Chandelier Restoration Services

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
REQUEST FOR BID FOR CHANDELIER RESTORATION SERVICES
DAS 485-26
DUE DATE 6/17/2026 10:00 AM (EASTERN TIME)
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Table of Contents
1. PURPOSE: ........................................................................................................................................................................................ 3
2. INSTRUCTIONS TO VENDOR: ..................................................................................................................................................... 3
3. BID SUBMITTAL: ........................................................................................................................................................................... 3
4. BID INQUIRIES: .............................................................................................................................................................................. 3
5. BID DUE DATE: .............................................................................................................................................................................. 3
6. ADDENDA: ...................................................................................................................................................................................... 3
7. TIMELINE: ....................................................................................................................................................................................... 3
8. TERMS OF SUBMISSION: ............................................................................................................................................................. 4
9. GOVERNING TERMS AND CONDITIONS: ................................................................................................................................. 4
10. INSTALLATION REQUIREMENTS: .............................................................................................................................................. 4
11. CONTRACT TERM: ........................................................................................................................................................................ 4
12. CONTRACT AWARD: ..................................................................................................................................................................... 4
13. NOTIFICATION AND AWARD OF CONTRACT(S): .................................................................................................................... 5
14. LIABILITY: ...................................................................................................................................................................................... 5
15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: ............................................................................................. 5
16. TERMINATION: .............................................................................................................................................................................. 6
17. VENDOR CERTIFICATIONS: ........................................................................................................................................................ 6
18. BID PRICES: .................................................................................................................................................................................... 6
19. TERMS OF PAYMENT: ................................................................................................................................................................... 6
20. VENDOR RESPONSIBILITY: ........................................................................................................................................................ 7
21. IF AWARDED A CONTRACT: ........................................................................................................................................................ 7
22. SPECIFICATIONS: .......................................................................................................................................................................... 8
23. SPECIFICATION COMPLIANCE: .................................................................................................................................................. 8
24. SCOPE OF SERVICES: .................................................................................................................................................................... 8
25. ADDITIONAL REQUIREMENTS: ................................................................................................................................................. 8
26. WARRANTY REQUIREMENTS: ................................................................................................................................................... 9
27. OBLIGATIONS AND LIABILITY OF THE VENDOR: ................................................................................................................. 9
28. NON-EXCLUSIVE CONTRACT: ................................................................................................................................................. 10
29. ENVIRONMENTALLY FRIENDLY PRODUCTS: ....................................................................................................................... 10
30. OFFER: ........................................................................................................................................................................................... 10
31. VENDOR'S BALANCE OF PRODUCT LINE ITEMS: ............................................................................................................... 10
32. VENDOR CONTACT INFORMATION: ....................................................................................................................................... 11
33. The Bid Opening is open to the public online at the following: ...................................................................................................... 11
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER ................................................................................................................. 17
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1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract for chandelier restoration services at the General
Court of New Hampshire located at 107 North Main Street in Concord, NH as indicated in the SCOPE OF
SERVICES and OFFER sections of this bid invitation and any resulting contract.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section
(detailed information on how to fill out the pricing information can be found in the "Offer" section); complete
the "Vendor Contact Information" section; and finally, fill out, and sign the bid transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be
received on or before the date and time specified on paragraph 7 of this bid under "Bid Closing". Interested
parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing
agent's name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT
YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to
commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau
of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be
submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions
verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may
be found non-compliant.
4.2. Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@DAS.NH.Gov.
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person
submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time
shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be
marked as "Late" and shall not be considered in the evaluation process.
5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor's
disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for
disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date,
the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and
periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other
materials that may have been issued affecting the bid. The web site address is:
https://apps.das.nh.gov/bidscontracts/bids.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise,
consider the dates below a "no later than" date.
Bid Solicitation distributed on or by: 6/4/2026
Last day for questions, clarifications,
6/10/2026
and/or requested changes to bid:
States response to questions, clarifications,
6/11/2026
and/or requested changes to bid:
Bid Closing (Eastern Time): 6/17/2026 10:00 AM
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8. TERMS OF SUBMISSION:
8.1. All material received in response to this bid shall become the property of the State and shall not be returned to
the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in
a bid response. The content of each Vendor's bid shall become public information once a contract(s) has been
awarded.
8.2. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to
these terms and conditions.
8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted
by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase
order, even if said terms and/or conditions contain language to the contrary.
8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful
Vendor and the State, following notification, shall promptly execute this contract form, which is to be
completed by incorporating the service requirements and price conditions established by the vendor's offer.
