CONSULTANT SERVICES FOR GRANT AND RECOVERY SUPPORT

REQUEST FOR PROPOSALS
FOR
CONSULTANT SERVICES FOR GRANT AND RECOVERY SUPPORT
Proposal Due Date: October 5, 2026
Proposal Due Time: 3:00 PM
Released: September 18, 2026

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
Table of Contents
1.0 GENERAL INFORMATION .................................................................................................................................. 1
1.1 PURPOSE ................................................................................................................................................................ 1
1.2 SCOPE OF SERVICES ................................................................................................................................................... 2
2.0 ADMINISTRATIVE INFORMATION ..................................................................................................................... 2
2.1 TERM OF CONTRACT ................................................................................................................................................. 2
2.2 PROPOSAL ACCESS .................................................................................................................................................... 3
2.3 DEFINITIONS ............................................................................................................................................................ 3
2.4 SCHEDULE OF EVENTS ................................................................................................................................................ 3
3.0 PROPOSAL INFORMATION ................................................................................................................................ 4
3.1 MINIMUM QUALIFICATIONS OF PROPOSER .................................................................................................................... 4
3.2 RIGHT TO PROHIBIT AWARD ....................................................................................................................................... 4
3.3 RFP ADDENDA......................................................................................................................................................... 4
3.4 WAIVER OF ADMINISTRATIVE INFORMALITIES ................................................................................................................. 4
3.5 PROPOSAL REJECTION/RFP CANCELLATION ................................................................................................................... 5
3.6 WITHDRAWAL OF PROPOSAL....................................................................................................................................... 5
3.7 SUBCONTRACTING INFORMATION ................................................................................................................................ 5
3.8 OWNERSHIP OF PROPOSAL ......................................................................................................................................... 5
3.9 PROPRIETARY INFORMATION ....................................................................................................................................... 5
3.10 COST OF PREPARING PROPOSALS ............................................................................................................................... 6
3.11 ERRORS AND OMISSIONS IN PROPOSAL ....................................................................................................................... 6
3.12 CONTRACT AWARD AND EXECUTION .......................................................................................................................... 6
3.13 CODE OF ETHICS ..................................................................................................................................................... 6
3.14 BOARD RESOLUTION ............................................................................................................................................... 6
4.0 RESPONSE INSTRUCTIONS ................................................................................................................................ 6
4.1 PROPOSAL SUBMISSION ............................................................................................................................................. 6
4.2 PROPOSED FORMAT .................................................................................................................................................. 7
4.3 TABLE OF CONTENTS ................................................................................................................................................. 7
4.4 COVER LETTER ......................................................................................................................................................... 7
4.5 TECHNICAL AND COST PROPOSAL ................................................................................................................................. 7
4.6 CERTIFICATION STATEMENT ......................................................................................................................................... 8
4.7 INSURANCE ............................................................................................................................................................. 8
5.0 PROPOSAL CONTENT ........................................................................................................................................ 8
5.1 EXECUTIVE SUMMARY ............................................................................................................................................... 8
5.2 TECHNICAL APPROACH/PROJECT SCHEDULE ................................................................................................................... 8
5.3 PRIOR RELATED FIRM EXPERIENCE ............................................................................................................................... 9
5.4 EXPERIENCE OF PROPOSED PERSONNEL ......................................................................................................................... 9
5.5 RESPONSIVENESS TO CLIENT NEEDS ............................................................................................................................ 10
5.6 TIMELINESS OF PERFORMANCE .................................................................................................................................. 10
1

