Ford Community Center Renovation Project

1.0 Preliminary Design 12.0 Cultural Resources
1.12 Environmental Documentation - Class II Actions 12.11 Archaeological Work
1.13 Environmental Documentation - Class III Actions 12.12 Historic Archaeological Work
1.21 Geometric Layouts - Level 1 12.3 Geomorphology Studies
1.22 Geometric Layouts - Level 2 12.41 Architectural/History Studies (Identification/Evaluation Survey)
2.0 Highway Design 12.42 Architectural/History Studies (Historic Property Reg/Document)
2.11 Highway Design - Level 1 12.5 Historic Architect Services
2.12 Highway Design - Level 2 13.0 Hydraulic Structure Inspection, Location and Repair
2.13 Highway Design - Level 3 13.1 Detailed Inspection/Location of Stormwater System Features
3.0 Bridge Design 13.2 Video Inspection of Stormwater System Features
3.11 Bridge and Structure Design - Level 1 13.3 Cleaning of Stormwater System Features
3.12 Bridge and Structure Design - Level 2 14.0 Traffic Engineering
3.13 Bridge and Structure Design - Level 3 14.1 Traffic Signal Design
3.14 Bridge and Structure Design - Level 4 14.2 Traffic Signal Operations
4.0 Bridge Inspection 14.3 Roadway Lighting Design
4.1 Structural Metals Inspection 14.41 Temporary Traffic Control Plan Design & Special Provisions - Level 1
4.4 High Mast Light Tower Weld Inspection 14.42 Temporary Traffic Control Plan Design & Special Provisions - Level 2
5.0 Environmental Studies 14.43 Temporary Traffic Control Plan Design & Special Provisions - Level 3
5.2 Air Quality Analysis 14.61 Signing Plan Design & Special Provisions - Level 1
5.3 Noise Analysis & Abatement Design 14.62 Signing Plan Design & Special Provisions - Level 2
5.4 Contaminated Property Investigation - Level I 14.63 Signing Plan Design & Special Provisions - Level 3
5.51 Wetland Services - Level 1 14.7 Traffic Engineering Special Studies
5.52 Wetland Services - Level 2 14.81 Freeway Modeling - Level 1
5.53 Wetland Services - Level 3 14.82 Freeway Modeling - Level 2
6.0 Materials Testing 14.83 Freeway Modeling - Level 3
6.1 Geotechnical Studies 15.0 Subsurface Utility Engineering
6.2 Highway Materials Testing 15.1 Subsurface Utility Engineering
6.31 Geotechnical Laboratory Testing - Level 1 16.0 Value Engineering
6.32 Geotechnical Laboratory Testing - Level 2 16.1 Value Engineering Study/Workshop
6.4 Vibration Analysis & Monitoring 17.0 Roundabouts
6.5 Pile Load Testing 17.1 Roundabout Design
6.6 Standard Penetration & Rock Coring 18.0 Transportation Landscape Architecture
6.7 Cone Penetration Test 18.1 Transportation Landscape Architecture
6.8 Solid Stem Auger Drilling 19.0 Asbestos and Regulated Waste
6.9 Soils Analysis & Recommendations 19.1 Asbestos Regulated Material Assessment & Removal Oversight
6.10 Ground Penetration Radar Survey 19.2 Asbestos Abatement and Peeling Lead Paint Encapsulation
6.11 Geotechnical Instrumentation 19.3 Regulated Waste Removal
7.0 Transportation Planning 19.4 Asbestos Containing Waste Material Management Oversight
7.11 Planning - Class I 19.5 Asbestos Containing Waste Material Abatement and Mgmt.
7.12 Planning - Class II 20.0 Project Management
7.13 Planning - Class III 20.11 Preconstruction - Level 1
8.0 Right of Way Assistance 20.12 Construction - Level 2
8.1 Direct Purchase 20.13 Contract Time Determination - Level 3
8.2 Relocation Assistance - Level 1 21.0 Public Engagement and Communications
8.3 Field Title Investigation 21.1 Communications and Public Engagement Project Mgmt.
8.4 Title Services 21.3 Marketing and Advertising Services
8.51 R/W Appraisals - Level 1 21.4 Digital Multimedia Production
8.52 R/W Appraisals - Level 2 21.5 Graphic Design
9.0 Land Surveys 22.0 Transportation Research & Innovation Assistance (TRIA)
9.11 Geodetic Control Surveying - Level 1 22.1 TRIA: Technology Transfer Activities
9.12 Geodetic Control Surveying - Level 2 22.2 TRIA: Program Support
9.13 Geodetic Control Surveying - Level 3 22.3 TRIA: Data Analysis and Implementation
9.14 Geodetic Control Surveying - Level 4 22.4 Library Support Services
9.2 Legal Description Preparation 23.0 Document Review