8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO AND
ARE MADE A PART HEREOF.
8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.
Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with
this bid invitation and in the State's format.
9. GOVERNING TERMS AND CONDITIONS:
9.1. A responding bid that has been completed and signed by Vendor's representative shall constitute Vendor's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms
and conditions.
9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a
contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or
honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional
official, or family member of any such official or employee who shall select, evaluate, or award the RFB.
9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted
by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase
order, even if said terms and/or conditions contain language to the contrary.
10. INSTALLATION REQUIREMENTS:
10.1. Successful Vendor shall be required to supply, deliver, uncrate, set into place, make all of the final connections,
start-up and test all of the equipment (turn-key) awarded in accordance with Bid Specifications.
11. CONTRACT TERM:
11.1. The term of the contract shall commence upon approval of the Governor and Executive Council, through
project completion.
12. CONTRACT AWARD:
12.1. The award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest
cost in total. The State reserves the right to reject any or all bids or any part thereof and add/delete
items/locations to the contract.
12.2. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be
allowed to require the filling out or signing of any other document by State of New Hampshire personnel.
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13. NOTIFICATION AND AWARD OF CONTRACT(S):
13.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the
vendors submitting responses and pricing shall be made public. Other specific response information shall not be
given out. Bid results shall be made public after final approval of the contract(s).
13.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.
13.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be
made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until
further notice.
14. LIABILITY:
14.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work
performed prior to contract issuance.
15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
15.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as
attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final
contract or purchase order negotiations with the selected vendor. Certain information concerning proposals,
including but not limited to scoring, is generally available to the public even before this time, in accordance
with the provisions of NH RSA 21-G:37.
15.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5,
IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential
shall be clearly designated in the following manner:
15.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the
full and complete document, fully redacting those portions by blacking them out and shall note on the
applicable page or pages of the document that the redacted portion or portions are "confidential." Use of
any other term or method, such as stating that a document or portion thereof is "proprietary", "not for public
use", or "for client's use only", is not acceptable. In addition to providing an additional fully redacted copy of
the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified
information considered to be confidential must be accompanied by a separate letter stating the rationale for each
item designated as confidential. In other words, the letter must specifically state why and under what legal
authority each redaction has been made. Submissions which do not conform to these instructions by failing to
include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by
failing to designate redactions in the manner required by these instructions, or by including redactions which are
contrary to these instructions or operative law may be rejected by the State as not conforming to the
requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as
confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or
full sections thereof confidential without taking into consideration the public's right to know shall neither be
accepted nor honored by the State.
15.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject
to public disclosure REGARDLESS of whether or not marked as confidential.
15.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal,
the State will assess what information it believes is subject to release; notify the Bidder that the request has been
made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder
of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate
and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State
of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.
15.6. By submitting a proposal, Bidders acknowledge and agree that:
15.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as
confidential and/or which have not been specifically explained in the letter to the person identified as
the point of contact for this RFP;
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15.6.2. The State is not obligated to comply with a Bidder's designations regarding confidentiality and must
conduct an independent analysis to assess the confidentiality of the information submitted in your
proposal; and
15.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified
in the notice described above without any liability to a Bidder.
16. TERMINATION:
16.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty
(30) day written notice to the successful Vendor.
17. VENDOR CERTIFICATIONS:
17.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.
17.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must
have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the
following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing).
17.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor
that is a corporation, limited liability company, or other limited liability business entity (this excludes sole
proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire
AND in good standing with the NH Secretary of State. Please visit the following website to find out more
about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.
17.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the
Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign
a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These
forms shall be returned to the designated State agency prior to commencing any work.
17.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit
proof of comprehensive general liability insurance coverage prior to performing any services for the State. The
coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than
$1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire
workers' compensation insurance to the extent required by RSA Chapter 281-A.
18. BID PRICES:
18.1. Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery
and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction
fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges
shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B.
DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other
designated point as specified in this contract or subsequent purchase orders without additional charge.
Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during
receiving hours.
18.2. Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a
response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor".
19. TERMS OF PAYMENT:
19.1. Itemized invoices shall be submitted to CFB.AP@das.nh.gov after delivery of the products and include the
following at a minimum:
19.1.1. State of NH purchase order (PO) number
19.1.2. State of NH contract number if applicable
19.1.3. State of NH ordering agency information
19.1.3.1. Name and contact information of ordering individual
19.1.3.2. Name of ordering state agency / department
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19.1.3.3. Address of ordering state agency / department
19.1.3.4. Name and contact information of ordering state agency accounts payable office
19.1.4. Date of purchase
19.1.5. Date of delivery
19.1.6. Vendor order number
19.1.7. Vendor account representative name and contact information
19.1.8. Product description, quantity ordered, quantity delivered, unit price, total price for payment
19.2. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all
items have been delivered, inspected, and accepted by the agency, whichever is later.
