Annual Contract for Skilled / Certified Labor for Show/Stage Productio

PURCHASING DEPARTMENT
RECREATION AND PARK COMMISSION
FOR THE PARISH OF EAST BATON ROUGE
Sealed Bid 1866
Annual Contract for Skilled / Certified Labor for Show/Stage
Productions
BIDS/PROPOSALS WILL BE RECEIVED BY THE PURCHASING DEPARTMENT,
RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE
6201 FLORIDA BLVD
BATON ROUGE, LOUISIANA 70806
Please read Standard Terms and Conditions for Bids/ Instructions to bidders carefully!
Bids/Proposals will be accepted until: May 19, 2026 @ 12:00 P.M. (CST)
Advertisement: The Official Journal, THE ADVOCATE of Baton Rouge
May 7, 2026 & May 12, 2026
THIS IS THE BID/PROPOSAL OF:
Company: _____________________________________________________________________
Submitted by: ____________________________________ Title: __________________________
Address:______________________________________________________________________
Telephone Number _______________________________________
Date_______________________________
IMPORTANT: A cashier's check, certified check, or bid bond equal to 5% of the total amount of the bid is not
required.
ALL BID DOCUMENT PAGES MUST BE RETURNED
1 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

Standard Terms and Conditions for Bids
INSTRUCTIONS TO BIDDERS
Bidders are urged to promptly review the requirements of these specification, terms and conditions and submit
questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing
to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that
the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified
herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are
opened.
1. Bids may be delivered by hand, mail or courier service to our physical address: BREC, ATTN: PURCHASING
OFFICE, 6201 Florida Blvd., Baton Rouge, LA 70806. BREC is not responsible for any delays caused by the bidder's
chosen means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid
opening date and time shall result in rejection of the bid.
2. Electronic (refer to 4. Below) OR Paper bids will be received until the stated bid opening time, by the BREC Finance
Department/PURCHASING OFFICE, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge,
Louisiana. All electronic bids will be downloaded and publicly read aloud, along with all paper bids received,
immediately after the bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized
representatives are invited to be present. No bids will be received after the stated date and time.
3. Complete bid documents are provided at no cost in electronic format at www.bidexpress.com. Bidders may register
and view complete bid documents and Instructions for Bidders at no cost. Questions about this procedure shall be
directed to Bid Express Customer Service at support@bidexpress.com . Toll free phone: (888) 352-BIDX (2439),
Phone: (352) 381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST. See also
http://www.brec.org/assets/bidderinst.pdf for instructions.
4. Electronic Bids must be submitted through www.bidexpress.com prior to the bidding deadline. Bidders utilizing the
electronic bid process are responsible for confirming that all documents are properly submitted and received by Bid
Express.
5. Paper bid forms must be submitted in a sealed, opaque envelope and endorsed with Vendor's Name, Bid Number and
Title of the project being bid for BREC sites for Recreation and Park Commission for the Parish of East Baton Rouge.
Bid form blanks must be duly filled in by the Bidder. FAX Bids are not acceptable. Bidders are cautioned not to
attach any conditions or provisions to their bids. Any foreign conditions will render the bid invalid and may cause its
rejection.
6. Bidders may attend the bid opening, but no information or opinions concerning the bid award will be given at the bid
opening or during the evaluation process. Bids may be examined after 72 hours of bid opening. Access to information
in completed files may be secured by visiting the Finance Department during normal business hours.
7. Terms and Conditions: This solicitation contains all terms and conditions with respect to the commodities and/or bid
specifications herein. Any vendor contracts, forms, terms or other materials submitted with bid may cause bid to be
rejected. Any bidder modifications to published terms and conditions of BREC bids may also cause bid to be rejected.
8. A Purchase Order or written contract is the only binding contract to be issued against this bid. Signing of vendor's
forms is not allowed.
9. All bid prices must be typed or written in ink, unless submitted electronically through our electronic bid system.
Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.
2 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

