Yahola Terminal Storage Addendum No. 1

CONTRACT DOCUMENTS
AND
SPECIFICATIONS
FOR

PROJECT NO. TMUA-W 25-08
YAHOLA TERMINAL STORAGE RESERVOIR
IMPROVEMENTS

ATTENDANCE AT PRE-BID CONFERENCE IS MANDATORY

PREPARED BY:

Keithline Engineering Group, PLLC
8556 E. 101* St, Suite C

Tulsa, OK 74133

918-369-7911

Dan Keithline

CITY OF

TULSA

WATER AND SEWER

Engineering Design

ERIC LEE, DIRECTOR

Account Numbers: 2631W0005.WaterSupp.Water.7400.74003300.541101

Public Works Department
175 East 2(TM) Street, Suite 261
Tulsa, Oklahoma 74103
(918) 596-9637

CONTRACT DOCUMENTS

TULSA METROPOLITAN UTILITY AUTHORITY

PROJECT NO. TMUA-W 25-08 YAHOLA TERMINAL STORAGE RESERVOIR

IMPROVEMENTS

WATER AND SEWER DEPARTMENT

INDEX TO BIDDING DOCUMENTS

NOTICE TO BIDDERS
INSTRUCTION TO BIDDERS

RESOLUTION NO. 18145 PROVIDING FOR THE EMPLOYMENT OF

RESIDENTS OF THE METROPOLITAN STATISTICAL AREA
RESOLUTION NO. 7404 AFFIDAVIT OF COMPLIANCE
AFFIDAVIT FOR 50% RESIDENT RESOLUTION
NONCOLLUSION AFFIDAVIT

BUSINESS RELATIONSHIP AFFIDAVIT

INTEREST AFFIDAVIT

PROPOSAL

CERTIFICATE OF SECRETARY

CONSENT OF MEMBERS

SALES TAX EXEMPTION DOCUMENT

EXTENSION OF TIME REQUEST

CONTRACT

ESCALATION PROCESS

PERFORMANCE BOND

STATUTORY BOND

MAINTENANCE BOND

AFFIDAVIT FOR CONTRACT/CLAIM

GENERAL CONDITIONS

SPECIAL PROVISIONS

SUPPLEMENTAL CONTRACT REQUIREMENTS
INSURANCE REQUIREMENTS

OWNER ALLOWANCE

COT PROJECT SIGN

UTILITY RELOCATIONS AND DESIGN ISSUES

SPECIAL REQUIREMENTS NEW EQUIPMENT PURCHASES
TECHINAL SPECIFICATIONS

SPECIFICATIONS

CITY OF TULSA ENGINEERING SERVICES CONSTRUCTION
SPECIFICATIONS - March 2022

04.09.25

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Published in the Tulsa World:
March 13, 17, 18, 19, 20, 2026

NOTICE TO BIDDERS
SEALED BIDS FOR
TULSA METROPOLITAN UTILITY AUTHORITY
PROJECT NO. TMUA-W 25-08

Notice is hereby given that pursuant to an order by the
Tulsa Metropolitan Utility Authority, a Public Trust, sealed
bids will be received in Room 260 of the Office of the City
Clerk, City of Tulsa, 175 E. 2" Street, Tulsa, Oklahoma
74103 until 8:30 _a.m., 17 day of April, 2026 for
furnishing all tools, materials and labor and performing the
work necessary to be done in the construction of the
following:

PROJECT NO. TMUA-W 25-08 YAHOLA TERMINAL
STORAGE RESERVOIR IMPROVEMENTS

The entire cost of the improvement shall be paid from
Account No.
2631W00005.WaterSupp.Water.7400.74003300.541 101

A MANDATORY Pre-Bid Conference is scheduled for
Tuesday, March 31*, 2026 at 9:30 a.m. and will be held
through video conferencing with Microsoft Teams,
invitation presented on the City of Tulsa's website at this
link:
https://www.cityoftulsa.org/government/departments/engin
eering-services/construction-bids/

Attendance at the Pre-Bid Conference is MANDATORY.
Bids will not be received from contractors who did not
attend the Pre-Bid Conference.

Bids will be accepted by the City Clerk from the holder of
valid pre-qualification certificates from the City of Tulsa in
one or more of the following classifications: A, D or S.

Drawings, specifications and contract documents for
construction of said public improvements of the said project
have been adopted by the Mayor of said City. Copies of
same may be obtained at the Office of Contract
Administration, 175 E. 2" St., 13" Floor, Tulsa, OK 74103
for a non-refundable fee in the amount of $50.00 made
payable to the Tulsa Metropolitan Utility Authority by check
or money order.