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
5.7 COST INFORMATION ................................................................................................................................................ 11
6.0 EVALUATION AND SELECTION ......................................................................................................................... 11
6.1 EVALUATION TEAM ................................................................................................................................................. 11
6.2 ADMINISTRATIVE AND MANDATORY SCREENING ........................................................................................................... 11
6.3 CLARIFICATION OF PROPOSALS .................................................................................................................................. 11
6.4 ORAL PRESENTATIONS/DISCUSSIONS .......................................................................................................................... 11
6.5 EVALUATION AND REVIEW ........................................................................................................................................ 11
6.6 ANNOUNCEMENT OF AWARD .................................................................................................................................... 13
6.7 APPEALS ............................................................................................................................................................... 13
7.0 SUCCESSFUL CONTRACTOR REQUIREMENTS .................................................................................................. 13
7.1 CORPORATION REQUIREMENTS ................................................................................................................................. 13
7.2 BILLING AND PAYMENT ............................................................................................................................................ 13
7.3 CONFIDENTIALITY ................................................................................................................................................... 14
ATTACHMENT I - SCOPE OF SERVICES ................................................................................................................... 15
ATTACHMENT II - CERTIFICATION STATEMENT ...................................................................................................... 22
ATTACHMENT III - INSURANCE REQUIREMENTS ................................................................................................... 23
ATTACHMENT IV - INDEMNIFICATION AGREEMENT ............................................................................................. 26
ATTACHMENT V - Example Table.........................................................................................................................................27
ATTACHMENT VI - APPLICATION CHECKLIST ....................................................................................................................28
2

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
1.0 GENERAL INFORMATION
1.1 Purpose
Terrebonne Parish Consolidated Government ("Parish") seeks to secure the services of professional
consultant firm/s ("Consultant") to support identifying, applying for and implementing grants for risk
reduction or avoidance in Terrebonne Parish. Consultant firm/s will perform services related to opportunity
identification and analysis, planning services, application recruitment and preparation, project
implementation and management as needed, and submission requirements for applications, reports and
closeout. This support may include some engineering or coordination with engineers for benefit cost
analysis data, structural integrity, mapping, etc. One or more firms may be awarded contracts associated
with but not limited to:
* Federal Emergency Management Agency (FEMA)Hazard Mitigation Assistance grants
Flood Mitigation Assistance
o
Predisaster Mitigation Assistance
o
Building Resilience Infrastructure and Communities
o
Hazard Mitigation Grant Program funding for any presidentially declared disaster occurring
o
in the 2026 or 2027 storm seasons
Public Assistance applications, damage assessments and management
o
These grants would require coordination through the Governor's office of Homeland Security and
Emergency Preparedness.
* National Fish and Wildlife Foundation conservation grant and program administration including
Davis Bacon implementation and compliance.
* National Oceanic and Atmospheric Administration conservation grant and program administration
Consultants are not required to submit for all services needed and may elect to propose specific tasks or
programs. Consultants should indicate their expertise and compensation expectations for the types of
projects and funding sources they propose to manage or service.
The Parish may from time to time assign professional services contracts or task orders for other state,
federal, philanthropic or nonprofit opportunities that require transferable skills proposed by Consultant or
storm recovery activities. Support for damage assessments, substantial damage continued compliance, and
permit application intake through the My Government Online Connect may be awarded if needed.
Typical grant project types include but are not limited to wind retrofit, flood risk reduction (elevation, dry
floodproofing, wet floodproofing), mitigation reconstruction, localized drainage improvements,
infrastructure hardening, safe rooms, coastal restoration or hardening, marsh creation, pump station
prioritization and implementation, redundancy of critical systems (i.e. water, power, heating and cooling),
repetitive loss studies, modeling, project scoping, and occasionally, acquisition. Support for damage
assessments, substantial damage continued compliance, and permit application intake through the My
Government Online Connect may be awarded if needed.
1

