RFP 06-27 Conveyance Systems Services

RFP 06-27
City of Concord, New Hampshire
Purchasing Division
CONVEYANCE SYSTEMS
MAINTENANCE, INSTALLATION &
REPAIR SERVICES
Prepared for, and in coordination with
GENERAL SERVICES
PUBLIC PROPERTIES DIVISION
Contract
Proposal Documents
Specifications
Firm: __________________
DUE DATE/TIME: OCTOBER 14, 2026 NOT LATER THAN 2:00 PM
NON-MANDATORY PREPROPOSAL CONFERENCE
SEPTEMBER 30, 2026 AT 11:00 AM

TABLE OF CONTENTS
Table of Contents .......................................................................................... 2
Request for Proposals ................................................................................... 3
I. STATEMENT OF WORK
Instructions to Proposers .............................................................................. 5
Terms and Conditions ................................................................................. 11
Proposal Submission Checklist .................................................................. 13
II. CITY REQUIRED FORMS
Qualifications Statement ............................................................................. 14
Price Proposal Form .................................................................................. 16
Specifications Exception Form ................................................................... 19
Form W-9 .................................................................................................... 20
Indemnification Agreement ......................................................................... 21
Insurance Requirements ............................................................................. 22
III. EXHIBITS
Notice of Award ......................................................................................... 23
Agreement ................................................................................................... 24
Notice to Proceed ....................................................................................... 27
No Proposal Questionnaire ........................................................................ 28
RFP 06-27 Conveyance Systems Services Page 2

City of Concord, New Hampshire
PURCHASING DIVISION
311 NORTH STREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603) 230-3656
REQUEST FOR PROPOSALS
The City of Concord will receive sealed proposals for "RFP 06-27 Conveyance Systems
Maintenance, Installation & Repair Services" until 2:00 PM on October 14, 2026.
An overview and detailed specifications are provided later in the Request for Proposal
(RFP).
Each hardcopy proposal shall be submitted to the Purchasing Division, City of Concord,
Combined Operations Maintenance Facility, 311 North State Street, Concord, NH
03301 in a sealed envelope which is clearly marked,
"RFP 06-27 Conveyance Systems Maintenance, Installation & Repair Services"
Electronic proposal submissions may be uploaded directly to the City's e-bidding site,
Euna OpenBids.
Requests may be issued only by the Purchasing Manager, or her designee, to authorized
firms, and are not transferable unless authorized by the Purchasing Manager or her
designee.
Copies of RFP 06-27 are available online and may be downloaded from the City of
Concord NH website or through Euna OpenBids.
There will be a non-mandatory preproposal conference held on September 30, 2026 at
11:00 AM, City Hall, 2nd Fl. Conference Room, 41 Green St., Concord, NH 03301.
All proposals received will be considered confidential and not available for public
review until after a vendor has been selected.
The City reserves the right to reject any or all proposals or any part thereof, to waive any
formality, informality, information or errors in the proposal, to accept the proposal
considered to be in the best interest of the City, or to purchase on the open market if it is
considered in the best interest of the City to do so. Failure to submit all information called
for and/or submission of an unbalanced proposal are sufficient reasons to declare a
proposal as non-responsive and subject to disqualification.
RFP 06-27 Conveyance Systems Services Page 3

All proposals are advertised, at the City's discretion, in various publications and are posted
publicly as detailed below:
Name Advertising Address Phone/Fax Email and Web Address
Medium
Posted on
311 North State twaterman@concordnh.gov
City of Concord, City Website 603.230-3664
Street, Concord NH www.concordnh.gov/purchasing
NH and in City 603.230.3656(fax)
033301
Hall Lobby
Associated
48 Grandview plansroom@agcnh.org
General 603.225.2701
Bid House Drive, Bow NH www.agcnh.org
Commissioning 603.226.3859(fax)
03304
Agent (CxA)s
Join OpenBids for https://www.demandstar.com/app/ag
free at encies/new-hampshire/city-of-
Euna OpenBids eBid Web-based only https://www.demand concord/procurement-
star.com/registration opportunities/b2a9a744-d808-4b29-
9cb3-103bb077c029/
734 Chestnut St,
Construction 603.627.8856 info@constructionsummary.com
Bid House Manchester NH
Summary of NH 603.627.4524(fax) www.constructionsummary.com
03104
PO Box 40445, bids@bidocean.com
866.347.9657
Bid Ocean Bid House Grand Junction, CO www.bidocean.com
877.356.9704(fax)
81501
300 American
dodge.bidding@construction.com
Dodge Data & Metro Blvd, Suite
Bid House 607.898.2053 www.construction.com
Analytics 185, Hamilton, NJ
08619
New England
100 Radnor Rd S- ENR.products@bnpmedia.com
Construction 1.800.652.0008
Bid House 102, State College, www.enr.com
News - CDC 1.888.285.3393(fax)
PA 16801
News
CITY OF CONCORD, NEW HAMPSHIRE
__________________________________________
Tina M. Waterman, Purchasing Manager
Date: September 16, 2026
RFP 06-27 Conveyance Systems Services Page 4