Contract requirements shall include compliance as
required by law pertaining to the practice of non-
discrimination in employment.

Attention is called to Resolution No. 18145 of August 23,

04.22.2025 NTB-1

1988, requiring bidders to commit to the goal of employing
on the project at least fifty percent bona fide residents of
the City of Tulsa and/or MSA in each employment
classification.

Attention is called to Resolution 7404 of November 8,
2006, requiring bidders, their subcontractors and their
lower-tier subcontractors to hire only citizens of the United
States.

The Authority, acting on behalf of the City of Tulsa, is
exempt from the payment of any sales or use taxes, and
pursuant to Title 68 O.S. Section 1356(10), direct vendors
to the Authority are also exempt from those taxes. A
bidder may exclude from his bid appropriate sales taxes
which he will not have to pay while acting for and on behalf
of the Tulsa Metropolitan Utility Authority. See Contract
Article IIB.

A Certified or Cashier's Check or Bidder's Surety Bond, in
the sum of 5% of the amount of the bid will be required
from each bidder to be retained as liquidated damages in
the event the successful bidder fails, neglects or refuses to
enter into said contract for the construction of said public
improvements for said project and furnish the necessary
bonds within thirty days from and after the date the award
is made.

The bidder to whom a contract is awarded will be required
to furnish public liability and workmen's compensation
insurance; Performance, Statutory, and Maintenance
bonds acceptable to the Authority, in conformity with the
requirements of the proposed contract documents. The
Performance, Statutory, and Maintenance bonds shall be
for one hundred percent (100%) of the contract price.

The bidding for this project is subject to a local preference
law as defined in Oklahoma Statutes, Title 61, Section 103.
For purposes of Section 103 a "local bid" means a bid
submitted by a business entity that is authorized to do
business in the State of Oklahoma and maintains its
primary office or principal place of business within the
State of Oklahoma. If the conditions outlined in Title 61 are
met, The City of Tulsa must select the second lowest bid if
within 5% of the lowest bid and the second lowest bid is a
local bid and the lowest bid is not a local bid (i.e. non-
local/out of state). Accordingly, when the local bid is
required to be selected under the State law, the local
bidder must agree to do the work at the lowest bid price to
be awarded the project.

04.22.2025 NTB-2

All bids will be opened and considered by the Bid
Committee of said City at a meeting of said Committee to
be held in the City Council Room of City Hall, 175 E. 2(TM)

Street, in said City at_9:00 a.m. on the 17th day of April
2026.

Dated at Tulsa, Oklahoma, this 13" day of March 2026.
(SEAL)

Richard Sevenoaks
Tulsa Metropolitan Utility Authority

04.22.2025 NTB-3

11.15.24

INSTRUCTIONS TO BIDDERS
B-1. BIDS

Each bid Proposal shall be completed, signed, and submitted. No alterations,
additions, or erasures shall be made on the Proposal. Erroneous entries shall be
lined out, initialed by the bidder, and the correct entry inserted. The unit price bid
must cover all expense for furnishing the labor, materials, tools, equipment, and
apparatus of every description to construct, erect, and furnish all work required
by and in conformance with the Drawings and Specifications.

Each bid shall be enclosed in a sealed envelope addressed to the Tulsa
Metropolitan Utility Authority, 175 E. 2" Street, Room 260, City Hall, Tulsa,
Oklahoma, identified on the outside with the words:

PROJECT NO. TMUA-W 25-08 YAHOLA TERMINAL STORAGE RESERVOIR
IMPROVEMENTS

Pre-qualification Certificate Number

And shall be filed with the City Clerk in Room 260, City Hall.

All addenda to the contract documents should be denoted on the last page of the
Proposal in the space provided.

B-2. BID SECURITY

Each bid shall be accompanied by a cashier's check, a certified check, or
bidder's bond, in the amount of five percent (5%) of the total amount bid.

The bid security shall be made payable, without condition, to the Tulsa
Metropolitan Utility Authority, Oklahoma. The bid security may be retained by
and shall be forfeited to the Authority as liquidated damages if the bid is
accepted, a contract based thereon is awarded, and the bidder fails to enter into
a contract in the form prescribed, with legally responsible sureties, within thirty
(30) days after such award is made by the Authority.

B-3 RETURN OF BID SECURITY

The bid security of each unsuccessful bidder will be returned when his bid is
rejected. The bid security of the bidder to whom the contract is awarded will be
returned when he executes a contract and files satisfactory bonds. The bid
security of the second lowest responsible bidder may be retained for a period of
time not to exceed sixty (60) days pending the execution of the contract and
bonds by the successful bidder.

