CNP Ice Cream 2026

Brandy Tarvin,
k
June 9, 2026
Bid: #007-2026/2027
Dear Sir or Madam:
Sealed proposals will be received by the Boaz City Schools Child Nutrition Program until 9:15 a.m. on
Thursday, June 25, 2026, at which time they will be publicly opened and read for the furnishing of ice cream
for the Boaz City Schools for the 2026/2027 school year. Any bid received after 9:15 a.m. will not be
opened. Please return your bid in a sealed envelope to the following address: Brandy Tarvin, Child
Nutrition Program Director, Boaz City School System, 126 Newt Parker Drive, Boaz, AL, 35957.
Please clearly mark envelope: BID # 007-2026/27, Child Nutrition Ice Cream Bid.
The specifications and bid information attached should be read carefully. Estimated usage of each item is
noted on the bid proposal form. Prices should be extended and totaled to arrive at the "Total Bid" price.
All bidders must respond on the enclosed BIDDER RESPONSE FORM, properly executed. No other
response will be acceptable. The immigration packet must be completed and returned at the time of the bid
opening in order to be awarded the bid.
The Boaz City Schools reserves the right to reject any and/or all bids and to waive informalities in awarding
this bid to the lowest responsible bidder. If you have any questions concerning this bid, please contact Mrs.
Brandy Tarvin, CNP Director at (256) 593-8180.
Sincerely,
Brandy Tarvin, RD, LD, SNS
Child Nutrition Program Director
Attachments
www.boazk12.org

BOAZ CITY SCHOOLS
CHILD NUTRITION PROGRAM
ICE CREAM BID
June 9, 2026
Bid: #007-2026/2027
BIDDERS ARE REQUESTED TO RETAIN THESE INSTRUCTIONS, CONDITIONS, AND
SPECIFICATIONS FOR FUTURE REFERENCE.
I. GENERAL INFORMATION
A. All bidders must use our form for submitting their bid.
B. All bids must be sealed and marked - CNP Ice Cream Bid #007-2026/2027. Late bids will not
be opened.
C. Bids will not include State Sales Tax or Federal Excise Taxes.
D. Records showing successful bidder(s) and prices quoted will be placed on file and may be
examined upon request. If contract is awarded to someone other than lowest bidder, a note of
explanation will appear in the bid file.
E. A bid by a supplier should be submitted to provide products to all
schools in the school system. The city schools are listed below:
Boaz Elementary
Corley Elementary
Boaz Intermediate
Boaz Middle
Boaz High
F. If a bidder finds discrepancies in or omissions from the bidding document,
or if in doubt as to the meaning, clarification should be requested by
calling Mrs. Brandy Tarvin, CNP Director. Telephone: (256) 593-8180.
G. Additional deliveries will be required for the summer feeding program as needed.
H. The Board reserves the right to extend the bid annually for an additional 2 years maximum total
of 3 years.
I. The attached immigration packet must be completed and returned at the time of the bid opening.
The immigration packet must be completed and returned at the time of the bid opening in order
to be awarded the bid.
J. The intent of the Boaz City Schools is to be in compliance with the Buy American provision in
our Child Nutrition Program. We will purchase domestic products that are produced and
processed in the United States. We will allow for only limited exceptions when domestic
products are unavailable or prohibitively costly and only when preapproved by the system.
II. DISQUALIFICATION OF BIDS
Bids may be disqualified before awarding of the bid for any of the following reasons:
1. Failure to mark the envelope as required.
2. Failure to sign the bid document.