I. STATEMENT OF WORK
INSTRUCTIONS FOR PROPOSERS
1. GENERAL:
The City of Concord is soliciting proposals to provide Conveyance Systems
maintenance, installation, and repair services for its municipal buildings. The City
of Concord owns and maintains 139 individual properties,
The CITY'S selection committee will review proposals from responding
contractors. Selection of the contractor shall be based on the criteria and weighting
detailed in Section 3 below.
2. PROPOSAL SUBMISSION:
In order to be considered responsive, proposals must be submitted in one (1)
original and one (1) copy if submitted by mail, courier and in-person and shall be
delivered to:
Tina M. Waterman, Purchasing Manager
Combined Operations Maintenance Facility
311 N. State St.
Concord, NH 03301
Proposals may also be submitted electronically through Euna OpenBids at
https://www.demandstar.com/app/agencies/new-hampshire/city-of-
concord/procurement-opportunities/b2a9a744-d808-4b29-9cb3-103bb077c029/
Join OpenBids for free at https://www.demandstar.com/registration
It is the sole responsibility of the Contractor to ensure that their submission includes
all required documents, is submitted in the proper manner, and prior to the deadline
for submittal of proposals. It is recommended that the Offerors thoroughly reviews
their submittal in its entirety to ensure that all portions follow all requirements
stated in this Request for Proposals.
3. PROPOSAL EVALUATION:
Each proposal will be evaluated using the following criteria and weight:
A. Understanding and Responsiveness: Responsiveness to all RFP requirements;
Additional evaluation criteria (dispatch location, warranty (parts and labor),
average response time - Weight 5%
B. Experience and Qualifications: Professional capability; Reputation and past
performance of the firm and project manager - Weight 50%
RFP 06-27 Conveyance Systems Services Page 5

C. Cost: Reasonableness of proposed costs; Value proposition relative to cost -
Weight 20%
D. Schedule Realism: Demonstrated ability to perform the stated work within
required response times while considering current and projected workload -
Weight 25%
4. REVISIONS TO THE REQUEST FOR PROPOSALS:
Any questions or inquiries must be submitted in writing and must be received by
the Purchasing Agent no later than seven (7) calendar days before the RFP
submittal date in order to be considered. Any changes to the RFP will be provided
to all CONTRACTOR'S of record via addenda.
5. TECHNICAL EVALUATION:
During the evaluation of proposals, the CITY, at its discretion, may obtain technical
support from outside sources. The offerors will agree to fully cooperate with the
personnel of any such organization.
6. SCOPE OF WORK
The contractor shall provide all labor, various materials, tools, supplies, and
equipment necessary to complete the services listed throughout this RFP, including,
but not limited to: all inspections, testing, maintenance, repairs, and upgrades of
passenger and freight elevators and the chair and incline lifts (Conveyance Systems)
noted in the "Service Locations" section of this RFP in accordance with all terms,
conditions, and specifications listed herewith.
A. Responsibilities
1. The Contractor shall maintain all conveyance systems in accordance with the
latest adopted editions of ASME A17.1/CSA B44 (including Section 8.6),
ASME A17.3 where applicable, NFPA 70, NFPA 72, ADA Standards for
Accessible Design, applicable OSHA regulations, all state and local elevator
codes (including provisions of RSA Chapter 157-B, Elevator Safety, as
amended), and the equipment manufacturer's maintenance requirements.
Where conflicts exist, the most stringent applicable requirement shall govern.
2. Each inspection shall re-certify code compliance.
i. Elevators shall have monthly preventative maintenance and receive a
State inspection prior to certificate expiration annually.
ii. Chair lifts shall have annual preventative maintenance and receive a
State inspection certificate prior to expiration annually.
3. All equipment, travel/mileage, labor, and incidentals to provide complete
installation, inspection and testing services, and repairs, of the below listed
Conveyance Systems shall be included.
RFP 06-27 Conveyance Systems Services Page 6

