Zionsville Fire Department Work Performance Evaluation Update & Validation RFP
| Agency: | Zionsville town |
|---|---|
| State: | Indiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 2, 2025 |
| Due Date: | Dec 18, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Zionsville Fire Department Work Performance Evaluation Update & Validation RFP
|
| Category: | Notice of Public Bids |
| Status: | Open |
|
Attachment Preview
Town of Zionsville Request for Proposals
Zionsville Fire Department
Work Performance Evaluation Revision and Validation
Issue Date: December 2, 2025
Proposals Due: December 18, 2025 at 4:00pm
Proposals may be submitted to Zionsville Fire Department Headquarters during normal business hours
at 1100 W. Oak Street, Zionsville, IN 46077 or via email to the contact included below
Project Overview
The Town of Zionsville is seeking a qualified service provider to evaluate the current work performance
evaluation (“WPE”) system utilized by the Zionsville Fire Department. The proposal shall include revisions to
the Department’s current WPE, including initial validation and on-going validation timing and processes to
meet the Department's unique operational needs and goals. This new evaluation framework should prioritize
addressing physical fitness within the Department, and establish a clear and measurable baseline for operational
employees.
The proposed solution must ensure that the performance evaluation aligns with the standards and expectations
critical to fire and EMS services while fostering a culture of accountability and individual improvement. The
aim is to implement an evaluation system that not only enhances Departmental efficiency, but also supports the
well-being and readiness of its personnel, ensuring the safety and effectiveness of emergency response
operations.
Background
Zionsville was established in 1852 and is located a mere 20 minutes north from the major metropolitan amenities of
Indianapolis, Indiana. Zionsville is comprised of approximately 67 square miles with an estimated population of 27,153
(July 2018). The town consolidated the townships of Union and Eagle (2010) and the unincorporated portion of Perry
(2016) into its jurisdiction. In doing this, it has a unique footprint and is bifurcated by an adjoining jurisdiction. The
excellence of Zionsville’s school system, historic Main Street, 500+ acres of parkland, vibrant community events and
unparalleled quality of life attracts families and businesses who seek a small-town atmosphere that’s just minutes away
from the big city amenities.
The Zionsville Fire Department has 91 career members who provide emergency fire and EMS services from four stations
(one by contract coverage). The Zionsville Fire Department was formed as an all-volunteer department in 1930 and
transitioned to a full-time career department in 2007.
Project Description
The Work Performance Evaluation will serve as the foundational assessment tool for operational staff to ensure
their capability to perform physically demanding tasks critical to emergency response scenarios. This revised
evaluation framework aims to incorporate job-specific movements that closely simulate real-life duties
performed during emergency incidents, fostering a realistic and purpose-driven approach to assessing readiness
and operational efficiency.
Project Scope
The WPE is designed to support a range of objectives, ensuring comprehensive oversight of physical fitness and
operational preparedness within the department. Its applications include:
Annual Testing for Operational Members: Establishing consistent benchmarks for physical fitness and
task performance to promote ongoing readiness and accountability.
Assessment After Light Duty or Extended Leave: Confirming an operational member's ability to resume
full duties following recovery from light duty assignments, illness, or extended medical leave.
Integration into Promotion Criteria: Using the WPE as a quantifiable measure to assess physical
suitability for career advancement within the department.
Supervisory Concerns with Fitness for Duty: Providing a structured framework to address specific
concerns regarding an individual's fitness to perform their role.
Return to Full Duty After Medical Pension: Offering a pathway for firefighters who wish to reintegrate
into active service after accepting a medical pension, contingent on passing the evaluation.
To achieve its goals, the WPE will focus on crafting activities that replicate the physical demands encountered
in emergency response situations. These tasks will simulate movements such as lifting equipment, climbing
ladders, dragging hoses, or performing rescues, ensuring that operational members are tested in conditions that
mirror their actual work environment.
The ZFD Work Performance Evaluation (WPE) test is designed to evaluate the physical capabilities of
operational members, essential for effective performance during incidents. The assessment comprises events,
each specifically tailored to reflect real-life emergency tasks.
Key Testing Features:
- The WPE is a continuous evaluation in which participants are encouraged to pace themselves while
maintaining safety and efficiency.
- Events are timed to measure performance.
- Participants must adhere to safe and controlled movements throughout the test.
Completion Criteria:
The WPE is successfully completed by meeting or exceeding the minimum required performance standards
within the designated timeframe. This ensures operational members are physically prepared while adhering to
safety benchmarks.
Proposals shall be evaluated for provider experience, alignment with Departmental objectives and goals, and price.
Project Timeline
Timeline for project delivery is 6 months from the date of contract.
Contact Information
Deputy Chief of Operations, Aaron Gibbons
1100 W. Oak Street
Zionsville, IN 46077
317-873-5358
Optional: Supporting Documentation
WPE Procedure
WPE Layout
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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