19.3. Payments shall be made via ACH unless otherwise specified by the State of New Hampshire. Use the following
link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm.
20. VENDOR RESPONSIBILITY:
20.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and
any resulting contract.
20.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at
https://apps.das.nh.gov/bidscontracts/bids.aspx.
20.3. It is a prospective Vendor's responsibility to access our website to determine any bid invitation under which the
Vendor desires to participate. It is also the Vendor's responsibility to access our website for any posted
addenda.
20.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the
website frequently to ensure that no bidding opportunity or addendum is overlooked.
20.5. It is the prospective Vendor's responsibility to forward a signed copy of any addendum requiring the Vendor's
signature to the Bureau of Purchase and Property with the bid response.
20.6. In preparation of a bid response, the prospective Vendor shall:
20.6.1. Provide pricing information as indicated in the "Offer" section; and
20.6.2. Provide all other information required for the bid response (if applicable); and
20.6.3. Complete the "Vendor Contact Information" section; and
20.6.4. Complete the company information on the "Transmittal Letter" page, and sign under penalty of
unsworn falsification in the space provided on that page.
20.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration
with up to date contact information.
20.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the
State's Contracting Office listed in Box 1.9 of Form P-37.
20.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification
numbers are required to be current through a formal electronic submission to the Bureau of Purchase and
Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.
21. IF AWARDED A CONTRACT:
21.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New
Hampshire Form #P-37):
Section 1.3 Contractor Name
Section 1.4 Contractor Address
Section 1.11 Contractor Signature
Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)
21.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-
37.
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21.3. Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from RSA
Chapter 81-A.
21.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity,
then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated,
formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of
State.
22. SPECIFICATIONS:
22.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In
responding to the bid invitation, the prospective Vendor shall address all requirements for information as
outlined herein.
23. SPECIFICATION COMPLIANCE:
23.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be
the sole determining factor of what meets or exceeds the required specifications.
23.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all
equipment and items offered by the Vendor shall be new (and of the current model year, if applicable); shall not
be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been
placed anywhere for evaluation purposes.
23.3. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You
may bid different make(s) and model(s); however, your offer shall match or exceed the one(s) indicated and you
shall demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum standards.
Items that do not meet the minimum standards shall not be accepted. Product literature and specifications may
be enclosed.
24. SCOPE OF SERVICES:
24.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required
to perform chandelier restoration services at the General Court of New Hampshire located at 107 North Main
Street in Concord, NH as described herein.
24.2. Vendor shall provide material safety data sheets with the delivery of any and all products covered by RSA 277-
A, the "Worker's Right to Know Act."
24.3. Full restoration of four (4) gasolier style chandeliers. One (1) will need to be electrified from original gasolier.
Awarded Vendor shall pick up the fixtures and reinstall them once restoration is completed.
24.3.1. Carefully disassemble and label fixtures.
24.3.2. Detailed cleaning of metal surfaces while retaining patina.
24.3.3. Carefully disassemble and label fixtures.
24.3.4. Detailed cleaning of metal surfaces while retaining patina.
24.3.5. Remove lacquer by soaking parts in lacquer thinner. Apply museum-grade lacquer with corrosion
inhibitors per the manufacturer's instructions.
24.3.6. Rewire and replace sockets with UL-approved components matching the original size, type, and finish.
24.3.7. Provide one (1) period matching canopy for one of the fixtures.
24.3.8. Fully reassemble each fixture to confirm all parts are accounted for and functional.
24.3.9. UL testing and labeling for each fixture.
25. ADDITIONAL REQUIREMENTS:
25.1. Unless otherwise stated in the Scope of Services, all services performed under this Contract(s) shall be
performed between the hours of 8:00 A.M. and 4:00 P.M. for State business days, unless other arrangements are
made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer.
The State requires ten-day advance knowledge of said work schedules to provide security and access to
respective work areas. No premium charges shall be paid for any off-hour work.
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25.2. The Vendor shall not commence work until a conference is held with the State. The conference shall be
arranged by the requesting agency (State).
25.3. The State shall require correction of defective work or damages to any part of a building or its appurtenances
when caused by the Vendor's employees, equipment, or supplies. The Vendor shall replace in satisfactory
condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the
Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to
correct all defective work or damages from payments to the Vendor.
