Home Rehab Services for Knox County Home Rehab Program

The Procurement Division of Knox County, Tennessee will receive sealed bids for the provision of Home Rehabilitation
Services for the Knox County Home Rehabilitation Program as specified herein. Bids must be received by 4:00 p.m.
local time on May 12th, 2026. Late bids will be neither considered nor returned.
Deliver Bids to:
Bid Number 3730
Knox County Procurement Division
Suite 100, 1000 North Central Street
Knoxville, Tennessee 37917
The Bid Envelope must show the Company Name, Bid Number, Bid Name and the Bid Opening Date.
SECTION I GENERAL TERMS AND CONDITIONS
1.1 ADDITIONAL INFORMATION: Knox County wants requests for additional information routed to Taylor
Childress, Buyer at 865.215.5774. Questions may be emailed to taylor.childress@knoxcounty.org. If you have
not heard from the Buyer in a reasonable amount of time, please call for further assistance. Information about
the Knox County Procurement Division and current solicitations may be obtained on the Internet at
www.knoxcounty.org/procurement.
1.2 ACCEPTANCE: Vendors shall hold their price firm and subject to acceptance by Knox County for a period of
ninety (90) working days from the date of the bid opening, unless otherwise indicated in their bid.
1.3 ALTERNATIVE BIDS: Knox County will not accept alternate bids (those not equal to specifications) unless
authorized by the Invitation for Bid.
1.4 AUDIT HOTLINE: Knox County has established an Audit Hotline to report potential fraud and waste. To report
potential fraud, waste or abuse file a report online by accessing https://www.knoxcounty.org/audit/hotline.php
Vendors are hereby cautioned that this Audit Hotline does not replace the Award Protest Procedures
found in Section VI, Item M of the Knox County Procurement Regulations.
1.5 AWARD: Award will be made to the most responsive, responsible bidder(s) meeting specifications, which
presents the product or service that is in the best interest of Knox County. Knox County reserves the right to
award this bid on an all-or-none basis, by trade category, or by multiple awards. Knox County reserves the right
to not award this bid. Award will be made in accordance with the evaluation criteria specified herein.
1.6 BID DELIVERY: Knox County requires bidders, when hand delivering bids, to time and date stamp the envelope
before depositing it in the bid box. Knox County will not be responsible for any lost or misdirected mail sent by
common carrier, nor will Knox County be responsible for bids delivered to addresses and Suites other than the
delivery address and Suite specified at the top of this solicitation. The time clock in the Procurement Division
shall become the official record of time.
Solicitations must be in a sealed envelope/box prior to entering the Procurement Division office.
Procurement Division personnel are not allowed to see the submittal nor assist in placing documents in
an envelope/box. Additionally, the Procurement Division is not responsible for providing materials (e.g.:
envelopes, boxes, tape) for submittals.
1.7 BUSINESS OUTREACH PROGRAM: The purpose of this program is to increase the opportunities for
companies doing business with Knox County by encouraging participation through site visits, providing education
and support regarding policies and procedures, and actively recruiting all interested suppliers.
1.8 CONFLICT OF INTEREST: Vendors must have read and complied with the "Non-Conflict of Interest" statement
provided in the vendor registration process prior to the opening of this solicitation.
1.9 COPIES: Knox County requires that bids be submitted as one (1) marked original and one (1) exact copy.
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1.10 DECLARATIVE STATEMENTS: Any statement or words (i.e.: must, shall, will etc.) are declarative statements
and the vendor must comply with the condition. Failure to comply with any such condition may result in the bid
being non-responsive and disqualified.
1.11 ELECTRONIC TRANSMISSION OF BIDS: Due to the nature of this bid, Knox County's Procurement Division
will NOT accept electronically transmitted bids through the County's Online Procurement System. Email and
facsimile submission are strictly prohibited. All bids must be submitted in hard copy format to the address listed
in this solicitation.
1.12 HOW TO DO BUSINESS: Knox County utilizes a web-based Procurement software system, "KnoxBuys". The
system provides our clients (vendors, county departments and the citizens of Knox County) with a more
enhanced and end-user friendly means of accessing our services. The system allows for on-line vendor
registration and maintenance, electronic receipt of purchase orders, on-line retrieval and submittal of quotes,
bids and proposals for our vendor-clients and on-line requisitioning and receiving for our county departments.
