Generator Service Contract

TOWN OF NARRAGANSETT
ENGINEERING DEPARTMENT
BID:
GENERATOR SERVICE CONTRACT
Narragansett, Rhode Island
Jonathan Gerhard, P.E., Town Engineer
Susan W. Gallagher, Purchasing Manager
Proposal Due Date: Wednesday, August 5, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: ____________________________________
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INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for GENERATOR SERVICE CONTRACT on or before 11:00 AM on
Wednesday, August 5, 2026 at the office of the Purchasing Manager, 25 Fifth Avenue,
Narragansett, RI and at that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 AM and 4:30 PM, Monday through Friday and
are available on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
GENERATOR SERVICE CONTRACT
Bids must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699", bearing the name and
address of the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing
time for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the
Finance Department (401) 782-0644 three (3) business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED, OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, R.I. until the time indicated on the advertisement for Bids,
for the commodities, equipment or services designated in the specifications and
will then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the
phraseology of the proposal or in the item or items mentioned therein, must contain
the name and proper address of the bidding firm, and must be signed by a
responsible member of the firm with his/her signature and official title. Proposals
that are not complete, or contain any omissions, erasures, alterations, additions or
contain irregularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town of Narragansett, 25 Fifth Ave., Narragansett, RI
02882 and must be marked with the name and address of bidder, date and hour
of opening, and name of bid.
b. The Purchasing Manager will decide when the specified time has arrived to
open bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will
not be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for
the withdrawal of the bid after it has been opened.
f. Proposals received prior to the time of opening will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening of
a proposal not properly addressed and identified.
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g. All bids or proposals that exceed $500,000 must include an additional copy
(beyond the number of copies specified in the Invitation to Bid, Bid Form, or
elsewhere within these Contract Documents), submitted by the Bidder,
which will be made available for public inspection pursuant to RIGL 37-2-
18(j).
4. Prices
Bidders shall state the proposed price in the manner designated in the Bid
Proposal Form. In the event that there is a discrepancy between the unit prices
and the extended totals, the unit prices shall govern. In the event there is a
discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which bid item is determined to meet the
specifications and is therefore acceptable. Discounts for a period less than thirty
(30) days may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Paragraph 1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue
number and any other information necessary to prove that the intended
substitution of a commodity is equal in all essential respects to the bid standard.
Bidder must prove to the satisfaction of the Town Manager or by person or persons
designated by him, that his/her designated substitute is equal to the bid standard:
otherwise, his/her bid will be declared "No Bid" insofar as the item in question is
concerned.
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9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by a Town Purchase Order shall, unless otherwise specified, be deemed
to result in a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode
Island. The bid prices must include delivery and shipping to the Town. No
additional shipping, handling, or fuel surcharge costs will be honored by the Town.
Deliveries must consist only of new merchandise or equipment (unless otherwise
specified) and shall be made between 8:30 AM and 3:00 PM, Monday through
Friday. No delivery shall become due or be acceptable without a written Purchase
Order issued by the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all
individuals, companies, corporations, and business entities that provide goods or
services to the Town of Narragansett pursuant to any and all relevant and
appropriate Federal, State, and local purchasing rules, regulations, and
procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran's
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
The Town reserves the right to reject any and all proposals, to waive any informality
in the proposals received and to accept the proposal deemed to be most favorable
to the best interests of the Town.
13. Bond\Surety
Contractor awarded a contract with a contract price in excess of fifty thousand
dollars ($50,000) (or as may be amended under RIGL) for construction, buildings
or public works is to file with the proper authority good and sufficient bond with
surety furnished by any surety company authorized to do business in the State of
Rhode island and in accordance with Chapters 37-12 and 37-13 of the General
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Laws of Rhode Island entitled "Contractors' Bonds", and "Labor and Payment of
Debts by Contractors". The Contractor shall comply with all provisions of Chapters
37-12 and 37-13 of the RIGL, as may be amended. Required bonds include A
Performance Bond and a Labor & Material Payment Bond, both at full value of the
awarded contract.
14. Insurance
The CONTRACTOR shall provide the following insurances in accordance with the
General Conditions:
A. Workers' Compensation Insurance
The CONTRACTOR shall maintain in full force at all times Workers'
Compensation for all labor employed on the project. Workers'
Compensation coverage must meet the statutory obligations of the State
and Employer's Liability insurance in the amount of $500,000 each policy,
$500,000 each accident and disease. Contractor shall supply evidence of
the same to the Town of Narragansett.
