27P-208 Professional Consultant Services Site

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
New Castle County Sealed Bid and Proposal Solicitation
Introduction:
New Castle County is seeking competitively sealed unpriced proposals for professional consulting
services to perform site construction plan reviews throughout unincorporated New Castle
County. Site construction plans include, but are not limited to, Sediment & Stormwater Plans,
Grading Plans, Flood Studies, Environmental Impact Assessments, Retaining Walls, Private
Streets, Open Space Management, and Landscape plans, etc. Interested parties are asked to
submit their proposals for Professional Consulting Services for Site Construction Plan Reviews
throughout unincorporate to the New Castle County Purchasing Division.
Important Dates:
First Advertisement September 9, 2026
Second Advertisement September 16, 2026
Deadline for Vendor Questions 12:00 Noon, September 18, 2026
Deadline for Answers to Questions 4:00 p.m. , September 24, 2026
Proposal/Bid Submission Deadline 2:00 p.m., October 14, 2026
Short List Presentations (Possible) TBD
Target Award TBD
Bid Specifications:
Vendors are responsible for retrieving bid specifications and addenda (if applicable) from
https://www.newcastlede.gov/Bids.aspx.
All questions regarding this solicitation must be submitted in writing. No verbal responses or
unofficial communications that modify the terms and specifications of this solicitation will be
considered binding. Any changes to the solicitation will only be made through an official, written
addendum issued by New Castle County and posted on the website (link provided above). New
Castle County reserves the right to answer verbal questions that do not modify any part of this
solicitation.
Contact Information:
Questions should be submitted in writing and directed to Robin Allen, Chief Procurement Officer,
at robin.allen@newcastlede.gov by the date and time noted in the table above.
06/15/26 Bid# 27P-208

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
Table of Contents
Section 1: General Information ...................................................................................................... 3
1. Submission Deadline: .......................................................................................................... 3
2. Submission Address: ........................................................................................................... 3
3. Delivery Method: ................................................................................................................ 3
4. Bid Submission Instructions and Content Requirements: .................................................. 3
5. State of Delaware Business License .................................................................................... 5
6. Bid Opening: ........................................................................................................................ 5
7. Award Criteria ..................................................................................................................... 5
8. Proposal Evaluation and Selection Process ........................................................................ 6
9. Evaluation Criteria............................................................................................................... 6
10. Contract Terms: .................................................................................................................. 6
11. Diversity and Inclusion: ..................................................................................................... 10
12. Subcontracting: ................................................................................................................. 10
13. Federal Funding Requirements Specific to Grant Awards ................................................ 10
Section 2: Bid Specific Requirements ........................................................................................... 11
1. Scope of Work | Specifications ......................................................................................... 11
2. Requirements for Bid or Proposal Submission ................................................................. 11
3. Company/firm Detail Requirements ................................................................................. 11
4. Right to Inspect ................................................................................................................. 12
5. Indemnification ................................................................................................................. 12
6. New Castle County Commitment to Supplier Diversity .................................................... 12
7. Contract Accessibility ........................................................................................................ 13
8. Confidentiality ................................................................................................................... 13
9. Material Safety Data Sheets (MSDS)................................................................................. 13
10. Required Insurance ........................................................................................................... 13
06/15/26 Bid# 27P-208 Page 1 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
11. Delaware Labor ................................................................................................................. 15
12. Cooperative Contingency .................................................................................................. 15
13. Additions ........................................................................................................................... 15
Section 3: Non-Collusion Statement ............................................................................................. 17
Section 4: Authorized Representative Procurement Affidavit ..................................................... 18
Section 5: Respondent Checklist ................................................................................................... 20
Section 6: Green Initiative Expectations ....................................................................................... 21
SECTION 7: AI USAGE IN PROPOSAL PREPARATION ..................................................................... 23
Attachment A - Scope of Work/Specifications ............................................................................. 24
Attachment b - evaluation process .............................................................................................. 25
NOTE - All Exhibits will be listed within the scope of work
PLEASE NOTE: If you are not currently a registered vendor, please register to become a vendor
in our Vendor Self Service portal. You will need to complete and upload your W9, provide your
banking information, and select the commodities that align with your business. The link is as
follows: https://newcastlecountyde.munisselfservice.com/vss
06/15/26 Bid# 27P-208 Page 2 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
SECTION 1: GENERAL INFORMATION
1. Submission Deadline:
Proposals must be received before the Submission Deadline noted in the table on Page 1.
Submissions must include two copies of the proposal.