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
The awarded Consultant/s will have expertise in developing applications, and implementation and closeout
of programs in a timely and cost-effective manner meeting all Parish policies and procedures and local,
state, and federal requirements, guidance and regulations.
Terrebonne Parish shall have the discretion to award resulting work from past events/applications to a
respondent to this request for proposals.
1.2 Scope of Services
Attachment I details the scope of services and deliverables or desired results that the Parish requires of the
Consultant/s for a subset of the activities anticipated. Respondents should incorporate experience and
pricing for any and all activities in section 1.1 that they are offering in their proposal. Multiple firms may be
selected as eligible to receive task orders over the next two or more years based on the services required
and the optimal combination of experience, cost and other factors. The successful firm/s will be requested,
within the application development efforts, to provide proactive strategic support reviewing the Hazard
Mitigation Plan Update 2023 as amended and interviewing pertinent parish officials and partners to identify
projects that could be funded to provide the seven lifelines of the Building Resilient Infrastructure and
Communities program, traditional projects available through BRIC, HMGP, FMA or PDM or other federal,
state, nonprofit or philanthropic funding agents such as USACE, NOAA, NWFW, EPA, DOE DOI, EDA, FHWA.
Consultants awarded contracts and task orders will provide proactive homeowner and business recruitment
and communication to support robust applications with meaningful risk reduction outcomes.
Terrebonne Parish may require Consultant to develop multiple grant applications submitted in multiple
programs in order to enhance opportunities for an award. Consultants may also be tasked with pre-award
studies, opinions of probable cost, surveying, GIS mapping, etc. in pursuit of grants.
Successful applications are likely to require project, grant, and/or construction management and Davis-Bacon
Compliance monitoring, which may be awarded through a task order with the successful Consultant/s.
2.0 ADMINISTRATIVE INFORMATION
2.1 Term of Contract
The period of contract/s resulting from this RFP is currently scheduled for a five-year term to begin upon
receipt of the first task order notice to proceed expected in 2026 and to continue through the grant period
of performance plus one year for closeout. The contract will also provide for an option to renew for two (2)
additional 12-month periods, in accordance with the same terms, if grant funding is increased and/or the
period of performance for the grant/s is successfully extended. Performance will not be complete until the
project is submitted for closeout and all requests for grant information are satisfied regardless of timeframe.
Timelines for the period of performance/extension opportunities may vary based on the grant program
pursued.
2

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
2.2 Proposal Access
The Request for Proposals is posted at centralbidding.com. All Addenda will also be posted there. The RFP
is available in electronic format or in printed form by submitting a written request to the RFP Coordinator
or emailing ramp@tpcg.org.
RFP Coordinator
Jennifer C. Gerbasi, Recovery Planner
Terrebonne Parish Consolidated Government
Department of Planning and Zoning
Recovery Assistance and Mitigation Planning (RAMP)
8026 Main Street, Suite 200
Houma, Louisiana 70360
The Parish reserves the right to modify the RFP by addendum should a change be identified that is in the
best interest of the Parish.
The RAMP Division Manager/RFP Coordinator, indicated above, has the sole authority to officially respond
to proposers' questions on behalf of the Parish. Any communications from any other individuals are not
binding to the Parish.
2.3 Definitions
A. Shall, Must, or Will - Denotes mandatory language; a requirement that must be met without
alteration of the submission.
B. Should, Can, or May - Denotes desirable, non-mandatory language.
C. Consultant - A firm or individual who is awarded a contract.
D. Proposal - A response to an RFP.
E. Proposer - A firm, consortium or individual who responds to an RFP.
F. RFP - A request for proposals.
2.4 Schedule of Events
Event Date
Advertise RFP and mail public announcements September 18, 2026
Proposal submission deadline October 5, 2026
Oral discussion with proposers if necessary TBD
Notice of Intent to Award to be mailed October 7, 2026
Contract Execution/s November, 2026
Note: Terrebonne Parish reserves the right to amend and/or change this schedule of RFP events as it
deems necessary.
3