In order for the County to maximize its investment and minimize the cost associated with office operations we
need your help. When doing business with Knox County we are urging you to please go to our website at
www.knoxcounty.org/procurement, register as a vendor in our on-line Procurement system, "KnoxBuys", if you
have not done so and whenever possible to conduct your business with the County through this site. If you
have any questions, please contact the Procurement Division Representative listed in Section 1.1 of this
document.
1.13 INCURRED COSTS: Knox County will not be responsible for any costs incurred by the bidder in the preparation
of their bid.
1.14 NON-COLLUSION: Vendors, by submitting a signed bid or proposal, certify that the accompanying bid or
proposal is not the result of, or affected by, any unlawful act of collusion with any other person or company
engaged in the same line of business or commerce, or any other fraudulent act punishable under Tennessee or
United States law.
1.15 PAYMENT METHOD: Knox County utilizes only one (1) method of payment for services under this contract:
the use of Purchase Orders. These Purchase Orders will be issued from the Knox County Procurement Division
via the method selected by the Vendor during registration. The Purchase Order will detail the quantity, specific
item(s) and the contracted price for each item.
1.16 POSSESSION OF WEAPONS: All vendors and their employees and their agents are prohibited from possessing
any weapons on Knox County property without prior written consent from the County. In the case of a vendor
whose contract requires possession of firearms or other weapons to successfully complete their contract, vendor
must provide personnel who are bonded to bear said weaponry.
1.17 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days is required to
process invoices for payment when the invoicing instructions herein are followed. However, Knox County will
expedite payment as possible.
1.18 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Vendors must, upon request, furnish satisfactory
evidence of their ability to furnish products or services in accordance with the terms and conditions of these
specifications. Knox County will make the final determination as to the bidders' ability.
1.19 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling
efforts, request that bids are sent electronically. Bids being submitted on paper shall:
* Be submitted on recycled paper
* Not include pages of unnecessary advertising
* Be made on both sides of each sheet of paper
1.20 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review
the entire Invitation for Bids (IFB) packet and to notify the Procurement Division if the specifications are
formulated in a manner that would unnecessarily restrict competition. Any such protest or question regarding
the specifications or bidding procedures must be received in the Procurement Division no later than 4:30 p.m.
local time on April 29, 2026. These requirements also apply to specifications that are ambiguous.
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1.21 SIGNING OF BIDS: In order to be considered all bids must be signed. Please sign the original in blue
ink. By signing the bid document, the vendor acknowledges and accepts the term and conditions stated in the
bid document. The submission of your electronic bid will be the acknowledgement of signature.
1.22 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon
request.
1.23 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: "Nondiscrimination in Federally Assisted Programs"-"No person
in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance." 42 U.S.C. Section 2000 et seq.
It is the policy of Knox County Government that all its services and activities be administered in conformance
with the requirements of Title VI.
1.24 UNFORESEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox
County or closures at the direction of the Knox County Mayor, the Procurement Division will enact the following
procedures in regard to solicitations and closures:
* If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business
day, all solicitations due that same day will be moved to the next operational business day.
* Other unforeseen circumstances shall be at the sole discretion of the Procurement Director.
* Knox County shall not be liable for any commercial carrier's decision regarding deliveries during any
unforeseen circumstances.
1.25 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to complete
the bid forms may result in bid rejection.
1.26 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or
services from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby.
Should vendor default be due to a failure to perform or because of a request for a price increase, Knox County
reserves the right to remove the vendor from the County's bidders list for twenty-four (24) months.
1.27 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS MUST be registered with the
Procurement Division. A vendor application may be submitted online at www.knoxcounty.org/procurement.
Select the On-Line Vendor Registration link and complete the forms. Vendors must be registered with the
Procurement Division prior to submitting their bid. Knox County shall not be responsible for technical difficulties
experienced by vendors trying to register less than twenty-four (24) hours prior to the bid opening time.
1.28 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities
when it is in the best interest of Knox County.
