Fire Department Uniforms 2025

Agency:	Spring Hill city
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	315210 - Cut and Sew Apparel Contractors 448190 - Other Clothing Stores
Posted Date:	Mar 19, 2025
Due Date:	Apr 24, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF SPRING HILL, TENNESSEE

CONTRACT DOCUMENTS

SPECIFICATIONS

FOR

Fire Department Uniforms

March 17, 2025

INVITATION TO BID

Fire Department Uniforms

City of Spring Hill, Tennessee

Sealed Bids will be received by the City of Spring Hill, Tennessee, “Fire Department Uniforms”, 199

Town Center Parkway (for hand delivery or courier service), P.O. Box 789 (for regular mail

service) Spring Hill, Tennessee 37174, on or before April 24th, 2025, at 2 pm. The envelope

containing the bid must be sealed and marked "Fire Department Uniforms ".

Bids must be made on the Bid Form and in accordance with Instructions to Bidders furnished by the

City of Spring Hill.

The defined terms appearing in the General Specifications apply to all Contract Documents.

The City reserves the right to reject any or all Bids regarding this contract, to waive irregularities and/or

informalities in any Bids, and to make an award in any manner, consistent with law, deemed in the best interest

of the City.

INSTRUCTIONS TO BIDDERS

Fire Department Uniforms

1. RECEIPT AND OPENING OF BIDS

The City of Spring Hill invites and will receive Bids on the forms attached hereto, all information on

which must be appropriately completed. Bids will be received at City Hall until April 24th, 2025 at 2

pm, and publicly opened and read aloud on the aforesaid date. The envelopes containing the Bids

must be sealed and addressed to April Goad, City Recorder, 199 Town Center Parkway (for hand

delivery or courier service), P.O. Box 789 (for regular mail service), Spring Hill, TN 37174, and

marked "Fire Department Uniforms".

2. PREPARATION OF THE BID

All Bids shall be made on the Bid Form attached hereto and shall give the number of bids and must

be signed by the Bidders.

If a unit price or a lump sum already entered by the Bidder on the Bid Form is to be altered, it shall be

crossed out with ink and the new unit price or lump sum bid entered above or below it, and initialed by

the Bidder in ink.

Each Bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, its

address, and marked "Fire Department Uniforms". If forwarded by mail, the sealed envelope

containing the Bid must be enclosed in another envelope addressed as specified in the Invitation to

Bid. The City may consider as irregular any Bid not prepared and submitted by the provisions hereof

and may waive any informalities or reject any Bids.

Any Bid may be withdrawn before the above-scheduled time for the opening of Bids or authorized

postponement thereof.

Any Bid received after the time and date specified above shall not be considered.

3. AWARD OF THE BID

The Bid shall be deemed as having been awarded when formal notice of award shall have been

mailed by the City to the Bidder.

The Bidder to whom the Bid shall have been awarded will be required to execute 3 copies of the

Contract on the form attached. In case of the Bidder's refusal or failure to do so within ten (10) days

after its receipt of formal notice of award, Bidder will be considered to have abandoned all rights and

interests in the award and the award may then be made to the next best-qualified Bidder or the work

readvertised for Bids as the City may elect.

4. CONDITIONS

Each Bidder shall fully acquaint itself with conditions relating to the scope and restrictions attending

the execution of the Bid. Bidders shall thoroughly examine and be familiar with the Specifications.

The failure or omission of any Bidder to receive or examine any form, instrument, addendum, or other

document shall in no way relieve it of any obligations with respect to his Bid or to the Contract. The

City shall make all such documents available to the Bidder.

5. ADDENDA AND EXPLANATIONS

Explanations desired by a prospective Bidder shall be requested of the City in writing, and if

explanations are necessary, a reply shall be made in the form of an Addendum, a copy of which will

be posted on the City’s website. Every request for such an explanation shall be in writing (email)

addressed to April Goad, Recorder at agoad@springhilltn.org. Any verbal statements regarding

same by any person prior to the award shall be unauthoritative and not binding.

Addenda issued to Bidders prior to date of receipt of Bids shall become a part of the Bid Documents.

No inquiry received within seven (7) days of the date fixed for the submission and opening of Bids will

be given consideration.

All such interpretations and any supplemental instructions will be in the form of written Addenda,

which, if issued, shall be emailed to all prospective Bidders, not later than five (5) days prior to the

date fixed for the opening of Bids.

6. NAME, ADDRESS, AND LEGAL STATUS OF THE BIDDER

The Bid must be properly signed in ink and the address of the Bidder given. The legal status of the

Bidder whether corporation, partnership, or individual, shall also be stated in the Bid.

A corporation shall execute the Bid by its duly authorized officers in accordance with its corporate by-

laws and shall also list the state in which it is incorporated. A partnership Bidder shall give full names

of all partners. Partnership and individual Bidders will be required to state in the Bid the names of all

persons interested therein.

The place of residence of each Bidder, or the office address in the case of a firm or company, with

county and state and telephone number, must be given after his signature.

If the Bidder is a joint venture consisting of a combination of any or all the above entities, each joint

venturer shall execute the Bid.

