ADA Compliance at McGrath Amphitheater

Agency:	City of Cedar Rapids
State:	Iowa
Type of Government:	State & Local
Posted Date:	Mar 11, 2024
Due Date:	Mar 13, 2024
Solicitation No:	PUR0224-218
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Information

Type	Request for Bid
Status	Issued
Number	PUR0224-218 Addendum 2 (ADA Compliance at McGrath Amphitheater)
Issue Date & Time	2/28/2024 10:15:24 AM (CT)
Close Date & Time	3/13/2024 11:00:00 AM (CT)
Notes	Notice of Request for Bid Notice is hereby given that sealed bids will be received electronically before 11:00am on Wednesday, M arch 13, 2024, for ADA Compliance at McGrath Amphitheater project as requested by the City of Cedar Rapids Facilities Maintenance Services Division . The City will only accept bids submitted through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not acceptable. Suppliers are solely responsible for correctly submitting their response into the electronic system (IonWave). The City bears no responsibility for delays or errors in submittal of response by the Supplier. Bids will be opened on Wednesday, March 13, 2024 at 11:00am CDT (our clock). Bids will be evaluated promptly after opening. After an award is made, a bid tabulation summary will be sent to all companies who submitted a bid. Bid results will not be given over the telephone or prior to award. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter.

Contact Information

Name	Heather Mell
Address	101 First Street SE Cedar Rapids, IA 52401
Phone	(319) 286-5117
Fax
Email	h.mell@cedar-rapids.org

Attachment Preview

PUR0224-218 Addendum 2

ADA Compliance at McGrath Amphitheater

Issue Date: 2/28/2024

Questions Deadline: 3/6/2024 11:00 AM (CT)

Response Deadline: 3/13/2024 11:00 AM (CT)

Purchasing

Contact Information

Contact: Heather Mell

Address: Purchasing Services

City Hall

101 First Street SE

Cedar Rapids, IA 52401

Phone: (319) 286-5117

Email: h.mell@cedar-rapids.org

Page 1 of 13 pages

Deadline: 3/13/2024 11:00 AM (CT)

PUR0224-218 Addendum 2

Event Information

Number:

PUR0224-218 Addendum 2

Title:

ADA Compliance at McGrath Amphitheater

Type:

Request for Bid

Issue Date:

2/28/2024

Question Deadline: 3/6/2024 11:00 AM (CT)

Response Deadline: 3/13/2024 11:00 AM (CT)

Notes:

Notice of Request for Bid

Notice is hereby given that sealed bids will be received electronically before

11:00am on Wednesday, March 13, 2024, for ADA Compliance at McGrath

Amphitheater project as requested by the City of Cedar Rapids Facilities

Maintenance Services Division . The City will only accept bids submitted through the

City’s Online E-Procurement portal system (IonWave). Email, fax or hard copy

Submittals are not acceptable.

Suppliers are solely responsible for correctly submitting their response into the

electronic system (IonWave). The City bears no responsibility for delays or errors in

submittal of response by the Supplier.

Bids will be opened on Wednesday, March 13, 2024 at 11:00am CDT (our clock).

Bids will be evaluated promptly after opening. After an award is made, a bid

tabulation summary will be sent to all companies who submitted a bid. Bid

results will not be given over the telephone or prior to award. Bids may be withdrawn

any time prior to the scheduled closing time for receipt of bids; no bid may be

modified or withdrawn for a period of sixty (60) calendar days thereafter.

Billing Information

Address: Accounts Payable

PO Box 2148

Cedar Rapids, IA 52406-2148

Email: accountspayable@cedar-rapids.org

Bid Activities

Pre-Bid Meeting

3/5/2024 10:00:00 AM (CT)

In addition to the information contained in the Request for Bid, you are strongly encouraged to attend a pre-bid

meeting to be held on Tuesday, March 5, 2024 at 10:00am at the McGrath Amphitheater, 475 1st Street SW, Cedar

Rapids, Iowa. The City is inviting all bidders to attend this meeting to examine the work areas and equipment, ask

specific questions and request clarifications on the specification portion of this bid document. All interested bidders

are strongly encouraged to attend in order to familiarize themselves with the systems and all conditions that may affect

the time or cost of performance.

Page 2 of 13 pages

Deadline: 3/13/2024 11:00 AM (CT)

PUR0224-218 Addendum 2

Bid Attachments

00100 Notice to Bidders - McGrath Amphitheater ADA Compliance.pdf

Notice to Bidders

Bid Bond.pdf

Bid Bond Form

Certificate to Obtain Insurance.pdf

Certificate to Obtain Insurance

Insurance - 3 endorsements.pdf

Insurance Requirements

Payment & Performance Bonds.pdf

Payment & Performance Bond Forms

Plans & Specs.pdf

Plans & Specifications

Public Improvement Docs for Signature.pdf

Contractor documents for signature

Scope of Work.pdf

Scope of Work

Amphitheater - Irrigation System - 6.28.13.pdf

Irrigation System

RFB Contract T&C.pdf

Terms and Conditions

Water Fountain Specifications.pdf

Water Fountain Specifications

Amphitheater Calendar.pdf

Amphitheater Calendar

Addendum 1.pdf

Addendum 1

Revised Plans and Specs.pdf

Revised Plans & Specs

Addendum 2.pdf

Addendum 2

Download

Requested Attachments

Certification Regarding Ability to Obtain Required Insurance

(Attachment required)

Please attach the completed Certification Regarding Ability to Obtain Required Insurance Form.

OSHA Violations

If your company has received an OSHA violation in the last five (5) years, please attach copies of the citations and an

explanation of how they have been resolved.

