Asbestos Abatement Services (PDF, 942KB)

04/08/2026
TO: All Potential Bidders
SUBJECT: Asbestos Abatement Services
RFP #26-045
Proposal Submission Deadline: April 24, 2026 @ 5:00 p.m.
ADDENDUM NO. 1
The items contained in this addendum are hereby incorporated into the specifications and proposal
documents for the above-referenced Request for Proposal. Proposers must acknowledge
receipt of this addendum on their proposal cover sheet and include a signed copy of this
document within their final submission. Note: Proposals must be received by the deadline above.
There will be no public opening of proposals. Submissions will be evaluated by the selection
committee, with an anticipated review period of approximately two weeks following the deadline.
QUESTIONS AND ANSWERS
1. Can the same company performing the survey also perform the abatement? Answer: The City
requires a single Prime Contractor to be responsible for all deliverables. However, per
state regulatory guidelines to prevent conflicts of interest, the individual or entity
performing the asbestos survey must be independent of the entity performing the
abatement.
2. Will a company be penalized for not completing items 1.1-1.2 if they do not offer survey
services? Answer: No, bidders will not be penalized for lacking in-house survey
capabilities. Bidders are encouraged to utilize subcontractors for the survey portion
(Items 1.1-1.2). The Prime Contractor remains the sole point of contact and
responsible party for all work, including managing the independent surveyor.
ADDITIONS TO THE SCOPE OF WORK
Subcontracting & Conflict of Interest
1. Prime Responsibility: The selected Prime Contractor is responsible for the entire project
scope, including the coordination of all survey and abatement tasks.
2. Independence of Survey: If the Prime Contractor is an abatement firm, they must
subcontract the Initial Survey and Final Air Clearance to a licensed, third-party environmental
consultant with no financial or corporate ties to the Prime Contractor.
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

3. Subcontractor Disclosure: Bidders must identify their proposed environmental consultant for
Items 1.1-1.2 in their proposal and provide proof of that subcontractor's license and insurance.
4. No Double-Invoicing: The Prime Contractor may include a standard administrative markup on
subcontractor fees, but the unit prices submitted for Items 1.1-1.2 must be all-inclusive of these
costs.
5. Updated Cost Proposal: Attached below. Pricing for Items 1.1 and 1.2 is for services
performed by the independent third-party firm identified in Attachment A. These rates are firm for
the initial one-year term and will be used as the basis for work orders issued by Code Enforcement.
Summary of Changes: Addendum 1
Service Delivery Model: The City has moved to a Single Prime Contractor model. The selected
Prime Contractor will be responsible for the entire project lifecycle, from initial survey to final
clearance.
Mandatory Independence for Surveys: To comply with conflict-of-interest standards and
Georgia EPD guidelines, the Prime Contractor must utilize an independent, third-party subcontractor
for all Surveying (Item 1.1) and Air Clearance Testing (Item 1.2).
New Disclosure Requirement: Bidders are now required to submit Attachment A: Independent
Subcontractor Profile with their proposal. This form identifies the licensed third-party firm that will
perform the environmental testing.
Revised Cost Proposal: Bidders must use the Updated Unit Price Fee Schedule (provided in this
Addendum). This ensures that the costs for independent testing are itemized separately from
abatement labor.
No Penalty for Specialization: Abatement firms will not be penalized for lacking in-house survey
capabilities, provided they identify a qualified subcontractor for those specific line items.
Contract Term Confirmation: The contract remains a one-year initial term with three optional
one-year renewals, based on performance and budget availability.
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

