Campus Microscope Equipment, Accessories, and Services

Agency:	University of Iowa
State:	Iowa
Type of Government:	State & Local
NAICS Category:	333314 - Optical Instrument and Lens Manufacturing 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date:	Mar 11, 2024
Due Date:	Apr 1, 2024
Solicitation No:	18222
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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18222

Issue Date: 3/11/2024

Questions Deadline: 3/18/2024 03:00 PM (CT)

Response Deadline: 4/1/2024 03:00 PM (CT)

Contact Information

Contact: Tamara Paulus

Address: Purchasing

PCO

202

202 PCO

Iowa City 52242-2500

Phone: 319 (467) 0359

Email: tamara-paulus@uiowa.edu

Page 1 of 22 pages

Deadline: 4/1/2024 03:00 PM (CT)

18222

Event Information

Number:

18222

Title:

Campus Microscope Equipment, Accessories, and Services

Type:

Request for Proposal - Sealed

Issue Date:

3/11/2024

Question Deadline: 3/18/2024 03:00 PM (CT)

Response Deadline: 4/1/2024 03:00 PM (CT)

Notes:

The University of Iowa (hereafter, The University / University) located in Iowa City,

Iowa, desires to obtain written proposals from qualified suppliers for microscopes,

microscope accessories, and microscope services.

Please be aware that this is an extensive bid. All Suppliers are cautioned to

allow ample time for the submittal of RFP responses well before the due date

time requirement. Bids must be submitted via the eBid system.

Billing Information

Contact: University of Iowa

Address: Accounts Payable

PCO

202

202 PCO

Iowa City, IA 52242-2500

Phone: (319) 335-0115

Fax: (319) 335-2443

Email: acntpay@uiowa.edu

Bid Attachments

Standard Terms and Conditions Updated (2023-05-15).pdf

University of Iowa Standard Terms and Conditions

Microscope_Discount_Structure.xlsx

Microscope Discount Structure

Download

Requested Attachments

Financial documents

It is preferred that Supplier shall upload document(s) such as audited balance sheet/financial statements and a profile

of your company’s gross revenues over the past three years with attention to market growth and customer

satisfaction.

Microscope Discount Structure

(Attachment required)

Please attach your completed 'Microscope Discount Structure' file.

Price List(s)

(Attachment required)

Please attach your firms price list(s).

Page 2 of 22 pages

Deadline: 4/1/2024 03:00 PM (CT)

18222

Maintenance Agreement Terms and Conditions

(Attachment required)

Please attach a copy of your standard terms and conditions for maintenance agreements.

Standard Service Agreement

(Attachment required)

Please provide your standard service agreement with terms and conditions

Bid Attributes

1 SUPPLIER INSTRUCTIONS

This Request for Proposal (RFP) may contain multiple pages. You can move from page to page by clicking on the

right side of the gray bar that appears at the top of the Attributes and Line Item sections. Bids MUST be submitted

electronically through the eBid system. Bids submitted by any other means will not be accepted.

(Optional: Maximum 4000 characters allowed)

2 Introduction

The University of Iowa (hereafter, The University/University) located in Iowa City, Iowa, desires to obtain written

proposals from qualified Suppliers to provide microscopes, microscope accessories, and microscope services

including maintenance. The supplier(s) awarded as a result of this bid will become the University's preferred

supplier(s) for microscopes and microscope accessories. University business units may not be permitted to

purchase microscopes from non-contracted suppliers without providing written justification approved by University

Purchasing to purchase microscopes from a non-contracted supplier.

Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of

RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.

Questions regarding the bid may be submitted via the Questions tab within eBid prior to the question cutoff date.

Page 3 of 22 pages

Deadline: 4/1/2024 03:00 PM (CT)

18222

3 Definitions

THE UNIVERSITY/UNIVERSITY: Indicates The University of Iowa, Iowa City, Iowa (all terms synonymous). MAY:

Indicates something that is not mandatory but permissible/desirable.

POINT OF CONTACT: The Supplier's representative available for all questions pertaining to the response for this

Request for Proposal.

RFP: Request for Proposal.

SHALL/MUST: Indicates mandatory requirement. Failure to meet these mandatory requirements may result in

rejection of your proposal as non-responsive.

SHOULD: Indicates something that is recommended but not mandatory. If the Supplier fails to provide recommended

information The University may, at its sole option, ask the Supplier to provide the information or evaluate the

proposal without the information.

Supplier/Successful Respondent: Proposer submitting a response to the Request for Proposal.

