2050 COMPREHENSIVE PLAN UPDATE.

Request for Qualifications (RFQ )
Consulting Services for 2050 Comprehensive
Plan Update
City of Woodbury, Minnesota
Release Date: Friday March 27, 2026
Due Date: Friday April 10, 2026

City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
I. GENERAL INFORMATION
The City of Woodbury is soliciting proposals from qualified consulting firms to prepare an update to
its Comprehensive Plan (the "Plan").
All correspondence regarding this Request for Qualifications (RFQ) should be directed to:
Jamie Fritts
Housing and Economic Development Manager
8301 Valley Creek Road | Woodbury, MN 55125
651-414-3438 | james.fritts@woodburymn.gov
Submission Requirements:
* Proposals may be submitted electronically as a single PDF document or as a hard copy
accompanied by a portable digital version (e.g., USB flash drive)
* Deadline for submission: April 10, 2026, by 4:30 p.m.
* Anticipated award of contract: April 24, 2026
Woodbury is located in southern Washington County in the Twin Cities Metropolitan Area of
Minnesota, approximately 15 miles east of downtown Saint Paul. The city is bordered by Maplewood
and Oakdale to the west, Landfall and Lake Elmo to the north, Cottage Grove to the south, and Afton
and unincorporated Washington County to the east. Several major transportation corridors, including
Interstate 94 and 494 and State Highways 36, 5, and 10, connect Woodbury to the broader region
and shape the community's development patterns. While primarily suburban in character, Woodbury
also serves as a regional destination for retail, employment, recreation, and health care, and has
experienced steady population growth over the past several decades.
Historically, the area that is now Woodbury was largely agricultural, transitioning gradually to
suburban development beginning in the latter half of the 20th century as the Twin Cities expanded
eastward. Today, Woodbury is a well-established suburban community with a diverse economic base
that includes retail, medical services, corporate offices, and small businesses. Residential
neighborhoods are interwoven with parks, schools, and commercial centers, reflecting a planned,
growth-oriented community layout. Population growth has been driven by continued residential
development, strong schools, access to regional employment centers, and a high quality of life
supported by parks, trails, and community amenities.
Woodbury encompasses approximately 36 square miles and has an estimated population of 82,000
residents, making it the largest city in Washington County.
II.SCOPE
The City of Woodbury is a premier community located in Washington County within the Twin Cities
Metropolitan Area. The planning horizon year will be 2050. The updated plan is expected to align
with the Metropolitan Council's Imagine 2050 Plan, integrate relevant plans and policies recently
completed, and refresh the current vision, goals and policies within the 2040 Comprehensive Plan
for Woodbury.
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City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
Community engagement will be a critical component of the planning process. Engagement efforts
will be led by City staff, with consultant support for identification and design of engagement
approaches, facilitation, preparation of materials, analysis, and technical tools.
Scope of Required Services
In preparation for the 2050 Comprehensive Planning cycle, the City conducted an audit of its 2040
Comprehensive Plan, as well as other planning documents and studies. The audit evaluated these
materials for consistency with the Metropolitan Council's 2050 system statements and minimum
plan requirements. Based on the audit findings, the City is seeking a firm to provide the scope of
services outlined below.
The proposal must confirm that the firm can provide all services identified in the scope. It should
specify whether each service will be performed by firm staff or by an external partner or
subcontractor. The schedule and cost proposal must itemize each service, including the associated
cost, estimated time allocation, and the team member(s) responsible for delivering the service.
Additional details regarding schedule and cost submission requirements are provided in Section III of
this RFQ.
The City's Engineering Division will issue separate RFPs regarding the Transportation, Sanitary
Sewer, Stormwater, and Drinking Water Supply elements. Those RFPs will then result in subcontracts
that will be managed separately from the contract stemming from this RFQ.
1. Project Management and Coordination
* Develop a detailed work plan and schedule.
* Conduct regular coordination meetings with City staff project management team.
* Provide ongoing communication and progress reporting.
* Incorporate supporting engineering project work (water resources, transportation,
climate).
2. Community Engagement Support
Community engagement is essential to the success of this process and updated Plan.
Effective, inclusive engagement will ensure the Plan reflects community needs, priorities,
and values, and will directly inform visioning, analysis, and recommendations. This work will
help build shared understanding, trust, and support for a Plan that is actionable and
broadly supported.
* Collaborate with City Staff to prepare a community engagement strategy and
approach for the project.
* Support City-led community engagement activities, public meetings, surveys, and
stakeholder outreach.
