Downtown Buildings Rehabilitation

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 23, 2026
Due Date:	Apr 20, 2026
Solicitation No:	360-26-0420-RFP-02
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	360-26-0420-RFP-02
Project Title:	Downtown Buildings Rehabilitation
Description:	The Town of Hobgood is requesting proposals to provide labor, materials, equipment and supervision to deliver a "turn-key" project for three (3) Town owned buildings including any demolition (disposal will be responsibility of Town) based on the work outlined in the architectural drawings, bid documents and instructions from the mandatory Pre-bid meeting.. Electrical and HVAC shall not be included in the proposal as this work will be done at a later date.
Opening Date:	4/20/2026 3:00 PM
Posted Date:	3/24/2026
Status:	Open
Department:	TOWN OF HOBGOOD


Solicitation Number * 360-26-0420-RFP-02	Department TOWN OF HOBGOOD	Status Reason Open
Opening Date 2026-04-20T15:00:00.0000000	Posted Date * 2026-03-23T15:54:41.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-04-07T04:00:00.0000000Z	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Renee Ellis
Description The Town of Hobgood is requesting proposals to provide labor, materials, equipment and supervision to deliver a "turn-key" project for three (3) Town owned buildings including any demolition (disposal will be responsibility of Town) based on the work outlined in the architectural drawings, bid documents and instructions from the mandatory Pre-bid meeting.. Electrical and HVAC shall not be included in the proposal as this work will be done at a later date.

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REQUEST FOR PROPOSAL

For

Downtown Building Rehabilitation

Location:

111-115 West Commerce St., Hobgood, NC

REQUEST FOR PROPOSAL

Bid #26-0420-RFP-02

DEADLINE FOR SUBMITTING BIDS

3:00PM, Monday, April 20, 2026

FOR ALL QUESTIONS CONCERNING BIDDING, CONTRACT, PROPOSAL SUBMISSION &

TECHNICAL SPECIFICATIONS

Contact~

Thomas Ellis

Town Administrator

207 W. Commerce St. PO Box 217

Hobgood, NC 27843

thomas.ellis@hobgood.nc.gov

[I]

CONTENTS

A. INTRODUCTION

B. GENERAL BID & DOCUMENT REQUIREMENTS

C. GENERAL CONTRACT TERMS AND CONDITIONS

D. MINIMUM INSURANCE REQUIREMENTS

E. GENERAL AND TECHNICAL SPECIFICATIONS,SCOPE OF WORK, ETC.

F. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE FOR 111 WEST COMMERCE STREET

G. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE FOR 113 WEST COMMERCE STREET

H. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE FOR 115 WEST COMMERCE STREET

INTRODUCTION

The Town of Hobgood is requesting proposals inclusive of all labor, materials, traffic control, supervision, demolition

(disposal will be responsibility of Town), permits, inspections, etc. for specific exterior renovations and new

construction to be performed on three (3) Town owned buildings located on West Commerce Street in Hobgood, NC.

The Town of Hobgood intends to award to the lowest responsive, responsible bidder that provides the proposal most

advantageous to the Town, taking into consideration quality, performance and timing for delivery. T h e T o w n

reserves the right to accept or reject any or all bids and to award in the best interest of the Town.

Sealed written bids, subject to the conditions made a part hereof, will be received at this office through and until 3:00

PM, Monday, April 20, 2026 for furnishing and delivering the services as described herein. Bids may be submitted by

mail or other direct delivery method.

This is a formal bid process. Bids should be submitted on the form included within the package clearly marked:

Downtown Buildings Rehabilitation: Bid #26-0420-RFP-02.

All questions regarding the various aspects of the project must be made in writing to:

Thomas Ellis, Town Administrator thomas.ellis@hobgood.nc.gov

252-826-4573

SCHEDULE OF EVENTS:

Tuesday, April 7, 2026

Monday, April 13, 2026

Monday, April 20, 2026

Mandatory pre-bid meeting at 10AM at 209 West Commerce Street in

Hobgood

Last day for questions

Proposals due by 3:00PM

[2]

B. GENERAL BID & DOCUMENT REQUIREMENTS

All bidders submitting bids in relation to this request should familiarize themselves with the following general bid

terms and conditions. Bidders not in compliance with these documents subject their bid proposals to rejection. Bid

proposals must be submitted complete with all required signed documents, final pricing, signature pages, etc., at the

time of submission. The Town of Hobgood reserves the right to request required information or clarification after bid

opening, however the lack thereof may subject a bid to rejection.