INDEPENDENT PURCHASING AUTHORITY(IPA): means the State of Iowa entities or agencies, such as the Board of

Regents, Regent institutions, Department of Administrative Services, the Department of the Blind, the Iowa Lottery

Authority, the Iowa Telecommunications and Technology Commission, and the Department of Transportation, that

have separate and distinct purchasing authority, including the authority to contract autonomously under the Iowa

Code or another provision of law.

POLITICAL SUBDIVISION: is any county, city, school district, or any combination thereof.

4 Background Information

The University of Iowa The University is a broad-based public university of international stature. As of 2022-2023

The University has 31,317 students and is recognized for its academic achievement; leadership in research; and its

teaching hospital The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of

$4.4 billion and employs approximately 19,000 full-time faculty and staff. More information can be found at the

Office of the Registrar.

The University of Iowa Hospital and Clinics The University of Iowa Hospitals and Clinics serves as the teaching

hospital and comprehensive medical center for the State of Iowa. As part of its mission, UI Hospitals and Clinics, in

conjunction with UI Carver College of Medicine and other health science colleges at The University of Iowa, provides

world-class family-centered health care, extensive medical research, and comprehensive teaching programs for

many health care professions. The hospital employs more than 924 physicians and dentists, and more than 2,445

professional nurses. More than 10,224 additional staff members support all aspects of patient care services. The

hospital provides 811 inpatient beds and more than 1 million patient visits take place in the clinics every year. UI

Hospitals and Clinics is consistently ranked by U.S. News & World Report magazine as one of the nation's best

hospitals, with many of its clinical specialties ranked among the top twenty-five in the country.

5 Purchasing Department Exclusivity for Formal Bid Requests

No individual, department, school, college or office at the University of Iowa has the authority to solicit or receive

official proposals from suppliers, other than the Purchasing Department. All solicitation is performed under the

direct supervision of the Director of Purchasing and in accordance with University, Regent, State and Federal laws,

policies, procedures and guidelines.

6 University Rights/Obligations: Acceptance or Rejection of Proposal

The University of Iowa reserves the right to accept or reject any or all proposals, waive irregularities, accept any

part of a proposal, to withhold the award, and to make no award as is deemed to be in the best interests of the

University.

Supplier Understands and Agrees

(Required: Check if applicable)

Page 4 of 22 pages

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18222

7 University Rights/Obligations: Payment for Information

The University will not pay for any information requested herein, nor is it liable for any costs incurred by the Supplier

in responding to this request. All proposals submitted become the property of The University and will not be

returned to the Supplier.

Supplier Understands and Agrees

(Required: Check if applicable)

8 Supplier/Proposal Obligations: Requested Information Compliance

Failure to supply requested information may be cause for rejection of the proposal as non-compliant.

Supplier Understands and Agrees

(Required: Check if applicable)

9 Supplier/Proposal Obligations: Determination of Compliance

Determination of compliance and responsiveness to the requirements of the RFP will be made after a thorough and

careful review of the proposals. Public review of the submitted proposals will not be possible until an award has

been made.

Supplier Understands and Agrees

(Required: Check if applicable)

1 Supplier/Proposal Obligations: Contractual Obligations of Final Agreement

0 The contents and any clarification thereto of the successful Supplier's submitted proposal shall become a part of

the contractual obligation incorporated by reference into the ensuing agreement (unless modified by mutual

agreement).

Supplier Understands and Agrees

(Required: Check if applicable)

1 Supplier/Proposal Obligations: State of Iowa Business Licensing

1 The successful Supplier must be licensed to do business in the State of Iowa and comply with provisions of Chapter

490 of the Iowa Code.

Supplier Understands and Agrees

(Required: Check if applicable)

1 Termination - Non-appropriation of Funds

2 Notwithstanding any other provisions, if funds anticipated for the continued fulfillment of the resulting agreement are

at any time not forthcoming or insufficient, either through the failure of the Iowa Legislature or the Federal

government to provide funds or alteration of the program under which funds were provided, then the University shall

have the right to terminate the agreement without penalty by giving not less than thirty (30) days written notice

documenting lack of funding.

Supplier Understands and Agrees

(Required: Check if applicable)

1 Determination of Bidding Supplier Qualifications

The University of Iowa may make such investigations as deemed necessary to determine the ability of the

Supplier to provide and perform the specified service stated herein.

The Supplier shall keep informed of and provide all permits and comply with all applicable laws, ordinances,

rules, regulations and orders of the state and federal government, or public bodies having jurisdiction

affecting this proposal and the service referenced herein.

1 Energy Star Purchases

4 Whenever possible, the University of Iowa will purchase equipment that is rated energy efficient by this joint

program of the U.S. Environmental Protection Agency and the U.S. Department of Energy.

Page 5 of 22 pages

Deadline: 4/1/2024 03:00 PM (CT)

18222

Campus Microscope Equipment, Accessories, and Services

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