BID #007-2026/2027 PAGE 2
3. Failure to include requested information or other details of the bid.
4. Excessive errors in calculating prices and totals.
5. Failure to include bid bond.
6. Failure to sign and include Debarment and Suspension certificate.
The Boaz City Schools reserves the right to reject any and/or all bids or any part thereof; to waive
technicalities or informalities; and to award the contract to other than the low bidder, if cause can
be documented.
III. METHOD OF AWARD
A. The intention of the Boaz City Schools is to award the bid to meet the best interest of the school
district. The bid may be awarded by each category or by total low bid.
B. The policy of the Boaz City Schools is not to purchase on the basis of low bid only. Quality,
conformity with specifications, purpose for which required, terms of delivery, past service, and
experience are among the factors that may be considered in determining the responsible bidder.
C. In the event the low responsible bidder refuses to accept the entire requirements without
deviation, this vendor's bid will be considered unacceptable.
D. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.
E. Bidder must make proposal strictly in accordance with the requirements and
specifications and on proposal form provided; otherwise, the bid will not be considered.
IV. CONTRACT PERIOD
A. This bid contract consists of the attached letter, instructions, specifications, and Request for
Quotation Form.
B. This bid contract shall be in effect from August 1, 2026 through July 31, 2027.
C. The Board reserves the right to extend the bid annually for two additional years for a maximum
total of 3 years.
V. PRICING
A. Prices quoted must remain firm for the entire period of contract. Prices to be effective upon
award of bid.
B. If the successful bidder receives discount on volume purchased or special discounts, this price
is to be reflected to the Boaz City Schools.
C. These bid prices are to be extended to any legitimate school organization.
VI. QUANTITY/QUALITY
A. The quantities of items specified herein to be purchased are estimated and are for bidding
purposes only. Quantities may vary. The fact that actual quantities for the ensuing year cannot
be determined will not relieve the Boaz City Schools of its obligation to order from the
successful bidder all products which, in the judgment of the Director of the Child Nutrition
Program, may be needed for the school year 2026-2027, and shall not in any case relieve the
successful bidder of his obligation to fill all orders for these products during the contract period.
B. Quantities which are not ordered prior to the expiration of the period specified or termination
of the contract shall stand automatically canceled.
C. The Boaz City Schools reserves the right to make periodic quality and quantity inspections of
vendor facilities and delivery truck by means determined by the Board.

BID #007-2026/2027 PAGE 3
VII. ORDERS
A. The vendor must provide a salesperson who will visit each participating school on
a weekly basis for the purpose of determining product needs and maintaining
equipment.
B. Only the items listed on this bid can be ordered by the cafeteria managers. Any
exception must be approved by the Director of the Child Nutrition Program prior to
the purchase. The Boaz City Schools will not assume payment for
any unapproved item.
VIII. EQUIPMENT
A. The vendor will furnish holding ice cream boxes for any schools not having their own, and will
maintain all holding equipment whether property of company or school. Ice Cream Boxes
required: Boaz Middle (1) and Boaz High (1). Vendors may examine boxes currently in use in
the schools to determine size boxes required. BCS may request additional boxes should they be
needed.
B. Vendors will be required to service equipment at no cost to the Boaz City School System.
Service response time cannot exceed 24 hours.
IX. DELIVERIES
Specifications below are for the Boaz City Schools:
A. Deliveries for products will be made on a daily basis or as required by product usage. Stocking
of merchandisers will be done by vendor personnel.
B. Deliveries are to be made Monday through Friday between the hours of 7:00 a.m. and 1:00 p.m.
C. For safety purposes, delivery personnel should be identifiable as employee of bidder
including uniform and picture ID badge. Vendor and vendor employees are to adhere to all
applicable school district regulations while on the property of Boaz City Schools, including no
smoking, no weapons and drug free policies.

BID #007-2026/2027 PAGE 4
D. The delivery person will contact each school manager previous to the regularly
scheduled delivery time if a delivery must be late or off the regular schedule.
E. A schedule for delivery will be developed with the successful bidder that meets the
requirements of the school program. Repeated failure to follow the delivery schedule as
developed will result in termination of contract.
F. Any substitution for items is to be pre-approved by manager or CNP Director
prior to delivery.
X. BACKORDERS/CANCELLATIONS/SUBSTITUTIONS
A. Items temporarily out of stock shall be a minimum. When this occurs, mark "OUT" on the
delivery ticket, and DO NOT BACK ORDER.
B. No item in the bid is to be canceled without the prior consent of the Director of Child Nutrition
Program.
C. No substitutions on items, brands, grades, etc. are to be made by the vendor without the prior
consent of the Director of Child Nutrition Program. Any substitutions made without prior
consent will be considered grounds for cancellation of this bid.
D. The vendor is not to request authority to substitute unless the quality of the item to be
substituted is equal to or higher than that originally requested.
XI. DEFAULT
If at any time the vendor makes a delivery that is not in accordance with the instructions,
conditions, and specifications set forth by the Boaz City Schools without the consent of said Board
of Education, such delivery will constitute grounds for
the cancellation of the contract and/or the removal of this vendor from the Boaz City
Schools mailing list for not less than one (1) year.
XII. BILLING
A. At the time of delivery to the schools, two (2) copies of the vendor's invoice shall be
left with the cafeteria manager. The copies left with the manager cannot be changed.
The vendor shall post his records to agree with the invoice left with the cafeteria
manager.
B. In the event of errors, a credit or debit (as the case may be) is to be issued against the
invoice as it was presented to the cafeteria manager. The credit or debit shall show
the original invoice number, date and error being corrected on the face of said credit
or debit.
C. Statements shall be figured on the last working day of the month.
D. Payment of Child Nutrition Program invoices will be made monthly.
E. At the end of the contract period, the vendor will provide the Boaz City Schools a "Composite
Report of Purchases" by item. This composite is due to the Boaz City Schools ten (10) days
following the end of the school term.