9.3 Production of Right of Way Acquisition Plats 23.11 Document Review Services - Level 1
9.4 Design/Location Surveys 23.12 Document Review Services - Level 2
9.5 Right-of-Way Surveys 23.21 Document Scanning and Data Processing Services - Level 1
9.6 Land Surveys 23.22 Document Scanning and Data Processing Services - Level 2
10.0 Photogrammetric Mapping and Aerial Imagery 23.31 Data Input Services - Level 1
10.1 Photogrammetric Mapping 23.32 Data Input Services - Level 2
10.2 Aerial Imagery and Remote Sensing 23.4 Hosted Document Review Services
11.0 Construction Inspection / Contract Administration 24.0 Building Services
11.1 Construction Inspection Grading and Base, Bituminous and 24.1 Building Planning and Scoping
Concrete 24.21 Architectural Design
11.2 Construction Inspection Bridge Construction 24.22 Civil Engineering
11.3 Construction Surveying 24.23 Electrical Engineering
11.4 Materials Sampling & Testing- Field Sampling and Testing 24.24 Mechanical Engineering
11.5 Materials Sampling & Testing- Plant Inspection/Bituminous 24.25 Structural Engineering
11.6 Materials Sampling and Testing- Plant Inspection/Concrete 24.31 Heating, Ventilation, and Air Conditioning (HVAC) Commissioning
11.7 Construction Contract Administration & Management 24.32 HVAC Test and Balance (TAB) Services
11.8 ADA Construction Inspection 24.33 Building Automation Systems (BAS) Commissioning and Technical Service
24.4 Building Geotechnical Studies and Material Testing and Special Inspection
24.51 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 1
24.52 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 2
24.53 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 3
24.6 Owners Representative and Construction Contract Administration

PRE-QUALIFICATION ANNOUNCEMENT
Minnesota Department of Transportation (MnDOT)
MN 68/US 75 Canby Corridor Study
MnDOT Contract No. 1062602
Minnesota's Commitment to Diversity and Inclusion
The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to
ensure that those providing goods and services to the state are representative of Minnesota's communities and
include businesses owned by minorities, women, veterans and those with substantial physical disabilities. Creating
broader opportunities for historically under-represented groups provides for additional options and greater
competition in the marketplace, creates stronger relationships and engagement within the state's communities and
fosters economic development and equality.
To further this commitment, the Minnesota Department of Administration operates a program for Minnesota-
based small businesses owned by minorities, women, veterans and those with substantial physical disabilities. For
additional information on this program, or to determine eligibility, please call 651-296-2600 or go to
www.mmd.admin.state.mn.us/mn02001.html.
This document is available in alternative formats for persons with disabilities by calling Gretchen Warner-Rhubee at 320-
214-6355 or for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-3529. For
other information on disability rights and protections, contact MnDOT's Americans with Disabilities Act (ADA) Coordinator.
This request for letters of interest does not obligate MnDOT to award a contract or complete the project, and MnDOT
reserves the right to cancel the Announcement if it is considered to be in its best interest.
As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes 16C.05 subdivision 8.
PROJECT SPECIFIC INFORMATION
Project Overview
MnDOT requests letters of interest for a corridor study in the City of Canby along Minnesota (MN) 68 and United States
(US) 75 from the Minnesota West Community and Technology College south entrance to northern boundary of the Canby
Cemetery has been proposed to better identify and document possible improvements to the highway that would be
beneficial for roadways users and stakeholders. The assessment will evaluate existing conditions and future performance of
the roadway with a multimodal lens. The study will include public engagement with the community and stakeholders to
identify roadway users' needs, with a focus on pedestrians and bicyclists.