SECTION II OBLIGATIONS, RIGHTS AND REMEDIES
These terms and conditions shall be part of the Contract. Knox County reserves the right to negotiate other
terms and conditions it deems appropriate and necessary under the circumstances to protect the public's trust.
2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this
Contract shall be binding on Knox County without the prior written approval of the County.
2.2 ASSIGNMENT: Contractor shall not assign or sub-contract this agreement, its obligations or rights hereunder
to any party, company, partnership, incorporation or person without the prior written specific consent of Knox
County.
2.3 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any
fiscal year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the
expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no
further obligations owed to or by either party.
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2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other
evidence pertaining to the goods and services provided under this Contract and make such materials available
at its offices at all reasonable times during the contract period and for five (5) years from the date of the final
payment under this agreement for inspection by County or by any other governmental entity or agency
participating in the funding of this agreement, or any authorized agents thereof; copies of said records to be
furnished if requested. Such records shall not include those books, documents and accounting records that
represent the Contractor's costs of manufacturing, acquiring or delivering the products and services governed
by this agreement.
2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract
that have been manufactured or assembled by child labor.
2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply
with all federal, state, and local laws, statutes, ordinances, and regulations in any manner affecting the provision
of goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain
all necessary permits.
2.7 CRIMINAL HISTORY RECORDS CHECK: Any and all successful vendors, vendor employees, and any vendor
sub-contractors and its employees that perform any services at Knox County Schools must submit to a criminal
history records check at vendor's expense. This is conducted by the Tennessee Bureau of Investigation and
the Federal Bureau of Investigation prior to permitting the employee to have contact with students or enter school
grounds when students are present. Reference Tennessee Code Annotated Section 49-5-413.
2.8 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions
of any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in
part, and may consider such failure or noncompliance a breach of contract. Knox County expressly retains all
its rights and remedies provided by law in case of such breach, and no action by Knox County shall constitute a
waiver of any such rights or remedies. In the event of termination for default, Knox County reserves the right to
purchase its requirements elsewhere, with or without competitive bidding.
2.9 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the
Laws of the State of Tennessee without regard to principles of law, including conflicts of law, of any other
jurisdiction, territory, country, and/or province. Any dispute arising out of or relating to this agreement shall
exclusively be brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party
consents to personal jurisdiction thereto and waives any defenses based on personal jurisdiction, venue and
inconvenient forum.
2.10 INCORPORATION: All specifications, drawings, technical information, Invitation for Bid, Bid, Award and similar
items referred to or attached or which are the basis for this Contract are deemed incorporated by reference as
if set out fully herein.
2.11 INDEMNIFICATION/HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox
County, its officers, agents and employees from all suits, claims, actions or damages of any nature brought
because of, arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents,
or employees or due to any negligent act or occurrence or any omission or commission of Contractor, its
subcontractors, suppliers, agents or employees.
2.12 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent
contractors and that Knox County shall not be responsible for any payment, insurance or incurred liability.
2.13 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and
formally accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined
by Knox County. Knox County reserves the right to reject any or all items or services not in conformance with
applicable specifications, and Contractor assumes the costs associated with such nonconformance.
Acceptance of goods or services does not constitute a waiver of latent or hidden defects or defects not readily
detectable by a reasonable person under the circumstances.
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2.14 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to
Tennessee Code Annotated 12-12-106.
2.15 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,
special or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such
damages.
2.16 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission
of a response to this solicitation, each bidder and each person signing on behalf of any bidder certifies, and in
the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that
to the best of its knowledge and belief that each bidder is not currently engaged in, and will not for the duration
of the contract engage in, a boycott of Israel.
2.17 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the
grounds of handicap, age, race, color, religion, sex, national origin, or any individual trait or characteristic found
to be an illegal consideration shall be excluded from participation in, or be denied benefits of, or be otherwise
subjected to discrimination in the performance of this agreement, or in the employment practices of vendor.
Contractor shall upon request show proof of such non-discrimination, and shall post in conspicuous places
available to all employees and applicants notices of non-discrimination. Contractor covenants that it complies
with the Fair Wage and Hour Laws, the National Labor Relations Act, and other federal and state employment
laws as applicable. Contractor covenants that it does not engage in any illegal employment practices.
