Calibration and Maintenance of Radiological Equipment

Agency:	State Government of Mississippi
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date:	Nov 17, 2025
Due Date:	Dec 19, 2025
Solicitation No:	1301-26-R-IFBD-00032
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Procurement Details

Smart Number	1301-26-R-IFBD-00032	Advertised Date	11/17/2025 1:00 AM
RFx #	3160007724	Submission Date	12/19/2025 4:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	12/22/2025 12:00 AM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF HEALTH
RFx Description	The Mississippi State Department of Health (MSDH), will accept submissions until 4:00 p.m. CST, Friday, December 19, 2025, to obtain services for Calibration and Maintenance of Radiological Equipment from responsible bidder(s), awarded to the bidder both

Contact Information

Name	Christopher Statham	Email	CHRISTOPHER.STATHAM@MSDH.MS.GOV
Phone	6625492925	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
99247	Serv TestHVACSystem

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Calibration and Maintenance of Radiological Equipment RFx 316000
Attachments Optional_Clauses_Resulting_from_this_Solicitation
Attachments Required_Clauses_for_Service_Contracts_Resulting_From_This_Solic
Attachments SOLICITATION_CLAUSES

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INVITATION FOR BIDS

IFB RFx Number: 3160007724

Calibration and Maintenance of Radiological Equipment

Issue Date: November 17, 2025

CLOSING TIME AND DATE

Bids must be received before:

4:00 pm CST, December 19, 2025

BID COORDINATOR

MSDH Procurement

Telephone: (601) 576-7954

E-mail: procurement@msdh.ms.gov

GENERAL INSTRUCTIONS

Section 1 - Background, Authority, and Purpose

The Mississippi State Department of Health (hereinafter "Agency") has issued this solicitation for the purpose

of soliciting sealed bids from qualified providers to provide Calibration and Maintenance of Radiological

Equipment Services.

Section 2 - Timeline

Invitation for Bid Issue Date:

Request for Reconsideration:

Bid Package Submission Deadline:

Anticipated Bid Opening:

Anticipated Intent to Award:

Anticipated Start Date:

November 17, 2025

November 20, 2025

December 19, 2025, 4:00pm

December 22, 2025

December 24, 2025

February 5, 2026

Section 3 - Contact and Questions/Requests for Clarification

3.1 Bidders must carefully review this solicitation, the contract, risk management provisions, and all

attachments for defects, questionable, or objectionable material. Following review, vendors may have

questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the

questions and requests for clarifications, vendors shall submit any such question through the Question &

Answer section of this IFB on the Agency's OpenGov Procurement portal by the deadline reflected in

Section 2. All questions and requests for clarifications must be directed through the Agency's portal.

3.2 Official responses will be provided only for questions submitted as described above and only to clarify

information already included in the IFB. The identity of the organization submitting the question(s) will

not be revealed. All questions and answers will be published on the Agency's OpenGov Procurement portal

and released as an addendum to the IFB by the date and time reflected in Section 2.

3.3 The agency will not be bound by any verbal or written information that is not contained within this IFB

unless formally noticed and issued by the contact person as an IFB addendum. Bidders are cautioned that

any statements made by agency personnel that materially change any portion of the bid document shall

not be relied upon unless subsequently ratified by a formal written addendum to the bid document.

3.4 All vendor communications regarding this IFB must be directed through the Agency portal or to the

designated Bid Coordinator. Unauthorized contact regarding the IFB with other employees of the agency

may result in the vendor being disqualified, and the vendor may also be suspended or disbarred from the

State.

3.5 No Pre-Bid Conference, Tour, or Site Visit will be held for this IFB.

3.6 Acknowledgement of Amendments: Should an amendment to the IFB be issued, it will be posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's website in a

manner that all bidders will be able to view. Further, bidders must acknowledge receipt of any amendment

to the solicitation by signing and returning the amendment with the bid package, by identifying the

amendment number and date in the space provided for this purpose on the bid form, or by letter. The

acknowledgment should be received by the agency by the time, date, and at the place specified for receipt

of bids. It is the bidder’s sole responsibility to monitor the websites for any updates or amendments to

the IFB.

3.7 Bidder must provide a signed Acknowledgements of IFB Amendment(s), Questions and Answer

document(s), and/or Summary of Pre-Bid Conference, Tour, or Site Visit, if any were issued/posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's website.

3.8 The IFB is comprised of the base IFB document, any attachments, any amendments issued prior to the

submission deadline, and any other documents released before contract award.

Section 4 - Scope of Work

4.1 Scope of Services To Be Performed:

Contractor shall provide services, and otherwise do all things necessary for or incidental to the performance of

work, as set forth below:

MS Department of Health -Division of Radiological Health has radiation detection equipment that must be

calibrated on an annual basis.

