Denso UV Protective Fiberglass Outerwrap, or Comparable

LOS ANGELES HARBOR DEPARTMENT Office of the Purchasing Agent, Berth 161, Wilmington, CA 90744
REQUEST FOR BID #13162
DATE: July 22, 2026
FROM: Jacquelyn Estrada DELIVERY:
Procurement Analyst Port of Los Angeles
Berth 161, 500 Pier A Street, Wilmington,
Email: jestrada@portla.org CA 90744 - or as directed by Department
Personnel
NUMBER OF PAGES: 7
PLEASE REPLY NO LATER THAN, 2:00 P.M, AUGUST 07, 2026
E-MAIL BID TO jestrada@portla.org
FIRM NAME: ___________________________________________________________________
MAILING ADDRESS: _____________________________________________________________
PHONE NO.: ____________________________
QUOTED BY: TITLE:
BIDDER'S SIGNATURE:
E-MAIL: DELIVERY TIME ARO:
DISCOUNT PAYMENT TERMS:
FOB POINT:
Destination (Shipping/Delivery charges to be included in unit price unless quoted in line 2.)
OR
Origin: (Specify city and state) ________________________ Shipping/Delivery Charge as quoted in line 2.
The City of Los Angeles Harbor Department ("Department" or "City") would like to receive a price quote for the
following goods:
LINE QTY UNIT PART NUMBER/DESCRIPTION UNIT PRICE EXTENDED PRICE
DENSO UV PROTECTIVE FIBERGLASS OUTERWRAP, OR COMPARABLE
702077DB1
1 160 EA $ $
Denso Glass Outerwrap 8"x40' UV Black
1C 160 EA $ $
MATERIALS SHIPPING/DELIVERY
2 1 LOT 3RD PARTY CARRIER $
DELIVERY BY VENDOR
GRAND TOTAL BID (EXCLUDING SALES TAXES) $
REQ27721/E. Yee 1

BIDDERS' INSTRUCTIONS
BID SUBMITTAL TIMELINESS. Bidders ("Vendor", "Contractor", "Supplier") solely are responsible for
the timeliness of their submittals. As such, bidders are cautioned to budget adequate time to ensure
that their bids are delivered/received at the location designated at or before the deadline set forth above.
Bidders are cautioned that matters including, but not limited to, power and internet outages, email
server issues, traffic congestion, security measures and/or events in or around the Port of Los Angeles,
may lengthen the amount of time necessary to deliver the bid, whether the bid is submitted
electronically, in person or by mail.
ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an
addendum(a) to modify or cancel a Bid Request. Such addendum(a) will be available on the Port of
Los Angeles internet website - www.portoflosangeles.org and the Los Angeles Regional Alliance
Marketplace for Procurement website - https://www.rampla.org/s/ . It is the responsibility of the bidder
to be aware of, and respond to, any such addendum(a) before the deadline of the applicable bid
request. Failure to do so may deem the bid non-responsive.
MAKES, MODELS AND BRAND NAMES. Makes, Models and Brand Names referenced are for
illustrative or descriptive purposes only, and are not intended to be restrictive to any particular product.
If Bidder proposes to furnish another product equal in quality and purpose, such bids will be considered
as long as they materially comply with the specifications. Quoted pricing must include any and all
costs necessary to achieve comparability with specifications.
Alternate Make, Model, Brand Names, and/or Catalog Number(s) must be indicated opposite each item
in the shaded space provided marked "C".
The specified Make, Model, and Brand Name must be furnished unless otherwise specified by Bidder.
ILLUSTRATIVE AND TECHNICAL DATA. When quoting other than the specified brand or when no
brand is indicated, Bidder must submit with bid, complete illustrative and technical data on materials or
equipment proposed to be furnished. Failure to furnish such data may void bid.
SPECIFICATION CHANGES. If provisions of the Specifications preclude bidder from submitting bid,
the bidder may request in writing that the specifications be modified. Such request must be received
by the Purchasing Officer at least five (5) working days before bid opening date. All bidders will be
notified by Addendum of any approved changes in the specifications.
