ADA Self Evaluation and Transition Plan

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85 Street
th
PO Box 97010
Redmond, WA 98073-9710
RFP 10900-26
Request for Proposals
ADA Self Evaluation and Transition Plan
The City is soliciting proposals from qualified consulting firms for development of the ADA
Self Evaluation and Transition Plan for the public right-of-way.
Posting Date: March 9, 2026
Questions Due Date: March 23, 2026
Proposals Due: March 30, 2026, at 2:00PM (PST)
The City of Redmond, Washington (the "City") requests interested parties to submit proposals for the
above referenced Request for Proposals (RFP).
Introduction
Title II of the ADA and Section 504 requires the City of Redmond, as part of a self-evaluation, to
assess the services, policies, and practices to modify any that discriminate against people with
disabilities. In 2007, the City of Redmond developed an ADA Self-Evaluation and Transition Plan.
This project will develop a new ADA Self-Evaluation and Transition Plan for the public right-of-way to
include elements in 28 CFR 35.105 and 28 CFR 35.150.d. The updated ADA Self-Evaluation and
Transition Plan will incorporate both quantitative data and qualitative insights gathered through an
outreach process, with a focus on engaging the ADA community. This approach will identify specific
barriers faced by individuals with disabilities when walking or rolling in the City's public right-of-way,
shaping strategies and project prioritization to address their needs effectively.
The selected consultant will work with the City to develop an ADA Self-Evaluation and Transition
Plan that meets federal, state and city requirements. In 2025, the City completed an initial self-
evaluation of ADA data on sidewalks, curb ramps, and push buttons. The assessment identified data
gaps that need to be completed prior to development of the ADA Transition Plan. Self-Evaluation
component of the ADA Transition Plan will be to review the assessment completed in 2025 and
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collect the missing data. The ADA Transition Plan will develop a prioritized schedule to fund and
construct improvements that remedy identified barriers resulting in an accessible transportation
network.
Background
This ADA Transition Plan for the public right-of-way will focus on three main City assets. Sidewalks,
driveways as part of the sidewalk network, ADA curb ramps, and ADA push buttons. The goal is to
incorporate other elements of the public right-of-way in the future. The City anticipates awarding the
contract to one consultant.
The City anticipates a notice to proceed by July 2026 and project completion expected by Q3 2027.
Minimum Requirements
Consultants must have experience working with a mid-to large-size city within the last five years for
services like those expected by the City for this contract, including level-of-service development,
multimodal transportation planning, ADA codes and compliance, GIS data collection and analysis
using field observations and measurements, and identifying and scoping capital projects.
Consultants must have extensive knowledge of Federal and Washington State rules and regulations.
Prior experience working with the City of Redmond is preferred. Finally, consultants must have
experience conducting outreach and engagement activities that are ADA accessible and inclusive.
Scope of Work
Consultant Scope
The development of an ADA Self-Evaluation and Transition Plan will directly identify barriers and
issues to accessibility and develop projects and strategies that lead to a more accessible public
right-of-way for our most vulnerable road users. The Self-Evaluation component of the ADA Self-
Evaluation and Transition Plan will be an assessment of all facets of accessibility in Redmond's public
right-of-way for sidewalks, driveways that are part of the sidewalk network, push buttons, and curb
ramps. The City has identified more than 5,300 curb ramp locations within city limits. Of these,
approximately 500 locations still need measurements, and about 1,400 locations do not have a curb
ramp installed. Push buttons accessibility and hardware type must be evaluated for approximately
880 push buttons. The City has also identified about 240 miles of sidewalk with an unknown number
of alley and driveway entrances and obstructions. Further detail of existing data is provided under
Task 3.
The ADA Transition Plan will use the information gathered during the Self Evaluation to develop a
prioritized schedule for improvements. This prioritized schedule will highlight the City's funding
needs to construct improvements that remedy all identified barriers during the Self Evaluation,
resulting in a safe, equitable, and accessible transportation network.
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The consultant work program is organized into the following tasks:
1. Project Management and Coordination
2. Stakeholder Engagement
3. Data Collection and Self Evaluation Analysis
4. Barrier Removal
5. Implementation Schedule
6. Draft and Final Transition Plan
Task 1 - Project Management and Coordination
1.1 Project Coordination
The consultant team project manager will coordinate with the City's project manager on a
regular basis (weekly or bi-weekly) throughout the duration of the project. The coordination
will address project scope/status, technical and policy direction, budget, schedule, and
meetings. Coordination will be via Teams, telephone calls, email, and in-person as
appropriate. One kick-off meeting is included in this task.