Project Goal
The goal of this project is to help develop recommendations for a project within the corridor connected to the Highway
Safety Improvement Program (HSIP) funding. The proposed strategies must create a joint vision for the corridor that
includes both HSIP related and long-term community goals, considering city and community plans, and help identify and
prioritize improvements.
Scope of Work and Deliverables
See Exhibit A: Specifications, Duties, and Scope of Work, posted separately from this Announcement, for the full scope of
work.
(CSS/CM Last Updated 01/20/2026) 2

Responder Requirements
In order to be eligible as a responder to submit a letter of interest to this project, the prime consultant must 1) be pre-
qualified in at least of one work type identified on the project, 2) be pre-qualified at the time the project is posted, 3) add
value to the project, and 4) appear on the Official List posted with the project. The "Official List," identifies the consultants
who are eligible to submit for this specific project.
If the responder meets the eligibility requirements above but is not pre-qualified for the remaining work types deemed
necessary for project, they must make arrangements to subcontract with firms that are pre-qualified in those work types.
When applicable, the consultant must identify in the letter of interest their sub-consultant(s), and which work type(s) the
sub-consultant(s) will be completing. If there are not firms currently listed on the "Official List" for an identified work
type(s), the consultant may provide the work themselves or they may subcontract with any firm.
QUESTIONS
Prospective, pre-qualified responders who have any questions regarding this Announcement must submit questions, by e-
mail, to the Contract Administrator:
Gretchen Warner-Rhubee
Gretchen.Warner-Rhubee@state.mn.us
IMPORTANT: Include the MnDOT Contract Number and Solicitation Title in the subject line of the email.
All questions and answers will be posted, verbatim, on MnDOT's Consultant Services Web Page, at:
http://www.dot.state.mn.us/consult/notices.html. Potential pre-qualified responders are responsible for checking the web
page for any addendums to this announcement and any questions that have been answered.
Questions regarding this Announcement must be received, via e-mail, by the Contact Administrator identified above no
later than 2:00PM Central Time on 03/19/2026.
MnDOT anticipates posting answers to all questions received by 2:00PM Central Time on 03/20/2026.
No other MnDOT personnel are allowed to discuss this Announcement before the letter of interest submission deadline.
Contact regarding this announcement with any personnel not listed above could result in disqualification.
LETTER OF INTEREST CONTENT AND FORMAT
The letter of interest must adhere to the following format. Item's 1 through 6 must fall within the Letter of Interest page
limit identified in the "Page Limits" table below.
1. Contact Information
The purpose of this section is for the responders to identify their contact information. Responder's must list the company's
full legal name, business address, contact person's name and title, telephone number, fax number and e-mail address (as
available).
2. Eligibility
The purpose of this section is for responders to confirm that they, and (if applicable) their subcontractor(s) are pre-qualified
in the required work type(s).
3. Project Understanding
The purpose of this section is for the responders to demonstrate their understanding of the project. Responders must
clearly state their understanding of the project objectives, goals, and tasks to show or demonstrate their view of the nature
of the project. Responders should demonstrate their understanding by using their own words rather than simply repeating
what is listed in the announcement.
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4. Responder Experience & Qualifications (Company & Key Personnel)
The purpose of this section is for responders to provide information detailing the background and experience of the
company, and the project personnel.
Responders must:
a. Provide an outline of their background and experience, addressing any minimum requirements (if applicable) with
examples of similar work done.
b. List the personnel who will be working on this project, specifically detailing their training and work experience.
If subconsultants are to be used on this project, responders must also outline their background and experience, including
examples of similar work done by each subconsultant. Responders must also provide a list of the subconsultants' personnel
who will perform work on the project, detailing their training and work experience.
Note that no change in personnel assigned to the project will be permitted without the written approval of MnDOT's
Project Manager.
Qualification and experience of the "firm" should be demonstrated by the experience of the personnel proposed.