**COMPLETE AND SUBMIT**
Revised Unit Price Cost Schedule
Bidders must complete all line items. Prices for Items 1.1 and 1.2 must reflect the actual cost
from the independent subcontractor plus any administrative markup.
Item # Description Unit Unit Price
1.1 Asbestos Survey & Lab Analysis (Subcontracted) Per Structure $__________
1.2 Final Air Clearance Testing (Subcontracted) Per Site $__________
1.3 Mobilization & Permit Procurement Per Site $__________
1.4 Friable ACM Removal (e.g., Popcorn Ceiling) Per Sq. Ft. $__________
1.5 Non-Friable ACM Removal (e.g., Floor Tile) Per Sq. Ft. $__________
1.6 Exterior Siding/Transite Removal Per Sq. Ft. $__________
1.7 TSI (Pipe Insulation) Removal Per Linear Ft. $__________
By signing below, the Proposer agrees to provide all services at the unit prices listed above
for the initial one-year term and any subsequent renewal periods, subject to the terms of RFP
#26-045. The Proposer further certifies that the prices for Items 1.1 and 1.2 reflect
independent, third-party services as required.
Company Legal Name: __________________________________________________
Authorized Representative Name: ________________________________________
Title: ________________________________________________________________
Signature: ______________________________________ Date: _______________
Email Address: ___________________________ Phone: ____________________
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

**COMPLETE AND SUBMIT**
ATTACHMENT A: INDEPENDENT SUBCONTRACTOR PROFILE
Required for all Survey/Testing services (RFP Items 1.1-1.2).
1. GENERAL INFORMATION
Legal Business Name: ________________________ Contact Person: __________________
Physical Address: ___________________________ Phone/Email: ____________________
GA Business License #: _____________________ Years in Business: ________________
2. REGULATORY CREDENTIALS
GA Asbestos Contractor License #: ___________ Primary Agent Name: _____________
Accreditation Number: ______________________ Expiration Date: _________________
3. CONFLICT OF INTEREST CERTIFICATION
By signing below, the Prime and Subcontractor certify that:
* The Subcontractor is an independent entity with no shared ownership or financial interest in
the Prime Contractor.
* No conflict of interest exists that would compromise the impartial nature of the required
asbestos survey or final air clearance.
* Reports will be submitted simultaneously to the City and the Prime Contractor.
Signatures:
Prime Rep: _________________________ Sub Rep: _________________________
Date: ______________ Date: ______________
4. PROJECT EXPERIENCE (LAST 12 MONTHS)
Client Name Contact Person Phone Number
1.
2.
3.
5. SUBMISSION CHECKLIST (ATTACH COPIES)
* Georgia Asbestos Contractor License (Subcontractor)
* Professional Liability ($1M Minimum)
* Current AHERA/Georgia accredited inspector certifications
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

Ricky Gladney
Buyer
End of Addendum 1
CC:
Centrell Vicks, Code Enforcement
Kwajalein Mosley, Code Enforcement
F I N A N C E
P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

March 24, 2026
REQUEST FOR PROPOSAL
Asbestos Abatement Services
Reference No. 26-045
The City of Albany, Georgia, is soliciting competitive sealed proposals from qualified firms to provide
abatement services for residential and commercial properties. Proposals will be received by the
Procurement Division at 222 Pine Avenue, Suite 260, Albany, GA 31701, until 5:00 p.m. on
April 24, 2026. The term of the contract shall be for one (1) year, with the option to renew for up to
three (3) additional one-year terms, at the City's sole discretion. The selected contractor will provide on
call asbestos abatement services for residential and commercial structures scheduled for demolition.
Pre-Proposal Conference (non-mandatory) will be held at 10:00 a.m. on March 31, 2026, virtually
on Zoom to review requirements and answer questions. Firms are encouraged to submit all questions in
writing as well so that an addendum can be issued with all answers and information becoming part of
the solicitation. All prospective respondents are encouraged to attend. Zoom Link:
https://us06web.zoom.us/j/83860493867?pwd=gkR3bZxL2LHic7bzAlsVvJYycvQkDb.1
Meeting ID: 838 6049 3867 Passcode: 112247
The City of Albany strongly encourages Small Business firms to participate in this RFP. All corporations
should affix their corporate seal to the proposal cover sheet, and provide a current copy of the
Certificate of Incorporation and a listing of corporate principals with their response.
The City of Albany reserves the right to reject any and all responses and to waive technicalities as
deemed to be in the best interest of the City. The City of Albany reserves the right to request additional
information from a respondent(s) as deemed necessary to analyze responses.
For additional information, contact Ricky Gladney, Buyer at rgladney@albanyga.gov cc:
kross@albanyga.gov and jswilliams@albanyga.gov. The deadline for questions is 5:00 p.m. on April
10, 2026. Questions received after this deadline may not be answered. Replies of substance will be in
the form of written addenda and made available to all potential respondents.
City lbany,
/JL
J shua Williams, CPPB
rocurement Manager
FINANCE
P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