Anyone signing a Bid as an agent of another, or others must submit with his Bid, legal evidence of his

authority to do so.

7. COMPETENCY OF BIDDER

The opening and reading of the Bid shall not be construed as an acceptance of the Bidder as a

qualified, responsible Bidder. The City reserves the right to determine the competence and

responsibility of a Bidder from its knowledge of the Bidder's qualifications or from other sources.

The City shall require submission with the Bid of the following supporting data regarding the

qualifications of the Bidder to determine whether it is a qualified, responsible Bidder. The Bidder will

be required to furnish the following information:

(a) Evidence that the Bidder is in good standing under the laws of the State of Tennessee, and, in the

case of corporations organized under the laws of any other State, evidence that the Bidder is licensed

to do business (copy of city and county business license) and in good standing under the laws of the

State of Tennessee.

If the City requires additional certified supporting data regarding the qualifications of the Bidder in

order to determine whether he is a qualified responsible bidder, the Bidder may be required to furnish

any or all of the following information sworn to under oath:

(a) Evidence that the Bidder can commence performance as required in the Bid Documents.

(b) Such additional information that will satisfy the City that the Bidder is adequately prepared to fulfill

the Contract.

The Bidder may satisfy any or all the experience and qualification requirements by submitting the

experience and qualifications of its parent organization and subsidiaries or affiliates of the parent.

8. DISQUALIFICATION OF BIDDERS

Although not intended to be an exhaustive list of causes for disqualification, any one or more of the

following causes, among others, may be considered sufficient for the disqualification of a Bidder and

the rejection if it’s Bid:

(a) Evidence of collusion among Bidders. (b) Lack of competency as revealed by either financial

statements, experience or equipment statements as submitted or other factors. (c) Default on a

previous municipal bid for failure to perform.

The City reserves the right to accept any Bid or to reject any or all Bids, and to waive defects or

irregularities in any Bid. Any alteration, erasure or interlineations of the Contract Documents and of

the Bid shall render the accompanying Bid irregular and subject to (but not requiring) rejection by the

City.

10. TITLE VI POLICY AND DISCLOSURES

The City of Spring Hill will not discriminate in the purchase of all goods and services based on race,

color, religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted. The City of

Spring Hill reserves the right to reject all bids, to waive technicalities or informalities and to accept any

bid deemed in the best interest of the City of Spring Hill.

All documents submitted to the City of Spring Hill that are associated with this project are subject to

the Tennessee Public Records Act. Access to the record is governed by the Tennessee Public

Records Act and the policies of the City of Spring Hill and the Office of Open Records Counsel.

The City of Spring Hill will not discriminate in the purchase of all goods and services based on race,

color, religion, sex, national origin, age, disability, or any other lawfully protected classification.

The City of Spring Hill reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed in the best interest of the City of Spring Hill.

In accordance with Tennessee Code Annotated, Title 12, Chapter 4, Part 1, the selected Consultant

cannot be currently engaging in, and will not for the duration of the contract, engage in a boycott of

Israel.

Fire Department Uniforms

SPECIFICATIONS AND ADDITIONAL QUESTIONS

1.00 GENERAL

The minimum requirements and the specification for the purchase, as well as certain requests for

information to be provided by Vendor as part of its bid, are set forth below. Vendor must operate an

online store that allows for automated order placement which are pre-authorized by a department

representative prior to ordering.

2.00 MINIMUM REQUIREMENTS FOR FIRE DEPARTMENT UNIFORMS

(Please add cost on the lines below)

Shirts

o Flying Cross Brand Polyester Cotton Long & Short Sleeve button-up Shirts (Light Blue &

White) ___________

o Flying Cross Women’s Polyester Cotton Long & Short Sleeve Shirts (Light Blue & White)

_________

o 5.11 Tactical Taclite Pro Short Sleeve and Long sleeve button-up shirts (White) ____________

o 5.11 Tactical Men’s Patrol Duty Uniform (PDU) Short and Long sleeve Class A Twill Shirt

(White) ___________

o 5.11 Tactical Women’s PDU Short Sleeve and Long Sleeve Class A Twill Shirt (White)

___________

o Cornerstone Select Long Sleeve Snag-proof Tactical Polo__________

o Cornerstone Men’s Tactical Short Sleeve Polo__________

o 5.11 Tactical Professional Short Sleeve Polo_________

o 5.11 Tactical Professional Long Sleeve Polo_________

o 5.11 Tactical Women’s Professional Short Sleeve Polo __________

o 5.11 Tactical Women’s Professional Long Sleeve Polo ________

o 5.11 Tactical Men’s Utility PT Shirt ________

Outerwear

o 5.11 Water-repellent Job Shirt __________

o 5.11 Tactical Water Repellent Job Shirt __________

o Game Workwear The Bravest Jacket __________

o 5.11 Tactical Valiant Softshell Jacket __________

o First Tactical Men’s Tactix Hi Vis Parka _________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Fire Department Uniforms 2025

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See Also

Bid Title:	Fire Department Uniforms 2025
Category:	Non-Construction Projects
Status:	Open
Bid Recipient:	April Goad, City Recorder