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
3.0 PROPOSAL INFORMATION
3.1 Minimum Qualifications of Proposer
The Consultant shall be a full-service firm with a very high degree of professionalism and significant
experience with the services, indicated in sections 1.1 and 1.2, including financial tracking and capacity for
closeout documentation for the grant and project types proposed. Assigned staff members proposed must
have experience showing direct responsibility for programs from application through closeout for all grant
programs and project types offered in the proposal. Proposals for FEMA grant services must show expertise
in that arena and a successful track record of interpretation and implementation of current FEMA Hazard
Mitigation Assistance Guidance, the Stafford Act, and applicable Executive Orders. Assigned staff should
have firsthand experience with the project type they are offered to perform. Consultants proposing
individual assistance grant services (elevation, wind hardening, reconstruction, acquisition, etc.) must meet
the staffing requirements in section 5.4 on pages 8-9 and must specify that for combined implementation
task orders over 40 units they have the capacity and staffing available to establish a local business office in
Terrebonne Parish within one month of the first task order for application periods and after project award/s.
When applicable, the office will remain open throughout the term of the implementation unless an
alternate schedule is approved in writing by TPCG. The office must be open during normal business hours
a minimum equivalent of two days per week (16 hours). A business office is defined as "A set address with
a room, set of rooms, or building where the business of a commercial or industrial organization or of a
professional person is conducted." Shared business office space is acceptable. Parish properties and
restaurants/bars will not be considered business offices. Meetings will take place at the site or office (if
triggered) as preferred by the client within 72 hours of request. Inspections will be required within 48 hours
of request with reports submitted 24 hours after the inspection.
3.2 Right to Prohibit Award
In accordance with the provisions of R.S. 39:2192, in awarding contracts after August 15, 2010, any public
entity is authorized to reject a proposal or bid from, or not award the contract to, a business in which any
individual with an ownership interest of five percent or more, has been convicted of, or has entered a plea
of guilty or nolo contendere to any state felony or equivalent federal felony crime committed in the
solicitation or execution of a contract or bid awarded under the laws governing public contracts under the
provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes of 1950, professional, personal,
consulting, and social services procurement under the provisions of Chapter 16 of this Title, or the Louisiana
Procurement Code under the provisions of Chapter 17 of this Title.
3.3 RFP Addenda
Parish reserves the right to change the schedule of events or to revise any part of the RFP by issuing an
addendum to the RFP at any time. Addenda, if any, will be posted at centralbidding.com. It is the
responsibility of the proposer to check the website for addenda to the RFP.
3.4 Waiver of Administrative Informalities
The Parish reserves the right, at its sole discretion, to waive minor administrative informalities contained in
any proposal. Mandatory elements are not minor.
4

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
3.5 Proposal Rejection/RFP Cancellation
Issuance of this RFP in no way constitutes a commitment by the Parish to award a contract. The Parish
reserves the right to accept or reject, in whole or part, all proposals submitted and/or cancel this
announcement if it is determined to be in the Parish's best interest.
3.6 Withdrawal of Proposal
A proposer may withdraw a proposal that has been submitted at any time up to the date and time the
proposal is due. To accomplish this, a written request signed by the authorized representative of the
proposer must be submitted to the RFP Coordinator.
3.7 Subcontracting Information
The Parish shall have the right to offer a single contract to a sole prime Consultant or multiple Consultants.
In either case, the awarded Consultant /s shall be responsible for all deliverables specified in the RFP and
proposal, unless specifically excluded in the executed contract. This general requirement notwithstanding,
proposers may enter into subcontractor arrangements, however, should acknowledge in their proposal total
responsibility for the entire contract.
If the proposer intends to subcontract for portions of the work, the proposer should identify any existing
subcontractor relationships and include specific designations of the tasks to be performed by the
subcontractor in the Proposal. Proposer should provide detailed information about the experience and
qualifications of key personnel the Consultant expects to use from the subcontractor. The prime Consultant
shall be the single point of contact for all subcontract work.
Unless provided for in the contract with the Parish, the Consultant shall not contract with any other party
for any of the services herein contracted for without the express prior written approval of the Parish. Any
staff or subcontract substitutions must be approved by the Parish in advance of work as the award from the
RFP is based on the qualifications of the proposed staff experience.
Should the proposer change name, ownership, corporate structure, liability status or otherwise legally
modify the legal entity status during the contract status, the proposer shall acknowledge that the original
entity will still bear total responsibility for the entire contract should the Parish agree to modify the contract
to include the new entity.
3.8 Ownership of Proposal
All materials submitted in response to this request become the property of the Parish. Selection or rejection
of a proposal does not affect this right.
3.9 Proprietary Information
Only information which is in the nature of legitimate trade secrets or non-published financial data may be
deemed proprietary or confidential. Any material within a proposal identified as such must be clearly
marked in the proposal and will be handled in accordance with the Louisiana Public Records Act, R.S. 44:1
et seq. and applicable rules and regulations. Any proposal marked as confidential or proprietary in major
5