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11.15.24
B-4 WITHDRAWAL OF BIDS

No bidder may withdraw his bid for sixty (60) days after the date and hour set for
the opening. A bidder may withdraw his bid any time prior to expiration of the
period during which bids may be submitted by making a written request signed in
the same manner and by the same person who signed the Proposal.

B-5 REJECTION OF BIDS

Bids received more than ninety-six (96) hours before the time set for opening
bids, excluding Saturdays, Sundays, and holidays, as well as bids received after
the time set for opening bids, will not be considered and will be returned
unopened.

The Tulsa Metropolitan Utility Authority reserves the right to reject any and all
bids when such rejection is in the best interest of the Tulsa Metropolitan Utility
Authority. All bids are received subject to this stipulation and the Authority
reserves the right to decide which bidder shall be deemed lowest responsible
bidder.

A violation of any of the following provisions by a bidder shall be sufficient reason
for rejecting bidder's bid, or shall make any contract between the Tulsa
Metropolitan Utility Authority and the Contractor that is based on bidder's bid, null
and void: divulging the information in said bid before the bids have been opened;
submission of a bid which is incomplete, unbalanced, obscure, incorrect, or
which has conditional clauses, additions, or irregularities of any kind not in the
original proposal form, or which is not in compliance with the Instruction to
Bidders and published Notice to Bidders, or which is made in collusion with
another bidder. The Authority shall have the right to waive any immaterial
defects or irregularities in any bid received.

B-6 DISQUALIFICATION OF BIDDERS

No contract will be awarded to any person or persons, firm, partnership,
company, or corporation which is in arrears to the Authority upon any debt of
contract, or in default as surety or otherwise upon any obligation to the Authority.

B-7 SIGNATURE OF BIDDERS

Each bid shall be properly signed with the full name of the company or individual
submitting the bid, the bidder's address, and the name and title of all persons
signing printed below their signature lines. Bids by partnerships shall be signed
with the partnership name followed by the signature and title of one of the
partners. Bids by corporations shall be signed with the name of the corporation
followed by the signature and title of the president, vice president, chairman, or
vice chairman of the Board of Directors with attestation by the corporate
secretary or assistant corporate secretary. Bids by joint ventures shall be signed
by each participant in the joint venture. Bids by limited liability companies shall be
signed with the name of the limited liability company followed by the signature

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11.15.24

and title of the Manager or Managing Member. Bid by limited partnerships shall
be signed with the name of the limited partnership followed by the signature of
the general partner. Note: The signature requirements listed above are for
Oklahoma entities; entities organized in other states must follow the law of the
state in which they are organized.

A bid by a person who affixes to his signature the word "President", "Manager",
"General Partner', "Agent", or other title, without disclosing the name of the
company for which he is signing, may be held to be the bid of the individual
signing.

B-8 INTERPRETATION OF CONTRACT DOCUMENTS

If any bidder who contemplates submitting a bid is in doubt as to the true
meaning of any part of the drawing, specifications, or other proposed contract
documents, bidder may submit to Contract Administration and the Engineer a
written request for interpretation thereof. The person submitting the request shall
be responsible for its prompt delivery. Interpretation of the proposed contract
documents will be made only by addendum. The addendum will be posted on
the Tulsa Metropolitan Utility Authority website and emailed to all the pre-bid
attendees. The Authority will not be responsible for any other explanations or
interpretations of the proposed contract documents.

B-9 LOCAL CONDITIONS AFFECTING WORK

Each bidder shall visit the site of the work and shall completely inform himself
relative to construction hazards and procedure, labor, and all other conditions
and factors, local and otherwise, which would affect prosecution and completion
of the work and its cost. Such considerations shall include the arrangement and
condition of existing structures and facilities, the procedure necessary for
maintenance of uninterrupted operation of existing structures and facilities, the
availability and cost for labor, and facilities for transportation, handling, and
storage of materials and equipment. All such factors shall be properly
investigated and considered in the preparation of the bid. There will be no
subsequent financial adjustment for lack of such prior information.

B-10 TIME OF COMPLETION

The time of completion is an essential part of the contract and it will be necessary
for each bidder to satisfy the Authority of his ability to complete the work within
the allowable time set forth in the Bid Form. For all projects that will impact the
public, a public meeting is required before any work is done. in this connection,
attention is directed to the provisions of the General Conditions and Special
Conditions relative to delays, extension of time, and liquidated damages.