Bid Bond

(Attachment required)

Please attach a copy of you signed and notarized bid bond.

Page 3 of 13 pages

Deadline: 3/13/2024 11:00 AM (CT)

PUR0224-218 Addendum 2

Contractor Documents for Signature

(Attachment required)

Please attached your Contractor documents for signature.

Bid Attributes

1 INSTRUCTIONS TO BIDDERS

Whenever used in this RFB the following terms shall have the meaning given as follows: City shall mean the City of

Cedar Rapids, Iowa. Contractor shall mean the firm providing ADA Compliance at McGrath Amphitheater for the

Facilities Maintenance Services Division. Subcontractor shall mean any person, firm, or corporation who contracts

with the Contractor to perform a service for which the basis of payment or Scope of Work is identified as a part of

this RFB. Project Manager shall mean Jeff Koffron, who is the designated coordinator and administrator for the

Work under this project.

A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to

the City that you have read, understand and will comply with the instructions and all terms and conditions stated in

this Request for Bid and all attachments.

This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the

preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids.

Exceptions to Documents

The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid

requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be

considered in evaluating the bids. Bidders are cautioned that exceptions taken to this RFB may cause their bid to

be rejected.

Silence of Specifications

Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of

the specification. Any omission or question of interpretation of the specification that affects the performance or

integrity of the service being offered shall be addressed in writing and submitted with the Bid.

Incomplete Information

Failure to complete or provide any of the information requested in this Request for Bid, including references, and/or

additional information as indicated, may result in disqualification by reason of "non-responsiveness".

In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and

Conditions, included herein.

Be advised that any conversations (in reference to this RFB) between bidders and any City employee, City official

or City Project Manager, outside of the Purchasing Services Division, during the entire competitive bidding process

is strictly prohibited. Such actions will result in removal of the Contractor from the vendors list and rejection of the

Contractor’s bid. The ONLY official position of the City is that position which is stated in writing and

issued by the Purchasing Services Division. No other means of communication, whether written or oral, shall

be construed as a formal or official response statement.

2 FEDERAL FUNDING PROVISIONS

This Project is not federally funded.

Page 4 of 13 pages

Deadline: 3/13/2024 11:00 AM (CT)

PUR0224-218 Addendum 2

3 INSURANCE IS REQUIRED FOR THIS PROJECT

WORK SHALL NOT BEGIN UNTIL THE CERTIFICATE OF INSURANCE AND ALL ENDORSEMENTS ARE

RECEIVED AND APPROVED BY THE CITY.

At all times during the term of the Work and the Contract, and any extensions thereof, the Contractor shall

purchase, at its own expense, and maintain with insurance companies in good standing and acceptable to the City.

Such insurance will protect the Contractor from liability and claims for injuries and damages which may arise out of

or result from the Contractor’s operations under the Contract and for which the Contractor may be liable, whether

such operations are by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of

them, or by anyone for whose acts any of them may be liable.

For the protection of the Contractor and the City, but without restricting or waiving any obligations of the Contractor

herein contained, the Contractor shall insure the risks associated with the Work and the Contract with minimum

coverages and limits as set forth in the Insurance Requirements Attachment.

4 SPECIAL TERMS AND CONDITIONS

Term of Contract

The initial term of the Contract shall commence on March 27, 2024 and shall end on June 15, 2024.

The Contract may be extended by written mutual agreement by the City and the Contractor.

A Contract, prepared by the City and signed by the City Manager, shall become the document that authorizes the

Work to begin, assuming the insurance requirements have been met. Each section contained herein, the

attachments, and any addenda and the response from the successful Bidder shall also be incorporated by

reference into the resulting agreement.

The City reserves the right to make changes to the Work to be provided which are within the Project. No

assignment, alteration, change, or modification of the terms of the Contract shall be valid unless made in writing and

agreed to by both the City and the Contractor. The Contractor shall not commence any additional work or change

the scope of the Work until authorized in writing by the City. Contractor shall make no claim for additional

compensation in the absence of a prior written approval and amendment of the Contract executed by both the

Contractor and the City. The Contract may only be amended, supplemented or modified by a written document

executed by the Contractor and the City Manager.

In accordance with the provisions and conditions of the Contract, Contractor shall freely enter into the Contract for

the purpose of providing Work to the City and to be compensated for the Work.

No price escalation will be allowed during the initial term of the contract. If it is mutually decided to renew beyond the

initial period and the Contractor requests a price increase, the Contractor shall provide sufficient written certification

and documentation to substantiate the request. Documentation shall include, but not be limited to; actual materials

invoices, copies of commercial price lists, provision of appropriate indices, which reflect said increases. The City

reserves the right to accept or reject price increases, to negotiate more favorable terms or to terminate without cost,

the future performance of the contract.

Payment Terms and Invoice Submittals

Payment terms for Work authorized under the contract shall be net forty-five (45) days upon receipt of an

acceptable original invoice and after Work is performed, inspected and accepted and all required documentation

and reports are received in a format acceptable to the City.

Invoices shall include the following information:

ꞏ Contractor name and address

ꞏ Date of Work

ꞏ City PO number

ꞏ Description of Work

ꞏ The total amount being invoiced

ꞏ The Project Number / Contract Number (RFB #PUR0224-218)

Surcharges (i.e. fuel surcharges, restocking) shall NOT be allowed to be added to invoices as an additional line

item.

All invoices and supporting documentation shall be submitted at the intervals as agreed upon:

Page 5 of 13 pages

Deadline: 3/13/2024 11:00 AM (CT)

PUR0224-218 Addendum 2

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ADA Compliance at McGrath Amphitheater

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