BID RECAPS. Bid recaps, with a summary of all bids received, will be posted to the following website
within two weeks of the bid closing date: https://www.portoflosangeles.org/business/contracting-
opportunities/purchasing-bids
AWARD OF CONTRACT. Bid shall be subject to acceptance by the City for a period of three (3)
months unless a lesser period is prescribed in the quotation by the bidder. The City may make
combined award of all items complete to one bidder or may award separate items to various bidders.
Bidders may submit alternate prices, a lump sum or a discount conditional on receiving an award for
two or more items. The right is reserved to reject any, or all, bids and to waive informality in bids.
REQ27721/E. Yee 2

CONTRACTUAL TERMS
VENDOR CONTACT FOR CONTRACTUAL, DELIVERY AND PAYMENT ISSUES:
Contact Person:
Title:
Telephone:
Email Address:
AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized factory
distributor/dealer for the materials being quoted (please check one and initial).
Yes: No*: ___________
*If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter
of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by
the City for equipment, parts, and/or materials provided by the bidder. The manufacturer will be
responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient
manner. This responsibility includes replacing incorrect or defective parts, trouble shooting, and
correcting problems that are traceable to the manufacturer.
WARRANTY. Terms of warranty on materials. Free PARTS for defective parts and workmanship for
the following time period after delivery:
Materials:
Please provide additional warranty terms with bid, if applicable.
CONSTRUCTION MATERIALS. Electrical, plumbing, H.V.A.C. and/or other construction materials,
fixtures, devices, appliances, and equipment shall be UL/FM approved when applicable and comply
with the requirements of the City of Los Angeles Building Code(s).
PAINT/ARCHITECTURAL COATINGS. All paint/architectural coatings furnished to the City of Los
Angeles Harbor Department must comply with all current requirements of the South Coast Air Quality
Management District Rule 1113. Vendor certifies that the product offered complies with all
requirements. 0
DELIVERY
DELIVERY METHOD. Please specify the method that will be employed for the delivery of quoted
materials. Check one.
Delivery by vendor utilizing vendor-owned conveyance
If utilizing this method of delivery, awarded bidder will be required to confirm insurance coverage by
completing and submitting Attachment A prior to award.
Freight/shipping utilizing a third-party carrier
REQ27721/E. Yee 3

If F.O.B. POINT is DESTINATION, the following shall apply:
DELIVERY POINT: Prices to include all delivery charges, F.O.B. the Harbor Department, 90744.
If F.O.B. POINT is ORIGIN, the following shall apply:
SHIPPING CHARGES: Shipping or delivery charges to be prepaid and added to invoice. Ship
cheapest way, unless otherwise specified, for goods to arrive within the time requested. Freight bill
must be included with invoice. AIR SHIPMENT MUST BE SPECIFICALLY AUTHORIZED BY
STATEMENT ON PURCHASE ORDER.
SHIPPING CHARGES - COMMON CARRIER. Shipping/Freight charges for parts and materials from
manufacturer to vendor. Shipping charges are not subject to markup. Vendor will prepay and add
shipping or delivery charges to invoices. Ship cheapest way, unless otherwise authorized, for goods
to arrive within the time requested by Department personnel. Freight bills must be provided at invoicing,
upon request. Air shipment must be specifically pre-authorized.
DELIVERY CHARGES - BY VENDOR. Delivery charges for parts and materials, delivered by vendor.
Delivery charges are not subject to markup.
FINANCIALS
VENDOR PAYMENT. Please note. Vendor name and address must be submitted exactly as they will
appear on the invoice(s). Please provide a copy of your firm's IRS Form W-9 with your bid. If invoice
remit to (remittance) name and address are different from the bid name and address, please indicate:
COMPANY:
REMIT
ADDRESS:
TO:
A/R EMAIL:
Invoices submitted for payment where the invoice name and address do not match the name and
address as they appear on the Purchase Order, or as indicated in the space above, will not be
processed and will be returned to the vendor.
