Farming Rights Lease for Pemberton Park

Agency:	Wicomico County
State:	Maryland
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date:	Oct 16, 2023
Due Date:	Nov 22, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Wicomico County Purchasing Department

125 N. Division Street, Room B-3

Salisbury, Maryland 21801

INVITATION FOR BID

PROJECT:

Farming Rights Lease for Pemberton Park

DEPARTMENT:

Recreation Parks & Tourism

NAME:

ADDRESS:

VENDOR:

DATE:

TIME:

BID OPENING:

Wednesday November 22, 2023

2:30 PM

TABLE OF CONTENTS

SECTION I: INTRODUCTION ................................................................................................................................ 3

A. PURPOSE........................................................................................................................................................3

B. CLARIFICATION OF TERMS .................................................................................................................... 3

C. QUESTIONS AND INQUIRES ..................................................................................................................... 3

D. FILLING OUT BID DOCUMENTS ............................................................................................................. 3

E. SUBMISSION OF BID DOCUMENTS ........................................................................................................4

F. OPENING OF BIDS ....................................................................................................................................... 4

G. ACCEPTANCE OR REJECTION OF BIDS ............................................................................................... 4

H. QUALIFICATIONS ....................................................................................................................................... 5

I. NOTICE TO VENDORS................................................................................................................................6

J. PIGGYBACKING .......................................................................................................................................... 6

SECTION II: GENERAL INFORMATION ............................................................................................................ 7

A. ECONOMY OF BID.......................................................................................................................................7

B. PUBLIC INFORMATION ACT (PIA) .........................................................................................................7

C. CONTRACT AWARD ................................................................................................................................... 7

D. AUDIT ............................................................................................................................................................. 7

E. NONPERFORMANCE .................................................................................................................................. 8

F. MODIFICATION OR WITHDRAWL OF BID...........................................................................................8

G. DEFAULT ....................................................................................................................................................... 8

H. COLLUSION/FINANCIAL BENEFIT.........................................................................................................8

I. TAX EXEMPTION ........................................................................................................................................ 9

J. CONTRACT CHANGES ............................................................................................................................... 9

K. ADDENDUM...................................................................................................................................................9

L. EXCEPTIONS/ SUBSTITUTIONS............................................................................................................. 10

M. INSURANCE................................................................................................................................................. 10

N. BID EVALUATION ..................................................................................................................................... 10

SECTION III: BID SPECIFICATIONS ................................................................................................................. 11

A. SCOPE........................................................................................................................................................... 11

B. CONTRACT PRICING ............................................................................................................................... 11

C. SUMMARY ................................................................................................................................................... 11

D. FARMING..................................................................................................................................................... 11

E. GENERAL REQUIREMENTS ................................................................................................................... 11

F. ATTACHMENTS ......................................................................................................................................... 11

G. PAYMENT .................................................................................................................................................... 11

H. QUESTIONS ................................................................................................................................................. 11

I. AWARD......................................................................................................................................................... 11

FORM OF BID........................................................................................................................................................... 12

REFERENCES........................................................................................................................................................... 13

EXCEPTIONS............................................................................................................................................................ 14

INDIVIDUAL PRINCIPAL ...................................................................................................................................... 15

VENDOR’S AFFIDAVIT OF QUALIFICATION TO BID ................................................................................... 16

NON-COLLUSIVE AFFIDAVIT ............................................................................................................................. 17

EXHIBIT A ................................................................................................................................................................ 18

SECTION I: INTRODUCTION

A. PURPOSE

1. The purpose of this Invitation for Bid Document is for Wicomico County (“County”) to contract

a Farming Rights Lease for approximately 45 acres of land located as part of Pemberton

Historical Park, in conformity with the requirements contained herein (“Bid Document(s)”).

B. CLARIFICATION OF TERMS

1. Professional firms or individuals that submit a bid for award of a contract (“Contract”) are

referred to as vendors (“Vendors”) in this document. The Vendor that is awarded the Contract is

herein referred to as the (“Successful Vendor”).

C. QUESTIONS AND INQUIRES

1. Questions must be addressed in writing to Wicomico County Purchasing at

purchasing@wicomicocounty.org.

2. The last date to submit questions for clarification will be noon on Wednesday, November 15, 2023.

3. Addenda are posted on the County website at www.wicomicocounty.org under Government:

Departments: Purchasing: at www.wicomicocounty.org/bids.aspx at least five (5) calendar days

before bid opening.

4. It is the Vendors responsibly to make sure all addenda are acknowledged in their bid. Failure to

do so could result in the bid being disqualified.

D. FILLING OUT BID DOCUMENTS

1. Use only forms supplied by the County.

2. One (1) unbound original and two (2) bound copies of the bid form and any required attachments

must be submitted in the solicitation and can be submitted in the same envelope unless otherwise

instructed.

3. Bid Documents should be complied as follows: (1) Cover letter, (2) Form of Bid, (3) References,

(4) Exceptions Document and Signed addenda, if necessary (5) Individual Principal Document,

(6) Vendor’s Affidavit of Qualification to Bid, and (7) Non-Collusive Affidavit

4. Where so indicated by the make-up of the Bid Documents, sums will be expressed in both words

and figures, and in the case of a discrepancy between the two, the amount written in words will

govern. In the event there is a discrepancy between the unit price and the extended totals, the unit

prices will govern.

5. Any interlineation, alteration, or erasure will be initialed by the signer of the Bid Documents.

6. Each copy of the Bid Documents will be signed by the person(s) legally authorized to bind the

Vendor to a contract, using the legal name of the signer. Bid Documents submitted by an agent

will have a current Power of Attorney attached certifying the agent’s authority to bind the

Vendor.

