DISPOSAL OF BIOSOLIDS

Agency:	City of Saginaw
State:	Michigan
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection 562998 - All Other Miscellaneous Waste Management Services
Posted Date:	Mar 19, 2025
Due Date:	Apr 8, 2025
Solicitation No:	P2055-25
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	P2055-25
Bid Title:	DISPOSAL OF BIOSOLIDS
Category:	General Bids
Status:	Open

Description:

The City of Saginaw is soliciting Sealed Bid Proposals for the Disposal of Lime Stabilized Biosolids with specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on the due date to be considered.

The City reserves the right to split said bid to our best benefit.

Publication Date/Time:

3/19/2025 12:00 AM

Closing Date/Time:

4/8/2025 3:00 PM

Attachment Preview

DATE: MARCH 19, 2025

REQUEST FOR SEALED BID PROPOSAL

CITY OF SAGINAW- CITY HALL

PURCHASING OFFICE

1315 S. WASHINGTON AVENUE, ROOM #105

SAGINAW, MICHIGAN 48601

PHONE: (989) 759-1430

SEALED BID: #P2055-25

TITLE: DISPOSAL OF BIOSOLIDS

DUE BY: APRIL 8, 2025, AT 3:00 PM

The City of Saginaw is soliciting Sealed Bid Proposals for the Disposal of Lime Stabilized Biosolids with

specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on

the due date to be considered.

The City reserves the right to split said bid to our best benefit.

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The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for

download on the City of Saginaw’s web site, www.saginaw-mi.com, under the ‘Find A Bid’ tab.

‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any

proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or

None’, the City reserves the right to split said bid to our best benefit.

‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.

If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution

and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may

include supporting documents. The City reserves the right to determine equivalent.

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SPECIFICATIONS:

The City of Saginaw hereby solicits bids for Land Application and all associated services required for disposal of

up to 20 million gallons of lime stabilized biosolids.

NOTE: See bid bond requirements listed under ‘FORM OF BIDS’, item g.

OVERALL MANAGEMENT: Contractor shall provide the necessary management services relative to the United

States Environmental Protection Agency (USEPA) guidance for 40 CFR Part 503, the Michigan Department of

Environmental Quality (EGLE) guidance for Part 24 regulations specific requirements for biosolids containing

PFAS, including adherence to concentration thresholds and additional actions if thresholds are exceeded, and

any approved Residuals Management Plant (City’s and Contractor’s), which outlines the guidelines and

procedures for the proper removal, transportation, and land application of biosolids from Contractor.

QUALIFICATIONS: Contractor shall have a minimum of three (3) years’ experience with biosolids management.

Contractor shall provide evidence of experience with the bid. The City shall determine the acceptability of the

experience.

ACCEPTANCE OF BIOSOLIDS: Contractor shall accept from City stabilized biosolids that are suitable for

beneficial use in a land application program and meets the minimum requirements of a Process to Significantly

Reduce Pathogens (PSRP) as determined by the regulations and guidelines of the EGLE or other federal, state,

or local regulatory agency. Contractor shall dedicate adequate equipment to remove biosolids at a rate

necessary to prevent excessive accumulation of solids at the facility and shall provide with the bid a proposed list

of available equipment to be used on the City’s job site. Contractor shall remove biosolids from the facility so

long as all of the following conditions are in place:

1. City authorizes

2. Road conditions allow

3. Township regulations allow

4. Weather conditions permit

5. Soil and cropping conditions allow

Contractor shall remove and land apply at least five (5) million gallons of biosolids between January 1st and June

1st of each year. The remaining biosolids shall be removed and land applied by December 31st of each year

unless otherwise agreed upon by the City of Saginaw.

BIOSOLIDS MIXING, PREPERATION AND CLEANOUT: Contractor shall ensure biosolids are mixed prior to

hauling to ensure concentrations are constant throughout process. Contractor shall suspend hauling if biosolids

concentrations fall below 3%, unless directed to continue by City of Saginaw representatives. Contractor shall, at

City of Saginaw’s request, provide adequate cleanout of storage tank cells to provide access for structural

assessment by a third-party engineering firm.