5. Work Plan - Project Approach
The purpose of this section is for responders to present their work plan. Responders must provide a detailed work plan,
which must identify the major tasks to be accomplished. Responders must be sure to not only describe what will be done
but explain how each task will be accomplished. These tasks will be used as a scheduling and management tool, as well as
the basis for invoicing. The detailed work plan must present:
a. The Overall Project Approach
b. A Breakdown of the Project Tasks, detailing the tasks, and how they will be completed
c. Deliverable Due Dates and an Overall Project Schedule
d. A List of Personnel Working on the Project, including details of each person's role, by task
6. Deliverables
Responders must provide a clear and detailed description, format, and schedule of the deliverables to be provided in order
to meet the needs of the project.
7. Forms, Documents and Certifications
Responders must complete and submit all required forms, documents, and certifications, required under any other section
of this Announcement. These forms, documents and certifications will NOT be included in any page limit set for this
Announcement, as applicable.
7.1. Required Forms and Documents
Responders must complete and submit the forms and documents required under any other section of this
Announcement.
Forms/Documents on File with MnDOT Consultant Services:
If applicable, check the forms/documents that are on file with MnDOT Consultant Services:
Workforce and Equal Pay Declaration Page Resident Vendor Form

If these forms/documents are on file with MnDOT Consultant Services, then no need to resubmit the
documents until the form/document end date. All other forms and documents required MUST be attached to
response.
7.2. Solicitation of Targeted Group Business (TGB) Firms Statement: Responders must provide the following
statement and signature:
I hereby recognize that a 0.00% TGB goal has been established for this Announcement in accordance with the
Special Provisions posted with the Announcement. I understand that MnDOT's Office of Civil Rights is required
to clear the successful responder's attainment of the goal, or Good Faith Efforts made to attain the goal, before
4

a contract can be awarded. I understand that failure to meet the goal or show a Good Faith Efforts to meet the
goal, will deem the successful responder as non-responsive, resulting in rejection of the letter of interest.
Signature Print Name Date
7.3. Solicitation of Veteran-Owned Small Businesses Statement: Responders must provide the following statement
and signature:
I hereby recognize that a 0.00% Veteran goal has been established for this Announcement in accordance with
the Special Provisions posted with the Announcement. I understand that MnDOT's Office of Civil Rights is
required to clear the successful responder's attainment of the goal, or Good Faith Efforts made to attain the
goal, before a contract can be awarded. I understand that failure to meet the goal or show a Good Faith Efforts
to meet the goal, will deem the successful responder as non-responsive, resulting in rejection of the letter of
interest.
Signature Print Name Date
PAGE LIMITS
The responder's submittal must adhere to the page limitations identified in the following table. If any of the responder's
documents exceed the page limits identified, the excess pages will not be reviewed, regardless of content.
Document Maximum Number of Requirements
Pages
Requirement for all N/A 1. Responders MUST use Calibri font in their response
pages 2. No smaller than 11-point font and single line, 0-point spacing
3. The font may not have condensed, narrow, or compressed in the
font name
Letter of Interest 7 pages 1. Single-sided pages, no larger than 8.5"x11"
2. As noted above, Item's 1 through 6 of the Letter of Interest
Content and Format section must fall within these page limits
Letter of Interest 2 additional pages 1. Single-sided pages, no larger than 11"x17"
2. These 2 pages are designated for schedules and/or maps only. If
used for any content other than schedules and/or maps, the
pages will not be reviewed.
Note: Cover letter and required forms and certifications are NOT included as part of the page limit.
RESPONSE SUBMITTAL INSTRUCTIONS
IMPORTANT NOTE TO RESPONDERS: You should receive a confirmation email from MnDOT. If you do not, please reach
out to the Contract Administrator to ensure the response was received.
All responses must be electronically submitted, via e-mail, to the attention of:
Gretchen Warner-Rhubee, Contract Administrator
Gretchen.Warner-Rhubee@state.mn.us
Copy Consultant Services Forms Inbox: ProfessionalTechnicalContractForms.dot@state.mn.us
IMPORTANT: Include the MnDOT Contract Number and Solicitation Title in the subject line of the email.