10. Bid prices shall include delivery of all items FOB: Destination, or as otherwise provided.
11. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.
BREC's payment terms is Net 30. Invoices are to reference the purchase order or contract number issued for each
delivery or service rendered, as this number will change on each request for product or service rendered. Invoices are
to be emailed to: accountspayable@brec.org
12. By signing the bid, the bidder certifies compliance with all Instructions to Bidders, terms, conditions and
specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed in
ink by a person authorized to bind the vendor. Other means of submittal is through our electronic bid system. (See #4.)
13. BREC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and
waive any informalities. BREC may award contract(s) to the lowest and second lowest bidder in the event that
the low bidder is not able to provide concrete in the timeframe request.
14. Prices: Unless otherwise specified by BREC in the bid, bid prices must be complete, including transportation prepaid
by bidder to destination and bid prices shall be firm for acceptance for a minimum of 30 days. If accepted, prices must
be firm for the contractual period. Bids other than FOB Destination may be rejected.
15. BREC is exempt from all state and local sales and use taxes.
16. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and the
current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for
purchase unless otherwise specified in the solicitation. The manufacturer's standard warranty will apply, unless
otherwise specified in the solicitation.
17. BREC reserves the right to cancel any contract, in accordance with purchasing rules and regulations, for cause,
including, but not limited to, the following: a) Failure to deliver within the time specified in the contract; b) Failure of
the product or service to meet specifications, conform to sample quality or to be delivered in good condition; c)
Misrepresentation by the contractor; d) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract
with BREC; e) Conflict of contract provisions with constitutional or statutory provisions of State or Federal law; f)
Any other breach of contract, with ten (10) days written notice.
18. All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
19. Vendors must clearly identify bids by name, bid number and bid opening date and time on face of sealed envelope.
20. Bid Bond is NOT Required for this bid, unless otherwise stated in bid documents.
21. BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract to
the extent possible using small, disadvantaged and women-owned businesses as suppliers or subcontractors.
22. Contract Term: The initial contract term for this bid will be twelve (12) months, upon award.
23. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2) additional twelve
(12) month periods. BREC will seek renewal from the successful contractor with sixty (60) days of expiration of
initial contract term, and thereafter, with in sixty (60) days of the expiration of subsequent renewal contract terms.
24. If bidding other than as specified, sufficient literature should be enclosed with the bid in order to determine quality,
suitability, and compliance with the specifications.
25. Vendor is to return all pages of bid.
3 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

26. Purchase Order Numbers are required for all materials and supplies ordered by BREC. No order is to be accepted
by a vendor unless a valid Purchase Order number is obtained by BREC employees prior to purchase request, and
given to vendor. Invoices that do not have a valid Purchase Order Number listed on the invoice are not authorized
purchases and will be returned to the vendor.
27. In order to receive ACH payments, you must complete the attached ACH Vendor Payment Authorization Agreement
form. Please return the completed form with bid packet or by emailing vendors@brec.org.
28. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public
entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with
an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo
Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a
contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title,
professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of
the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of
Title 39 of the Louisiana Revised Statutes of 1950.
29. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies
must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
30. Terms and Conditions: This bid contains all terms and conditions with respect to the purchase of the goods and/or
services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By
signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are
nullified; and agrees that this contract shall be construed in accordance with this bid and governed by the laws of the
State of Louisiana as required by Louisiana Law.
31. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services
administration (GSA) in "Audit Requirements In Subpart F of the Office of Management and Budget's uniform
administrative requirements, cost principles, and audit requirements for federal awards" (Formerly OMB circular a-
133). A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov.
32. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,
manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this
preference if allowed? YES NO If this preference is claimed, attach substantiating information to the proposal
to show the basis for the claim. Indicate where in Louisiana your is being obtained:
.
4 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

PUBLISHED - LEGAL
5/7/26 & 5/12/26
BIDS TO BE OPENED:
May 19, 2026 @ 12:00 PM
NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by the BREC- Recreation and Parks Commission for the Parish of East
Baton Rouge until May 19, 2026 @ 12:00 PM local time at 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806 for:
SB 1866 - Annual Contract for Skilled / Certified Labor for Show/Stage Productions
Bids received after the above specified time will not be considered. Bids will be opened immediately after proposal opening time
in Room 1501, of the Administration Building located at 6201 Florida Boulevard, Baton Rouge, LA 70806. All interested parties
are invited to be present.
Copies of the Solicitation shall be obtained from the Purchasing Division, 6201 Florida Boulevard, Baton Rouge, Louisiana,
70806, or by telephoning 225-272-9200 ext. 1582, or by email requests to Venice.fleming@brec.org.
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
BREC is an equal opportunity employer.
All questions concerning the Solicitation must be received in accordance with the bid documents.
*Note: BREC has elected to use LaPAC, the state's online electronic bid posting and notification system, in addition to its
standard means of advertising this requirement. LaPAC is resident on State Purchasing's website at
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/pubmain.cfm and is available for vendor self-enrollment. In that LaPAC
provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and
posted, notice and receipt thereof is considered formally given as of their respective dates of posting dates. Though not required if
receiving solicitation and addenda notices from LaPAC, BREC will mail addenda to all vendors contacting our office and
requesting to be put on our office Vendor Listing for this solicitation.
Complete bid documents are available in electronic format at www.bidexpress.com. Questions about this procedure shall be
directed to Bid Express Customer Service at support@bidexpress.com. Toll free phone: (888) 352-BIDX (2439), Phone: (352)
381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST.
BREC reserves the right to reject any or all bids for just cause as allowed by LSA-R.S. 38:2214.
RECREATION AND PARK COMMISSION
FOR THE PARISH OF EAST BATON ROUGE
_____________________________________
/s/ Janet Simmons, Interim Superintendent
THE ADVOCATE
BATON ROUGE, LOUISIANA
To be Published Two Times: May 7, 2026; May 12, 2026
5 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

