Auditing Services

ST. TAMMANY PARISH
MICHAEL B. COOPER
PARISH PRESIDENT
NOTICE OF REQUEST FOR PROPOSALS
ST. TAMMANY PARISH
St. Tammany Parish Government is seeking responses for the following project:
RFP# 26-7-3 - Auditing Services
Responses will be received by the Department of Procurement until 2:00 p.m., Wednesday, July
29, 2026. Prices shall not be read. Each response will be evaluated by designated Parish personnel
after the submission deadline.
This RFP is available online at: LaPAC - Louisiana Procurement and Contract
Network:https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=1
85. It is the Proposer's responsibility to check the LaPAC website frequently for any possible
addenda that may be issued. The Parish is not responsible for a proposer's failure to download
any addenda documents required to complete an RFP.
Each Response must be sealed. The outside of the envelope, box, or package shall be marked with
the Proposer's Name and Address, the Proposal Name, the RFP #, and the Proposal Opening Date.
Responses will be received at the St. Tammany Parish Government Department of Procurement
Office, 21454 Koop Dr., Suite 2F, Mandeville LA., 70471 from each Respondent or his agent, or
by certified mail with return receipt requested.
The Procurement Department can be contacted by telephone at (985) 898-2520 or via e-mail at
Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all
quotes and to waive informalities.
PROCUREMENT DEPARTMENT
P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG 985-898-2520
WWW.STPGOV.ORG
Version 2026.1

REQUEST FOR PROPOSAL
ST. TAMMANY PARISH GOVERNMENT
AUDITING SERVICES
RFP Number: 26-7-3
Proposal Opening Date: Wednesday, July 29, 2026
Proposal Opening Time: 2:00 PM CST
June 11, 2026
Version 2025.1

TABLE OF CONTENTS
PART I: OVERVIEW.................................................................................................................... 1
1.1 Background/Purpose ........................................................................................................ 1
1.2 Definitions ....................................................................................................................... 1
1.3 Schedule of Events ........................................................................................................... 2
1.4 Proposal Submittal ........................................................................................................... 2
1.5 Proposal Response Format ............................................................................................... 3
PART II: SCOPE OF WORK/SERVICES .................................................................................... 5
2.1 Scope of Work/Services ................................................................................................... 5
PART III: EVALUATION .......................................................................................................... 13
PART V: GENERAL PROVISIONS .......................................................................................... 16
5.1 Legibility/Clarity ........................................................................................................... 16
5.2 Confidential Information, Trade Secrets, and Proprietary Information ......................... 16
5.3 Proposal Clarifications Prior to Submittal ..................................................................... 17
5.3.1 Pre-proposal Conference ....................................................................................... 17
5.3.2 Proposer Inquiry Periods....................................................................................... 17
5.3.3 Blackout Period ..................................................................................................... 18
5.4 Errors and Omissions in Proposal .................................................................................. 19
5.5 Performance Bond ......................................................................................................... 19
5.6 Changes, Addenda, Withdrawals ................................................................................... 19
5.7 Withdrawal of Proposal ................................................................................................. 19
5.8 Material in the RFP ........................................................................................................ 20
5.9 Waiver of Administrative Informalities ......................................................................... 20
5.10 Proposal Rejection ......................................................................................................... 20
5.11 Ownership of Proposal ................................................................................................... 20
5.12 Cost of Offer Preparation ............................................................................................... 20
5.13 Non-negotiable Contract Terms ..................................................................................... 20
5.14 Taxes .............................................................................................................................. 20
5.15 Proposal Validity ........................................................................................................... 20
5.16 Prime Provider Responsibilities ..................................................................................... 21
5.17 Use of SubProviders ...................................................................................................... 21
5.18 Written or Oral Discussions/Presentations .................................................................... 21
5.19 Acceptance of Proposal Content .................................................................................... 21
5.20 Evaluation and Selection ............................................................................................... 21
5.21 Contract Negotiations .................................................................................................... 22
5.22 Contract Award and Execution ...................................................................................... 22
5.23 Acknowledgment and Waiver of Protest Rights ............................................................ 23