1.2 Progress Reports and Invoices
The consultant will prepare monthly progress reports and invoices.
Agency Support
* The City's project manager will regularly keep in contact with consultant team and
communicate internally to rest of City staff on progress and schedule.
Consultant Deliverables
* Notes, emails, or other summaries of communication.
* Monthly progress reports and invoices.
Task 2 - Stakeholder Engagement
In order to support the development of the ADA transition plan and provide a robust and inclusive
outreach process, the consultant will assist the City in the following areas:
* Technical Support and attendance at an open house or other public event on up to two
occasions.
* Development of an on-line public meeting (virtual town hall) and comment form as a
complement to the open house/s.
* Development of materials including project flyer, briefing kit, and postcard with links to a
City Project Page for outreach at fairs/festivals.
* Facilitation of a single targeted focus group.
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* Technical support and attendance at up to three City Council or Committee meetings.
* Summary of outreach.
The target audiences for outreach could include:
* City agency staff
* General Public
* Federal/State oversight agencies
* Social Service organizations
* Education providers
* Individuals/organizations representing individuals with disabilities
* Lake Washington School District
* Hospitals
NW ADA Center is a resource to the consultant team that can help provide input on outreach
materials, survey questions, and participating in the focus group (tasks 2.1, 2.2, 2.3).
2.1 Materials and Support for Public Outreach & Engagement
The consultant team will support the City in developing a project landing page on the City
website and materials/maps/postcards that can be used at City events. The consultant team
will coordinate with the City to schedule and staff an open house to present the project and
provide an opportunity for public input. It is anticipated that an open house will be staffed at
two separate times, once near the beginning of the project, and once after self-evaluation
and prior to prioritization of barriers.
The consultant team will also support City staff at up to three City Council or Committee of
the Whole meetings to provide updates and present the draft and final plans.
2.2 Online Public Meeting
The consultant team will support the City's staff in the development of an online public
meeting that is ADA accessible that also provides opportunities for public comment. The
consultant team will work with City staff to identify online meeting options for providing
virtual participation. This online meeting will be open to the public for one month with
comment collected during that time. The consultant team's work on this task will involve
developing an online survey that can be linked to the City's website. Graphics developed
under task 2.1 above will also be provided in electronic format for inclusion in the virtual town
hall. The online survey and or other City supported fairs/festivals outreach can help recruit
participants for a targeted focus group.
2.3 Targeted Focus Group and Advisory Committee
Up to three Focus groups or advisory committee meetings will help provide a deeper
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understanding of the factors the disabled community finds important for updating pedestrian
areas in the City, as well as a better understanding of the main barriers in pedestrian areas.
Focus groups can also improve understanding for those providing services as well as clarify
how and where facilities are needed and establishing priorities for making investments. The
consultant team will assist the City in holding up to three two-hour focus group meetings at
an accessible location. Support from the consultant team will include development of a
facilitation guide and on-site facilitation. Participants may be recruited through City contacts
including ADA community groups, groups representing senior citizens, those expressing an
interest in participating from the online public meeting, comment forms and at other City
supported events.
Agency Support
* Support in the development of the online public meeting
* Designation of webpage on City's website for ADA transition plan.
Consultant Deliverables
* Provide support staff as necessary (e.g. providing sign language interpreter, translator,
etc. for outreach)
* Reach out to individuals with limited mobility, vision, and hearing, as well as groups that
work with those individuals including schools and social service providers
* Materials folios and flyers for City-supported events
* Development of content for an online open house including on-line and paper comment
forms
* Assistance with identification of stakeholders for public engagement, including
individuals/organizations representing those with limited mobility, vision, and hearing.
* Preparation of materials for a focus group, facilitator guide, recruitment of participants.
* Summary of outreach including summary of all outreach efforts including the focus group
as well as a summary of comments received.
Task 3 - Data Collection and Self Evaluation Analysis
Data is the foundation of this project, providing a clear understanding of what accessibility barriers
exist and what needs to be done to remove them. The self-evaluation for this project will be based
on data previously collected by the City and collection of missing data.
The City completed a review of its existing data on ADA curb ramps, sidewalks, and pedestrian push
buttons in 2025. The data review identified some gaps in City ADA data that may be needed for
development of the ADA Transition Plan. The Consultant will review the data collection analysis from
2025 and identify any additional data that may be needed for transition plan development.