WITHHOLDING REQUIREMENTS. The State of California Franchise Tax Board (FTB) requires that
the City of Los Angeles Harbor Department withhold income taxes from payments to out-of-state
vendors for services performed within California unless the vendor submits one of the required forms
listed below. The tax withholding rate is seven percent (7%) of payments subject to withholding.
This requirement applies to vendors whose legal address (as indicated on their IRS W-9 Form), or
payment address (as indicated on this Request for Bid/Quote), is outside of California. Should either of
these two situations apply to your company, please attach one of the following forms to your bid in
order to help the Harbor Department clarify your nonresident tax withholding status:
* Form 590, Withholding Exemption Certificate, certifying exemption from the withholding
requirement.
REQ27721/E. Yee 4

* Form 587, Nonresident Income Allocation Worksheet, which allocates the expected income
under the City contract for work completed within and outside of California.
* Notice from the CA Franchise Tax Board (CAFTB) that a withholding waiver was authorized (you
must first file CA Form 588, Nonresident Withholding Waiver Request to the CAFTB).
* Notice from CAFTB that a reduced withholding request was authorized (you must first file CA
Form 589 Nonresident Reduced Withholding Request to CAFTB).
Further information regarding this requirement may be found here:
https://www.ftb.ca.gov/pay/withholding/withholding-on-nonresidents.html
Please Check One:
Both Bidder's Legal Address and Remittance Address are located within the State of
California. Withholding Forms Not Required.
Withholding Forms Attached
BILLING DISCOUNT TERMS. Payment terms are Net 30 Days unless bidder otherwise quotes cash
discount terms. Billing Discount terms offering 20 days or more will be considered in making evaluation
for award.
TAXPAYER IDENTIFICATION NUMBER. Contractor declares that it has an authorized Taxpayer
Identification Number (TIN), which must be indicated on all invoices. No payments will be made under
this agreement without a valid TIN number.
SALES TAX. Do not include sales tax in your bid. Sales tax will be added at time of order.
SALES TAX PERMIT. An active California Department of Tax and Fee Administration Seller's Permit
is required to collect California Sales Taxes. Verify here: https://cdtfa.ca.gov/services/permits-
licenses.htm
Permit Number: ___________________________ N/A - Invoice(s) will not include sales taxes.
FEDERAL EXCISE TAX. The City of Los Angeles Harbor Department is exempt from payment of
Federal Excise Taxes, and will furnish vendor with a Tax Exemption Certificate. PRICING NOT TO
INCLUDE ANY FEDERAL EXCISE TAX.
BUSINESS TAX REGISTRATION CERTIFICATE (BTRC). In accordance with the City of Los Angeles
Municipal Code, a Business Tax Registration Certificate may be required of persons engaged in
business activity within the City. The Office of Finance, Tax and Permit Division, (844) 663-4411, has
sole authority in determining a firm's tax requirements and in issuing Business Tax Registration
Certificates or Business Tax Exemption Numbers. Accordingly, firm's current Business Tax
Registration Certificate or Business Tax Exemption Number must be clearly shown on all invoices
submitted for payment. Bidder, in submitting this bid, acknowledges and accepts the above
requirements and recognizes that no invoice will be processed for payment without inclusion of the
Business Tax Registration Certificate or Business Tax Exemption Number. New vendors will be
allowed to provide their BTRC/Exemption number after award of contract.
BTRC/BTRC Exemption Number:
REQ27721/E. Yee 5

GENERAL RULES AND REGULATIONS
SMALL AND LOCAL BUSINESS (SLB) PROGRAM
Is your company Certified as an SLB by the City of Los Angeles? Yes No
Companies certified as a Small Local Business with the City of Los Angeles are given a preference
applied to bid contracts of $100,000.00 or less. A 10% preference (discount) is given to the bids of
SLB certified companies. The preference is determined by taking 10% of the lowest bid that is proposed
by a non-certified SLB company, and subtracting that amount from the bid of the SLB certified company.