Calibration of Handheld Meters included below:

Ludlum 14C, Ludlum 2241-3, Ludlum 26, Ludlum 26-1, Ludlum 3, Ludlum 19, ND-2000, RA-500, RADEYE

PRDS, Ludlum 25, to include calibration of probes associated with the survey equipment; 44-38, 44-9,

44-2, and 138-8.

Provide calibration documentation record for each meter

Availability to speak to auditors regarding calibrations, minor repair work on Meters

Maintenance and Calibration of Daily Check Sources

Analysis and repair of sample collection equipment.

4.2 Contractor Responsibilities:

The Contractor shall:

• Assign a Contractor Account Representative to work directly with the Contracting Agency

Representative.

• Ensure all Contractor personnel are well-groomed and in uniform or have visible identification at all

times. Uniforms and/or dress code shall be inclusive of, but not limited to, neat and clean company

uniforms with visible company logo appropriately and easily identifiable. Contractor identification

badges as well as personal identification of the individual employee shall be worn and clearly visible

while on state property. Contractor personnel may be required to provide photographic identification

for inspection upon entering state facilities.

• All state facilities are non-smoking; the Contractor and its personnel must adhere to this

requirement. The use of tobacco products is prohibited, except within designated smoking areas.

• It is illegal to have in one’s possession any illegal drug or alcoholic beverage while on state property.

• The Contractor’s employees should refrain from using foul, abusive, or profane language on state

property.

• The Contracting Agency reserves the right to inspect and search all Contractor personnel and/or vehicles

anytime while on facility grounds.

• Contractors are required to sign-in and sign-out at most state facilities. Security provisions for all state

facilities must be strictly observed.

• Be responsible for all damages and shall be held responsible for replacing or repairing any damage due

to negligence on the part of the Contractor or Contractor personnel to any person(s) and/or property.

The Contractor shall replace and repair any damage to any building or property, including but not limited

to the replacement of any cracked or broken concrete (sidewalks, curbs, etc.) caused by on-site activities.

Contracting Agency may withhold payment or make such deductions as deemed necessary to ensure

reimbursement or replacement for loss or damage to property.

• Exercise precautions at all times for the protection of persons (including employees) and property. The

Contractor shall make such investigations to enable them to fully understand the facilities, difficulties,

and restrictions attending the execution of the work on-site. The project shall at all times be properly

supervised and adequately manned by an experienced crew of appropriate size. All work shall be

accomplished by skilled workers familiar with and trained to do this type of work. Workers shall be

qualified to operate and/or use the equipment necessary to accomplish this work. The Contractor shall

be responsible for the supervision and direction of the work performed by its personnel. The Contractor

shall be responsible for instructing its personnel in all safety measures. All equipment used by the

Contractor shall be maintained in safe operating condition at all times, and be free from defects or wear

that may in any way constitute a hazard to any person or persons on state property. All incidents

involving agency property or personnel shall be reported to the designated agency contact immediately

upon occurrence.

• Abide by all State and/or agency policies, procedures, ordinances, and/or laws pertaining to the

Contracting Agency’s operation at all times, including but not limited to the items listed above.

Deviations from these policies by the Contractor or its personnel will not be tolerated and will be

considered grounds for contract termination.

• Perform all services provided in the contract between the bidder/Vendor and the Contracting Agency in

accordance with customary and reasonable industry standards as well as in strict conformance to all

laws, statutes, and ordinances and the applicable rules, regulations, methods and procedures of all

government boards, bureaus, offices, and other agents. The Contractor shall be responsible for the

complete performance of all work; for the methods, means, and equipment used; and for furnishing all

materials, tools, apparatus, and property of every description used in connection therewith. No

statement within this IFB shall negate compliance with any applicable governing regulation. The absence

of detail specifications or the omission of detail description shall be recognized as meaning that only the

best commercial practices are to prevail and that only first quality materials and workmanship are to be

used.

Contractors shall also:

• Administer and maintain all employment and payroll records, payroll processing, and payment of payroll

checks and taxes, including the deductions required by state, federal, and local laws such as social

security and withholding taxes for their business and employees;

• Make all unemployment compensation contributions as required by federal and state law(s) and process

claims as required for their business and employees;

• Perform a background check and/or drug screening prior to placement if requested by the Contracting

Agency and verify and/or provide the results; and,

• Replace immediately, at no additional expense to the Contracting Agency, any employee not performing

satisfactorily.

• Certified Health Physicist and training certifications to calibrate assigned equipment

Calibration and Maintenance of Radiological Equipment:

MSDH-DRH has approximately 100 meters that must be calibrated on a semi-annual basis.

Calibration will be performed on-site using MSDH-DRH's Cs-137 calibration source. Calibration of the Handheld Meters, including but not

limited to the following:

• Ludlum 14C, Ludlum 2241-3, Ludlum 26, Ludlum 26-1, Ludlum 3, Ludlum 19, ND-2000, RA-500, RADEYE PRDS, Ludlum 25, Portable and

Stationary Air Samplers,

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Calibration and Maintenance of Radiological Equipment

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