B. Contractor's Commercial General Liability Insurance
The CONTRACTOR shall carry Commercial General Liability Insurance
(CGL) with broad form of Contractual General Liability Endorsement
attached, providing for a per occurrence limit of liability of not less than One
Million Dollars ($1,000,000) for all damages arising out of bodily injury or
property damage. If CONTRACTOR'S CGL policy is subject to an Annual
Aggregate, said Aggregate must be in multiples of the per occurrence limit
of liability. The Contractor will provide evidence of its General Liability
policy to the Town of Narragansett and name the Town of Narragansett as
an Additional Insured to the policy.
C. Professional Liability Insurance
The CONTRACTOR shall carry and maintain an insurance policy written in
the name of the OWNER, its employees, servants and agents, and
extended to include the interests of the Engineer, its employees, and
agents; to protect the OWNER and the Engineer from any liability which
might be incurred against them as a result of any operations of the
CONTRACTOR or his/her subcontractors, or their employees. Such
insurance shall provide for a limit of not less than One Million Dollars
($1,000,000) for all damages arising out of bodily injury and/or property
damage. If Contractor's Professional Liability policy is subject to an Annual
Aggregate, said Aggregate must be in multiples of the per occurrence limit
of liability. The contract will provide evidence of its Professional Liability
policy to the Town of Narragansett. The Contractor will provide evidence of
its Professional Liability policy to the Town of Narragansett
D. Comprehensive Automobile Liability and Property Damage Insurance
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The CONTRACTOR shall carry and maintain in full force at all times during
the engagement Comprehensive Automobile Liability Insurance covering all
owned vehicles, hired vehicles, or non-owned vehicles in the amount of not
less than One Million Dollars ($1,000,000) per occurrence for all damages
arising out of bodily injury and/or property damage. The Contractor will
provide evidence of its auto liability policy to the Town of Narragansett and
name the Town of Narragansett as an Additional Insured to the policy.
E. Insurance Covering Special Hazards
Special hazards shall be covered by rider or riders to the Commercial
General Liability insurance policy or policies hereinabove required to be
furnished by the CONTRACTOR, or by separate policies of insurance as
follows:
1. Property Damage Liability arising out of the collapse of, or structural
injury to any building or structure due to excavation (including
borrowing, filling, or backfilling in connection therewith), tunneling,
pile driving, cofferdam work, or caisson work; or to moving, shoring,
underpinning, razing, or demolition of any building or structure, or
removal or rebuilding of any structural support thereof.
2. Property Damage Liability for injury to or destruction of property
arising directly or indirectly from blasting or explosions, however
caused, other than pressure, prime movers, machinery or power-
transmitting equipment.
3. Property Damage Liability for injury or destruction of wires, conduits,
pipes, mains, sewers, or other similar property or any apparatus in
connection therewith, below the surface of the ground, arising from
and during the use of mechanical equipment for the purpose of
excavating or drilling within the Project limits; injury to or destruction
of property at any time resulting therefrom.
4. The Contractor will maintain in full force and at all times during this
engagement the insurance covering special hazards with a limit of
liability in the amount of One Million Dollars ($1,000,000) per
occurrence for all damages arising out of bodily injury and/or property
damage. If the Contractor's Special hazards insurance policy is
subject to an Annual Aggregate, said Aggregate must be in multiples
of the per occurrence limit of liability. Evidence of the Contractor's
special hazards insurance policy or Endorsement of such special
hazard coverage to the Commercial General Liability policy must be
provided to the Town of Narragansett and name the Town of
Narragansett as an Additional Insured to the policy.
5. The CONTRACTOR shall require similar insurance in such amounts
to be taken out and maintained by each subcontractor.
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F. Builders Risk Insurance
Prior to the commencement of the project work, the CONTRACTOR shall
carry and maintain BUILDERS' RISK INSURANCE against loss by fire,
lightning, windstorm, hurricane, cyclone, tornado, hail, explosion, riot, riot
attending strike, aircraft, smoke and vehicle damage, vandalism, and
malicious mischief upon all Work in place and all material stored at the
building site, whether or not covered by partial payments made by the
OWNER. This insurance shall be in an amount equal to 100 percent (100%)
of the insurable portion of the Project and shall be for the benefit of the
OWNER, the CONTRACTOR, and each subcontractor, as their interest
may respectively appear.
If there are any existing, adjacent or adjoining structures presently used by
the OWNER, the risk of the existing adjacent or adjoining structures will be
borne by the OWNER.