5.24 Notice of Intent to Award .............................................................................................. 23
5.25 Insurance Requirements ................................................................................................. 23
5.26 SubProvider Insurance ................................................................................................... 23
5.27 Indemnification and Limitation of Liability .................................................................. 23
5.28 Fidelity Bond Requirements .......................................................................................... 25
5.29 Payment ......................................................................................................................... 25
5.29.1 Payment for Services ............................................................................................ 25
Version 2025.1

5.30 Termination .................................................................................................................... 25
5.30.1 Termination of the Contract for Cause ................................................................. 25
5.30.2 Termination of the Contract for Convenience ...................................................... 25
5.30.3 Termination for Non-Appropriation of Funds ...................................................... 26
5.30.4 Default of Provider ............................................................................................... 26
5.31 Assignment .................................................................................................................... 26
5.32 No Guarantee of Quantities ........................................................................................... 26
5.33 Audit of Records ............................................................................................................ 26
5.34 Civil Rights Compliance ................................................................................................ 26
5.35 Record Retention ........................................................................................................... 27
5.36 Record Ownership ......................................................................................................... 27
5.37 Content of Contract/ Order of Precedence ..................................................................... 27
5.38 Contract Changes ........................................................................................................... 27
5.39 Substitution of Personnel ............................................................................................... 27
5.40 Governing Law .............................................................................................................. 27
5.41 Anti-Kickback Clause .................................................................................................... 28
5.42 Clean Air Act ................................................................................................................. 28
5.43 Energy Policy and Conservation Act ............................................................................. 28
5.44 Clean Water Act ............................................................................................................. 28
5.45 Anti-Lobbying and Debarment Act ............................................................................... 28
5.46 Veteran Initiative and Hudson Initiative Programs ....................................................... 28
Attachment "A" - Proposal Pricing Sheet and Additional Schedules
Attachment "B" - Sample Contract
Attachment "C" - Acknowledgment and Waiver
Attachment "D" - Insurance Requirements
Attachment "E" - Affidavits
Attachment "F-1" - Sample Scoring Matrix
Attachment "F-2" - Vendor Scoring Matrix
Attachment "G" - Sample Corporate Resolution
Attachment "H" - Sample Certificate of Insurance
Version 2025.1

REQUEST FOR PROPOSAL
FOR
AUDITING SERVICES
PART I: OVERVIEW
1.1 Background/Purpose
The purpose of this Request for Proposal (RFP) is to obtain proposals from qualified Proposers
of certified public accountants who are interested in auditing the financial statements of the Parish
for the fiscal year ending December 31, 2026, and for each of the four (4) subsequent Fiscal
years.These audits are to be performed in accordance with auditing standards generally accepted
in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; the
audit requirements of Title 2 U.S. Code of Federal Regulations part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards; and the OMB
Compliance Supplement. Submittal of a proposal does not create any right or expectation to a
contract with the Parish.
1.2 Definitions
A. Shall - The term "shall" denotes mandatory requirements.
B. Must - The term "must" denotes mandatory requirements.
C. May - The term "may" denotes an advisory or permissible action.
D. Should - The term "should" denotes a desirable action.
E. Provider - A Proposer who contracts with the Parish.
F. Parish - St. Tammany Parish Government.
G. Discussions- For the purposes of this RFP, a formal, structured means of conducting written
or oral communications/presentations with responsible Proposers who submit proposals in
response to this RFP.
H. RFP - Request for Proposal.
I. Proposer - Person or entity responding to this RFP.
J. Agreement - A contract between the Provider and the Parish.
K. Evaluation Committee - Committee established for the purposes of evaluating proposals
submitted in response to this RFP.
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1.3 Schedule of Events
Date Time (CT)
1. RFP Available June 24, 2026 8:00 AM
2. Pre-Proposal Conference (if required):* Omitted as not applicable to this RFP.
3. Deadline to receive written inquiries July 20, 2026 2:00 PM
4. Deadline to answer written inquiries July 24, 2026 2:00 PM
5. Proposal Opening Date July 29, 2026 2:00 PM
(deadline for submitting proposals)
6. Oral discussions with proposers, if applicable TBD
7. Notice of Intent to Award to be mailed TBD
8. Contract Initiation TBD
NOTE: The Parish reserves the right to revise this schedule. Any such revision will be
formalized by the issuance of an addendum to the RFP.