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2025 Data Assessment Missing Data:
* Sidewalks: The Consultant will use existing data collected by StreetScan in 2023, but
augment the data by collecting missing key aspects such as sidewalk widths, slopes, non-
compliant driveways and fixed, moveable, and protruding objects.
* Signal Push Buttons: Consultant will collect all required data on all push buttons in the
City. No current accessibility data exists on push buttons other than a PDF map of
locations.
* Curb Ramps: The City maintains a GIS map of all curb ramps in the City, however data is
based on varying degrees of accuracy and age. Due to this, Consultant will do a full data
collection of existing ramps.
Agency Support
* Provide data analysis memo completed in 2025.
* Provide existing GIS data of sidewalks and curb ramps.
* Provide existing GIS data standards and any database requirements.
* Base Map and Area of Interest GIS Data.
Consultant Deliverables
* Review and coordinate to provide comments on the City's ADA related data
* Provide detailed list of any additional data collection required for transition plan
development beyond what is identified in the 2025 data analysis conducted by the City.
Task 4 - Barrier Removal
This task identifies how barriers in the public right-of-way will be removed. This includes design
elements that will ensure new or reconstructed facilities are accessible, as well as mechanisms to
construct and fund barrier removal. The two major elements to this task are a design standards
audit, and barrier removal methodology.
In coordination with City engineering staff the consultant team will review City design standards,
curb ramp documentation procedures, City ADA companion ramp policy, and City code to ensure
current standards and codes meet current ADA design guidance. Detailed changes to existing
documentation will be recommended based on this audit. In addition, the consultant team will work
with the City to review existing documentation and procedures for documentation of facilities not
built to ADA standards. This is called "maximum extent feasible" documentation and is particularly
useful in areas where topography can create design challenges for pedestrian facilities.
The consultant team will also identify methods in which barriers within the public right-of-way will be
removed. This will identify ways in which the City has already been working to remove barriers. It will
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also identify ways in which private development, pavement overlay projects, roadway widening,
roadway reconstruction, maintenance, signal upgrades or other physical changes to the right-of-way
and facilities will be required to address barriers. Suggestions for coordinating these improvements
with other improvements and funding programs will also be outlined.
Agency Support
* Provide existing City design standards and guidance.
* Provide documentation of existing barrier removal procedures and funding stream.
* Provide current CIP and Transportation Improvement Program.
Consultant Deliverables
* Summary of audit findings and recommendations.
* Summary of existing barrier removal methods and how they can be coordinated and
focused to maximize benefits.
Task 5 - Implementation Schedule
The consultant team will coordinate with the City to develop a transition schedule for barrier
removal. Developing a transition schedule is a key requirement of all ADA transition plans requiring
more than a year to implement. Effective plans prioritize removal of high impact barriers in a
systematic manner through prioritization of barrier removal, a multiyear schedule, identification of
funding streams, planning level cost estimates, and establishment of a monitoring system.
The development of the transition schedule will include the prioritization of barriers. Prioritization of
barriers will include input from stakeholders, multi-criteria analysis of the severity of each individual
barrier, and multi-criteria GIS spatial analysis of the location of each barrier. Data collected in the
self-evaluation task will be used to prioritize each barrier.
The implementation schedule will be informed by planning level cost estimates and dedicated
funding resources, as well as leveraging related funding resources. ADA barriers are often removed
by existing programs, and these activities will be highlighted.
Finally, the consultant team will assist in the development of a comprehensive monitoring
procedure. This procedure will build upon the GIS data collected in the City's previous transition
plan effort including any data gaps identified by the Consultant. Procedure will identify how that
database will be efficiently maintained moving forward. It will help the City clearly communicate,
track and report progress in the future.
The consultant GIS team members will continuously coordinate with the City's GIS team throughout
the process to ensure the smooth transition of GIS tools and data to the City. This may be in the form
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of meetings or conference calls at key GIS milestones.
Agency Support
* Identification of City priorities around barrier removal.
* GIS data such as parks, schools, bus stops, functional class, public facilities, zoning,
community destinations, etc.
* Provide current CIP and TIP and information about other funding streams.
Consultant Deliverables
* Draft/Final criteria to guide prioritization of barrier removal.
* Implementation schedule for barrier removal, including a list of the highest priority
projects.
* Planning level cost estimates for barrier removal and minimum funding needed to
address barriers.
* Prioritization map data for public right-of-way will be delivered in GIS map package
format and transmitted through the consultant FTP site for the project. Database will be
using an ESRI file geodatabase format where at all possible or at minimum ESRI shapefile.