B. Qualifications
1. The contractor shall:
i. Be fully competent in all areas of conveyance system installation,
testing, maintenance, and repairs.
ii. Be engaged in the business of providing full time installation, repair,
inspection and testing services for conveyance systems and related
components.
iii. Have a minimum of 5 years of experience providing inspection and
testing services of conveyance systems, and repairs of same.
iv. Provide services on a 24/7/365 basis as requested by the City of
Concord.
v. Have the ability to respond to an emergency service call within two
(2) hours, and routine service calls within five (5) business days.
vi. Ensure all work is performed by mechanics holding a current New
Hampshire Elevator Mechanic License issued by the New Hampshire
Department of Labor.
vii. Provide resumes and training certificates of inspectors to be assigned,
and repair technicians with certifications.
C. Conditions of the Work
1. The contractor shall schedule all inspections and repairs in advance through
the City of Concord's Representative or his/her designee (City).
2. For expediency, City of Concord Staff may accompany the contractor on the
inspections and repairs. City Staff may assist, provide historical knowledge,
and reset fire alarm panels.
3. Inspection times will be limited to a time frame of 7:00 a.m. to 3:00 p.m.,
Monday through Friday. Flex times may be scheduled with the City as
needed.
4. Approval to proceed with repairs shall be obtained from the City prior to the
start of work.
5. Make every effort to coordinate work with other contractors associated with
the maintenance, repair, testing, and installation of interconnected life safety
systems.
6. After award the City may request additional maintenance, installation,
repair, and inspection as required. These proposals shall use the standard
work hourly rate contained in the pricing basis portion of this document.
7. The contractor shall give immediate notice to the City of any condition
deemed hazardous to staff and/or members of the community.
D. Documentation
1. Within sixty (60) days of the assignment of the contract the contractor shall
provide a comprehensive review of the conveyance systems at the properties
listed in the Service Locations portion of this document. Details to include:
i. An itemized list of repairs, update requirements, or other items
necessary to meet required code compliance.
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ii. Total cost of all equipment, parts, and labor charges to bring the
system into code compliance.
2. The contractor shall provide a written report, per noted standards, following
each inspection, to be reviewed with the City.
i. The contractor shall provide the inspection report to the City within
five (5) business days of the inspection.
ii. Inspection reports shall include an itemized list of repairs, update
requirements, or other items necessary to meet required code
compliance.
iii. The report shall also include the total cost of all equipment, parts, and
labor charges to bring the unit into code compliance.
3. The contractor shall provide a verbal report to the pertinent City Staff
immediately following any unscheduled service call. Details to include:
i. Potential issue.
ii. Current status of the conveyance system.
iii. If unresolved, estimated time to repair.
E. Contractor Personnel
1. All workers must be direct employees of the contractor. The use of sub-
contracted labor is not permitted unless approved in advance by the City.
2. The contractor shall be regularly engaged with their personnel throughout
all services outlined in this proposal. The contractor will designate an on-
site Job Leader or Foreman for each project to be the on-site representative
of the contractor at all times for the duration of the work.
3. The contractor shall have sufficient supervision, staff, equipment and
materials to address at least two (2) City responses simultaneously.
4. Any travel time for which a contractor is obligated to pay his employees
should be considered as part of overhead, and allowances for such, figured
into the flat rates quoted to the City.
5. While on City property:
i. All personnel shall observe all rules and regulations in effect at the
City governing safety and personal conduct.
ii. Contractor employees shall be subject to control of the City, but
under no circumstances, shall such persons be deemed employees of
the City.
iii. Contractor personnel shall not represent themselves or be considered
as employees of the City of Concord.
iv. Criminal background checks are mandatory for all personnel
performing work on certain City Buildings.
v. The contractor is required to take all reasonable steps to assure that
their employees do not represent a threat to the community. Failure
to comply with this requirement may result in immediate termination
of any award or contract.
vi. The contractor shall remove from a City work place any of its
employees who are found to be unacceptable by the City. Such
RFP 06-27 Conveyance Systems Services Page 8