CITY OF ALBANY
FINANCE DEPARTMENT
PROCUREMENT DIVISION
ALBANY, GEORGIA
INSTRUCTIONS TO PROPOSERS
These instructions will bind proposers to terms and conditions herein set forth,
1. The following criteria are used in determining which proposal is in the best interests of the city.
(a)The ability, capacity and skill of proposer to perform required service.
(b)Whether proposer can perform service promptly or within specified time.
(c)The character, integrity, reputation, judgment, experience and efficiency of proposer.
(d)The performance of previous contracts.
(e)The suitability of equipment or material for City/County use.
(f)The ability of proposer to provide future maintenance and parts service.
2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be
considered in determining best proposer if they are deemed advantageous to the City.
3. All requested information should be included in submittal package. All desired information must be signed and
included for your proposal to receive full consideration. Failure to submit any required form will be cause
for proposal to be rejected as non-responsive.
4. All questions, inquiries and requests for clarification shall be directed to Procurement.
5. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall
terminate absolutely and without further obligation on the part of the City or County at the close of the calendar
year in which it was executed and at the close of each succeeding calendar year for which it may be renewed;
(2)The contract may provide for automatic renewal unless positive action is taken by the City or County to
terminate such contract, and the nature of such action shall be determined by the City or County and specified
in the contract; (3) The contract shall state the total obligation of the City or County for the calendar year of
execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if
renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal
property shall remain in the vendor until fully paid for by the City or County.
6. Quote all prices F.O.B. Albany or our warehouse or as specified in proposal documents.
7. Each proposal shall be clearly marked on the outside of the package as a Sealed Proposal.
8. Proposal must be received and stamped by the Procurement Office before time stipulated in proposal
documents. No responsibility will attach to any City representative or employee for premature opening of
proposal not properly addressed or identified.
9. Proposals received late will not be accepted, and the City will not be responsible for late mail delivery.
10. Should a proposal be misplaced by the City and found later it will be considered.
11. Proposals requiring bid security will not be read or considered if security is not enclosed. Security may be in
the form of cash, certified check, cashier's check or Surety Bond issued by a Surety Company licensed to
conduct business in Georgia.
12. All proposers must be recognized as authorized dealers in the materials or equipment specified and be
qualified to advise in their application or use. A proposer at any time requested must satisfy the Procurement
Office and City Commission that he has the requisite organization, capital, plant, stock, ability and experience
to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.
13. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or
cost schedule are done at the risk of the proposer.
14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and
accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy
any samples submitted whenever it may be in the best interests of the City to do so for the purpose of testing.
15. City will reject any material, supplies or equipment that do not meet the specifications, even though proposal
lists the trade name or names of such materials on the price quotation form.
16. The unauthorized use of patented articles is done entirely at the risk of the successful proposer.
17. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of seeking a
proposal. The City may purchase more or less than the estimated quantity, and the vendor must not assume
that such estimated quantity is part of the contract.
18. Only the latest model equipment as evidenced by the manufacturer's current published literature will be
considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be
composed of new parts and materials. Any unit containing used parts or having seen any service other than the
necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all
equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished
with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected
and bear the latest inspection sticker of the Georgia Department of Revenue.
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19. The successful proposer on motor vehicle equipment shall be required to furnish with delivery of vehicle,
Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.
20. Proposers are responsible for examining the location of the proposed work or delivery and determining, in their
own way, the difficulties, which are likely to be encountered in the prosecution of the same.
21. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of
the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or
supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or
make good such material, equipment or supplies without extra compensation. It is expressly understood and
agreed that the inspection of materials by the City will in no way lessen the responsibility of the contractor or
release him from his obligation to perform and deliver to the City sound and satisfactory materials, equipment
or supplies. The proposer agrees to pay the cost of all tests on defective material, equipment or supplies or
allow the cost to be deducted from any monies due him by the City or County.
22. Unless otherwise specified by the procurement officer all materials, supplies or equipment quoted herein must
be delivered within thirty (30) days from date of notification or exception noted on price quotation sheet.
23. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the
City/County or who has failed in any former contract with the City/County to perform work satisfactorily, either
as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.
24. Reasonable grounds for supposing that any proposer is interested in more than one proposal for the same item
will be considered sufficient cause for rejection of all proposals in which he/she is interested.
25. Unless otherwise specified the City reserves the right to award each item separately or on a lump sum basis,
whichever is in the best interest of the City/County.
26. The City reserves the right to waive any minor discrepancies, reject any or all proposals, and to purchase any
part, all or none of the services, materials, supplies or equipment specified.
27. Failure of the proposer to sign the offer or have the signature of any authorized representative or agent on the
proposal will be cause for rejection of the proposal. Signature must be written in ink.
28. Any proposer may withdraw his proposal at any time before the time set for opening of proposals. No proposal
may be withdrawn without cause in the 60-day period after proposals are opened.
29. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the
contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or
that the proposer is willfully violating any of the conditions or covenants of the agreement, or is executing the
same in bad faith, the Procurement Officer shall have the power to notify the aforesaid proposer of the nature of
the complaint. Notification shall constitute delivery of notice, or letter, to address given in proposal. If after three
working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he
shall thereupon have the power to take whatever action he may deem necessary to complete the work or
delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any
paid by the City out of such monies as may become due to the said proposer, under and by virtue of this
agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the
proposer, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the
City on notice by the Procurement Officer of the excess due.
30. If the proposer proposes to furnish any item of a foreign make or product, he should write "Foreign" together
with the name of the originating country opposite such item on proposal.
31. Any complaint from proposer relative to the Request for Proposals or any attached specifications should be
made prior to the time of opening of proposals, otherwise such complaint cannot be properly considered.
32. Contracts may be cancelled by the City/County with or without cause with 30-day written notice.
33. All Corporations should provide the corporate seal, a copy of the Secretary of State's Certificate of
Incorporation, and a listing of the principals of the corporation with the bid/proposal.
34. All bidders/proposers should provide their tax identification number with the bid/proposal.
35. The Board of Commissioners passed a local preference ordinance on January 27, 2015. Where
applicable, this ordinance will govern. Local preference will not be a basis of award for projects that are
federally funded.
36. The proposer shall secure all permits, license certificates, inspections (permanent and temporary) and
occupational tax certificate, if applicable, before any work can commence. Proposer as well as any and all
known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate
or Registration.
37. Prior to submitting proposal, check website at www.albanyga.gov or call the Procurement Office at 229-
431-3211 for any subsequent addendums.
PROCUREMENT FORM - Revised 4/20/2018
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RFP #26-045

