26-014 - 5 Yr Landscape & Irrigation System Maint. Svcs - Pensacola Int'l Airport, Summit Blvd
| Agency: | City of Pensacola |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Dec 2, 2025 |
| Due Date: | Jan 7, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
26-014 - 5 Yr Landscape & Irrigation System Maint. Svcs - Pensacola Int'l Airport, Summit Blvd
|
| Category: | Bids |
| Status: | Open |
|
Attachment Preview
THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-014
FIVE YEAR CONTRACT FOR LANDSCAPE AND IRRIGATION SYSTEM
MAINTENANCE SERVICES FOR
PENSACOLA INTERNATIONAL AIRPORT
SUMMIT BOULEVARD
A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)
complete and identical electronic copy (PDF) on flash drive or CD will be received
on January 7, 2026, 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal shall identify the respondent, and
the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx
or other courier service). Submittals received after the deadline will not be accepted.
Multiple submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document
downloads.
NOTE: If submitting an electronic response and IF a bid/proposal bond is
required:
• An insurance company’s executed bond may be included with the
electronic submittal.
OR
• A certified check/cashier's check must be delivered to the address
above.
Those submittals received will be opened and publicly read the following business
day (January 8, 2026, 11:30 A.M., Central time) via Microsoft Teams at the following
link*: Microsoft Teams bid opening link.
Specifications will be posted to the City’s website at
www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City’s website.
Bidders are responsible for obtaining addenda and are advised to check the website
frequently.
Bidders shall submit a certified check, cashier’s check, or insurance company’s
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executed bond, payable to the City of Pensacola in the amount of five percent (5%) of
the annual cost of the first year for a period of sixty (60) days.
Any questions concerning the bid should be addressed and submitted in writing no
later than 10:00 A.M., Central time, December 23, 2025, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main Street
Pensacola, FL 32502
purchasing@cityofpensacola.com
A bid tabulation or a Notice of Intent to Award will be posted to the City’s website at
www.cityofpensacola.com/bids.aspx. Bidders are advised to check the website
frequently.
The City of Pensacola adheres to the Americans with Disabilities Act and will
make reasonable accommodations for access to City services, programs, and
activities. Please email ADACoordinator@cityofpensacola.com or call (850) 436-
5600. Requests must be made at least 48 hours in advance of the event in order to
allow the City time to provide the requested services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities
and to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest:
Ericka L. Burnett
City Clerk
CITY OF PENSACOLA
D. C. Reeves
Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the
system requirements at the following link: Microsoft Teams System
Requirements Check.)
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless
otherwise directed.
Late submittals will not be accepted.
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GENERAL CONDITIONS
To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be
governed by the following conditions, attached specifications, and bid form(s) unless
otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected,
and bids not complying with these conditions will be subject to rejection. Multiple
submittals from the same entity will not be accepted.
1. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand
names, model numbers, etc. listed in the specifications are for information only and
not intended to limit competition. The Bidder may offer any brand for which he is an
authorized representative, which meets or exceeds the specifications as written. If
the bid is based on an "approved equivalent or equal" item(s) or service(s),
supportive information in the form of the manufacturer's printed literature or
brochures, sketches, diagrams, and/or complete specifications must accompany the
bid. The bidder must explain in detail the reasons why the proposed equivalent or
equal will meet specifications and not be considered an exception thereto. The City
of Pensacola reserves the right to determine acceptance of proposed equivalent or
equal item(s) or service(s).
2. Award of Bids: Recommendations for award of bids are made to the Mayor or City
Council based on the lowest and best responsible bidder meeting all conditions and
requirements of the specifications.
3. Bid Bond: The particular item(s) or service(s) outlined within the attached
specifications require(s) that a certified check, cashier's check, or insurance
company’s executed bond made payable to the City of Pensacola must
accompany your proposal as indicated on the Invitation page. To ensure its
prompt return, please include the company's name and return address on the
face of your good faith check or draft. The bid deposits of the (3) lowest,
responsive bidders will be retained within the City’s Purchasing Activity until award
and execution of contract or until a purchase order is issued to the successful
bidder. Any proposer withdrawing his proposal after the proposal opening forfeits the
right of return of his good faith deposit.
4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for a
period of sixty (60) days thereafter. The contract award shall be legally binding at the
time of award by Mayor or City Council.
5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a
point(s) specified herein or specified at the time the purchase order is placed. No
title to the item(s) or service(s) ordered nor any risk of loss shall be passed to the
City of Pensacola until after receipt of delivery has been acknowledged by an
authorized representative of the City of Pensacola.