All responses must be received by MnDOT no later 2:00PM Central Time on 03/27/2026.
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RESPONSE EVALUATION
Representatives of MnDOT will evaluate all letters of interest received by the deadline. In some instances, an interview may
be part of the evaluation process. A 100-point scale will be used to create the final evaluation recommendation. The factors
and weighting on which letters of interest will be judged are broken down in the following table:
Rating Factor Weighting Percentage
Project Understanding 25%
Responder Experience and Qualifications (Company & Key Personnel) 50%
Work Plan - Project Approach 20%
Deliverables 5%
Letters of Interest will be evaluated, and a successful responder will be chosen based on qualifications only. The successful
responder will be required to submit a detailed scope of services and budget promptly after notification of selection.
MnDOT and the successful responder will then meet to negotiate the final scope of services and compensation. If MnDOT
and the successful responder are unable to agree upon a scope of services and compensation within a reasonable time (as
determined by MnDOT, in its sole discretion), then MnDOT may declare negotiations to be at an impasse and may
commence negotiations with the next highest-ranked responder.
GENERAL REQUIREMENTS
Responders must adhere to all terms of this announcement.
Late letters of interest will not be considered. Fax responses will not be considered. All costs incurred in responding to this
announcement will be borne by the responder.
1. Unenforceable Terms
As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes 16C.05 subdivision 8.
a. A contract entered into by the State will not contain a term that:
i. Requires the State to defend, indemnify, or hold harmless another person or entity, unless specifically authorized
by statute;
ii. Binds a party by terms and conditions that may be unilaterally changed by the other party;
iii. Requires mandatory arbitration;
iv. Attempts to extend arbitration obligations to disputes unrelated to the original contract;
v. Construes the contract in accordance with the laws of a State other than Minnesota;
vi. Obligates state funds in subsequent fiscal years in the form of automatic renewals as defined in section 325G.56; or
vii. Is inconsistent with Chapter 13, the Minnesota Government Data Practices Act.
b. If a contract is entered into that contains a term prohibited in paragraph (a), that term will be void and the contract is
enforceable as if it did not contain that term.
2. Affidavit of Noncollusion
Responders must complete the attached "Responder Declarations" form, which includes a Non-Collusion Certification
section, and submit it as part of their letter of interest.
3. Conflicts of Interest
Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of
interest with the work that is contemplated in this announcement. This list should indicate the name of the entity, the
relationship, and a discussion of the conflict. Responders must complete the attached "Disclosure of Potential Conflict of
Interest" form and submit it as part of their letter of interest.
4. Letter of Interest Certification
By submitting a letter of interest, responders warrant that the information provided is true, correct, and reliable for
purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be
6

grounds for disqualification from contract award and may subject the responder to suspension or debarment proceedings,
as well as other remedies available to MnDOT, by law.
5. Disposition of Responses
All materials submitted in response to this announcement will become property of MnDOT and will become public record,
in accordance with Minnesota Statutes 13.591, after the evaluation process is completed. Pursuant to the Statute,
completion of the evaluation process occurs when MnDOT has completed negotiating the contract with the successful
responder. If a responder submits information in response to this Announcement that it believes to be trade secret
materials, as defined by the Minnesota Government Data Practices Act, Minnesota Statutes 13.37, the responder must:
i. Clearly mark all trade secret materials in its response at the time the letter of interest is submitted;
ii. Include a statement with its response justifying the trade secret designation for each item; and
iii. Defend any action seeking release of the materials it believes to be trade secret, and indemnify and hold harmless the
state, its agents, and employees, from any judgments or damages awarded against the state in favor of the party
requesting the materials, and any and all costs connected with that defense. This indemnification survives MnDOT's
award of a contract. In submitting a letter of interest, the responder agrees that this indemnification survives as long as
the trade secret materials are in possession of MnDOT. MnDOT is required to keep all the basic documents related to
its contracts, including responses to announcements, for a minimum of seven years.
MnDOT will not consider any prices submitted, by the successful responder, during the contract negotiation period to be
proprietary or trade secret materials.