Contractor covenants that it has no public or private interest, and shall not acquire directly or indirectly any
interest, which would conflict in any manner with the provision of its goods or performance of its services.
Contractor warrants that no part of the total contract amount provided herein shall be paid directly or indirectly
to any officer or employee of Knox County as wages, compensation, or gifts in exchange for acting as officer,
agent, employee, subcontractor or consultant to Contractor in connection with any goods provided or work
contemplated or performed relative to the agreement.
2.18 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and referenced
documents, the following descending order of precedence shall prevail: (1) Contract, (2) Invitation for Bid, (3)
Bid, (4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7) Specifications, (8)
Drawings.
2.19 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in
contract and in tort, including but not limited to rejection of goods, rescission, right of offset, refund, incidental,
consequential and compensatory damages and reasonable attorney's fees.
2.20 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means
the service is performed or the goods are supplied.
2.21 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining
provisions shall not be affected but shall remain in force and in effect.
2.22 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County,
Tennessee, Contractor hereby acknowledges by submission of its bid or proposal and signature that it is current
in its respective Federal, State, County and City taxes of whatever kind or nature and is not delinquent in any
way. Delinquent status must be disclosed or risk debarment by the Knox County Procurement Division.
2.23 TERMINATION: County may terminate this agreement with or without cause at anytime. In the event of
termination by either party, fees due for services satisfactorily performed or goods accepted prior to the
termination date shall be paid.
2.24 WARRANTY: Contractor warrants to County that the construction, including all furnished materials and
equipment furnished as part of construction, shall be new, in good quality, free of defects in material and
workmanship, and will be fit for the particular purpose purchased. Nothing in this warranty is intended to limit
any manufacturer's warranty which provides County with greater warranty rights than set forth in this contract.
Contractor will provide County with all manufacturer warranties and guarantees associated with all work upon
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completion. Further, Contractor will guarantee all labor and craftsmanship for not less than one (1) year and all
manufacturer's warranty on parts. Return of merchandise not meeting warranties shall be at the Contractor's
expense.
SECTION III SPECIAL TERMS AND CONDITIONS
3.1 INTENT: The intent of these specifications is to obtain an approved panel of Contractors to provide home
rehabilitation services on an as needed basis for the Knox County Home Rehabilitation Program administered
by Knox County Grants and Community Development. Award will be based on Best Value. Best Value means
more than low cost. It includes the initial cost, service quality and other factors detailed herein.
3.2 ACCEPTANCE: Bidders are advised that the payment of an invoice does not necessarily constitute as an
acceptance of items that are provided. Acceptance requires a specific written action by Knox County so stating.
3.3 ADDITIONS/DELETIONS: Knox County reserves the right to add services to this agreement or delete services
that have become obsolete in demand. If items are added, Knox County and the Contractor will arrive at a
mutually agreed price.
3.4 AWARD STATUS: Knox County intends to issue a one (1) year award. Knox County reserves the right to
purchase these items/services from other sources if the need arises. Knox County reserves the right to revoke
the award if a pattern of unavailability arises with the vendor.
3.5 BID ENVELOPE COVER: The bid envelope cover sheet, Attachment A, must be filled out completely and
attached to the outside of your bid. Failure to do so will result in the rejection of your bid.
3.6 BONDS: Contractors are advised that the successful Contractor(s) may be required to provide appropriate
Performance and Payment Bonds to ensure Contractor's performance. If a bond is required for a project, all
bonding companies must be listed In the Federal Register, Department of the Treasury Fiscal Service,
Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies, Notice. The ratings that the bonding company holds must be acceptable to the County.
3.7 CHANGES AFTER AWARD: It is possible that after award, Knox County might change its needs or
requirements. Knox County reserves the right to make such changes after consultation with the vendor. Should
additional costs arise, Knox County reserves the right to consider accepting these charges provided the vendor
can document the increased costs. Knox County reserves the right to make such changes after consultation
with the vendor. Knox County also reserves the right to accept proposed service changes from the vendor if
they will lower the cost to Knox County and/or provide improved services.