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
part at the sole discretion of the Parish or its entirety may be rejected without further consideration or
recourse.
3.10 Cost of Preparing Proposals
The Parish is not liable for any costs incurred by proposers prior to issuance of or entering into a contract.
Costs associated with developing the proposal, preparing for oral presentations, and any other expenses
incurred by the proposer in responding to this RFP are entirely the responsibility of the proposer, and shall
not be reimbursed in any manner by Terrebonne Parish.
3.11 Errors and Omissions in Proposal
The Parish will not be liable for any errors in proposals. The Parish reserves the right to make corrections or
amendments due to minor errors identified in proposals by the Parish or the proposer. The Parish, at its
option, has the right to request clarification or additional information from the proposers.
3.12 Contract Award and Execution
The Parish reserves the right to enter into a Contract without further discussion of the proposal submitted
based on the initial offer received. The Parish reserves the right to contract for all or a partial list of services
offered in the proposal to one or multiple firms.
The RFP and proposal of the selected proposer will become part of any contract initiated by the Parish.
The selected proposer shall be expected to enter into a contract with standard Parish requirements. In no
event shall a Proposer submit its own standard contract terms and conditions as a response to this RFP.
Negotiations may begin with the announcement of the selected proposer(s).
If the contract negotiation period exceeds (10) business days or if the selected Proposer fails to sign the
final contract within (10) business days of delivery, the Parish may elect to cancel the award and award the
contract to the next-highest-ranked Proposer/s.
3.13 Code of Ethics
Proposers are responsible for determining that there will be no conflict with or violation of the Ethics Code
if their company is awarded the contract. The Louisiana Board of Ethics is the only entity which can officially
rule on ethics issues.
3.14 Board Resolution
A certified copy of a board resolution granting authority to submit the proposal and to sign a contract if
selected should be submitted if proposer is a corporation. The copy of the proposal with original signatures
will be retained for incorporation in any contract resulting from this RFP.
4.0 Response Instructions
4.1 Proposal Submission
Firms/individuals who are interested in providing services under this RFP must submit a proposal
containing the information specified in sections 4 and 5. The fully completed proposal with original
6

TERREBONNE PARISH CONSOLIDATED GOVERNMENT
DEPARTMENT OF PLANNING & ZONING
REQUEST FOR PROPOSALS
signatures by an authorized representative must be received in hard copy (printed 2-sided) version by
the RFP Coordinator on or before 3:00 PM Central Standard Time on the deadline date specified in the
Schedule of Events. Fax, e-mail or other electronic submissions will not be accepted. Firms mailing their
proposals should allow sufficient mail delivery time to ensure receipt of their proposal by the time
specified. The proposal package must be delivered at the proposer's expense to:
Terrebonne Parish Consolidated Government
Department of Planning and Zoning
Recovery Assistance and Mitigation Planning
8026 Main Street, Suite 200
Houma, Louisiana 70360
For courier delivery, the street address is the same as above and the telephone number is 985-873-6565. It
is solely the responsibility of each proposer to assure that their proposal is delivered at the specified place
and prior to the deadline for submission. Proposals received after the deadline will not be considered.
The Parish requests five (5) printed copies of the proposal be submitted to the RFP Coordinator at the
address specified and one (1) electronic replica of the proposal. At least one (1) copy of the proposal shall
contain original signatures of those company officials or agents duly authorized to sign proposals or
contracts on behalf of the organization. One (1) redacted hard copy and one electronic redacted copy of
the proposal should accompany the submission if there are redactions. A certified copy of a board resolution
granting such authority should be submitted if proposer is a corporation. The copy of the proposal with
original signatures will be retained for incorporation in any contract resulting from this RFP.
Failure to submit all information requested may result in the Parish requiring prompt submission of missing
information and/or giving a lower score in the evaluation of the proposal. Mandatory language and
documentation cannot be requested after the deadline for submission has passed.
4.2 Proposed Format
Proposers should respond to this RFP with a Technical Proposal and separate Cost Proposal. No pricing
information should be included in the Technical Proposal.
4.3 Table of Contents
This proposal section should serve to note section headers and page number references.
4.4 Cover Letter
A cover letter should be submitted on the proposer's official business letterhead explaining the intent of
the proposer.
4.5 Technical and Cost Proposal
Proposals should be submitted as specified in Section 5 and should include enough information to satisfy
evaluators that the Proposer has the appropriate experience and qualifications to perform the scope of
services as described herein. Proposers should respond with an in-depth discussion of their experience
7