6. Contingency Fees Prohibited
Pursuant to Minnesota Statutes 10A.06, no person may act as or employ a lobbyist for compensation that is dependent
upon the result or outcome of any legislation or administrative action.
7. Sample Contract
Responders should be aware of MnDOT's standard contract terms and conditions when preparing their response.
Responders may view the current version of the Professional/Technical contract template on the Consultant Services
website, at www.dot.state.mn.us/consult (Click on Contract Documents tab to view templates):
i. Contract Template
ii. Contract Terms and Conditions
iii. Insurance Requirements
iv. Consideration and Payment
Much of the language reflected in the contract template is required by statute. However, if a responder does take
exception to any of the terms, conditions, or language in the contract template, they must indicate those exceptions in
their response. Responders should note that certain exceptions may result in your response being disqualified from further
review and evaluation. Only those exceptions indicated in the response will be available for discussion or negotiation.
8. Organizational Conflicts of Interest
The responder warrants that, to the best of its knowledge and belief, and except as otherwise disclosed, there are no
relevant facts or circumstances, which could give rise to organizational conflicts of interest. An organizational conflict of
interest exists when, because of existing or planned activities or because of relationships with other persons, a vendor is
unable or potentially unable to render impartial assistance or advice to MnDOT, or the vendor's objectivity in performing
the contract work is or might be otherwise impaired, or the vendor has an unfair competitive advantage. The responder
agrees that, if after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing
must be made to the Assistant Director of the Department of Administration's Office of State Procurement which must
include a description of the action which the selected responder has taken or proposes to take to avoid or mitigate such
conflicts. If an organization conflict of interest is determined to exist, MnDOT may, at its discretion, cancel the contract. In
the event the responder was aware of an organizational conflict of interest prior to the award of the contract and did not
disclose the conflict to the contracting officer, MnDOT may terminate the contract for default. The provisions of this clause
must be included in all subcontracts for work to be performed similar to the service provided by the prime contractor, and
the terms "contract," "contractor," and "contracting officer" modified appropriately to preserve MnDOT's rights.
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9. Pre-Award Audit Requirement
The successful responder will be required to submit pre-award audit information and comply with audit standards. Failure
to do so may result in disqualification.
10. Targeted Group Business (TGB), Economically Disadvantaged (ED) and Veteran-Owned Small Business Preference
To claim the TGB, ED or Veteran preference, as described below, the responder must complete and submit the "Targeted
Group, Economically Disadvantaged and Veteran-Owned Small Businesses Preference Form" and submit it as part of their
response, along with all documentation required by the form, and statutory requirements and documentation must be met
by the letter of interest due date and time to be awarded the preference. TGB, ED and Veteran preferences are not
cumulative, so a responder that is certified in multiple will receive only up to a twelve percent preference.
Preference to TGB and ED Businesses and Individuals
In accordance with Minnesota Rules, Part 1230.1810, Subpart B, and Minnesota Rules, Part 1230.1830, certified TGB and
certified ED businesses and individuals submitting letters of interest as prime contractors will receive up to a twelve
percent preference in the evaluation of their letter of interest. Eligible TGB and ED businesses must be currently certified by
the Office of Equity in Procurement (OEP) prior to the letter of interest due date and time. For information regarding
certification, contact OEP at 651-201-2402 or procurement.equity@state.mn.us. For TTY/TDD communications, contact the
Helpline through the Minnesota Relay Services at 1-800-627-3529.
Preference to Veteran-Owned Small Businesses
Except when mandated by the federal government as a condition of receiving federal funds, the commissioner will award
up to a twelve percent preference, but no less than the percentage awarded to any other group under this section, on state
procurement to certified small businesses that are majority-owned and operated by veterans. A small business qualifies for
the veteran-owned preference when it meets one of the following requirements: 1) The business has been certified by the
Office of Equity in Procurement as being a veteran-owned or service-disabled veteran-owned small business; or 2) The
principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as
being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal
Regulations (CFR), title 38, part 74 (Supported By Documentation). See Minnesota Statutes 16C.19(d). Statutory
requirements and documentation must be met by the letter of interest due date and time to be awarded the preference.