3.8 COMMUNICATIONS WITH THE CONTRACTOR: Upon award, Knox County will communicate extensively and
continually with the Contractor. While information may occasionally be transmitted via telephone, it should
always be followed up with an email confirmation.
3.9 COMPLIANCE WITH ALL APPLICABLE REGULATIONS: Contractor agrees and covenants that the
company, its agents and employees will comply with all City, County, State and Federal codes, laws, rules and
regulations applicable to the business to be conducted under this Contract. If the Contractor performs any work
knowing it to be contrary to such laws, ordinances, rules and regulations, the Contractor shall bear all costs
arising from them.
3.10 CONSTRUCTION PROJECTS: Any construction undertaking for which the total cost of the project is twenty-
five thousand dollars ($25,000) or more is subject to the "Contractors Licensing Act of 1994." In accordance with
the Act, no bid will be opened unless the outside of the sealed envelope containing the bid provides the following
information: the Contractor's license number, the date of the license's expiration, and a dollar quotation of that
part of his classification applying to the bid. In addition, each HVAC, plumbing, electrical and gas utility
subcontractor's license number, date of the license expiration and that part of each classification applying to the
bid if the value of the work is $25,000 or greater, must be annotated. If the value of the subcontractor's work is
less than $25,000, the bid envelope is to be annotated with the phrase "Subcontractor's Bid is Less Than
$25,000" after each appropriate heading. In the case of joint ventures, each party submitting the bid must provide
this information. If no subcontractors are being used, the outside of the envelope must state, "No Subcontractors
are being used on this project." All bids must be submitted in one envelope; use the Bid Envelope Cover
provided with the Invitation for Bid.
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3.11 CONTACT PERSONNEL: It shall be essential to the success of this term Contract to develop a good working
relationship with the successful bidder(s). It is imperative that the Knox County account be handled efficiently
and professionally. Knox County should be assigned no more than two (2) vendor contacts to handle billing
inquiries and service-related issues.
In the event one or both contacts leave the Knox County account, the successful Contractor shall formally
introduce the new contacts to Knox County personnel. These contacts must be knowledgeable of Knox County
so as to avoid any interruption of service.
3.12 CONTRACT EXECUTION: The award of this bid may result in a fixed-price, one-year term contract between
Knox County and the successful vendor(s). The Contract(s) must be voted on by the Knox County Commission
and receive a majority vote. The Knox County Procurement Division will draft the contract(s) and the contract(s)
must be approved by the Knox County Law Department. Knox County will not accept any vendor's contracts,
Terms of Agreements, Service Agreements, etc. Vendors are hereby cautioned that the Knox County Mayor is
the only individual who can legally bind Knox County to a contractual agreement.
3.13 CONTRACT REPRESENTATIVE: The successful Contractor(s) awarded this Contract shall appoint a
manager/representative within twenty-four (24) hours after Notification of Award. This person shall be available
as deemed necessary by Knox County for purposes of planning and the exchange of information prior to starting
and after the Contract start date for reporting, scheduling, inspections, approval of payment, etc.
3.14 CONTRACTOR'S DUTIES: All work performed under this Contract shall be performed in accordance with all
provisions of these specifications or plans and must be approved in writing by the owner or their representative.
The Contractor shall be presumed to have made a reasonable inspection of the premises prior to the time of
bidding and shall be held responsible for all information available through such inspections. The Contractor shall
immediately upon discovery, bring to the attention of Knox County and the owner any conflicts that may occur
among the various provisions of the specifications and plans. Knox County shall resolve such conflicts and shall
be responsible for any costs reasonably incurred by the Contractor due to such conflict. Failure of the Contractor
to bring conflicts or exceptions to the attention of Knox County and the owner shall allow Knox County to require
any changes deemed necessary before acceptance by Knox County.
3.15 DESTINATION AND DELIVERY: Bidders must include all destination and delivery charges in their price. There
will be no extra hidden charges, including but not limited to mileage.
3.16 DRUG-FREE WORKPLACE: If the Contractor has five (5) or more employees receiving pay: the Contractor
shall have a drug-free workplace program that complies with Title 50, Chapter 9 of the Tennessee Code must
provide the affidavit provided herein, Attachment B, as required by Public Acts, 2000, Chapter 918.