1.4 Proposal Submittal
This RFP is available online at: LaPAC - Louisiana Procurement and Contract
Network:https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=1
85
NOTE: LaPAC is the State's online electronic solicitation notification system on the Office of
State Procurement website. LaPAC provides an immediate e-mail notification to subscribing
vendors of a STPGOV solicitation and any addenda posted. To receive the e-mail notification,
vendors must register in the LaGov portal. Registration is intuitive at the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
It is the Proposer's responsibility to check the LaPAC website frequently for any possible addenda
that may be issued. The Parish is not responsible for a proposer's failure to download any
addenda documents required to complete an RFP.
All proposals shall be received by the Procurement Department no later than the date and time
shown in the Schedule of Events.
Important - - Clearly mark outside of the sealed envelope, box or package with the following
information and format:
Name and Address of Proposer
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Proposal Name: Auditing Services
RFP #: 26-7-3
Proposal Opening Date: WEDNESDAY, JULY 29, 2026
Proposals may only be sent via certified mail, hand-delivery or courier service to our physical
location at:
St. Tammany Parish Government Procurement Department
21454 Koop Drive, Suite 2F
Mandeville, Louisiana 70471
Proposer is solely responsible for ensuring that its courier service provider makes inside deliveries
to our physical location. The Parish is not responsible for any delays caused by the proposer's
chosen means of proposal delivery.
Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal
opening date and time shall result in rejection of the proposal.
If the Proposer has not done business with the Parish, the Proposer should submit a W-9 with
their response.
1.5 Proposal Response Format
Proposals submitted for consideration should follow the format and order of presentation
described below:
A. Cover Letter: The cover letter should exhibit the Proposer's understanding and
approach to the project. It should contain a summary of Proposer's ability to
perform the services described in the RFP and confirm that Proposer is willing to
perform those services and enter into a contract with the Parish.
ATTENTION: Please indicate in the Cover Letter which of the following applies to
the signer of this proposal. Evidence of signature authority shall be provided upon
the Parish's request.
1. The signer of the proposal is either a corporate officer who is listed on the
most current annual report on file with the secretary of state or a member
of a partnership or partnership in commendam as reflected in the most
current partnership records on file with the secretary of state. A copy of
the annual report or partnership record must be submitted to the
Parish before contract award.
2. The signer of the proposal is a representative of the Proposer authorized
to submit this proposal as evidenced by documents such as, corporate
resolution, certification as to corporate principal, etc. If this applies, a
copy of the resolution, certification or other supportive documents
must be submitted to the Parish before contract award.
The cover letter should also:
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1. Identify the submitting Proposer and provide its federal tax identification
number;
2. Identify the name, title, address, telephone number, fax number, and email
address of each person authorized by the Proposer to contractually
obligate the Proposer; and
3. Identify the name, address, telephone number, fax number, and email
address of the contact person for technical and contractual clarifications
throughout the evaluation period.
B. Table of Contents: Organized in the order cited in the format contained herein.
C. Proposer Qualifications and Experience: History and background of Proposer,
related services provided to government entities, existing customer satisfaction,
volume of merchants, etc. Proposer should specifically provide a description of all
relevant consulting assignments similar to the Project requested herein which have
been completed by the Proposer within the last three (3) years ("Recent Projects").
The description of any such Recent Projects should include the following:
1. Name of the client;
2. Year of the assignment and length of time to complete the project;
3. Nature of the services rendered; and
4. Professionals assigned to the project who are also proposed to serve on
this assignment.
D. Proposed Solution/Technical Response: Illustrating and describing proposed
technical solution and compliance with the RFP requirements.
E. Innovative Concepts: Presentation of innovative concepts, if any, for
consideration.
F. Project Schedule: Detailed schedule of implementation plan. This schedule is
to include implementation actions, timelines, responsible parties, etc.
G. Financial Proposal: Proposer's fees and other costs, if any, shall be
submitted on Attachment "A". Prices proposed shall be firm for the duration of
the contract. This financial proposal shall include any and all costs the Proposer
wishes to have considered in the contractual arrangement with the Parish.
H. References: Proposer should provide names, addresses, telephone numbers
and contact persons for five (5) other public jurisdictions for which comparable
services have recently been rendered, including a description of the services
provided.