* Prepare engagement materials, facilitation, documentation, and analysis.
* Present to Advisory Committees, Boards, and City Council as necessary.
* Summarize community input and how it informed Plan updates and
recommendations.
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City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
3. Preparation of the Comprehensive Plan.
Prepare updates to the existing plan chapters that bring the 2040 Comprehensive Plan into
alignment with Imagine 2050 Plan and addresses minimum plan requirements. Chapters
include:
* Purpose and Introduction
* Community Context
* Vision and Guiding Principles
* Land Use
* Housing
* Economic Development
* Transportation
* Park, Recreation and Open Space
* Natural Resources
* Sanitary Sewer
* Water Supply
* Surface Water
* Implementation
Prepare a new chapter to address required climate adaptation and mitigation.
Prepare a user-friendly executive summary of plan highlights.
4. Climate Action and Water Resources (surface water management, water supply, sanitary
sewer), Transportation, and Park/Recreation System
The City will contract separately for these items. The firm will be responsible for
coordinating with appropriate City departments and subcontractors regarding each
respective master plan (Stormwater, Potable Water, Sanitary Sewer, Parks, Climate Action,
and Transportation,) to incorporate necessary findings, maps, strategies, and policies into
the final 2050 Comprehensive Plan document. The consultant will be responsible for
incorporating the relevant content into a plan chapter and ensuring minimum requirements
are met.
5. Seek Draft/Preliminary Plan Approvals
Support City staff in preparing summary materials and presentation materials to facilitate
review and approval recommendations from Advisory Boards and Commissions, including
the official public hearing to be held by the Planning Commission. Make necessary
revisions to the plan document and present to City Council for authorization to distribute
the plan for agency and jurisdiction review.
6. Distribute the plan for adjacent jurisdiction and affected agency review
Assemble plan, distribute, and facilitate review/response to comments from agencies and
jurisdictions. Included in this task is submittal to the Metropolitan Council for preliminary
review. Prepare summary of comments received and revisions as needed to the draft plan.
Assist City staff as needed with presenting the plan to City Council seeking authorization to
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City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
formally submit the plan to the Metropolitan Council.
7. Facilitate Metropolitan Council Review
Submit the plan through the portal for official Metropolitan Council Review. Provide support
to staff through Metropolitan Council review process and provide revisions to the plan as
needed.
8. Adopt the Plan
Provide support to staff in presenting the final plan to the City Council for formal approval.
Make necessary revisions and package all final deliverables including original electronic files
for future City use.
Final Deliverables
The firm shall prepare a reader-friendly plan that includes:
1. A public involvement and participation strategy and process detailing the execution of public
engagement that results in appropriate community/stakeholder/business involvement
throughout the planning process.
2. Materials to be used in implementation of engagement plan (i.e., emails, letters, articles,
social media posts, surveys, graphics, pots, flyers, web page etc.).
3. Compilation of Meeting notes and summaries (provided by City Staff) focused on
topics/outcomes for each engagement activity.
4. Final engagement report that summarizes all engagement activities and key outcomes.
(content will be provided by City Staff)
5. Electronic mapping files in GIS format.
6. Land use and forecast data in GIS and Spreadsheet format sufficient to facilitate engineering
analysis.
7. PDF (Print quality) plan document and all original files including document production files,
excel spreadsheets, and original graphic files.
Timeline and Milestones
Proposals must demonstrate the firm's ability to complete the required tasks within the timeline
outlined below. The proposal should include a brief narrative confirming the firm's ability to meet the
deadlines stated in this RFQ. If an alternative timeline is proposed, the narrative must describe how
the proposed schedule will still achieve the project goals and meet all required deadlines. The firm
will be expected to begin work as soon as the consultant selection process is completed.
The schedule will be monitored by the City to evaluate the firm's performance on the project. Any
deviation from the milestones proposed by the firm shall be approved by the City.
May 2026
- Update community context and Create Community engagement plan
- Kick-off meetings with resident task force, city council, boards and commissions
- Conduct first round of community engagement
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City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
May - October 2026 (Shape the Plan)
- Develop key plan directions, as well as land use and infrastructure changes
- Meetings with resident task force, City Council, boards and commissions on community input
findings and key directions
- Conduct second round of community engagement
Fall 2026 (Prepare the Plan)
- Prepare the draft 2050 Comprehensive Plan
- Conduct reviews with resident task force, City Council, boards and commissions.