CITY OF ALBANY
ASBESTOS ABETEMENT SERVICES
GENERAL INFORMATION
RFP #26-045
1. Submission Instructions:
Proposers must submit their responses in the following format to ensure a fair and compliant
evaluation. Failure to separate the Cost Proposal from the Technical Proposal may result in
disqualification.
Hard Copy & Digital Requirements:
a. One (1) Original: A complete technical proposal on company letterhead, clearly marked
"ORIGINAL," featuring the wet signature of an authorized official.
b. Five (5) Printed Copies: Duplicate copies of the technical proposal (without pricing).
c. One (1) USB Flash Drive: A digital version of the technical proposal (without pricing) in
PDF format and a PDF copy of the "COST PROPOSAL".
d. One (1) Separately Sealed Envelope: Labeled "COST PROPOSAL" containing the firm's
pricing and rate schedules.
Packaging and Labeling:
a. All items must be enclosed in a single, sealed master envelope or box. The outside of the
package must be clearly marked with your company information and as follows:
RFP #26-045: ASBESTOS ABATEMENT SERVICES
Delivery Address:
Proposals must be delivered to the following address no later than the date and time specified in
the Procurement Schedule:
CITY OF ALBANY
PROCUREMENT DIVISION
222 PINE AVENUE, SUITE 260
ALBANY, GEORGIA 31701
2. Proposals must be received no later than 5:00 P.M. April 24, 2026, at the City of Albany
Procurement Office, 222 Pine Avenue, Suite 260, Albany, Ga. 31701. Sealed responses may
be hand delivered or mailed to the above listed address. SEALED SUBMITTALS MUST BE
DELIVERED IN WRITING. VERBAL RESPONSES ARE NOT ACCEPTABLE. The City of
Albany assumes no responsibility for submittals received after the advertised deadline or at any
office or location other than that specified herein, whether due to mail delays, courier mistake,
mishandling, or any other reason. If submittals are delivered by other than hand delivery, it is
recommended that the respondent verify delivery. Any submittal received after the specified time
and date will not be considered and will be returned unopened to the firm.
3. The contact person for this RFP is Ricky Gladney, Buyer, at rgladney@albanyga.gov.
Explanation(s) desired by proposer(s) regarding the meaning or interpretation of this RFP must
be requested from the Procurement office, in writing, as is further described below.
4. Proposers are advised that from the date of release of this RFP until award of the contract, NO
contact with the City of Albany personnel related to this RFP is permitted, except as
authorized by the Procurement office. Any such unauthorized contact may result in the
disqualification of the proposer's submittal.
5. Requests for additional information or clarifications must be made in writing no later than the
date specified in the RFP. The request must contain the proposer's name, address, phone
number, and email address. Email questions to rgladney@albanyga.gov; cc: kross@albanyga.gov
and jswilliams@albanyga.gov.
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RFP #26-045

