Commodity Discount Providers

Submission Instructions for Suppliers
Commodity Discount Providers RFP # 25-361
Please follow these instructions to submit via our Public Portal.
If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you
can respond to any bid/proposal opportunities. A short video is available on Bonfire that
demonstrates the registration process for review. See the video at:
https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-
Registration
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Proposal - must
include a brief
description of the
company, including
its background and
experience in
providing supplies
related to the
selected
commodity. File Type: PDF
1 Required
Vendors shall also (.pdf)
provide an overall
summary of the
goods and services
offered under this
proposal. The
proposal must not
exceed (3) pages.
(See Section 14 of
Bid Specifications)
Commodity List
Discount (see the File Type: PDF
1 Required
Commodity List (.pdf)
Discount form)

Name Type # Files Requirement Instructions
You will need
to fill out the
provided
Response
Template for
Commodity this
Discount Questionnaire: Questionnaire.
1 Required
Questionnaire (Q- Excel (.xlsx) The Response
12AT) Template can
be downloaded
from the
project listing
on the Bonfire
portal.
Price List -
Vendor's published
price list must be
provided with
Vendor's response
to this RFP. If price
list is available on
File Type: PDF
a website, vendor Multiple Required
(.pdf)
must provide
website address in
their proposal
response. (refer to
section 16 of Bid
Specification
document)
Proposers Master
Terms and
Conditions (See
Section 15 of Bid
Specifications) (If
File Type: PDF
your company 1 Required
(.pdf)
does not have
Master Terms and
Conditions please
upload a document
stating that)
Certificate of File Type: PDF
1 Required
Interested Parties (.pdf)

Name Type # Files Requirement Instructions
Deviations
Compliance Form -
To propose a
deviation,
responder is to use
the Word version
of the Standard
Terms and
Conditions, turn
the "Track
Changes" feature
on (by clicking on
the "Review" tab in
the menu bar and
then clicking the
"Track Changes"
command), and File Type: Any Multiple Required
markup/redline the
document with the
proposed
deviations. Once
responder has
marked up the
document,
responder must
provide the
requested changes
to the Terms and
Conditions by
uploading the
redlined document
with the Deviations
form
RISD Certifications
(see RISD
File Type: PDF
Required 1 Required
(.pdf)
Certifications 25-26
Document)
Insurance File Type: PDF
1 Required
Certificate (.pdf)
File Type: PDF
W9 1 Required
(.pdf)

Name Type # Files Requirement Instructions
The awarded
vendor agrees to
provide Pre-
Service Affidavits
for all employees
who will deliver
services involving
contact with
students during the Data Type:
N/A Required
term of the bid Yes/No
award. These
affidavits must be
submitted via email
to
purchasing@risd.o
rg prior to the
commencement of
any services
Company declares
Data Type:
a Conflict of N/A Required
Yes/No
Interest
Conflict of Interest
form including
declared COI (If File Type: PDF
1 Optional
there is no COI, do (.pdf)
not upload
anything)
If you are a HUB
File Type: PDF
vendor - provide 1 Optional
(.pdf)
HUB Certification
Additional
File Type: Any Multiple Optional
Information
Sample Vendor File Type: PDF
1 Optional
Contract (.pdf)
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be
accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare
your responses in advance to ensure they fit within the length restrictions. Learn more about
Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at
https://risd.bonfirehub.com/opportunities/212299.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://risd.bonfirehub.com/opportunities/212299
The Question period for this opportunity starts Dec 19, 2025 10:00 AM CST. The Question
period for this opportunity ends Jun 08, 2026 10:00 AM CDT. You will not be able to send
messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun
15, 2026 1:00 PM CDT. We strongly recommend that you give yourself sufficient time and at
least ONE (1) day before Closing Time to begin the uploading process and to finalize your
submission.
All bids/proposals must be SUCCESSFULLY submitted before the due date and
time regardless of your organization's ability to submit bids online. It is the supplier's
sole responsibility to ensure that bid/proposal documents successfully arrive
before the due date and time. The District's online bidding application utilizes the
Internet and the World Wide Web, which is comprised of systems that are completely
out of the District's control. It is highly recommended that the suppliers allow
themselves enough time to complete a successful submission. Do not wait until the
last minute!

Important Notes:
Uploading large documents may take significant time, depending on the size of the file(s)
and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you
finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Richardson Independent School District uses a Euna Procurement portal for accepting and
evaluating proposals digitally. Please contact Euna Procurement at
support.bonfire@eunasolutions.com for technical questions related to your submission. You
can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-
base/bonfire-hub/vendor-submission-support