BID #007-2026/2027 PAGE 5
F. The intent of the Board of Education is to pay invoices monthly.
Therefore the successful bidder must furnish a daily invoice of delivery including the following
information:
Date of delivery
Invoice or ticket number
Name of school
Quantity purchased
Extended totals
G. One monthly statement including invoice number and extended totals for all
schools combined should be provided. These statements should be mailed to the Boaz City
Schools. Billing procedures must be acceptable to the Child Nutrition Program.
XIII. INSPECTION/SAMPLES/PRODUCT APPROVAL/GUARANTEE
A. Samples of any product shall be furnished on request for quality test.
B. The successful bidder must guarantee merchandise for a period of six (6) months time after
delivery.
XIV. LABELING
A. All cases, boxes, bottles, cans, etc. must bear commercial labels. All cartons, cans,
containers, etc. shall be clearly marked as to specified contents.
B. Brand names must be shown on the "Request for Quotation" form. Bid on only one
(1) brand that meets specifications. If two (2) brands are quoted, the highest price
will be used in tabulating the bid.
XV. TERMINATION OF CONTRACT
Failure on the part of the school system or the contractor to comply with the provisions
of this contract may result in contract termination.
A. Each party shall follow the procedure outlined below if a contract is to be terminated.
All transactions shall be sent by Registered or Certified Mail.
Step 1: Issue warning letter and outline violations and length of time to correct
the problem.
Step 2: Issue letter of Intent to Cancel Contract if problem is not resolved by
given date.
Step 3: Issue letter to cancel contract.

BID #007-2026/2027 PAGE 6
B. In the event that the physical facilities of the contractor are destroyed, the contractor
will not be held liable by the school system. The contractor may not be held liable
for the terms of the contract should normal fulfillment of the contract be disputed by
an organized labor strike. The credibility of any such labor disruption claim should
be verified by the school system before allowing the termination of the contract.
XVII. PRODUCT SPECIFICATION
1. All ice cream products will meet all state/federal guidelines for alacarte sales including USDA and
Alabama Smart Snacks guidelines.
2. All ice cream products will be frozen upon receipt or product will not be accepted without cost to
the system.
3. Ice cream boxes will be provided as needed for product. Vendor will be responsible for the
maintenance/repair of any provided boxes.

BID INVITATIONS SENT TO THE FOLLOWING VENDORS ON JUNE 9, 2026.
Blue Bell Creameries
P.O. Box 32
Mooresville, AL 35649
ATTN: Bid Department
Hershey Creamery Company
1969 Chandalar Drive
Pelham, AL 35124
ATTN: Bid Department/Steven DiChiara
Mayfield Dairy Farms, Inc.
P.O. Box 310
Athens, TN 37371-0310
ATTN: Bid Department
Murfreesboro Pure Milk Co
P.O. Box 1526
Murfreesboro, TN 37133
ATTN: Bid Department

BOAZ CITY SCHOOLS
Child Nutrition Program
PROPOSAL FORM
THE UNDERSIGNED OFFERS THE FOLLOWING "NET" BID PRICES, TERMS AND DELIVERY AS
PER SPECIFICATIONS:
Ice Cream Bid #007-2026/2027 Vendor: ___________________________________
Item Estimated Unit Total Price Unit Price Total Price without Box
Usage Price with Box without Box
(total cases per with Box
school year)
1) Lowfat 750
Ice Cream
Cups
(4 oz)
Vanilla,
Chocolate,
Strawberry
2) Lowfat 220
Fudge Bar
3) Lowfat 200
Ice Cream
Sandwich
4) Lowfat 250
Cookies &
Cream
Sandwich
5) Lowfat 50
Strawberry
Ice Cream
Bar
6) Lowfat 50
Chocolate
Ice Cream
Bar
7) Lowfat 125
Cookies and
Cream Ice
Cream Cone
8) Cookies 75
and Cream
Bar
9) Sour Fruit 75
Flavored
Push Pop or
equal
10) Sour 75
Blue
Raspberry
Cup
TOTAL
* All ice cream should be the state pack size and meet state/federal guidelines

BOAZ CITY SCHOOLS
Child Nutrition Program
PROPOSAL FORM
Ice Cream BID #007-2026/2027
Total Bid:__________________________
Vendor: _______________________________________________________
Address: ______________________________________________________
Telephone: ____________________________________________________
Signature/Title of Representative: __________________________________