2. Submission Address:
New Castle County Purchasing Division
New Castle County Government Center
87 Reads Way
New Castle, DE 19720
3. Delivery Method:
3.1 Mail to the address above. You may want to consider using a carrier that guarantees
delivery and provides tracking. Vendor is fully responsible for delivery to the correct
location by the due date and time of the bid opening.
3.2 Deliver in person to the Government Center between 8 a.m. and 3:00 p.m. EST on
business days. Contact a member of the Administrative Services at 302-395-5965 upon
arrival or ask the Receptionist to contact the Purchasing Division.
3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.
4. Bid Submission Instructions and Content Requirements:
4.1 Clearly display 27P-208 PROFESSIONAL CONSULTING SERVICES FOR SITE
CONSTRUCTION PLAN REVIEWS the lower left quadrant on the front of the sealed
envelope.
4.2 Include completed Non-Collusion Statement/Signature Page and Authorized
Representative Procurement Affidavit signed and dated by the Authorized
Representative.
4.2.1 Failure to sign and return these documents could result in a bid
submission being rejected.
4.3 The Signature Page must include the company name, address, tax ID, and contact
information.
4.4 All bidders must provide copies of all necessary licenses required to perform the work
specified in this solicitation. Licenses must be issued by the appropriate licensing
authority prior to the execution of a contract or issuance of a purchase order.
4.4.1 It is the responsibility of each bidder to ensure that their licenses are
current and valid throughout the bidding process and the duration of the
contract. Expired or suspended licenses may result in disqualification
from the bidding process or termination of the contract if discovered
06/15/26 Bid# 27P-208 Page 3 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
post-award.
4.4.2 Bidders must hold all licenses that are relevant to the scope of work or
specifications outlined in the solicitation. This includes, but is not limited
to, professional licenses, business licenses, contractor licenses,
specialized licenses, and any specific permits required by local, state, or
federal law.
4.4.3 Each bidder is responsible for understanding and identifying the specific
licenses and/or permits required to comply with section 4.4.2 of this
solicitation.
4.4.4 Copies of all required licenses must be submitted along with the bid
documents. Failure to include all necessary license documentation may
result in the bid being considered non-responsive.
4.4.5 Bidders are required to notify New Castle County immediately of any
changes to the status of licenses during the bidding process or contract
period. This includes renewals, suspensions, or revocations.
4.4.6 Compliance with all licensing requirements is mandatory. Bidders found
to be non-compliant may face penalties including, but not limited to,
disqualification from current and future solicitations, and legal actions
where applicable.
4.4.7 New Castle County reserves the right to verify the validity of any licenses
submitted as part of the bid documents at any time. Bidders may be
required to provide additional information or documentation to support
the validity of their licenses.
4.5 Bidders are asked to provide a brief statement on the Non-Collusion Statement of how
they heard about this solicitation opportunity.
4.6 By submitting a proposal, each bidder represents that has reviewed and will comply with
the New Castle County Code of Ethics, New Castle County Code 2.03.101-110 (the
"Ethics Code"), throughout the solicitation process and during the full term of any
resulting contract, including any extensions or renewals.
4.6.1 Bidders shall refrain from offering, giving, soliciting, or accepting
anything of value to or from County officials or employees that would
violate the Ethics Code, and shall avoid any actions creating an
appearance that County decisions are influenced by factors other than
the merits.
4.6.2 Bidders shall not seek, obtain, disclose, or use confidential information
for private gain or to obtain an unfair competitive advantage in the
procurement process or during contract performance.
4.6.3 Bidders shall disclose with their proposal the identity of any County
06/15/26 Bid# 27P-208 Page 4 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
officials or employees, or spouse, child, parent, step-parent or sibling of
the whole or half-blood of any County official or employee, who are
associated with the bidder or who hold a legal or equitable ownership of
more than five (5) percent in the bidder (more than one (1) percent in
the case of a corporation whose stock is regularly traded on an
established securities market). Bidders shall include a description of the
association or ownership of any person identified. If such association or
ownership becomes known after submission the bidder shall provide
written notice to the New Castle County Purchasing Division within three
(3) business days of discovery.
4.6.4 By submitting a proposal and signing the Procurement Affidavit, the
bidder certifies ongoing compliance with the provisions in Section 4.6.
4.6.5 Without limiting any other rights or remedies, the County may deem a
proposal nonresponsive or reject a proposal if the bidder fails to comply
with the provisions in Section 4.6. or may require that a bidder provide a
favorable opinion of the Ethics Commission before awarding a bidder a
contract if a bidder discloses any person with an association or
ownership of the bidder.