requests shall not be unreasonable, are the sole decision of the City,
and are not subject to negotiation.
vii. The contractor shall provide proper identification for all contractor
employees. While on City premises, all contractor employees must
wear attire that identifies them as contractor's employee with
identification visible from both the front and the back.
viii. Vehicles shall be clearly identified as contactor's vehicles and be
maintained in a neat clean and sanitary condition. At least one
person in each vehicle, preferably the driver, must be able to speak,
read and write the English language. It shall be the contractor's
responsibility to see that employees render quiet and courteous
service.
F. Procedural Requirements
1. The contractor shall comply with all procedural instructions that may be
issued from time to time by the City.
2. During the period of the contract, no changes are permitted in any of these
conditions and specifications unless the contractor receives written approval
from the City.
3. Should the contractor find at any time that existing conditions make
modification in requirements desirable, he/she shall promptly report such
matter to the City for consideration and decision.
4. The contractor is responsible for properly disposing of any materials
removed or replaced. In addition, any areas disturbed should be restored to
their original condition.
5. The City reserves the right to make all final decisions to determine whether
repair or replacement of any material of equipment included in the scope of
the project.
6. All contracts between the awarded contractor and the City will be for the
purpose of setting prices and services to be provided and the term that they
are valid. No minimal amount of work will be guaranteed.
7. When the contractor is contacted by telephone or e-mail on administrative
matters he/she shall respond within one (1) business day.
8. The City shall approve, in writing, the contractor's accuracy and
reasonableness of each invoice submitted for payment.
9. The contractor shall not shut down any equipment unless permission is first
obtained by the City. The contractor shall comply with all federally
mandated OSHA lockout/tag out procedures.
10. It is the responsibility of the contractor to keep the City informed of the
status of all work in progress on a daily basis. The contractor shall supply,
if requested by the City, a written accounting including, but not limited to
estimated completion date, material delivery dates, and accrued and
projected job costs. The failure to do so will delay processing of invoices.
11. The contractor may not assign sell or sub-contract its obligations under the
contract to any third party without prior approval in writing by the City.
RFP 06-27 Conveyance Systems Services Page 9

12. In the event that the contract is terminated either by contract expiration or by
voluntary termination by the City, the contractor must continue all services
until new services become completely operational or new service provider is
in place.
13. The contractor is advised that asbestos and other hazardous substances may
be present on the City's buildings.
i. In encountering any of these known or suspected hazardous
substances, the contractor must stop work immediately notify the
City and follow the City's directions or instructions.
ii. The contractor must comply with all State and federal regulations
regarding handling and disposal of all contaminated waste materials
generated on the job site.
iii. Safety Data Sheets (SDS) must be furnished on all
products/materials, which require them under the provisions of the
New Hampshire "Right to Know" law (RSA 277-A) or the OSHA
Hazard Communications Standard.
14. The contractor, or his authorized representatives, shall meet periodically
with the City to discuss the services and to make amendments or changes in
procedures and operations as may be found necessary.
15. There will be a meeting with the successful contractor and the City within
ten (10) business days of the award of the contract.
16. The contractor shall comply with all federal, state or local laws now in
effect or hereinafter promulgated which apply to the operations herein
specified.
G. Contractor's Property
1. The contractor shall adequately secure and protect his/her own tools,
equipment, materials and supplies. The City assumes no liability for any
damage, theft or negligent injury to the contractor's property or to the
property of his/her employees, agents or sub-contractors.
2. Upon completion of the work, the contractor shall remove all his/her tools,
construction equipment, machinery, temporary staging, false work,
formwork, shoring, bracing, protective enclosures, scaffolding, stairs,
chutes, ramps, runways, hoisting equipment, etc. from the project site.
H. Guarantee
1. The contractor shall fully guarantee all workmanship and products furnished
and installed under this contract against defect for two (2) years after
completion. Defects will be repaired or replaced at no charge to the City.
2. The contractor shall supply the City with all warranty information whether it
be expressed or implied.
3. All equipment, parts and/or supplies used shall be new and original
equipment manufacturer (OEM) or equivalent, as determined by the City.
I. Service Locations
RFP 06-27 Conveyance Systems Services Page 10