Recreation and Park Commission
INVITATION TO BID BID DUE DATE & TIME
for the Parish of East Baton Rouge
Date: May 19, 2026
12:00 P.M. CST
TITLE: Sealed Bid 1866 RETURN BID TO:
Annual Contract for Skilled / Certified Labor for PURCHASING DEPARTMENT
Show/Stage Productions RECREATION AND PARK COMMISSION FOR THE
PARISH OF EAST BATON ROUGE (BREC)
File No: 6201 Florida Blvd
Baton Rouge, LA 70806
Ad Dates: Inquiries to be directed to:
May 7, 2026 & May 12, 2026 Venice Fleming
Telephone - 225-272-9200, Ext. 1582
Fax - 225-273-6406
Email: Venice.fleming@brec.org
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE No. FAX No. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE PRINTED NAME
ENUMERATE ADDENDA RECEIVED (if any) __________________________
DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
F.O.B.: DESTINATION - TERMS: NET 30 - DELIVERY DATE DESIRED:
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The above signature on this document certifies that bidder has carefully examined the instructions to bidders, terms
and specifications applicable to, and made a part of this solicitation. By submission of this document, bidder further
certifies that the prices shown are in full compliance with the conditions, terms and specifications of this
solicitation.
No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications or
other documents are to be included unless specifically required by the specification. Any errors in extensions of
prices will be resolved in favor of unit prices submitted.
6 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

SEALED BID # SB 1866 - Annual Contract for Skilled / Certified Labor for Show/Stage Productions
Background
The Recreation and Parks Commission for the Parish of East Baton Rouge (BREC) operates and manages 186
parks including BREC's Independence Park Theatre. Independence Park Theatre's mission is to provide
professional theater services and programs to the Baton Rouge community and to facilitate arts education.
Independence Park Theatre (IPT) hosts film premieres, corporate meetings, conventions, seminars, theatrical
productions, dance recitals, and numerous other events. IPT continues to be a valuable resource for East Baton
Rouge Parish. Each year, the theatre successfully hosts hundreds of events, including a very successful theater
summer camp program for kids - helping to maintain its reputation as one of the top performance venues in the
parish. The theatre operates and manages a 780-seat facility complete with lighting and sound to bring to life
everything from musicals to seminars. The theatre's peak season is the Spring (March/April/May) due largely to
dance competitions and graduations. Entry fees can range from $20.00 to $45.00 depending on the function.
Many guests are local, originating chiefly from the South Baton Rouge, Ascension Parish and Livingston Parish
markets, however annually, guest come from every state in the U.S.
Purpose
The purpose of this Invitation to Bid is to procure pricing from vendors to provide ground maintenance The
purpose of this Request for Proposal (RFP) is to obtain competitive proposals as allowed by BREC governing
statutes, ordinances, resolutions and policies from bona fide, qualified proposers who are interested in providing
professionally trained and certified, skilled labor for the technical positions required for show/stage productions.
These include but are not limited to house management, electrical and audio management and stage
management.
Goals and Objectives
BREC's Independence Park Theatre desires to seek a qualified contractor with extensive knowledge and
background to offer the skilled / certified labor for all production where support is needed throughout the 2026
year, and subsequent timeframes in the years thereafter. Scope of work will be assessed on each contracted labor
position after each production. After each production, contractor must provide BREC with an itemized invoice
of services to which BREC will pay based on the agreed/attached rate sheet
Contract Term: The initial contract term for this bid will be June 1, 2026 through December 31, 2027,
or upon award, whichever is later. Renewal Terms: If mutually agreed upon by both parties, this contract
may be renewed for two (2) additional twelve (12) month periods at the same terms and conditions. BREC
will seek renewal from the successful contractor within sixty (60) days of expiration of initial contract term,
and thereafter, within sixty (60) days of the expiration of subsequent renewal contract terms.
It is the intent of BREC to award items separately, but reserves the right to group award the items if deemed
to be in the best interest of BREC
Inquiries concerning this bid are to be directed as follows:
Hand Delivered or by Courier Delivery by United States Postal Services
7 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