6. Discounts: Terms offering a discount for prompt payment will be considered in
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determining the low bid. The discount period shall begin whenever (1) the conditions
of the specifications have been fully met and the product or service judged
acceptable to the City of Pensacola or (2) a correct invoice and other required
documents have been received, whichever is later. Discounts offered for a period of
less than thirty (30) days will not be considered in determining low bid.
7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095,
the parties to this contract and any subcontractors engaged in the performance of
this contract hereby certify that they have registered with and shall use the E-Verify
system of the United States Department of Homeland Security to verify the work
authorization status of all newly hired employees, within the meaning of the statute.
8. Exceptions to Specifications: During the drafting of written specifications, a
sincere effort is made to describe products and services best suited to the needs of
the City; however, in order that consideration be given in evaluating bids, any
exceptions to or deviations from the specifications as written must be noted and fully
explained. The Mayor is the final authority in determining the acceptability of any
exceptions to specifications.
9. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
10. Identical Tie Bids: In the event that two or more bids are identical in price,
preference shall be given to business with Drug-Free Workplace Programs. A Drug-
Free Workplace Certificate is enclosed.
11. Intent of Specifications: It is the intent of the specifications attached hereto to set
forth and describe a certain item(s) or service(s) to be purchased by the City of
Pensacola including all materials, equipment, machinery, tools, apparatus, and
means of transportation (including freight costs) necessary to provide the item(s) or
service(s).
12. Interpretations: All questions concerning the specifications or conditions shall be
directed in writing to the Purchasing Office at least ten (10) days prior to submittal
deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must
reference the bid item(s) or service(s) and the date of the bid submittal deadline.
Interpretations will be made in the form of an addendum placed on the City’s
website. The City shall not be responsible for any other explanation or interpretation.
13. Legal Requirements: All applicable provisions of Federal, State, County, and local
laws including all ordinances, rules, and regulations shall govern the development,
submittal and evaluation of all bids received in response to these specifications, and
shall govern any and all claims between person(s) submitting a bid response hereto
and the City of Pensacola, by and through its officers, employees and authorized
representatives. A lack of knowledge by the bidder concerning any of the
aforementioned shall not constitute a cognizable defense against the legal effect
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thereof. The Bidder agrees that it will not discriminate on the basis of race, creed,
color, national origin, sex, age or disability.
14. Licenses, Registration and Certificates: Each bidder shall possess at the time of
submitting its bid all licenses, registration and certificates necessary to engage in the
business of contracting (or special contracting if the work to be performed
necessitates a particular type of specialty contractor) in the City of Pensacola.
Bidder must also possess all licenses, registrations and certificates necessary to
comply with federal, state and local laws and regulations. The awarded bidder shall
be registered at the time of contract execution as an active vendor with the Florida
Department of State, Division of Corporations (www.sunbiz.org).
15. Mistakes: Bidders are expected to examine the conditions, scope of work, proposal
prices, extensions, and all instructions pertaining to the item(s) or service(s)
involved. Failure to do so will be at the bidder’s risk. Unit prices bid will govern in
award.
16. Payment of Invoices: The City of Pensacola issues checks for payment of invoices
on the 10th of each month. The signed receiving copy of the purchase order and a
correct invoice must have been received by Accounts Payable Activity prior to the
4th of the month. Item(s) or service(s)s received on or after the 4th will be processed
in the following month. All invoices are payable by the City under the terms of Florida
Prompt Payment Act, Florida Statute §218.70. All purchases are subject to
availability of funds in the City’s budget.
17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees, and
taxes, and give all notices necessary and incidental to the due and lawful
prosecution of the work. Bidders who use public roads of the City of Pensacola,
Florida for transport of goods of any kind which said goods were transported from a
point without the City of Pensacola, Florida to a point within the City of Pensacola
shall obtain a “Use of Streets” permit for a fee not in excess of the license paid for by
local licensees engaged in the same business.
18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any
representative of a firm wishing to submit a bid must sign in with the name of the
bidding firm.
19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for sealed
bids, requests for proposals, requests for qualifications, or other solicitation of
interest or invitation to negotiate by any authorized representative of the City of
Pensacola, any party interested in submitting a bid, proposal, or other response
reflecting an interest in participating in the purchasing or contracting process shall be
prohibited from engaging in any communication pertaining to formal solicitations
with the Mayor, any member of Pensacola City Council or any member of a
selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or
through any representative or agent, whether in person, by mail, by facsimile, by
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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