BIOSOLIDS LOADING AND TRANSPORT: Contractor shall efficiently and safely load biosolids into

Contractor’s transport vehicles and transport the biosolids to approved application site in compliance with all

applicable transportation regulations.

SUBCONTRACTORS: If Contractor utilizes the services of subcontractors (such as drivers for tractor/trailers),

each subcontractor and its employees shall be trained on and oriented to the City’s job site prior to

commencement of the work. The City will provide the Wastewater Treatment Plant orientation, but this training

and orientation shall be at the Contractor’s expense.

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DETERMINATION OF GALLONS REMOVED: The tankers utilized for the transportation of Contractor’s

biosolids shall be sealed watertight tankers of a minimum of 8,000-gallon capacity legally loaded. Contractor

shall provide to City a load sheet which details the following: date of removal, time truck left facility, truck

number, and driver name, gallons of biosolids loaded on the vehicle, farmer name and approved field

identification number.

LAND APPLICATION OF BIOSOLIDS: Contractor shall provide labor and equipment to properly apply the

biosolids to acceptable application sites at agronomic rates as outlined in the EGLE approved RMP. Contractor

shall be responsible for meeting vector attraction reduction requirements through injection as defined in 40 CFR

Part 503 and Part 24 regulations. Biosolids will be subsurface injected using a Terra Gator 2505 liquid applicator,

or equivalent, with a pressure/vacuum application system.

AGRONOMIC SERVICES: Contractor shall provide management services that include locating and EGLE

permitting of suitable farmland for the exclusive use of City’s biosolids. Contractor shall utilize a staff professional

to oversee all soil sampling, analyses, and biosolids applications. Contractor shall submit staff professional

experience and credentials with the bid. Application sites shall meet the requirements for land application sites

as determined by the EGLE. A copy of the Contractor’s approved EGLE Residuals Management Plan (RMP)

shall be on file with the City. Proposed farmland application sites shall be properly documented as specified in

the EGLE approved RMP, and at a minimum shall be documented with the following:

1. City approved landowner agreement form

2. Soil analysis and fertilizer recommendations for proposed crop

3. Field Application Form outlining proposed application rate

4. Plat map indicating location and ownership of property

5. ASCS map indication application area

6. Soil survey map indicating soil types, slope, and drainage class

7. Other relative biosolids analyses, soil analyses, or cropping information

MONTLY REPORTS: Contractor shall complete all required EGLE documentation as stated in the approved

EGLE RMP. These records shall be maintained for the specified time period by Contractor and shall be provided

to the City on a monthly basis. Reports shall be submitted to City by the last day of each month for biosolids land

applied during the previous month. Any mistakes, errors, or deviations resulting in formal or information EGLE

compliance action shall be fully documented, described, and explained in the reports. Contractor shall submit a

detailed explanation of how the required reporting was accomplished, along with copies of example compliance

documentation with the bid.

ANNUAL REPORTS: Contractor shall provide all necessary current and cumulative application and analytical

information to City, and such other information as will reasonably allow City to fulfill its record keeping and

reporting requirements under applicable legal requirements. Contractor will prepare the Annual Biosolids Land

Application report no later than October 15th of each year, or 15 days prior to the due date if the date should

change during the life of the contract.

LABORATORY ANALYSES: Contractor shall sample each Storage Cell before removing Biosolids for Land

Application. Samples will be taken from each of six (6) pump-out hatches and composited. Contractor shall

perform required analyses on each composite sample, during the months that application is carried out, for total

metals and plant nutrient constituents as required in EGLE regulations. Additionally Fecal Coliform and PCB

sampling is required. The Contractor shall split each composite sample with the City at City’s discretion.

Contractor shall be responsible for all routine soil fertility analyses associated with land application of City’s

biosolids during the term of the agreement. All samples, sampling protocols, chains of custody, etc., associated

with this activity shall be approved by City.

Page 3 of 10

REVIEW OF OPERATIONS: The City and the EGLE shall, at their discretion, inspect all proposed or approved

land application sites used for disposition of City’s biosolids and allow City to monitor daily operations with

respect to the disposition of City’s biosolids.