It is the responsibility of all respondents to contact the Town prior to submitting a response to the RFP to ascertain if any

addenda have been issued, and to obtain any and all addenda, execute them, and return addenda with their response

to the RFP.

The bidder and/or bidders to whom the contract is awarded must comply with all aspects of this bidding

process, which are designed to meet the requirements of North Carolina G.S. 143-128, 129 & 131, as

amended and as appropriate, which govern bidding procedures for government construction projects in

North Carolina.

Bids submitted in response to this request will be governed by N.C. General Statute, the Town of Hobgood

Purchasing P o l i c y and the general provisions outlined in this request.

The Town of Hobgood does not discriminate on the basis of race, color, sex, national origin, religion, age, or

disability. Any contractors or vendors who provide services, programs or goods for the Town are expected

to fully comply with the Town’s non-discrimination policy.

The Town of Hobgood reserves the right to accept or reject any or all bids, evaluate all bids, especially where

there is a wide range in specifications, and make an award in the best interest of the Town. The Town

reserves the right to take exception to or waive any item in the bid.

5. BID AND CONTRACT: Please Read Carefully: Signed Proposals submitted in response to this Request

for Bids will be evidence of acceptance of the Town of Hobgood’s terms and conditions, including here by

reference the Town of Hobgood’s Purchase Order Terms and Conditions, and, combined with the terms and

conditions set forth in this request for bid, make up the entirety of the contract to which the Town will be

bound and will supersede, override and take precedence over any and all counter proposed terms and

conditions presented in proposals and subsequent contracts. Bid proposals offered to the Town contingent

upon the Town's acceptance of any counter-terms and conditions must clearly and obviously state that an

exception is being taken and what that exception is. Such proposals may be considered during the bid review

process but will remain subject to rejection at the sole discretion of the Town of Hobgood in favor of any

bid containing conditions more favorable to the Town. The Town of Hobgood accepts no counter

terms/conditions unless specifically agreed upon in writing by both parties prior to the contract award.

Regardless, proposals making total exception to the Town's terms and conditions and this bid document

will be considered nonresponsive to this bid request and rejected as such. The Town of Hobgood reserves

the right to accept or reject any or all bid proposals and will exercise that right when reviewing proposals

containing any counter proposed terms and conditions not favorable to the Town.

Bid Submissions, Bid Evaluation and Contract Award: Bidders should be careful to submit a complete

bid proposal. Bids will be evaluated based on a combination of criteria, with price being only one. When

appropriate, product specifications will be used to evaluate product offered, installation, services, etc. All

formal contracts for construction or repair work shall be awarded to the lowest responsible, responsive

bidder, taking into consideration quality, performance, and the time specified in the bid for the performance

of the contract. When making a determination of responsibility, the Town of Hobgood may use criteria such

as:

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o Compliance with bid package requirement

o Contractor's qualifications

o References

o Financial ability

o Insurance coverage Etc.

All bids must be accompanied by the vendor's proposed start and completion schedule or timeline and other

pertinent project data.

OMISSIONS: Omission in this bid solicitation or technical specification of any provision herein described

shall not be construed as to relieve the Contractor of any responsibility or obligation normally requisite to

the complete and satisfactory delivery, installation, construction, or satisfactory completion of this project.

All bid proposals must be written and submitted in the format prescribed by these documents, using the

forms included. All sealed bid proposals must be signed by an individual authorized to bind the contractor

to a contract prior to submission. Bid Packages should include or cover the following elements:

1. Cover Letter or Cover Sheet identifying Contractor

2. Signed Bid Proposal and Terms Acceptance Sheet

3. Statement including time from award notification to completion

4. General Product Specifications Sheets (when appropriate)

5. List of references for jobs of similar size, scope, and specification.

10. Bid Proposal Sheets should clearly present the following information:

a. Project Name: Downtown Building Rehabilitation: Bid #26-0420-RFP-02

b. Delivery Schedule: Show Number of days or weeks following receipt of approved purchase order and

approved submittals. *Delivery and installation period will be a consideration for award.

c. Proposal must be signed by an individual authorized by the contractor to bind the company to

a contract and must clearly show the individual's title, company name and date.

d. General Contractor number

11. DELIVERY OF BIDS:

To be considered, bid proposals must be signed and complete, in 8-1/2 x 11 inch format.