5. State of Delaware Business License
Within seven (7) days from receiving a notice of intent to award, the successful vendor
must either furnish the County with proof of a Delaware Business Licensure or initiate the
process of application where required. https://onestop.delaware.gov/
6. Bid Opening:
Bids must be submitted no later than the date and time specified in the date table on
Page 1. Attendees are welcome at the bid opening meeting scheduled at that time.
7. Award Criteria
7.1 Award, if any, will be made in conjunction with the Delaware Code, Subchapter 2,
Chapter 69, Title 29, and the New Castle County Code 2.05.303, and 2.05.502.
7.2 This contract will be awarded to the responsible and responsive bidder(s) offering the
best value and meeting the bid's requirements
7.3 New Castle County reserves the right to reject any or all bids and/or to make awards in
the manner most advantageous to the County, including multiple, partial, or itemized
awards in conjunction with the Delaware Code, Subchapter 2, Chapter 69, Title 29 and
the New Castle County Code 2.05.303, and 2.05.502.
7.4 Receipt of a contract award does not guarantee any specific volume of orders for services
06/15/26 Bid# 27P-208 Page 5 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
or products under the resulting contract.
7.5 The award will be made to the proposer who, in the County's sole judgment, submits a
proposal which best meets the terms, conditions, and required evaluation criteria set
forth in Attachment B of this solicitation. New Castle County reserves the right to make
multiple awards, partial awards, award by types, award by sections, item by item, or lump
sum total, whichever may be most advantageous to New Castle County.
8. Proposal Evaluation and Selection Process
Based on the criteria established pursuant to the New Castle County Code, an evaluation
committee will be selected to read, screen, and rank in writing all proposals. The New
Castle County Chief of Technology and Administrative Services and requesting agency
shall have the right to negotiate with individual offerors after their proposals are ranked.
The Chief of Technology and Administrative Services shall establish procedures and
schedules for conducting negotiations. Disclosure of an offeror's price(s) to another and
any information derived from competing proposals is prohibited. The Chief of Technology
and Administrative Services shall issue a written request for best and final offer. The
request shall set forth the date, time and place for the submission of best and final offer.
New Castle County will issue a written request for best and final offer. The request must
set forth the date, time and place for the submission of best and final offer.
Note: At any point in the negotiation process, New Castle County may, at their discretion,
terminate negotiations with any and all parties.
9. Evaluation Criteria
Proposals received by the requested deadline will only be evaluated on the criteria shown
in Attachment B
10. Contract Terms:
10.1 The contract period will be from date of award to June 30, 2031.
10.2 Pricing must be firm for the length of the contract, including extensions as
applicable.
10.3 Payment Terms:
10.3.1 The purchase order/contract number must appear on all
correspondence, invoices, shipping papers and packages.
10.3.2 Modifications to any purchase order or contract are strictly prohibited
without prior written approval from the authorized representative of
New Castle County. Consequently, invoices submitted for any changes
that have not been previously authorized will not be eligible for
06/15/26 Bid# 27P-208 Page 6 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
payment.
10.3.3 Invoices are to emailed to accountspayable@newcastlede.gov.
10.4 Delivery Terms:
10.4.1 Any delivery associated with this purchase order or contract must be
F.O.B. (Free On Board) destination, unless specified otherwise in the
contract. This means that the vendor is responsible for all freight and
transportation costs and risks until the goods are delivered to the
specified destination. Any exceptions to this term must be clearly noted
and agreed upon in the contract.
10.4.2 Rejection of Non-Conforming Deliveries: New Castle County reserves the
right to reject and return, at the vendor's expense, any materials that
exceed the ordered quantity or are found to be defective.
10.4.3 Order Cancellation: The County may reject and/or cancel this order, or
any part of it, including installment deliveries, if there is a failure to ship
the order or any installment within the specified time frame, or if the
shipments do not meet the ordered quantities or quality standards.
10.4.4 Suspension or Cancellation Due to Unforeseen Events: Deliveries may be
suspended or canceled during occurrences such as strikes, labor
disturbances, secondary boycotts, fires, floods, or other circumstances
beyond practical control of New Castle County.
10.4.5 Guarantee of Quality: All goods and articles provided under this order
are guaranteed to be free from defects in material and workmanship and
must conform to the specifications stated or referenced in this
agreement.
10.4.6 Compliance with Laws: In fulfilling this order, the vendor must comply
with all applicable federal and state laws and regulations, including the
Fair Labor Standards Act. Any legal provisions required by these laws and
regulations are considered to be incorporated by reference into this
contract.