3.17 EVALUATION CRITERIA: This bid will be evaluated using the following criteria:
Price 80 points
Contractor Capabilities & Experience* 20 points
*The Contractor must complete Attachment C, Contractor Capabilities & Experience, provided herein.
3.18 EVALUATION REVIEW: Knox County reserves the right to use all pertinent information that might affect the
County's judgment as to the appropriateness of an award to the best evaluated bidder. This information may be
appended to the bid evaluation process results. Information on a service provider from reliable sources, and not
within the service provider's bid, may also be noted and made part of the evaluation file. Knox County shall have
sole responsibility for determining a reliable source. Knox County reserves the right to conduct written and/or
oral discussions/interviews after the bid opening. The purpose of such discussions/interviews is to provide
clarification and/or additional information to make an award that is in the best interest of Knox County.
3.19 GRATUITIES AND KICKBACKS: It shall be a breach of ethical standards for any person or company to offer,
give, or agree to give any employee or former employee, or for any employee or former employee to solicit,
demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with
any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a
purchase request, influencing the content of any specification or procurement standard, rendering of advice,
investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling,
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determination, claim, or controversy or other particular matter, pertaining to any program requirement of a
contract or subcontract or to any solicitation or proposal therefore.
3.20 NEWS RELEASES BY VENDORS: As a matter of policy, Knox County does not endorse the services of a
Contractor. A Contractor will not make news releases concerning any resultant Contract from this solicitation
without the prior written approval of Knox County.
3.21 NO CONTACT POLICY: After the date the vendor receives this bid, any contact initiated by any bidder with any
Knox County representative, other than the Procurement Division representative listed herein, concerning this
solicitation is prohibited. Any such unauthorized contact may cause the disqualification of the bidder from this
procurement transaction.
3.22 PRE-BID MEETING: Pre-Bid Meeting will be held to review the bid and discuss the services requested. Vendors
are encouraged to attend the Pre-Bid Meeting. However, attendance at a meeting is not mandatory to submit a
bid.
The Pre-Bid Meeting will be held Tuesday, April 14, 2026, beginning at 3:00 pm local time. This meeting will
be held at Knox County Procurement, 1000 N. Central Street, Suite 100, Knoxville, TN 37917.
3.23 PUBLIC RECORDS ACT: Knox County is subject to the Tennessee Public Records Act 10-7-503 et seq.
Proposers are cautioned that all documents submitted on behalf of this Request for Proposal (RFP) shall be
open to the public for viewing and inspection, and Knox County will comply with all legitimate requests.
3.24 QUANTITIES: Knox County does not guarantee any amount of services will be ordered under this agreement.
3.25 REMOVAL OF CONTRACTOR'S EMPLOYEES: The Contractor agrees to utilize only experienced responsible
and capable people in the performance of the work. Knox County may require that the Contractor remove from
the job covered by this Contract, employees who endanger persons or property or whose continued employment
is inconsistent with the interest of Knox County.
3.26 REPRESENTATIONS OF CONTRACTOR: The Contractor represents and warrants:
3.26.1 That the firm is financially solvent and that it is experienced in and competent to perform the type of
work or to finish the plans, materials, supplies or equipment to be so performed or furnished by it; and
3.26.2 That the firm is familiar with all Federal, State, Municipal, and County laws, ordinances, and regulations,
which may in any way affect the work of those employed therein, including but not limited to any special
acts relating to the work or to the project of which it is a part; and
3.26.3 That such temporary and permanent work required can be satisfactorily constructed and used for the
purpose of which it is intended and that such construction will not injure any person, or damage any
property; and
3.26.4 That the firm has carefully examined any available plans, the specifications and the site of the work and
that from its own investigations, has satisfied itself as to the nature and location of the work, the
character, quality, quantity of surface and subsurface materials likely to be encountered and character
of equipment and other facilities needed for the performance of the work, the general and local
conditions and all other materials which may in any way affect the work or its performance.
3.27 REQUIREMENTS ACKNOWLEDGEMENT: Bidders acknowledge that the agreement that will be entered into
as a result of this solicitation will be a Requirements Agreement. Knox County will have no obligation to the
Contractor if items or services are not required. However, the present expectations of those who are planning
for Knox County for the period of the contract indicate the need for these services. The contractor understands
and agrees that Knox County is under no obligation to the Contractor to buy any amount.