I. Customer Service: Each Proposer should submit a provision for customer
service, including personnel assigned, toll-free number, and account inquiry, etc.
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J. Resumes: Each Proposer should submit resumes for account manager,
designated customer service representative(s) and any other key personnel to be
assigned to this Project, including those of subProviders, if any.
K. Additional Information: Each Proposer should submit any other information
deemed pertinent by the Proposer including terms and conditions which the
Proposer wishes the Parish to consider.
L. Acknowledgment and Waiver: Proposer shall execute and have notarized an
Acknowledgment and Waiver (Attachment "C" hereto).
M. Multiple Copies of Response: Each Proposer shall submit one (1) signed
original response. Four (4) additional copies of the proposal should be provided
and one (1) electronic copy via USB or CD.
PART II: SCOPE OF WORK/SERVICES
2.1 Scope of Work/Services
The Parish desires the auditor to express opinions on the fair presentation of its financial
statements of the governmental activities, the business-type activities, the aggregate discretely
presented component units, each major fund, and the aggregate remaining fund information and
the related notes to the financial statements which collectively comprise the Parish's basic
financial statements in conformity with accounting principles generally accepted in the United
States of America.
The auditor is to provide an "in relation to" opinion on the combining and individual non-major fund
financial statements, the non-major component unit financial statements, the budgetary
comparison schedules for non-major special revenue funds, non-major debt service funds, non-
major permanent funds, and major and non-major capital projects funds, the schedules in the
other supplementary information section, and the schedule of expenditures of federal awards
based on the auditing procedures applied in the audit of the basic financial statements and certain
additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the basic financial statements or to the
basic financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America.
The auditor is not required to express an opinion or provide any assurance on the introductory
and statistical sections of the report.
The auditor is required to apply certain limited procedures to the required supplementary
information, consisting of management's discussion and analysis, the budgetary comparison
information, the schedule of the Parish's proportionate share of net pension liability, and schedule
of the Parish's contributions, in accordance with auditing standards generally accepted in the
United States of America, which consists of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's
responses to inquiries, the basic financial statements, and other knowledge obtained during the
audit of the basic financial statements and is not required to express an opinion or provide any
assurance.
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The auditor is required to consider the Parish's internal control over financial reporting to
determine the audit procedures that are appropriate in the circumstances for the purpose of
expressing opinions on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the Parish's internal control over financial reporting.
The auditor is required to perform tests of the Parish's compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts, but not for the purpose of
expressing an opinion on the Parish's compliance.
The auditor is required to express an opinion on compliance for each of the Parish's major federal
programs based on the audit of the types of compliance requirements described in the OMB
Compliance Supplement that could have a direct and material effect on each of the Parish's major
federal programs.
The auditor is required to consider the Parish's internal control over compliance with the types of
requirements that could have a direct and material effect on each major federal program to
determine the audit procedures that are appropriate in the circumstances for the purpose of
expressing an opinion on compliance for each major federal program and to test and report on
internal control over compliance in accordance with the audit requirements of Title 2 U.S. Code
of Federal Regulations part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, but not for the purpose of expressing an opinion on the
effectiveness of the Parish's internal control over compliance.
The auditor is required to provide a report outlining the procedures performed and findings
resulting from the procedures performed on the control and compliance (C/C) areas identified in
the Louisiana Legislative Auditor's (LLA's) Statewide Agreed-Upon Procedures (SAUPs).
A. Standards to be Followed: To meet the requirements of this request for
proposals, the audit and agreed-upon procedures shall be performed in
accordance with:
* auditing standards generally accepted in the United States of America,
* the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States,
* the audit requirements of Title 2 U.S. Code of Federal Regulations part 200,
Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards,
* the OMB Compliance Supplement,
* attestation standards established by the American Institute of Certified Public
Accountants (AICPA),
* guidance provided in the Louisiana Governmental Audit Guide, authorized by
Louisiana Revised Statute 24:513 A.(5)(a)(l), and
* standards as set forth by the St. Tammany Parish Home Rule Charter,
Louisiana state law, the Louisiana Governmental Audit Guide, federal law,
grant requirements, bond requirements, and/or other legal mandates or
contractual requirements.
B. Reports to be Issued and Required Reporting: Following the completion of the
audit of the fiscal year's financial statements, the auditor shall issue:
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