YTC-26-014-UPS Server-Amendment 1

Solicitation: YTC-26-014 - UPS Server
Maintenance
Date Issued: March 23, 2026
Procurement Officer: SUZANNE DESROCHERS
Phone: 803-327-8010
E-Mail Address: sdesrochers@yorktech.edu
Intent to Bid Mailing Address: YORK TECHNICAL
Amendment 1 COLLEGE
PURCHASING OFFICE
452 Anderson Road South
Rock Hill SC 29730-7318
DESCRIPTION: UPS Server Maintenance
USING GOVERNMENTAL UNIT: York Technical College
SUBMIT YOUR SEALED OFFER AT THE FOLLOWING:
MAILING ADDRESS: PHYSICAL ADDRESS:
YORK TECHNICAL COLLEGE YORK TECHNICAL COLLEGE
PURCHASING OFFICE PURCHASING OFFICE
452 Anderson Road South 452 Anderson Road South, Bldg N - Palmetto Room I
Rock Hill SC 29730-7318 Rock Hill SC 29730-7318
SUBMIT OFFER BY (Opening Date/Time): 04/14/2026 14:00 PM (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 04/01/2026 12:00:00 (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1
CONFERENCE TYPE: N/A LOCATION: N/A
DATE & TIME:
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit"
provisions)
AWARD & Award will be posted on or before 04/24/2026. The award, this solicitation, any amendments, and any
AMENDMENTS related notices will be posted at the following web address: https://yorktech.edu/about/departments-
and-offices/administrative-departments/procurement/
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed with,
the entity identified as the Offeror. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal
(full legal name of business submitting the offer) entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
TITLE STATE VENDOR NO.
(business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME STATE OF INCORPORATION
(printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAPPAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home NOTICE ADDRESS (Address to which all procurement
office / principal place of business) and contract related notices should be sent.) (See "Notice"
clause)
________________________________________________
Area Code - Number - Extension Facsimile
________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will ORDER ADDRESS (Address to which purchase orders will
be sent.) (See "Payment" clause) be sent) (See "Purchase Orders and "Contract Documents"
clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address ____Order Address same as Notice Address
(check only one) (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments
to Solicitation" Provision)
Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
No. Issue Date No. Issue Date No. Issue Date No. Issue Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days
PROMPT PAYMENT (%)
(See "Discount for
Prompt Payment"
clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at http://www.procurement.sc.gov/preferences. ALL THE
PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER
AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE
STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE
CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER
QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE
CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for
your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor
Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you
must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you
are claiming the Resident Subcontractor Preference (11-35-1524(D)).
____In-State Office Address same as Home Office Address
____In-State Office Address same as Notice Address (check only one).
PAGE TWO (SEP 2009) End of PAGE TWO

YTC- 26-014 - UPS Server Maintenance - Questions and Answers posted on 04/06/2026
1. Is dock-to-dock delivery acceptable? If not, please specify delivery conditions.
ANSWER:
Dock-to-dock delivery is acceptable. The vendor is responsible for unloading, placement at the
designated location, and removal of all packaging materials.
2. The bid specifies that electrical installation is not required, but it references that the Vendor must begin
installation on or after May 4th. Please confirm that the requested installation only involves assembly and
start-up services.
ANSWER:
Installation is limited to equipment assembly, placement, and start-up/commissioning services.
Electrical installation will be performed by others. The vendor shall coordinate requirements and
provide necessary specifications.
3. Ongoing maintenance and support services (Year 1): The unit includes a 1-year warranty. Would the
customer like a PM visit included during the warranty period?
ANSWER:
Ongoing maintenance and support services (Year 1): A preventive maintenance (PM) visit shall be
included during the one-year warranty period.
4. Hello. Ongoing maintenance for years 2-5? Do they have a preference for business days or weekends for
maintenance visits? How many maintenance visits per year? Annual, semi-annual, or quarterly? Do they
have a preference on response times (next day, 8 hour, or 4 hour)?
ANSWER:
Ongoing maintenance for Years 2-5:
Maintenance visits shall be scheduled during standard business days (Monday-Friday), unless
o
otherwise approved.
Semi-annual maintenance visits are required.
o
An 8-hour response time is required for service calls.
o
5. Will you accept an equal product from Eaton?
ANSWER:
Equivalent or alternate products will not be accepted. Only the specified manufacturer and model will be
considered.
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