If after the preference the SLB's bid is less than or equal to the lowest non-certified company's bid, the
SLB will be awarded the contract.
In order to be given the bid preference as a certified SLB, your SLB application must be received at the
Department of Public Works, Bureau of Contract Administration, Office of Contract Compliance,
Centralized Certification Section no later than five (5) calendar days prior to the last day for submission
of the bid or proposal and approved prior to the award date as stated on the RFB.
The Department of Public Works, Bureau of Contract Administration, Office of Contract Compliance,
Centralized Certification Section is located at:
Office of Contract Compliance, Centralized Certification:
1149 S. Broadway, Suite 300, Los Angeles, CA 90015
(213) 847-2684
Certification as a Small and Local Business is valid for one calendar year from the date of approval.
Applicant firms must be recertified on an annual basis with the Office of Contract Compliance,
Centralized Certification Section. For questions concerning the Small Local Business Program, contact
the Office of Contract Compliance, Centralized Certification Section at (213) 847-2684 or at
https://bca.lacity.org/certification
COMPLIANCE WITH LAWS. Vendor shall comply with all applicable Ordinances, laws, Rules and
Regulations of the City and of any County, State or Federal Government, or subdivision thereof. This
applies even though such requirements may not be specifically mentioned in the Specifications or
shown on the Plans.
DEFAULT BY SUPPLIER. In case of default by Vendor, the City reserves the right to procure the
articles or services from other sources and to hold the vendor responsible for any excess costs
occasioned to the City thereby.
INDEMNITY. Contractor shall save, keep, bear harmless and fully defend and indemnify the City of
Los Angeles, the Harbor Department, and all boards, officers, employees, agents or other authorized
representatives thereof, from all liability, damages, costs or expenses in law or equity claimed by
anyone for bodily injury or death, or damage to property arising out of the performance by Contractor
of its obligations hereunder, whether liability is attributable solely to Contractor or to a combination of
Contractor and City.
ETHICS. Persons who submit a response to this solicitation (bidders) are subject to Charter section
470(c)(12) and related ordinances. As a result, bidders may not make campaign contributions to and
or engage in fundraising for certain elected City officials or candidates for elected City office from the
time they submit the response until either the contract is approved or, for successful bidders, 12 months
REQ27721/E. Yee 6

after the contract is signed. The bidder's principals and subcontractors performing $25,000 or more
and a term of at least three months in work on the contract, as well as the principals of those
subcontractors, are also subject to the same limitations on campaign contributions and fundraising.
Bidders must submit CEC Form 50 (attached) to the awarding authority at the same time the response
is submitted. The form requires bidders to identify their principals, their subcontractors performing
$25,000 or more and a term of at least three months in work on the contract, and the principals of those
subcontractors. Bidders must also notify their principals and subcontractors in writing of the restrictions
and include the notice in contracts with subcontractors. Responses submitted without a completed
CEC Form 50 shall be deemed nonresponsive. Bidders who fail to comply with City law may be subject
to penalties, termination of contract, and debarment. Additional information regarding these restrictions
and requirements may be obtained from the City Ethics Commission at (213) 978-1960 or
ethics.lacity.org.
EQUAL BENEFITS POLICY. The Board of Harbor Commissioners of the City of Los Angeles adopted
Resolution No. 6328 on January 12, 2005, agreeing to adopt the provisions of Los Angeles City
Ordinance 172,908, as amended, relating to Equal Benefits (Section 10.8.2 et seq. of the Los Angeles
Administrative Code) as a policy of the Harbor Department. Bidder shall comply with the policy
whenever applicable. Violation of the policy shall entitle the City to terminate any agreement with Bidder
and pursue any or all other legal remedies that may be available.
REGIONAL ALLIANCE MARKETPLACE FOR PROCUREMENT (RAMP).
PRIOR TO BEING AWARDED A CONTRACT with the Harbor Department, all vendors must be
registered on the City's Contracts Management and Opportunities Database, Regional Alliance
Marketplace for Procurement (RAMP), at http://www.RAMPLA.org.