BREC/Purchasing Office BREC/Purchasing Office
ATTN: Venice Fleming ATTN: Venice Fleming
6201 Florida Blvd. 6201 Florida Blvd.
Baton Rouge, LA 70806 Baton Rouge, LA 70806
By email: Venice.fleming@brec.org
By fax: (225) 273-6406
Any Addendum issued concerning this bid is posted to the LaPAC website at
http://wwwprd.doa.louisiana.gov/osp/lapac/deptbids.asp or BREC's online bidding site, Bid Express at
www.bidexpress.com . Thereafter, all bid documents, including but not limited to the specifications, terms,
conditions, plans, etc. will stand as written and/or amended by any addendum issued by BREC.
Attachments
Attachment A Scope of Services
Attachment B Price Sheet
8 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

ADDITIONAL REQUIREMENTS FOR THIS BID
I. General Information
BREC, its officers, employees and agents, shall not be responsible for the negligent
acts and omissions of the Contractor or the Contractor's officers, employees, agents or
subcontractors, nor shall the Contractor or the Contractor's officers, employees or agents be
responsible for the negligent acts or omissions of BREC, its officers, employees and
agents. Accordingly, Contractor shall indemnify and save BREC, its officers, employees
and agents, harmless from any and all claims, suits and actions of any character, name or
description brought for or on account of any injury or damage to any person or property arising
out of the work performed by the Contractor and resulting from the negligence, commission or
omission of any act by the Contractor, or Contractor's officers, employees, agents or
subcontractors.
If work is to be performed on site, contractor shall furnish proof of insurance as required in
specifications.
Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be
invoiced monthly in arrears by the contractor. Advanced payments shall not be made.
BREC reserves the right to cancel this contract with thirty (30) days written notice.
II. Clauses
Termination for Cause: BREC may terminate this Contract for default by giving the
contractor written notice thereof, specifying with particularity each such default. After the first
such notice of default, Contractor shall have ten (10) days after receipt of notice to cure or take
reasonable steps to cure the default. If the contractor fails to cure or take reasonable steps to
cure the default within such ten-day period, BREC may declare this Contract, as
appropriate, terminated. In the event of a second notice of default, whether for the same or a
different infraction of contractual obligations, the contractor will be given five (5) days to cure
the default. If a third notice of default should become necessary, the contract may be
terminated upon notification of said default.
Termination for Convenience: BREC may terminate this Agreement at any time
by giving thirty (30) days written notice.
9 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year
contract, a non-appropriation clause shall be made a part of the contract terms as required by
state statutes, allowing BREC to terminate the contract for lack of appropriated funds
on the date of the beginning of the first fiscal year for which funds are not appropriated.
Subcontracting is not allowed for this contract.
ADDITIONAL REQUIREMENTS FOR THIS BID (Continue)
III. Payment for Services
* Contractor shall submit an application for payment in the form of a written or digital
invoice upon completion of services.
Invoices and attachment information are to be emailed to
o
Accountspayable@brec.org and Xenobi.Indigo@brec.org and Point-of-contact to
be determined upon award,
or mailed to:
BREC Accounts Payable
6201 Florida Blvd.
Baton Rouge, LA 70806
* Invoices must include the following information:
Invoice Number (determined by vendor)
o
Names of BREC sites serviced.
o
Dates on which service cycles were completed.
o
Dollar amount for each individual position serviced.
o
A total dollar amount for the entire invoice.
o
Contract Number associated with the services rendered.
o
* Payment will be made by BREC to the Contractor within thirty (30) days of receipt of
a complete invoice containing all required information.
If any required information is not included, the invoice is subject be
o
returned to the Contractor to be corrected. The 30 day payment cycle will
not begin until a complete invoice is received.
* Awarded Contractor(s) must complete the attached ACH Vendor Payment
Authorization Agreement form. Awarded Contractor(s) must return the completed form
to the Accounts Payable Department via email (Accountspayable@brec.org).
IV. Notifications and Inspections
i. Contractor must have an active email address in order to receive and send information
regarding Service Completion Notifications.
10 SB# 1866 Annual Contract for Skilled / Certified Labor for Show/Stage Productions