If hand delivered or sent by overnight courier, they should be stapled once, and include one (1) original and one

(1) copy of the originally signed and complete bid proposal in the same format.

MAILING INSTRUCTIONS:

US POSTAL SERVICE: Address bid envelope as shown below and mail in time to reach the Town of Hobgood

by the deadline. Enclose the fully executed original bid document in the mailing envelope. Address envelope as

shown below.

UPS, FEDEX, OHL or other carrier: Place the bid inside the carrier's envelope and address as below.

HAND DELIVERY OR COURIER: Bids, addressed with either of the provided addresses, may be hand

delivered directly to the Hobgood Clerk’s Office no later than 3:00 PM on the due date for bids. Arrive with plenty

of time to have your bid stamped in before deadline.

In all cases and regardless of delivery method, delivery of bids to the Town of Hobgood by the specified due

date and time are the sole responsibility of the bidder. Bids not in the hands of a Town Representative prior to the

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expiration date and time, regardless of reason, will be rejected.

DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS

BID# 26-0420-RFP-02 -Downtown

Buildings Rehabilitation

Town of Hobgood

Attn: Thomas Ellis, Town Administrator

P. 0. Box 217

Hobgood, NC 27843

BID# 26-0420-RFP-02-Downtown

Buildings Rehabiliation

Town of Hobgood

Attn: Thomas Ellis, Town Administrator

207 West Commerce Street

Hobgood, NC 27843

Bid Packages will be accepted up to the day and time of bid deadline, which is scheduled for 3:00 PM

Monday, April 20, 2026.

PROMPT DELIVERY OF BIDS TO A TOWN REPRESENTATIVE IS THE SOLE RESPONSIBILITY

OF THE BIDDER. BIDS RECEIVED AFTER THE BID DEADLINE, REGARDLESS OF REASON,

WILL NOT BE CONSIDERED.

12. Mailed bids or bids sent by any delivery service in that service's envelope must be included in a separate

envelope clearly marked as above and placed inside the mailing envelope.

13. The Town of Hobgood shall not be held responsible for nor will it pay any costs or expense associated with

the preparation or submission of a bid proposal submitted in response to this solicitation, such expenses and

costs being the sole responsibility of the bidder. Nothing in this solicitation or any response submitted

pursuant to shall obligate the Town to award a contract to a bidder.

14. In case of default of an awarded contractor, the Town of Hobgood may procure the articles and/or services

from other sources and may hold the defaulting contractor responsible for any excess cost occasioned

thereby.

15. PAYMENT: Unless other arrangements are made between the Town of Hobgood and the Contractor,

m o nt hl y payments for supplies purchased and work performed will be made by check within 1 4

w o r k i n g days after s ubmis s io n of i nvo ic e s a nd a ny o t he r r e quir e d doc um ent s. F i na l

pa ym e nt w il l be w it h hel d s ubj ec t t o project completion and final inspection and notification

of acceptance are given to the Town Administrator. Once proof of acceptance is received, the Town of

Hobgood will process the invoice for final payment. No final payment will be made until contractor

completes all delivery, construction, installation or other provisions or responsibilities as agreed upon

prior to project start and corrected any deficiencies found.

16. T h e T o w n o f H o b g o o d requires that all contractors performing work on T o w n property

maintain minimum insurance coverage as outlined in Minimum Insurance Requirements & Risk

Control below. Acceptance of t h e T o w n ’ s insurance and risk requirements is a requisite for award.

Do not make changes to or take exception to these insurance and risk requirements. Bids offered contingent

on any change or exception taken to this requirement will be deemed both non-responsive to this bid

solicitation's requirements and specifications and not responsible. Such offers will be rejected.

17. Terms & Conditions Acceptance: By submitting a signed proposal in response to this solicitation, the

individual is verifying that he/she is a duly authorized representative of the company and can legally bind

the company to this agreement. Signature also denotes agreement that the terms and conditions of this bid

[5]

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Downtown Buildings Rehabilitation

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