D. CONCISE PROPOSALS
The Christina School District discourages overly lengthy and costly proposals. It is the desire that proposals
be prepared in a straightforward and concise manner. Unnecessarily elaborate brochures or other
promotional materials beyond those sufficient to present a complete and effective proposal are not desired.
The Christina School District's interest is in the quality and responsiveness of the proposal.
E. COVER LETTER
Each proposal will have a cover letter on the letterhead of the company or organization submitting the
proposal. The cover letter must briefly summarize the Vendor's ability to provide the services specified in
the RFP. The cover letter shall be signed by a representative who has the legal capacity to enter the
organization into a formal contract with Christina School District.
F. TABLE OF CONTENTS
Each proposal must include a Table of Contents with page numbers for each of the required components of
the proposal.
G. DESCRIPTION OF SERVICES AND QUALIFICATIONS
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STATE OF DELAWARE
CHRISTINA SCHOOL DISTRICT
Each proposal must contain a detailed description of how the Vendor will provide the goods and services
outlined in this RFP. This part of the proposal may also include descriptions of any enhancements or
additional services or qualifications the Vendor will provide that are not mentioned in this RFP.
H. DISCOUNT
Vendors are invited to offer in their proposal value added discounts (i.e. speed to pay discounts for specific
payment terms). Cash or separate discounts should be computed and incorporated into unit bid price(s).
I. SAMPLES OR BROCHURES
Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to
permit the Agency to compare and determine if the item offered complies with the intent of the specifications.
J. ACKNOWLEDGEMENT OF UNDERSTANDING OF TERMS
By submitting a bid, each Vendor shall be deemed to acknowledge that it has carefully read all sections of
this RFP, including all forms, schedules and exhibits hereto, and has fully informed itself as to all existing
conditions and limitations.
K. BID BOND REQUIREMENT
The Bid Bond requirement has been waived.
L. PERFORMANCE BOND REQUIREMENT
The Performance Bond requirement has been waived.
M. NUMBER OF COPIES WITH MAILING OF PROPOSAL
To be considered, all proposals must be submitted in writing and respond to the items outlined in this RFP.
The District reserves the right to reject any non-responsive or non-conforming proposals. Each proposal
must be submitted with one (1) paper copy and one (1) electronic copy on a USB Flash Drive. The copy
shall be marked "Master Copy" and will contain original signatures in all locations requiring a vendor
signature. The USB Flash Drive copy must also contain the completed Appendix A Excel sheets, in Excel
format.
All properly sealed and marked proposals are to be sent to the Christina School District and received no
later than 2:00 PM (Local Time) on May 20, 2026. The Proposals may be delivered by Express Delivery
(e.g., FedEx, UPS, etc.), US Mail, or by hand to:
Procurement Department
1899 S. College Avenue
Newark, DE 19702
Any proposal submitted by US Mail shall be sent by either certified or registered mail. Any proposal received
after the date and time deadline referenced above shall not be considered and shall be returned unopened.
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