FY25-26 Town of Stallings Pavement Preservation & Repair Program

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Dec 22, 2025
Due Date:	Jan 6, 2026
Solicitation No:	714-Road005
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	714-Road005
Project Title:	FY25-26 Town of Stallings Pavement Preservation & Repair Program
Description:	The Town of Stallings invites qualified construction contractors to submit bids for the Town of Stallings’ FY 2026 Pavement Preservation and Repair Program to complete micro surfacing on several roadways located in the Town of Stallings.
Opening Date:	1/6/2026 2:00 PM
Posted Date:	12/23/2025
Status:	Open
Department:	TOWN OF STALLINGS


Solicitation Number * 714-Road005	Department TOWN OF STALLINGS	Status Reason Open
Opening Date 2026-01-06T14:00:00.0000000	Posted Date * 2025-12-22T16:13:17.0000000Z	Commodity Code Asphalts
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Justin Russell
Description The Town of Stallings invites qualified construction contractors to submit bids for the Town of Stallings’ FY 2026 Pavement Preservation and Repair Program to complete micro surfacing on several roadways located in the Town of Stallings.

Attachments FY2025-26StallingsPavementPreservationProgramFormal.pdf (830.03 KB)

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Bid Set No. __________________

Bidder ______________________

PROJECT MANUAL

FOR

FY 2025-2026 TOWN OF STALLINGS

PAVEMENT PRESERVATION & REPAIR PROGRAM

(Formal Bid Process)

Town Council: David Scholl, Mayor Pro-Tempore

Graham Hall

Traylor-Rae Drake

Steven Ayers

Laurie Wojtowicz

Brad Richardson

Date: 12/03/2024

Mayor: Wyatt Dunn

Town Manager: Alex Sewell

SOLICITATION FOR BIDS

December 22, 2025

The Town of Stallings invites qualified construction contractors to submit bids for the Town of Stallings’

FY 2026 Pavement Preservation and Repair Program to complete micro surfacing on several roadways

located in the Town of Stallings.

Bids are due no later than 2:00 P.M. local time on Tuesday, January 6, 2026, to the following address:

FY 2026 Pavement Preservation and Repair Program Bid Package

c/o Justin Russell, Associate Engineer

Town of Stallings

Engineering Department

315 Stallings Road

Stallings, NC 28104

The bid opening will occur on Tuesday, January 6, 2026, at 2:05p.m. at the following address:

Second Floor of Stallings Town Hall

315 Stallings Road

Stallings, NC, 28104

If three bids are not received by the Tuesday, January 6, 2026, deadline, the Town will re-advertise for

bids beginning on Tuesday, January 6, 2026, with a submission deadline of Tuesday, January 13, 2026, at

2:00 p.m. The contractor(s) may choose to leave their unopened bid(s) with the Town to hold until the

second and final bid opening that will occur on Tuesday, January 13, 2026, at 2:05 p.m.

Upon verification of each bid’s accuracy and completeness, the lowest bidder shall be awarded the

contract.

For any questions related to the bid package please contact:

Kevin Parker, Engineering Director

Justin Russell

kparker@stallingsnc.org

jrussell@stallingsnc.org

704-821-0309

704-821-0321

The following Contract Special Provisions contains the formatting, content, and other

requirements for a bid. Any bids received after the date and time listed above will be rejected

and returned unopened

Table of Contents

CONTRACT SPECIAL PROVISIONS ........................................................................................................................1

CONTRACT PERIOD ..............................................................................................................................................1

CONTRACT TIME EXTENSION............................................................................................................................1

GUARANTEE ........................................................................................................................................................... 1

LIQUIDATED DAMAGES ......................................................................................................................................1

CONTRACT BONDS (NCDOT Section 103-7 and 103-9)......................................................................................1

DEFINITION OF TERMS ........................................................................................................................................2

INDEMNIFICATION ...............................................................................................................................................2

MINORITY/WOMEN/SMALL BUSINESS ENTERPRISE:..................................................................................3

INSURANCE REQUIREMENTS.............................................................................................................................3

E-VERIFY .................................................................................................................................................................4

TERMINATION BY THE TOWN FOR CAUSE.....................................................................................................4

TERMINATION BY THE TOWN FOR CONVENIENCE .....................................................................................5

NOTICE TO PROCEED ...........................................................................................................................................5

PRE-CONSTRUCTION CONFERENCE.................................................................................................................5

COMMUNITY NOTICE...........................................................................................................................................6

ADDITIONAL OR EXTRA WORK ........................................................................................................................6

CARE OF WORK .....................................................................................................................................................6

CLEANING UP.........................................................................................................................................................6

OSHA REQUIREMENTS.........................................................................................................................................6

HAZARDOUS MATERIALS...................................................................................................................................6

MATERIALS AND EQUIPMENT STORAGE .......................................................................................................7

METHOD AND MATERIAL ...................................................................................................................................7

INVOICING AND PERIODIC PAYMENTS...........................................................................................................7

PROJECT CLOSEOUT DOCUMENTS ...................................................................................................................7

TAX STATEMENT SUBMITTAL...........................................................................................................................7

TAXES AND LICENSES .........................................................................................................................................8

SUBLETTING........................................................................................................................................................... 8

SPECIAL CONTRACT PROVISIONS ....................................................................................................................8

ASPHALT PRESERVATION ..................................................................................................................................8

ADJUSTMENT OF STRUCTURES.......................................................................................................................14

REBUILD SHOULDERS .......................................................................................................................................14

LOAD LIMITS........................................................................................................................................................14

TRAFFIC CONTROL .............................................................................................................................................14

MOBILIZATION ....................................................................................................................................................15

QUALITY CONTROL............................................................................................................................................15

BID SCHEDULE ....................................................................................................................................................15

BONDS AND CERTIFIED POWER OF ATTORNEY .............................................................................................17

INSURANCE CERTIFICATE ....................................................................................................................................18

CONTRACTOR'S AFFIDAVIT RELEASE AND WAIVER OF CLAIM ................................................................19

STATE/COUNTY SALES & USE TAX STATEMENT............................................................................................20

Exhibit A – Roadway Maps.....................................................................................................................................21

CONTRACT SPECIAL PROVISIONS

FY 2026 Town of Stallings

Pavement Preservation Project (Formal Bid Process)

If there is any conflict between the special provision and any standard specifications the special provisions

shall take precedence.

