WVWA-FOD-25-12 Landscaping and Mowing - Field Operations

Invitation to Bid (WVWA-FOD-25-12)

Landscaping and Mowing

April 24, 2025

The Western Virginia Water Authority (hereinafter referred to as the Authority) is requesting sealed bids for Landscaping and Mowing at the Field Operations Center at 3322 Hollins Rd NE and at 3447 Hollins Rd NE. The attached specifications are submitted for your consideration.

It is not the intent of the specification to be proprietary, or to exclude any company or dealer. Any brand names used in these specifications are for comparison only.  Deviations and/or alternates will be given consideration if they are considered to be suitable and acceptable for comparison.  Any deviations or alternates must be submitted, in writing, with your bid.  Deviations or alternates discovered after bid award or material receipt not stated in your bid, shall be grounds for disqualification and nullification of order.

Two (2) complete copies of the sealed bid will be received at and until 2:00 P.M. (local prevailing time) on April 24, 2025 in the office of Field Operations Division, 3322 Hollins Road, N.E., Roanoke, VA 24012.  It is the responsibility of the responder to insure that their response is clocked in at the office of Field Operations Division by the above date and time.  Any responses received after the above date and time will be returned to the offeror unopened.  All responses must have the BID number and title clearly marked on the envelope.  You must complete and sign the BID form. Your response and pricing should be submitted in a sealed envelope/package, clearly marked as follows:

WVWA-FOD-25-12

Landscaping and Mowing Contract

Code of Virginia § 2.2-4303:  All local public bodies shall provide an option to submit bids or proposals through eVA or other electronic means.  In cases where bids or proposals are submitted electronically, the local public body may also require a certain number of paper submissions for review purposes.

Please be advised, the Western Virginia Water Authority will still be requesting hard copies to be submitted in our office by the deadline mentioned above.

The Authority shall provide the mechanism for the evaluation of all information received, the final determination of responsible offerors and reserves the right to waive informalities and irregularities and to accept or reject any or all bids.  The Authority reserves the right to procure from State Contracts when it is determined that these contracts are in the best interest of the Authority. The Authority reserves the right to issue multiple contracts for the above service if in its opinion it is in the best interest of the Authority.

It is the intent of the Authority to establish an annually renewable contract for a maximum of 3 years.  This contract will be reviewed annually and renewed only when both parties are in agreement.  Should the Authority not appropriate monies for the purpose of buying the type items or services included in this bid, the contract will remain in effect and be reviewed for renewal the following year. Non-appropriation in any given year will not cause the total length of the contract to be extended beyond a maximum of three (3) years.

Individuals with disabilities, who require assistance or special arrangement in order to participate in delivering the proposal, please contact the Authority.  We require that you provide at least 48 hour notice so that reasonable efforts may be made to provide the proper arrangements. You may be requested to specify the nature of any accommodation of assistance which may be required for your participation.

A certificate of insurance is required upon receipt of bid award.  It must also state the Authority as an additional insured.

If you have questions please contact Trent Cox by email with your questions at Trent.Cox@westernvawater.org

Bid Package