3.28 RIGHT TO SEPARATELY BID PROJECTS: Knox County reserves the right to separately bid any project when
it is in their best interest.
3.29 SAFETY EFFORTS: The vendor must exercise caution at all times for the protection of persons and
property. The safety provisions of applicable laws, building and construction codes must be
observed. Machinery, equipment and all other hazards must be guarded or eliminated in accordance with the
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safety provisions of the Manual of Accident Prevention in Construction to the extent that such provisions are not
in contravention of applicable laws. This manual is published by the Associated General Contractors of
America. The vendor shall also comply with the requirements of the Occupational Safety and Health Act of 1970
and the revisions thereto.
3.30 SCHEDULING OF WORK: Contractor(s) shall coordinate with Knox County Community Development in
scheduling and performing work to minimize disruption to normal programming and shall provide notice to Knox
County Community Development whenever work is performed on-site.
3.31 SUBCONTRACTING: Any subcontracting must be approved, in advance, by Knox County. Knox County may
terminate the Contract if subcontracting is done without written approval from Knox County.
3.32 SUBMIT QUESTIONS: Prospective bidders may submit questions concerning this solicitation until April 29,
2026, at 4:30 p.m. local time. Submit questions as noted in Section 1.1.
3.33 TRAINING: Contractor is responsible to ensuring the crew leader for the job has completed the 30-hour OSHA
Construction Industry Outreach training and all weatherization workers on the job site must have completed the
10-hour course, at minimum. The contractor shall maintain records which shall be made available for review
upon request.
3.34 UNSATISFACTORY PERFORMANCE: Contractor will have seventy-two (72) hours from notification to submit
a plan to Knox County to correct any specific instances of unsatisfactory performance. If it is not corrected within
the time specified/agreed upon between Knox County, the owner, and the Contractor, Knox County shall have
the immediate right to complete the work to its satisfaction and shall deduct its cost to cover incurred expenses
from any balances due or to become due to the Contractor. Repeated incidences of unsatisfactory performance
may result in immediate cancellation of the agreement.
3.35 WORKMANSHIP: Where not more specifically described in any of the various sections of these specifications,
workmanship shall conform to all of the methods and operations of best standards and accepted practices of
the trade or trades involved, and shall include all items of fabrication, construction or installation regularly
furnished or required for completion of the services. All work shall be executed by personnel skilled in their
respective lines of work.
SECTION IV SCOPE OF WORK
4.1 SCOPE OF WORK: Knox County Grants and Community Development (KCGCD) carries out federal programs
administered by the U.S. Department of Housing and Urban Development (HUD). As the lead agency for the
County's Community Development Block Grant (CDBG) programs, KCGCD determines the community
development and housing needs based on input from citizens and collaboration with community partners. The
Knox County Home Rehabilitation Program (KCHR) provides emergency and minor home repairs to eligible
residents, helps improve the quality of existing housing stock, prevents low-income residents from losing their
housing, and eliminates threats to resident life, safety, and health.
Eligible Contractors include but are not limited to Licensed Home Improvement Contractors, Limited Licensed
Electricians, Limited Licensed Plumbers, Licensed HVAC Contractors, Licensed Roofing Contractors, and other
Licensed General Contractors. Bid prices shall reflect the complete labor, profit, and overhead operating costs
associated with each construction activity/hourly rate listed. Materials are not included in the bid pricing as all
material costs will be passed through and reimbursed by Knox County. Contractors are not permitted to charge
a profit margin or percentage markup on materials for the KCHR Program.
The successful Contractor(s) for the Knox County Home Rehabilitation program will be placed in a workflow
queue for their trade and/or qualifications based on bid evaluations. Contractors will be offered a project on a
rotational basis using a "Round Robin" selection method. For the first project, wherein the reference to project
signifies a residence that will receive rehabilitation assistance, the first Contractor on the list that possesses the
relevant capabilities and licensing for the project becomes the "preferred Contractor". A Contractor may elect to
pass on a project if they do not have the capacity to complete the repair activities for any reason without being
penalized. If a Contractor declines the invitation to quote a project, they will not be removed from their place on
the list, but will not be offered a project until it is their turn again. The "Round Robin" function for the same trade
and/or qualifications will be offered to the next Contractor on said list, who then becomes the preferred Contractor
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once the next project is ready to be quoted. Upon reaching the bottom of the list, the process will start over again
with the first Contractor on the list.