11. Soliciting Responses from TGB Firms
In accordance with Minnesota Statutes 16C.16 (subdivision 6), 16C.19, and 161.321 (subdivision 2), a TGB participation
goal of 0.00% has been established for this announcement. TGB certification is administered by the Commissioner of
Administration. To view a listing of certified TGBs, contact MnDOT's Office of Civil Rights at 651-366-3073 or visit
http://www.mmd.admin.state.mn.us/process/search/. Responders are directed to read the Special Provisions, posted
along with this announcement, for information about how to meet TGB participation goals.
12. Soliciting Responses from Veteran-Owned Small Businesses
In accordance with Minnesota Statutes 16C.16 (subdivision 6a), 16C.19, and 161.321 (subdivision 2b), a veteran-owned
small business (Veteran) participation goal of 0.00% has been established for this announcement. Veteran certification is
administered by the United States Department of Veterans Affairs. To view a listing of certified Veterans, contact MnDOT's
Office of Civil Rights at 651-366-3073 or visit www.vetbiz.gov. Responders are directed to read the Special Provisions,
posted along with this announcement, for information about how to meet Veteran participation goals.
13. Work Force and Equal Pay Declaration
Responders are required to complete the attached "Workforce and Equal Pay Declaration Page" and submit it as part of
their letter of interest.
Workforce Certification [For contracts estimated to be greater than $100,000]
As required by Minnesota Rule 5000.3600, "It is hereby agreed between the parties that Minnesota Statute 363A.36
and Minnesota Rule 5000.3400 - 5000.3600 are incorporated into any contract between these parties based upon
this specification or any modification of it. A copy of Minnesota Statute 363A.36 and Minnesota Rule 5000.3400 -
5000.3600 are available upon request from MnDOT."
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Equal Pay Certification [For contracts estimated to be greater than $500,000]
As required by Minnesota Statutes 363A.44, Laws of Minnesota 2014 Chapter 239, the Responder must obtain an
Equal Pay Certificate from the Minnesota Department of Human Rights (MDHR) or claim an exemption prior to
contract execution. A responder is exempt if it has not employed more than 40 full-time employees on any single
working day in one state during the previous 12 months. Please contact MDHR with questions at: 651-539-1095
(metro), 1-800-657-3704 (toll free), 711 or 1-800-627-3529 (MN Relay) or at compliance.MDHR@state.mn.us.
14. Insurance Requirements
A responder's response must clearly note any exceptions desired to insurance requirements, or the responder will be
deemed to have accepted such requirements and waived any request for exception.
The successful responder must not commence work under the resulting contract until they have obtained all the insurance
described below and the state of Minnesota has approved such insurance. The successful responder must maintain such
insurance in force and effect throughout the term of the contract.
The successful responder is required to maintain and furnish satisfactory evidence of the following insurance policies:
a. Workers' Compensation Insurance: Except as provided below, the successful responder must provide Workers'
Compensation insurance for all its employees and, in case any work is subcontracted, the successful responder will
require the subcontractor to provide Workers' Compensation insurance in accordance with the statutory requirements
of the State of Minnesota, including Coverage B, Employer's Liability. Insurance minimum limits are as follows:
i. $100,000 - Bodily Injury by Disease per employee
ii. $500,000 - Bodily Injury by Disease aggregate
iii. $100,000 - Bodily Injury by Accident
If Minnesota Statute 176.041 exempts the successful responder from Workers' Compensation insurance or if the
successful responder has no employees in the state of Minnesota, the successful responder must provide a written
statement, signed by an authorized representative, indicating the qualifying exemption that excludes the successful
responder from the Minnesota Workers' Compensation requirements. If during the contract the successful responder
becomes eligible for Workers' Compensation, the successful responder must comply with the Workers' Compensation
Insurance requirements herein and provide the State of Minnesota with a certificate of insurance.