B-11 QUALIFICATION OF BIDDERS

No bid will be received and filed by the City Clerk of the Tulsa Metropolitan Utility
Authority unless the person submitting the bid has been pre-qualified as provided

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11.15.24
by ordinance, and is the holder of a current certificate of Pre-qualification in force
and effect on the date such bid is to be submitted and filed.

B-12 TAXES AND PERMITS

Attention is directed to the requirements of the General Conditions regarding
payment of taxes and obtaining permits. Contractor shall comply with all zoning
ordinances of the City, as provided in the Tulsa Zoning Code, Title 42 Tulsa
Revised Ordinances and conform with all zoning requirements established by the
Tulsa Metropolitan Area Planning Commission and the Board of Adjustment.
Contractor can call the Indian Nations Council of Governments (INCOG) at (918)
584-7526, to determine if any zoning requirements must be met.

B-13 OKLAHOMA LEGAL REQUIREMENTS

The Contractor must comply with the Oklahoma Scaffolding Law, 40 Oklahoma
Statues, Sections 174 - 177, which cover erection and use of scaffolds, hoists,
cranes, stays, ladders, supports, or other mechanical contrivances.

In accordance with Oklahoma Statutes, Title 68, Section 1701-1707, before
commencing any work pursuant to this contract, any nonresident contractor shall
give written notice by certified mail, return receipt requested, to the Oklahoma
Tax Commission, the Oklahoma Employment Security Commission, the Workers
Compensation Court, and the county assessor of each county in which work will
be performed. The notices shall comply with the requirements set forth in said
statute.

B-14 BONDS

The bidder to whom a contract is awarded will be required to furnish bonds as
follows:

a. Performance Bond - A Performance Bond to the Authority in
an amount equal to one hundred percent (100%) of the
Contract price.

b. Statutory Bond - A Statutory Bond to the State of Oklahoma
in an amount equal to one hundred percent (100%) of the
contract price.

c. Maintenance Bond - A Maintenance Bond to the Authority in
an amount equal to one hundred percent (100%) of the
contract price.

The bonds shall be executed on the forms included in the contract documents by
a surety company authorized to do business in the State of Oklahoma and
acceptable as Surety to the Tulsa Metropolitan Utility Authority.

Accompanying the bonds shall be a "Power-of-Attorney" authorizing the attorney-
in-fact to bind the Surety Company and certified to include the dates of the
bonds.

11.15.24

B-15 BOUND COPY OF CONTRACT DOCUMENTS

Bound contract documents are no longer required.

B-16 EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

Each bidder agrees to comply with the terms of Title 5, Chapter 1, Section 111,
of the Tulsa Revised Ordinances relating to Non-Discrimination.

B-17 BASIS FOR AWARD OF CONTRACT

The basis for award of a contract shall be the total base bid submitted by the
lowest responsible bidder unless otherwise directed in the form of proposal. The
Tulsa Metropolitan Utility Authority reserves the right to withhold the awarding of
a contract for a reasonable period of time from the date of opening of bids. The
awarding of a contract upon a successful bid shall give the bidder no right or
action or claim against the Tulsa Metropolitan Utility Authority upon such contract
until the same shall have been reduced to writing and duly signed by the
contracting parties. The award of a contract will not be completed until the
contract is duly executed and the necessary bonds and insurance approved.

B-18 TIME FOR AWARDING OF CONTRACT

The awarding of a contract to the lowest responsible bidder will be made within
thirty (30) days after the opening of bids unless the Tulsa Metropolitan Utility
Authority by formal recorded action and for good cause shown, provides for a
reasonable extension to that period, which extension period shall not in any
event exceed fifteen (15) days where only state or local funds are involved, or not
to exceed ninety (90) days on any award of contract for the construction of public
improvements where funds are utilized which are furnished by an agency of the
federal government.

B-19 SAFETY AND HEALTH REGULATIONS

Bidders should note that they are subject to "Safety and Health Regulations for
Construction", Chapter XVII of Title 29, CFR, Part 1926 and that compliance,
review and enforcement are the responsibility of the U.S. Department of Labor.

The Contractor is fully responsible for the safety of the work site and is expected
to train their employees in all applicable safety issues. This should include but
not be limited to: trench safety, confined space entry, head protection, etc. In
accordance with construction contracts with the City, Authority, Board, or
Commission, all applicable Labor and OSHA safety regulations must be
followed.

Work sites must be monitored by the Contractor and safety provisions enforced.

Contractors are asked to ensure that all employees are properly informed and
trained in construction, work site safety.

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