EMERGENCY RESPONSE: In the event of a spill or regulatory problem involving City’s biosolids, Contractor

shall promptly notify City. In the event that such events are attributed to Contractor, Contractor shall provide for

the prompt clean-up of any spill from contractor equipment or shall reimburse City for any costs of cleaning up

spills which, at City option, are cleaned up by City. Contractor shall submit for City approval a spill prevention

plan and an emergency response plan. Each plan will address the respective topics as they pertain to the

hauling and disposition of City of Saginaw biosolids.

INSURANCE: The successful bidder shall carry the following insurance with a carrier authorized to do such

business in the State of Michigan and prior to commencing any work shall provide the City of Saginaw proof of

said insurance and include the City of Saginaw as an additional named insured.

COVERAGE:

1. Worker’s Compensation

Employer’s Liability -

2. Comprehensive General Liability

Each Occurrence -

Aggregate -

3. Comprehensive Automobile Liability Combined

Single Unit Including Pollution -

4. Umbrella or Excess Liability -

5. Contractor’s Pollution Legal Liability -

Insurance and Errors and Omissions

(Professional)

Statutory

$ 1,000,000

$ 2,000,000

$ 1,000,000

$ 5,000,000

$10,000,000

PROFESSIONAL ASSOCIATION: Contractor agrees to join, or renew its membership in, the Water

Environment Federation for the life of the contract. It is recommended that the Contractor participate in the WEF

Member Association for Michigan (the Michigan Water Environment Association) to the fullest extent possible.

PERFORMANCE BOND: Contractor agrees to carry and keep in full force a performance bond that will pay the

City the difference between the price set by contract and the price the City is forced to pay in the event of the

Contractor’s failure to perform. The performance bond should cover the Contractor for not less than $75,000.

VEHICLE AND EQUIPMENT STORAGE: The Contractor may park or store hauling-related equipment or

vehicles with prior approval of the City only. Under no circumstances should the Contractor expect that

arrangements could be made for the life of the contract.

EMPLOYEE IDENTIFICATION: The Contractor will supply photo identification badges to be worn by employees

(or subcontractors, if allowed) while on City premises and application sites at all times.

AWARD OF BID AND COMMENCEMENT OF WORK: The bid will be awarded within approximately 30 days of

bid opening date. The successful bidder shall enter into a contract for the hauling and application of the liquid

sludge within ten (10) days of the award of the bid. The successful bidder shall be able to commence the hauling

and application of the liquid sludge in accordance with the specifications on July 01, 2025 and shall have

obtained and furnished the City copies of all necessary approvals and permits by said date.

BID UNITS: Total cost of loading, hauling, land application, soil and Biosolids analysis and administration of the

Land Application program will be bid as both a price per gallon.

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RESPONSE TIME AND PAYMENT: Payment for hauling the requested material shall be once a month for all

loads hauled during the month.

CANCELLATION CLAUSE: The City reserves the right to terminate this contract if vendor fails to perform

according to specifications. Either party shall have the right to cancel with a thirty (30) day written notice.

YEAR 1 COST: FY26 (7/1/25 – 6/30/26)

ITEM

GALLONS DESCRIPTION

Up to 20 M LIME STABILIZED BIOSOLIDS

COST/GAL

$__________

YEAR 2 COST: FY27 (7/1/26 – 6/30/27)

ITEM

GALLONS DESCRIPTION

Up to 20 M LIME STABILIZED BIOSOLIDS

COST/GAL

$__________

TOTAL COST

$__________

TOTAL COST

$__________

YEAR 3 COST: FY28 (7/1/27 – 6/30/28)

ITEM

GALLONS DESCRIPTION

Up to 20 M LIME STABILIZED BIOSOLIDS

COST/GAL

$__________

TOTAL COST

$__________

TOTAL PURCHASE COST FOR ALL 3 YEARS $__________

FOB: CITY OF SAGINAW

2406 VETERANS MEMORIAL PKWY

SAGINAW, MI 48601

PAYMENT TERMS: _________________

DELIVERY LEAD TIME: _________________

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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DISPOSAL OF BIOSOLIDS

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