7. Vendor will supply all information and submittals required by the Bid Documents to constitute a

proper and responsible completed Bid Document package.

8. Any ambiguity in the Bid Documents as a result of omission, error, lack of clarity or non-

compliance by the Vendor with specifications, instructions, and/or all conditions of bidding will

be construed in the light most favorable to the County.

E. SUBMISSION OF BID DOCUMENTS

1. All copies of the Bid Documents and any other documents required to be submitted with the Bid

Documents will be enclosed in a sealed envelope. The envelope will be addressed to the

Wicomico County Purchasing Department and will be identified with the project name:

FARMING RIGHTS LEASE FOR PEMBERTON PARK and the Vendor’s name and

address. If the Bid Documents are sent by mail, the sealed envelope will be enclosed in a

separate mailing envelope with the notation “SEALED BID DOCUMENTS ENCLOSED” on the

face thereof.

2. Bids must be mailed or hand carried to Wicomico County Purchasing Department, 125 N.

Division Street, Government Office Building, Room B-3, Salisbury, MD 21801, in order to be

received in the office of the Purchasing Agent prior to the announced bid deadline. Bids

received after said time or delivered to the wrong location will be returned to the Vendor

unopened.

3. Bids are due and will be opened at the time listed on the front of this Bid Document.

4. If you are delivering a bid in person please keep in mind to allow time to sign-in at the security

station in the lobby. It is fully the responsibility of the Vendor to insure that the bid is received on

time.

5. The County will not speculate as to reasonableness of the postmark, nor comment on the apparent

failure of a public carrier to have made prompt delivery of the bid.

6. Vendors, or their authorized agents, are expected to fully inform themselves as to the conditions,

requirements, and specifications before submitting Bid Documents; failure to do so will be at the

Vendor’s own risk.

7. A fully executed Affidavit of Qualification to Bid will be attached to each Bid Document.

8. MINORITY VENDORS ARE ENCOURAGED TO PARTICIPATE.

9. All Vendor submitted Bid Documents will be valid for a minimum of sixty (60) days from the

date of Bid Document opening.

10. Electronically mailed bids are not considered sealed bids and will not be accepted.

F. OPENING OF BIDS

1. Bid Documents received on time will be opened publicly and Vendor’s names and total costs will

be read aloud for the record.

2. The Contract will be awarded or all Bid Documents will be rejected within sixty (60) days from

the date of the Bid Document opening.

G. ACCEPTANCE OR REJECTION OF BIDS

1. Unless otherwise specified, the Contract will be awarded to the most RESPONSIBLE and

RESPONSIVE Vendor complying with the provisions of the Bid Documents, provided the Bid

price is reasonable, does not exceed the funds available, and it is in the best interest of the County

to accept it. The County reserves the right to reject the Bid Documents of any Vendor who has

previously failed to perform properly in any way or complete on time contracts of a similar

nature; or a Bid Document from a Vendor who, investigation shows, is not in a position to

perform the Contract; or Bid Documents from any person, firm, or corporation which is in arrears

or in default to the County for any debt or contract.

2. Completed Bid Documents from Vendors debarred from doing business with the State of

Maryland or the Federal Government will not be accepted.

3. In determining a Vendor’s RESPONSIBILITY, the County may consider the following

qualifications, in addition to price:

a. Ability, capacity, and skill to provide the commodities or services required within the

specified time, including future maintenance and service, and including current financial

statement or other evidence of pecuniary resources and necessary facilities.

b. Character, integrity, reputation, experience and efficiency.

c. Quality of past performance on previous or existing contracts, including a list of current

and past contracts and other evidence of performance ability.

d. Previous and existing compliance with laws and ordinances relating to contracts with the

County and to the Vendor’s employment practices.

e. Evidence of adequate insurance to comply with Contract terms and conditions.

f. Statement of current work load and capacity to perform/provide the Goods and/or

Services.

g. Explanation of methods to be used in fulfilling the Contract.

h. The Vendor, if requested, will be prepared to supply evidence of its qualifications, listed

above, and its capacity to provide/perform the Goods and/or Services; such evidence to

be supplied within a specified time and to the satisfaction of the County.

4. In determining a Vendor’s RESPONSIVENESS, the County will consider whether the Bid

Document conforms in all material respects to the Bid Documents. The County reserves the right

to waive any irregularities that may be in its best interest to do so.

5. The County will have the right to reject any and all Bid Documents, where applicable to accept in

whole or in part, to add or delete quantities, to waive any informalities or irregularities in the Bid

Document received, to reject a Bid Document not accompanied by required Bid security or other

data required by the Bid Documents, and to accept or reject any Bid Document which deviates

from specifications when in the best interest of the County. Irrespective of any of the foregoing,

the County will have the right to award the Contract in its own best interests.

H. QUALIFICATIONS

1. The Vendor must be in compliance with the laws regarding conducting business in the State of

Maryland.

All Vendors shall provide a copy Certificate of Status from the Maryland Department of

Assessments and Taxation, evidencing the Vendor is in good standing with the State of Maryland.

See https://sdatcert1.resiusa.org/certificate_net/ for information on obtaining the Certificate of

Status. Certificates of status are not available for trade names, name reservations, government

agencies, sole proprietorships, and some other accounts as these are not legal entities and thus

are not required for these categories of Vendors. For more information on the Certificate of

Status please see http://www.dat.state.md.us/sdatweb/COSinfo.html .

2. Wicomico County reserves the right, at its sole discretion, to extend the date this documentation

must be provided. The Vendor’s inability to provide this documentation could result in the bid

being rejected.

Bid Title:	Farming Rights Lease for Pemberton Park
Category:	Land Purchase/Lease/Rent
Status:	Open

Farming Rights Lease for Pemberton Park

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