CONTRACT PERIOD

The Contract period will begin upon the issuance of the Notice to Proceed, and the project must be

completed and fully invoiced by May 1, 2026.

CONTRACT TIME EXTENSION

(Contract Time Extensions and Apportionment of Liquidated Damages NCDOT section 108-12)

The Contractor’s attention is directed to article 108-10 through 108-13 in the NCDOT standard specifications

in respect to completion time, liquidated damages, and termination of contract. The completion date may be

extended at the written approval of the Town Engineer, due to extreme weather conditions or any delay to

utility repairs.

GUARANTEE

The Contractor shall guarantee all materials and workmanship for a period of one (1) year from the date

of acceptance by the Town and shall replace any portions that fail because of faulty materials or

workmanship at no additional cost to the Town. A six (6) month and eleven (11) month inspection will

be held during the warranty period. The Contractor shall immediately repair all defective items upon

notification. Items repaired under the provisions shall have an extended warranty period of twelve (12)

months from the date of accepted repair of the item.

The performance bond will be held as the guarantee for the one (1) year period following the completion

of the project.

LIQUIDATED DAMAGES

Bidder hereby agrees to commence work under this contract on a date to be specified in written “Notice to

Proceed” by the Town of Stallings and agrees to complete the work within the time as stipulated in the

specifications. Bidder further agrees to pay Liquidated Damages, in the sum of five hundred dollars ($500.00)

for each consecutive calendar day after the established or extended date as established by the extension

provision of this contract. The completion of the project within the contract period shall include the correction

of all deficiencies provided by the Town on punch lists during the inspections of the project.

CONTRACT BONDS (NCDOT Section 103-7 and 103-9)

The successful bidder, within 14 calendar days after the notice of award is received by him, shall provide the

Town with a contract payment bond and a contract performance bond each in an amount equal to 100% of

the amount of the contract pursuant to NCGS §44A-26. All bonds shall be in conformance with NCGS §

44A-33. The corporate surety furnishing the bonds shall be authorized to do business in the State of North

Carolina.

The successful bidder's failure to file acceptable bonds within 14 calendar days after the notice of award is

received by him shall be just cause for the forfeiture of the bid bond or bid deposit and rescinding the award

of the contract. Award may then be made to the next lowest responsible bidder, or the work may be

readvertised and constructed under contract or otherwise, as the Town may decide.

DEFINITION OF TERMS

Whenever the following terms are used in the Standard Specifications, in any of the Contract Documents, or

in the plans, the intended meaning of such terms shall be as follows:

“State or Department” shall be replaced by the words Town of Stallings.

“Sampling and Testing by Department” shall be replaced by the words sampling and testing by Town or its

approved testing agency.

“Inspection by Department” shall be replaced by the words inspection by the Town or its duly authorized

representative.

“Owner” shall be replaced by the words Town of Stallings with whom the Contractor has entered into the

Agreement and for whom the Work is to be provided.

“Town Standards” shall refer to the latest edition of Stallings Land Development Standards Manual or

NCDOT Standards.

INDEMNIFICATION

a. To the fullest extent allowed by law, the Contractor shall indemnify and hold harmless

the Town, its officers, officials, employees, agents, or indemnities (collectively called

“Indemnified Parties”) from and against those losses, liabilities, damages, and costs

proximately caused by, arising out of, or resulting from the negligence of the Contractor,

the Contractor’s agents, or the Contractor’s employees.

b. In matters other than those covered by subsection (a) above, and to the fullest extent

allowed by law, the Contractor shall indemnify and hold harmless the Indemnified Parties

from and against those losses, liabilities, damages, and costs caused by, arising out of,

resulting from, or in connection with the execution of the work provided for in this

contract when the fault of the Contractor or its derivative parties is a proximate cause of

the loss, liability, damage, or expense indemnified.

c. Costs and expenses shall include attorneys’ fees, litigation or arbitration expenses, or

court costs actually incurred by the Indemnified Parties to defend against third-party

claims alleged in any court, tribunal, or alternative dispute resolution procedure required

of any of the Indemnified Parties by law or by contract, only if the fault of the Contractor

or its derivative parties is a proximate cause of the attorney’s fees, litigation or arbitration

expenses, or court costs to be indemnified.

d. Only to the extent provided pursuant to a policy of insurance, the Contractor shall defend

the Indemnified Parties against claims alleged in any court, tribunal, or alternative dispute

resolution procedure if the fault of the Contractor or its derivative parties is a proximate

cause of such claims.

e. The Contractor’s duty to indemnify, defend, and hold harmless described hereinabove

shall survive the termination or expiration of this Contract.

f. Definitions:

i. For the purposes of this Section, the term “Fault” shall mean any breach of

contract; negligent, reckless, or intentional act or omission constituting a tort

under applicable statutes or common law; or violation of applicable statutes or

regulations.

ii. For the purposes of this Section, the term “Loss” or “Losses” shall include, but

not be limited to, fines, penalties, and/or judgments issued or levied by any local,

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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FY25-26 Town of Stallings Pavement Preservation & Repair Program

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