Evidence of the Contractor's Builders' Risk insurance must be provided to
the Town of Narragansett before the commencement of the engagement.
15. Labor Regulations
The following paragraphs regarding nondiscrimination in employment shall be
included and become part of these Specifications:
A. The Contract for Work under this proposal will obligate the contractor and
subcontractors not to discriminate in employment practices and conform
with Executive Order No. 11246.
B. Bidders must, if required, submit a compliance report concerning their
employment practices and policies in order to maintain their eligibility to
receive award of the Contract.
C. Successful bidders must, if required, submit a list of all subcontractors who
will perform work on the Project, and written signed statements from
authorized agents of labor pools with which they will or may deal with for
employees on the work, together with any information to the effect that
such labor pools practices or policies are in conformity with Executive Order
No. 11246; that they will affirmatively cooperate in or offer no hindrance to
the recruitment, employment, and equal treatment of employment, and
equal treatment of employees seeking employment and performing work
under this Contract; or a certification as to when such agents or labor pools
have failed or refused to furnish them, prior to award of the Contract.
16. Wage Rates
Attention of the bidders is particularly called to the requirements as to conditions
of employment to be observed and minimum wage rates to be paid under the
Contract. In conformity with the provisions of Chapter 13 of Title 37, General Laws,
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Rhode Island, 1956, as amended, the minimum wages for a day's work paid to all
employees shall be not less than the customary and prevailing rate of wages for a
day's work in the locality where the work is undertaken. Such a schedule of wages
has been established on a minimum hourly basis and is in file in the office of the
State Department of Labor. The Contractor shall comply with all provisions of
Chapter 37-13 of the RIGL, as may be amended. Particular attention is called to
Chapter 37-13-13, relative to posting and providing certified payroll records. For
additional information, refer to the State of Rhode Island and Providence
Plantations Division of Professional Regulations "Rules and Regulations Relating
to Prevailing Wages".
17. Smoke-Free Property
Per Town Council adopted Ordinance, all Town properties are smoke-free,
and smoking is prohibited accordingly. This applies to employees of the Town
and all contractors, vendors, suppliers, guests, etc. All awarded bidders are
required and instructed to notify their employees and subcontractors of this law.
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BID PROPOSAL
STANDBY GENERATOR SERVICE CONTRACT
Pursuant to and in compliance with the INVITATION TO BID, GENERAL CONDITIONS,
and the INSTRUCTIONS TO BIDDERS relating thereto, the undersigned Bidder hereby
states that he/she has carefully examined the CONTRACT DOCUMENTS and the party
understands the provisions, requirements, terms and conditions thereof, all of which are
acknowledged to be part of the BID PROPOSAL.
Further, he/she has become familiar with local conditions and the extent of Work; has
determined the required quality, quantity and sources of supply of all plant, equipment,
materials, tools, supplies, labor and all other facilities and things necessary or proper or
incidental to the continuous execution and completion of the Work as required; and
hereby agrees to perform the Contract in strict accordance with the CONTRACT
DOCUMENTS within the time frame set forth herein.
The undersigned Bidder hereby agrees that the BID PROPOSAL submitted shall
remain in effect and binding upon the Bidder for a period of 90 calendar days, from
the date and time Bids are received.
The undersigned Bidder declares that his/her BID PROPOSAL in all respects is fair and
made without collusion with any other person, firm, and/or corporation making a proposal
for this Work.
The undersigned Bidder, if awarded the Contract by the Town, hereby agrees to enter
into a Contract for said project within 15 calendar days from the date of said Notice of
Award.
**NOTE: COMPLETE "BID FORM - UNIT PRICE BREAKDOWN" SHEET
(Attached) as well as the Bid Items and Sub-totals Listed Below, in DUPLICATE!!
1) TOTAL BID - Year One: Generator Service Contract (Annual Service - All
Divisions - Lump Sum) - September 2026 - August 2027:
______________________
(Written) (Figures)
2) TOTAL BID - Year Two: Generator Service Contract (Annual Service - All
Divisions - Lump Sum) - September 2027 - August 2028:
______________________
(Written) (Figures)
3) TOTAL BID - Generator Service Contract - Total of regular service and testing
(Total Annual Service - All Divisions - Year One (September 2026 - August 2027)
and Year Two (September 2027 - August 2028 - Lump Sum)
Sum of Total Bid Items 1 and 2:
______________________
(Written) (Figures)
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