* Interactive web map viewer of prioritization analysis of barriers in public right-of-way,
during the duration of the project, with a plan about how to migrate the web map viewer
and GIS database to the City's infrastructure. The web map viewer will be built as the
project progresses using a combination of GeoCortex, ArcGIS Enterprise, and ArcGIS
Online technology, to visualize results of prioritization process including displaying of
prioritization scores for each feature in terms of severity, proximity to high priority land
uses, and combined scores. Consultant will work closely with existing GIS staff on the
transfer of the project GIS information to the City of Redmond prior to project closeout.
* Facilitation of FHWA review of barrier removal schedule.
* Unit cost assumptions for planning level cost estimates for highest priority projects.
Task 6 - Draft and Final Transition Plan
This task includes development of an accessible and easy-to-understand document. Deliverables
from other tasks including memos, maps, and tables will be adapted and consolidated into a single
coherent document. The document will be clearly structured to meet the requirements of ADA Title
II. Best practices will be integrated and highlighted throughout the plan and suggestions from
partner agencies will be included.
There are various changes to City procedures, communication protocols and staffing that are
required as part of an ADA transition plan. Although these changes will be completed internally by
the City, they have been added to ensure all required elements of the transition plan are reflected
within the scope of work. Per ADA Title II Part 35, Subpart D - Program Accessibility 35.150 (d)(3)
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ADA Transition Plans must include:
* Identification of an "ADA Coordinator"
* Development of protocols to ensure information is accessible
* Development of a grievance procedure
The consultant team will provide guidance on best practices. This could include providing guidance
on who should be the ADA Coordinator, how to provide barrier information in an accessible
manner, and guidance on technical requirements/ sample protocols for information accessibility.
Agency Support
* Provide direction on draft plan including two rounds of comments/edits of draft plan.
* The City will identify an ADA coordinator, improve information accessibility, and develop
a grievance procedure.
* Provide City specific GIS mapping template to be used for maps and figures, if desired.
Consultant Deliverables
* Draft transition plan including two rounds of edits.
* Final transition plan in PDF, and Microsoft Word formats.
* Transition plan map data will be delivered in GIS map package format and transmitted
through the consultant FTP site for the project. Database will be using an ESRI file
geodatabase format where at all possible or at minimum ESRI shapefile. Deliverables shall
include a GIS map package with mxd files containing functioning sources pointing to all
mapped layers.
* Electronic copies of all map/graphics provided in the report deliverable shall be included
as PDFs.
* Consultant shall coordinate and update as needed to achieve final approvals from FHWA
Project Funding
The funding for the total effort is expected to be $250,000 - $350,000 funded by the City's
Transportation Benefit District.
Current available funds for the project are $100,000 - $150,000 and an additional increase of
$150,000 - $200,000 is expected through Council approval by Q3 2026. The City's Finance
Department has already allocated funds for the additional increase, but final authorization requires
Council approval.
Project Schedule: Work is to commence in July 2026, and all work shall be completed according to
schedule as agreed upon by project manager and consultant.
Please provide a work schedule with your proposal to allow for adequate notification and staff
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scheduling during the performance of this work. The work schedule is to include all proposed major
milestones. Actual work schedule shall be confirmed at the time of contract signing.
Proposed Timeline
The following table outlines the anticipated schedule for this RFP process. The City reserves the right
to modify or reschedule milestones as necessary.
Item Date
RFP Announced March 9, 2026
Last date to submit questions or clarification requests March 23, 2026
Proposals Due March 30, 2026
Evaluation of Proposals End of March - Mid April 2026 (2 weeks)
Shortlisted Consultants Notified (Interviews TBD) April 13, 2026
Consultant Selected April 20, 2026
Contract Negotiation April - May, 2026
City Council Approval (if required) July 2026
Main Task Order Timeframe July 2026 - TBD
Proposal Due Date/Time
2:00PM (local time) on Monday, March 30, 2026. The City must receive proposals no later than
said date and time.
Proposal Submittal Procedures
City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This
service is free of charge for bidders and does not require that a bidder have a DocuSign account to
complete the signature process. Please refer to the instructions shared in the online posting for this
RFP on www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted proposals no later than said date and
time. Responses received after such time will be returned unopened. By submitting a proposal,
respondents acknowledge their satisfaction as to the size, scope and location of the work to be
performed.
Response Requirements & Format
All costs for developing a response to this RFP are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Proposals may be
withdrawn at any time prior to the published close date, provided notification is received in writing
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