25.4. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall
use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems
incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work
is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.
25.5. The Vendor or their personnel shall not represent themselves as employees or agents of the State.
25.6. While on State property, employees shall be subject to the control of the State, but under no circumstances shall
such persons be deemed to be employees of the State.
25.7. All personnel shall observe all regulations or special restrictions in effect at the State Agency.
25.8. The Vendor's personnel shall be allowed only in areas where services are being performed. The use of State
telephones is prohibited.
25.9. If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors
including the name of the company, their address, contact person and three references for clients they are
currently servicing. Approval by the State must be received prior to a sub-contractor starting any work.
26. WARRANTY REQUIREMENTS:
26.1. The successful Vendor shall be required to provide warranties on all services provided by the Vendor for a
period of not less than one (1) year or the manufacturer's standard warranty period, whichever is greater,
commencing on the date that the equipment is received, inspected, and accepted by the State of New
Hampshire. The warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor,
travel, lodging, and expenses.
27. OBLIGATIONS AND LIABILITY OF THE VENDOR:
27.1. The successful Vendor shall perform all work and furnish all materials, tools, equipment, and safety devices
necessary to perform the requested services in the manner and within the time hereinafter specified. The
Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and
at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope
of Services included herein shall be performed and furnished in strict accordance with the specifications
included herein, the terms of any contract awarded as a result of this solicitation, any associated contract
drawings, and the directions of State representatives as may be given from time to time while the work is in
progress.
27.2. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of
Services included herein; for the protection of said work; and for preventing injuries to persons and damage to
property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by
any authority of the State to give permission or issue orders relating to any part of the work, by any such
permission given or orders issued, or by any failure of the State to give such permission or issue such orders.
The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character
of the work required, or because the nature or characteristics of the work location is different from what the
Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other
natural causes.
27.3. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other
property resulting from the Vendor's performance of the requested services shall be repaired at the Vendor's
own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their
prior condition.
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28. NON-EXCLUSIVE CONTRACT:
28.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its
discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this
procurement or make an award by item, part or portion of an item, group of items, or total Proposal.
29. ENVIRONMENTALLY FRIENDLY PRODUCTS:
29.1. In accordance with State of New Hampshire RSA 9-C, the Bureau of Purchase and Property has an obligation to
put into practice the interdependent principles of waste reduction, recycling, and recycled products purchasing.
Contractors should supply environmentally preferable materials that meet performance requirements wherever
practical in the fulfillment of this regulation. Environmentally preferable products and services have
characteristics that include, but are not limited to, the following:
29.1.1. Energy or water efficient
29.1.2. Reusable
29.1.3. Recyclable
29.1.4. Contains postconsumer recycled materials
29.1.5. Produces fewer polluting byproducts or safety hazards during manufacture, use, or disposal
29.1.6. Certified by an independent, third-party eco-label (e.g., Green Seal, EcoLogo, etc.)
29.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission's Green
Marketing Guidelines and provide proper certification or detailed information on environmental benefits,
durability, and recyclable properties as an attachment with their bid submission.
29.3. Whenever possible, Contractors shall eliminate PVC or polystyrene due to environmental and human health
concerns. Contractors must notify the State if a product contains mercury and/or PFAS.
29.4. To promote fuel efficiency and reduce greenhouse gases and air pollution, Contractors are encouraged to use a
SmartWay Transport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport
partners can be found here: https://www.epa.gov/smartway/smartway-partner-list.
30. OFFER:
30.1. Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted
below, in complete accordance with the general and detailed specifications included herewith. Quotes in lieu of
a completed offer sheet will not be accepted.
30.2. These quantities are indicated for informational purposes only and shall not be considered minimum or
guaranteed quantities, nor shall they be considered maximum quantities.
EXTENDED
DESCRIPTION
COST
Total materials cost $
Total labor cost $
Contingency for unknown/unexpected repairs that may
not be discovered until the services begin. This amount
$2,000.00
is not guaranteed. Services billed under this section
must be approved prior to starting work.
TOTAL COST $
31. VENDOR'S BALANCE OF PRODUCT LINE ITEMS:
31.1. The items in the Offer Section include the items most commonly purchased by State of New Hampshire
agencies and shall be used for award purposes. During the term of contract, the State may purchase other items
that relate to the product/categories represented herein from the successful Vendor's Balance of Product Line.
All items ordered shall include all shipping/charges as specified above in "Bid Prices".
Page 10 of 17
Bidder Initials_______
Date___________