b. Commercial General Liability Insurance: The successful responder is required to maintain insurance protecting it from
claims for damages for bodily injury, including sickness or disease, death, and for care and loss of services as well as
from claims for property damage, including loss of use which may arise from operations under the contract whether
the operations are by the successful responder or by a subcontractor or by anyone directly or indirectly employed by
the successful responder under the contract. Insurance minimum limits are as follows:
i. $2,000,000 - per occurrence
ii. $2,000,000 - annual aggregate
iii. $2,000,000 - annual aggregate - Products/Completed Operations
The following coverages must be included:
i. Premises and Operations Bodily Injury and Property Damage
ii. Personal and Advertising Injury
iii. Blanket Contractual Liability
iv. Products and Completed Operations Liability
v. State of Minnesota named as an Additional Insured, to the extent permitted by law
c. Commercial Automobile Liability Insurance: The successful responder is required to maintain insurance protecting it
from claims for damages for bodily injury as well as from claims for property damage resulting from the ownership,
operation, maintenance or use of all owned, hired, and non-owned autos which may arise from operations under this
contract, and in case any work is subcontracted the contractor will require the subcontractor to maintain Commercial
Automobile Liability insurance. Insurance minimum limits are as follows:
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i. $2,000,000 - per occurrence Combined Single limit for Bodily Injury and Property Damage
In addition, the following coverages must be included:
i. Owned, Hired, and Non-owned Automobile
d. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability Insurance. This policy will provide
coverage for all claims the successful responder may become legally obligated to pay resulting from any actual or
alleged negligent act, error, or omission related to the successful responder's professional services required under the
contract. The successful responder is required to carry the following minimum limits:
i. $2,000,000 - per claim or event
ii. $2,000,000 - annual aggregate
Any deductible will be the sole responsibility of the successful responder and may not exceed $50,000 without the
written approval of MnDOT. If the successful responder desires authority from MnDOT to have a deductible in a higher
amount, the successful responder will make such request in writing, specifying the amount of the desired deductible
and providing financial documentation by submitting the most current audited financial statements so that MnDOT can
ascertain the ability of the successful responder to cover the deductible from its own resources.
The retroactive or prior acts date of such coverage must not be after the effective date of the contract and the
successful responder must maintain such insurance for a period of at least three years, following completion of the
work. If such insurance is discontinued, extended reporting period coverage must be obtained by the successful
responder to fulfill this requirement.
e. Additional Insurance Conditions:
i. The successful responder's policy(ies) must be primary insurance to any other valid and collectible insurance
available to the state of Minnesota with respect to any claim arising out of the successful responder's performance
under the contract.
ii. If the successful responder receives a cancellation notice from an insurance carrier affording coverage herein, the
successful responder agrees to notify the state of Minnesota within five business days with a copy of the
cancellation notice, unless the successful responder's policy(ies) contain a provision that coverage afforded under
the policy(ies) will not be cancelled without at least 30 days advance written notice to the state of Minnesota.
iii. The successful responder is responsible for payment of contract related insurance premiums and deductibles.
iv. If the successful responder is self-insured, a Certificate of Self-Insurance must be attached.
v. The successful responder's policy(ies) will include legal defense fees in addition to its policy limits with the
exception of professional liability.
vi. The successful responder must obtain insurance policy(ies) from insurance company(ies) having an "AM BEST"
rating of A- (minus); Financial Size Category (FSC) VII or better and authorized to do business in the state of
Minnesota.
vii. An Umbrella or Excess Liability insurance policy may be used to supplement the successful responder's policy limits
to satisfy the full policy limits required by the contract.
f. MnDOT reserves the right to immediately terminate the contract if the successful responder is not in compliance with
the insurance requirements and retains all rights to pursue any legal remedies against the successful responder. All
insurance policies must be open to inspection by MnDOT, and copies of policies must be submitted to MnDOT's
Authorized Representative upon written request.
g. The successful responder is required to submit Certificates of Insurance acceptable to the state of Minnesota as
evidence of insurance coverage requirements prior to commencing work under the contract.
18. E-Verify Certification (In accordance with Minnesota Statutes 16C.075)
By submission of a response for services in excess of $50,000, responders certify that as of the date of services performed
on behalf of MnDOT, they, and all of their proposed subcontractors, will have implemented, or be in the process of
implementing, the federal E-Verify program for all newly hired employees in the United States who will perform work on
behalf of MnDOT. In the event of contract award, the successful responder will be responsible for collecting all
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