6. The Procurement Office will issue responses to inquiries and any other corrections or
amendments it deems necessary in written addenda issued prior to the Proposal Due Date.
Proposers should not rely on any representations, statements or explanations other than those
made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between
the RFP and any addenda issued, the last addendum issued will prevail.
7. Proposers are responsible for ensuring they have received all addenda. Before submission, please
verify the final count with the designated contact person. State the total number of addenda
received on your cover sheet and include a signed copy of each with your proposal.
8. Proposals received after the Proposal Due Date and time are late and will not be considered. The
proposer may withdraw his/her submitted proposal by providing a written request to the
Procurement Division before the stipulated closing date and time. Withdrawal of your proposal
will not cause prejudice or interfere with the right of the proposer to submit a new proposal,
provided the latter is received by the predetermined date and time provided herein. No proposal
may be withdrawn for a period of sixty (60) days following the stipulated closing date.
The City of Albany may, at its sole and absolute discretion, reject any and all, or parts of any and
all, proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive
any irregularities in this RFP or in the proposals received as a result of this RFP.
All expenses involved with the preparation and submission of proposals to the City, or any work
performed in connection therewith, shall be borne by the proposer(s). No payment will be made
for any responses received, or for any other effort required of or made by the proposer(s) prior
to commencement of work as defined by a contract approved by the City of Albany Board of
Commissioners.
9. Proposers may be required to give oral presentations in support of their proposals or to exhibit or
otherwise demonstrate the information contained therein.
10.Proposers may take exceptions to any of the terms of this RFP unless the RFP specifically states
where exceptions may not be taken. Should a proposer take exception where none is permitted,
the proposal may be rejected as non-responsive. All exceptions taken must be specific, and the
Proposer must indicate clearly what alternative is being offered to allow the City a meaningful
opportunity to evaluate and rank proposals.
Where exceptions are permitted, the City shall determine the acceptability of the proposed
exceptions and the proposals will be evaluated based on the proposals as submitted. The City,
after completing evaluations, may accept or reject the exceptions. Where exceptions are
rejected, the City may request that the Proposer furnish the services or goods described herein
or negotiate an acceptable alternative.
No proposal shall be accepted from, nor will any contract be awarded to, any proposer who is in
arrears to the City of Albany upon any debt, fee, tax or contract, or who is a defaulter, as surety
or otherwise, upon any obligation to the City, or who is otherwise determined to be irresponsible
or unreliable by the City of Albany.
The City of Albany may award a contract on the basis of information received without the RFP
moving through all three phases described in the Selection Process section of the RFP. Therefore,
each proposal phase should contain a proposer's best presentation of its position to serve.
11.Selection Process Clause: A Proposal Analysis Group (PAG) will review all proposals submitted.
Based upon the background information reported in the RFP, the PAG will determine whether the
respondent is qualified or unqualified. Cost will not be the sole determining factor in selecting a
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