Respondents are advised, pursuant to Executive Directive 35, if a bidder is selected and awarded a
contract, and if the vendor is a for-profit company or corporation, the vendor shall, within 30 days of the
effective date of the contract and on an annual basis thereafter (i.e., within 30 days of the anniversary
of the effective date of the contract), report the following information to City via the Regional Alliance
Marketplace for Procurement ("RAMP") or via another method specified by City: vendor's and any
subcontractor's annual revenue, number of employees, location, industry, race/ethnicity and gender of
majority owner ("contractor/subcontractor Information"). On an annual basis, the vendor shall further
request that any subcontractor input or update its business profile, including the vendor/subcontractor
information, on RAMP or via another method prescribed by City. Vendors who are already registered
may look up their RAMP ID at: https://www.rampla.org/s/regional-profiles .
BIDDER'S RAMP ID Number(s): _______________________
END
REQ27721/E. Yee 7

FORM
Bidder Certification
50
This form must be submitted with your bid or proposal to the City department that is awarding the contract noted
below. If you have questions about this form, please contact the Ethics Commission at (213) 978-1960.
Original Filing Amendment: Date of Signed Original ________________. Date of Last Amendment _________________.
Reference Number (Bid, Contract, or RAMP) Awarding Authority (Department awarding the contract)
13162 HARBOR
Bidder Name
Address
Email Address Phone Number
Certification
I certify the following on my own behalf or on behalf of the entity named above, which I am authorized to represent:
A. I am applying for one of the following types of contracts with the City of Los Angeles:
1. A goods or services contract with a value of more than $25,000 and a term of at least three months;
2. A construction contract with any value and duration;
3. A financial assistance contract, as defined in Los Angeles Administrative Code 10.40.1(h), with a value of at least
$100,000 and a term of any duration; or
4. A public lease or license, as defined in Los Angeles Administrative Code 10.40.1(i), with any value and duration.
B. I acknowledge and agree to comply with the disclosure requirements and prohibitions established in the Los Angeles
Municipal Lobbying Ordinance if I qualify as a lobbying entity under Los Angeles Municipal Code 48.02.
I certify under penalty of perjury under the laws of the City of Los Angeles and the state of California that the information
in this form is true and complete.
_______________________________________________________ _____________________________________________________
Name Signature
_______________________________________________________ _____________________________________________________
Title Date
Revised February 2022 Los Angeles Municipal Code 48.09(H), Los Angeles Administrative Code 10.40.1 Page 1 of 1
ethics.lacity.org

LOS ANGELES HARBOR DEPARTMENT Office of the Purchasing Agent, Berth 161, Wilmington, CA 90744
BID/QUOTE No.(s): 13162
RE: Insurance Requirements
NUMBER OF PAGES: 1 of 4
INDEMNIFICATION AND INSURANCE
Indemnification
Except for the sole negligence or willful misconduct of the City, or any of its Boards, Officers, Agents,
Employees, Assigns and Successors in Interest, Contractor undertakes and agrees to defend,
indemnify and hold harmless the City and any of its Boards, Officers, Agents, Employees, Assigns,
and Successors in Interest from and against all suits and causes of action, claims, losses, demands
and expenses, including, but not limited to, attorney's fees (both in house and outside counsel) and
cost of litigation (including all actual litigation costs incurred by the City, including but not limited to,
costs of experts and Vendors), damages or liability of any nature whatsoever, for death or injury to
any person, including Contractor's employees and agents, or damage or destruction of any property
of either party hereto or of third parties, arising in any manner by reason of the negligent acts,
errors, omissions or willful misconduct incident to the performance of this Contract by Contractor or
its subcontractors of any tier. Rights and remedies available to the City under this provision are
cumulative of those provided for elsewhere in this Contract and those allowed under the laws of the
United States, the State of California, and the City.
Acceptable Evidence and Approval of Insurance
Electronic submission is the required method of submitting Vendor's insurance documents.
Vendor's insurance broker or agent shall register with the City's online insurance compliance
system KwikComply at https://kwikcomply.org/ and submit the appropriate proof of insurance on
Vendor's behalf.