10.4.7 Acceptance of Terms: By accepting this purchase order/contract and
delivering to New Castle County, the vendor agrees to all terms and
conditions outlined herein without modification. Any additional terms or
conditions provided by the vendor during shipment or delivery are
deemed null and void and are not enforceable.
10.5 Contract Termination:
10.5.1 Termination for Convenience: This contract may be terminated by New
Castle County if funding is appropriated by the New Castle County
Council becomes unavailable or is reduced. Additionally, the County may
06/15/26 Bid# 27P-208 Page 7 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
terminate this contract at its discretion if the goods or services provided
are no longer needed, or if there is a shift in the County's priorities. In
any case of termination for convenience, the County will provide written
notice to the other party.
10.5.2 Termination for Cause: New Castle County reserves the right to
terminate this contract immediately if the other party fails to meet any
of its contractual obligations. This includes, but is not limited to, failure
to deliver goods or services as specified within the agreed timelines, non-
compliance with performance standards, or breach of any terms and
conditions stipulated in the contract. Upon determination that a breach
has occurred, New Castle County will provide written notice of
termination to the defaulting party. The County expects strict adherence
to all contract provisions and will enforce this clause rigorously in the
event of non-compliance.
10.6 Conflict of Interest and Contracting Restrictions:
10.6.1 No County official, County employee, or any business in which a County
official or employee holds a legal or equitable ownership interest
exceeding five percent (5%)-or more than one percent (1%) for
corporations with publicly traded stock)-may enter into any contract or
subcontract with the County, except for employment contracts, unless
the agreement is awarded following a process of public notice and
competitive bidding.
10.6.2 Exemptions to this requirement are allowed for contracts not exceeding
five hundred dollars ($500.00) annually, provided the terms are
negotiated at arm's length. This exemption also applies if the
subcontractor is the sole provider of the service or product, or in cases
of urgent need.
10.6.3 A rebuttable presumption of a knowing and willful violation of this
section arises if a contract or subcontract is awarded directly to a County
official or employee. This presumption can be contested with
appropriate evidence demonstrating compliance with ethical and
procedural standards.
10.6.4 All awardees must be compliant in alignment with the Administrative
Code regarding the Division of the Code of Ethics, Section 2.03.100,
specifically Sec. 2.03.103. - Prohibitions relating to conflicts of interest
10.7 License Requirements:
10.7.1 License Provision and Verification: The vendor must pay for and provide
valid proof of all licenses required to perform the work specified under
06/15/26 Bid# 27P-208 Page 8 of 25

New Castle County
Purchasing Division
87 Reads Way
New Castle, DE 19720
(302) 395-5250
Professional Consulting Services for Site Construction Plan Reviews
Bid# 27P-208
this contract prior to commencement. This includes but is not limited to
professional licenses, business licenses, contractor licenses, specialized
licenses, and any specific permits required by local, state, or federal law.
10.7.2 Maintenance of Licenses: The vendor is responsible for ensuring that all
required licenses remain valid and active throughout the term of the
contract. Failure to maintain valid licenses may result in termination of
the contract.
10.7.3 Notification of License Changes: The vendor must immediately notify
New Castle County of any changes to the status of their licenses,
including renewals, suspensions, or revocations.
10.7.4 Compliance and Verification: The vendor must comply with all licensing
requirements. New Castle County reserves the right to verify the validity
of the licenses at any point during the contract period and may request
additional documentation to verify compliance.
10.7.5 License Awareness: The vendor is responsible for understanding and
complying with the licensing requirements as specified in the contract
documents.
10.8 Information Technology Security and Risk Management. The vendor is required
to maintain all electronic data related to New Castle County with the highest level of care
and security.
10.8.1 Cloud-Based Storage Security: The vendor must ensure compliance with
industry-standard security protocols (e.g., ISO/IEC 27001:2022, SOC 2)
for all cloud-based storage solutions. Data encryption in transit and at
rest, along with controlled access based on the least privilege principle,
is mandatory.
10.8.2 Cybersecurity Measures: The vendor is required to implement robust
cybersecurity measures, including firewalls, anti-virus software, and
intrusion detection systems. Regular security audits and vulnerability
assessments are required, along with a stringent patch management
policy to promptly address vulnerabilities.
10.8.3 Data Breach Response: The Contractor must notify New Castle County
within 48 hours of discovering any data breach. A comprehensive breach
report and cooperation in breach investigation and mitigation are
required. Measures to prevent future breaches must be implemented.
10.8.4 Risk Management: The Contractor must maintain an up-to-date risk
management plan that identifies and mitigates potential security
threats. This plan should be reviewed and updated annually or as needed
06/15/26 Bid# 27P-208 Page 9 of 25