4.2 ADA STANDARDS: Vendors are advised that all new construction, additions and alterations to existing facilities
must be designed, constructed or altered in strict compliance with ADAAG: Americans with Disabilities Act
Accessibility Guidelines for building and facilities.
4.3 ENTRANCE TO CONSTRUCTION SITES: Only authorized employees of the successful Contractor(s) are
allowed on the premises of a project site. Contractor's employees are not to be accompanied in their work area
by acquaintances, family members, assistants or any person unless said person is an authorized employee of
the Contractor(s). Contractor and/or employees of Contractor must contact Knox County staff prior to reporting
to a site for work.
4.4 ESTIMATE PREPARATION: Contractor will be required upon request to prepare and submit (prior to
commencing work) a written quotation or estimate for each project. Estimation shall include but not be limited to
the cost of labor, material, blueprint preparation, detailed description of the scope of work, inspection services,
and any required subcontracted services. Quotations shall be based upon the contract rates. Quotation shall
remain firm for thirty (30) days from acceptance by Knox County. All estimation and quotation shall be provided
at no cost or obligation to Knox County.
4.5 FEDERAL CONTRACT PROVISIONS: Per 2 CFR Part 200.327 Appendix II, Contractor agrees to comply with
all applicable federal statutes, regulations, and executive orders. Contractor shall provide for such compliance
by other parties in any agreements it enters into with other parties relating to this award. Federal regulations
applicable to this Contract are attached as Attachment D.
4.6 INSURANCE: The Contractor(s) must at a minimum carry the amount of general liability insurance as required
by the State of Tennessee Board for Licensing Contractors per the Contractor's licensed monetary limit. All
bidders must provide a current certificate of insurance with their bid as proof of maintaining the proper insurance
policy. Knox County will verify that all Contractor's meet the proper licensing and insurance requirements.
Information regarding licensing and insurance can be found at the following state website link:
https://www.tn.gov/commerce/regboards/contractors.html.
4.7 IDENTIFICATION: Employees of the Contractor and all subcontractors must carry proper photo identification
and present it upon request while on County property and/or any project site. Contractors are encouraged to
have their employees wear a standard uniform when appropriate. All personnel must maintain a clean and neat
appearance at all times.
4.8 LICENSING: All Contractors must be properly licensed by the State of Tennessee and all other authorities
having jurisdiction. Copies of all licenses including Home Improvement, Limited Licensed Electrician, Limited
Licensed Plumber, or another specific General Contractor license, MUST be submitted with the bid. Failure to
submit copies of licenses may lead to bid rejection.
4.9 SAFETY AND PROTECTION: The Contractor shall be solely and completely responsible for initiating,
maintaining, and supervising all safety precautions and programs in connection with the work. Furthermore, the
Contractor is solely responsible for the training of all of their employees on all safety issues as required by the
Occupational Safety and Health Act (OSHA) and the Environmental Protection Agency (EPA) regulations for the
project. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary
protection to prevent injury to, all employees on the work site and other persons including, but not limited to, the
general public who may be affected thereby. All work is to be done as required by OSHA, EPA, and AHERA.
Knox County does not assume any responsibility for the protection of or for loss of materials, from the time that
the Contract operations have commenced until the final acceptance of the work by Knox County. The Contractor
is responsible for training their employees in Safety and Health Regulations for the job, assuring compliance
with Tennessee Occupational Safety and Health Regulations and any other Regulatory Agency. Contractor
shall be required to furnish their employees with the proper personal protective clothing and equipment.
Contractor shall also be required to dispose of this clothing and equipment in compliance with all regulatory
requirements.
4.10 SAM.GOV: All Contractors submitting a bid must complete registration as an entity with the federal government.
Registration allows Contractors to bid on government contracts and apply for federal assistance. As part of
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