- Conduct third round of community engagement
Spring 2027 (Seek Approvals)
- Conduct Planning Commission public hearing
- Present the 2050 Comprehensive Plan for Council authorization for distribution
Summer 2027 (Distribute Plan for Six Month Review)
- Distribute plan for adjacent and affected jurisdiction review
- Submit the plan to the Metropolitan Council for informal review
- Summarize comments and prepare revisions for Council approval
January 2028 (Facilitate Metropolitan Council Review)
- Submit 2050 Plan for Metropolitan Council consideration
- Revise plan as needed to address completeness issues
Summer 2028 (Adopt the 2050 Plan)
- Prepare final 2050 Plan for Council adoption
- Submit final plan to Metropolitan Council
III. SCHEDULE AND COST
The proposal must indicate a predicted total cost and itemize each service listed in section II for the
project. The proposal should include hourly rates for specific professional services, including meeting
and presentation costs. The firm should anticipate no more than 1-2 staff people attending each
meeting. The fee schedule must include hourly rates, specialty rates, multipliers, percentages, etc., for
the various classifications of personnel proposed to provide services under a contract with the City. If
a range of rates exists for a personnel classification, also include the rate for the proposed key
personnel that will be assigned to the City.
IV. PROPOSA L CONTENTS
Please keep proposals concise and limited to the addressing the items listed below (limit 10
pages). Proposals should include the following sections:
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City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
* Affirmation of understanding the project scope.
* Brief project team introductions and qualifications for project team members who will
directly support the City's Project Management Team and the services they will provide.
* Brief relevant experience, including examples of recently completed plans for
comparable communities and associated references.
* Fee proposal and cost breakdown. Provide an estimate of the total project costs per the
defined scope of work. Any allowances for project costs, such as mileage or indirect office
costs should be identified. The actual fee will include all reimbursable costs, and total cost
is a not-to-exceed maximum contract amount.
* A statement to the effect that the proposal shall remain valid for a period of not less than
120 days from the date of submittal; and
VI. CONFLICT OF INTEREST
Successful respondents must identify any conflicts of interest or perceived conflicts of interest.
Specifically, in order to maintain professional standards and avoid the appearances of impropriety
respondents shall not represent any clients in matters subject to applications for land use and real estate
development before the City of Woodbury currently and for a period of twelve months from the date that
the Community Development Department certifies that this contract has been completed in any of the
following circumstances:
* Any and all land use proposals or developments directly involving real estate which is the
subject of the zoning districts under study within the City's Comprehensive Plan for which
the Contractor has been selected to review and recommend change or retention of land
use standards or designations.
* Any proposal affecting real estate seeking modification from an established zoning district
under the current Comprehensive Plan that would advocate change to a commercial,
business or industrial use zone.
* Any application for land use permits regardless of zone or classification during the period
of this contract.
VII. EVALUATION AND SELECTION
The City of Woodbury is seeking a firm or team with demonstrated experience in comprehensive
planning for Twin Cities metropolitan communities. Proposals that comply with the instructions set
forth in this document will be evaluated by the City of Woodbury. In addition to the review criteria
identified above in Section V, proposals will be evaluated on the following criteria:
* Quality and clarity of the proposed approach.
* Relevant experience and qualifications.
* Ability to both support, and/or facilitate the various community engagement
processes.
* Project management experience.
* Cost competitiveness and value.
After a firm is selected through this process, a Letter of Engagement will be executed outlining the
project specific scope of services and proposed fees.
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City of Woodbury
2050 Comprehensive Plan Update Request for Qualifications
The City of Woodbury may investigate the qualifications of any firm under consideration, require
confirmation of information furnished, and require additional evidence of qualifications to perform the
work described in the scope of services. Conducting a proposal process does not commit the City of
Woodbury to enter into a contract, nor does it obligate the City of Woodbury to pay for any costs
incurred in preparation and submission of proposals in anticipation of a contract.
The City reserves the right to reject any or all proposals, request additional information, and
negotiate final scope and fees with the selected firm. The selected firm will be required to
enter into a Professional Services Agreement with the City, a sample of which is attached
hereto. The City of Woodbury objects to and rejects terms and conditions submitted by the
firm which are inconsistent with the Agreement.
DISCLAIMER
Expenses incurred in the preparation of submittals, presentations and other incidental activities
related to this solicitation are solely the responsibility of the respondent. The City of Woodbury reserves
the right to reject any or all materials and/or to approach any individuals or firms regarding additional
information relevant to this solicitation.
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