WVWA-FOD-25-11 Flat-Rate Meter Installations

Flat-Rate Meter Installations

Invitation to Bid

May 8, 2025

The Western Virginia Water Authority (hereinafter referred to as the Owner or Authority) is requesting sealed bids for contracts for meter installations on existing service lines where customers are currently on a flat-rate due to no meters.  The attached specifications are submitted for your review and proposal consideration.

It is not the intent of the specification to be proprietary, or to exclude any contractor.

The Contractor shall complete the bid form and submit two (2) complete copies of the bid documents. Sealed bids will be received at and until 2:00 P.M. (local prevailing time) on May 8, 2025 in the office of Field Operations Division, 3322 Hollins Road, N.E. Roanoke, VA 24012 and then read aloud. Faxed or Emailed Bids will not be accepted.  It is the responsibility of the bidder to insure that their response is clocked in at the Field Operations Division by the above date and time. Any responses received after the above date and time will be returned to the offeror unopened.  All responses must have the BID number and title clearly marked on the envelopeas follows:

WVWA-FOD-25-11

Contract for Flat-Rate Meter Installations

All Bidding Documents must be downloaded at www.westernvawater.org/bids. Technical inquiries regarding this bid should be directed to Trent Cox by email at Trent.Cox@westernvawater.org

It is the responsibility of the Bidder to check the Authority’s website for any addenda that may be issued prior to the Bid Opening.  Bidder must acknowledge all issued addenda on Bid Form.  Failure to do so shall be grounds for rejection of the bid.

There will be a non-mandatory pre-bid conference on April 30, 2025 at 2:00 P.M. EST in the Field Operations Training Room, 3322 Hollins Road, N.E., Roanoke, VA 24012.

Bidders are referred to the Code of Virginia, Public Procurement Act § 2.2-4300 et seq. to review the process for competitive sealed bidding.

Code of Virginia § 2.2-4303:  All local public bodies shall provide an option to submit bids or proposals through eVA or other electronic means.  In cases where bids or proposals are submitted electronically, the local public body may also require a certain number of paper submissions for review purposes.

Please be advised, the Western Virginia Water Authority will still be requesting hard copies to be submitted in our office by the deadline mentioned above.

Individuals with disabilities, who require assistance or special arrangement in order to participate in delivering the proposal, please contact Trent Cox by calling (540) 283-2973.  We require that you provide at least a 48 hour notice so that reasonable efforts may be made to provide the proper arrangements.  You may be requested to specify the nature of any accommodation of assistance which may be required for your participation.

The Authority shall provide the mechanism for the evaluation of all information received, the final determination of responsible offertory, and reserves the right to waive informalities and irregularities and to reject all bids.

Bid Package (click to download)