POLICY COPIES
Upon request by City, Vendor shall furnish a copy of the binder of insurance and/or full certified
policy for any insurance policy required herein. This requirement shall survive the termination or
expiration of this Agreement.
PRIMARY COVERAGE
The coverages submitted must be primary with respect to any insurance or self-insurance of the City of Los
Angeles Harbor Department. The City of Los Angeles Harbor Department's program shall be excess of this
insurance and non-contributing.
NOTICE OF CANCELLATION
For each insurance policy described above/below, the Vendor shall give to the Board of Harbor Commissioners
a 10-days prior notice of cancellation or reduction in coverage for nonpayment of premium, and a 30-days
prior notice of cancellation or reduction in coverage for any other reason, by written notice via registered mail
and addressed to the City of Los Angeles Harbor Department, Attention: Risk Manager and the City Attorney's
Office, 425 S. Palos Verdes Street, San Pedro, California 90731.
Rev. 2025-10
ATTACHMENT A

LOS ANGELES HARBOR DEPARTMENT Office of the Purchasing Agent, Berth 161, Wilmington, CA 90744
BID/QUOTE No.(s): 13162
RE: Insurance Requirements
NUMBER OF PAGES: 2 of 4
RENEWAL OF POLICIES
At least thirty (30) days prior to the expiration of any policy, Vendor shall direct their insurance broker or agent
to submit to the City's online insurance compliance system KwikComply at http://kwikcomply.org a renewal
certificate showing that the policy has been renewed or extended or, if new insurance has been obtained,
evidence of insurance as specified below. If Vendor neglects or fails to secure or maintain the insurance
required below, Executive Director may, at his or her own option but without any obligation, obtain such
insurance to protect the City's interests. The cost of such insurance will be deducted from the next payment
due Vendor.
For further clarification on Insurance procedures, coverage information and documentation
please go to http://www.portoflosangeles.org/business/risk.asp.
Vendor will be required to furnish, at its own expense and within TEN (10) days of notification of
pending award, proof of insurance, in accordance with the types and in the minimum limits shown
below:
NOTE
FAILURE TO SUBMIT PROOF OF INSURANCE WITHIN (10) DAYS UPON RECEIPT OF
NOTICE OF INTENT TO AWARD WILL DEEM THE BIDDER NON- RESPONSIVE AND THE
PROSPECTIVE AWARD MAY BE CANCELLED.
General Liability Insurance
Vendor shall procure and maintain in effect throughout the term of this Agreement, without
requiring additional compensation from the City, commercial general liability insurance covering
personal and advertising injury, bodily injury, and property damage providing contractual liability,
independent contractors, products and completed operations, and premises/operations coverage
written by an insurance company authorized to do business in the State of California rated VII, A-
or better in Best's Insurance Guide (or an alternate guide acceptable to City if Best's is not
available) within Vendor's normal limits of liability but not less than one million Dollars
($1,000,000.00) combined single limit for injury or claim. Where Vendor provides or dispenses
alcoholic beverages, Host Liquor Liability coverage shall be provided as above. Where Vendor
provides pyrotechnics, Pyrotechnics Liability shall be provided as above. Said limits shall provide
first dollar coverage except that Executive Director may permit a self- insured retention or self-
insurance in those cases where, in his or her judgment, such retention or self-insurance is justified
by the net worth of Vendor. The retention or self-insurance provided shall provide that any other
insurance maintained by Department shall be excess of Vendor 's insurance and shall not
contribute to it. In all cases, regardless of any deductible or retention, said insurance shall contain
a defense of suits provision and a severability of interest clause. Additionally, each policy shall
include an additional insured endorsement (CG 2010 or equivalent) naming the City of Los Angeles
Harbor Department, its officers, agents and employees as Primary additional insureds.
Where Vendor's operations involve work within 50 feet of railroad track, Vendor's Commercial
General Liability coverage shall also have the railroad exclusion deleted.
Rev. 2025-10
ATTACHMENT A