2026 WSF – Terminal Engineering General Engineering Consultant (GEC) Program

RFQ/RFP
State of Washington
Department of Transportation
Notice to Consultants
Washington State Ferries - Terminal Engineering General Engineering
Consultant (GEC)Program
The Washington State Department of Transportation (WSDOT) solicits interest from consultants who
wish to be evaluated and considered to provide Washington State Ferries - Terminal Engineering
General Engineering Consultant (GEC)Program. One (1) agreement may be awarded. The agreement
will be approximately five (5) years in duration. The agreement amount will be approximately
$21,000,000.00 with the option for WSDOT to supplement it for additional time and money. The
agreement type will be Task Order Negotiated Hourly Rate.
I. Overview
WSDOT is initiating a two-step qualifications-based selection process for consultant services related to
Washington State Ferries - Terminal Engineering General Engineering Consultant (GEC)Program.
Step 1 "Request for Qualification" (RFQ) invites interested consultants to submit a Statement of
Qualifications (SOQ). Based on those SOQs, up to three firms will be shortlisted.
Step 2 involves inviting those shortlisted firms to submit a detailed Request for Proposal (RFP),
followed by interviews. Final selection will be based on proposal and interview scores combined.
WSDOT reserves the right to amend terms of this solicitation to circulate various addenda, or to
withdraw the solicitation at any time, regardless of how much time and effort consultants have spent on
their responses.
II. Project Description
With 20 Terminals throughout the Puget Sound area and millions of passengers traveling on ferries each
year, WSF Terminal Engineering (TE) focuses on the preservation, modernization, and seismic
upgrading of marine and upland infrastructure, with major projects such as trestle replacements,
movable bridge replacements, terminal building construction, hydraulic and structural upgrades. Key
efforts also include implementing structural safety against earthquakes and enhancing pedestrian/bicycle
accessibility.
WSF has identified the need to augment its TE project management and engineering staff with a GEC to
ensure the timely and successful delivery of essential projects and to support the overall TE program.
The initial GEC team will consist of the Program Manager and supporting staff to determine program
and projects scopes and budgets and develop task orders. Individual task orders will be negotiated as
stand-alone assignments, ending when the task deliverables have been completed or task time frame has
ended. The state will determine the specific work assignments. Work assignments and timing will vary
depending on WSF needs and priorities and may not be continuous throughout the term of the
agreement.
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Areas for consultant program support includes, but is not limited to:
* General contract administration
* Project controls and scheduling
* Program Management Services (e.g., program controls and scheduling)
* Quality Control and Quality Assurance (QC/QA)
* Schematic design
* Design development
Feasibility studies, life cycle analysis, pre-design studies, scoping, preliminary design,
o
final design, constructability reviews
Complete Streets compliance
o
HEAL Act compliance
o
Plan, Specification and Estimate (PS&E) delivery
o
Design Build delivery
o
Progressive Design Build delivery
o
General Contractor/Construction Manager delivery
o
Cost and Risk Assessment (CRA), Cost Estimate Validation Process (CEVP) and Value
o
Engineering (VE)
Bidding
o
* Construction
Construction inspection and management Services
o
Construction cost estimates
o
Construction administration
o
Project Closeout
o
* Structural engineering
Load Rating
o
Seismic Retrofit Support
o
Structural Analysis and Design
o
* Electrical Engineering
Security System Design and Network integration
o
Control Systems for movable bridges
o
Electrical distribution systems
o
Electrical power systems
o
Lighting design
o
Arcflash analysis
o
* Mechanical engineering
Hydraulic power systems
o
Wire rope hoist systems
o
HVAC
o
Plumbing
o
Inspection support including electrical and mechanical tradespeople
o
* Environmental Permitting support
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Permitting
o
Tribal coordination
o
NEPA / SEPA
o
* Geotechnical engineering
* Clean Buildings support
* Operations support
* Architectural design
Building Information Modeling (BIM)
o
Revit support
o
* Coastal engineering including Tsunami Loading and Sea Level Rise Predictions
* Survey
* Computer Aided Design (CAD) management and support
Microstation Connect support
o
* Metallurgical support
Corrosion in marine environments
o
Heat treatment of steel and stainless steel
o
Consultant co-location, where all costs associated with co-location shall be negotiated and agreed to
between the parties, may be a possible work assignment where:
* Design staff provided by the consultant will work virtually or out of WSF project offices or a
combination of locations to be detailed in each individual task order.
* Construction staff provided by the consultant may co-locate in the WSF project offices and
report to the WSF project managers. The construction staff must have the ability to travel to
remote construction sites/terminals and work overtime and/or non-standard schedules (this may
require the Consultant's Construction Inspectors to work during daylight hours, nighttime hours,
weekend hours, holidays, or any combination thereof, as requested by WSF).
* The inspection staff must have the ability to travel to remote terminals and work overtime and/or
non-standard schedules (this may require the Consultant's Inspection staff to work during
daylight hours, nighttime hours or any combination thereof, as requested by WSF)
MSVWBE Participation
This agreement will be subject to a 26% voluntary MSVWBE goal. The selected consultant will be
required to submit a MSVWBE Participation Plan for approval prior to commencement of work.
For more information and guidelines:
https://wsdot.wa.gov/sites/default/files/2021-10/OEO-WSDOT-Participation-Plan-Drafting-
Guidelines.pdf
WSDOT encourages disadvantaged, small, minority, veteran, and women-owned consultant firms to
respond to this solicitation.
III. Step 1 - RFQ Process
A. Submittal Requirements
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Interested firms must submit:
* Statement of Qualifications (SOQ)
* Responses to Criteria 1 through 3
B. Evaluation Criteria (RFQ)
Pursuant to state and Federal regulations, a qualifications-based selection process will be used to
select three consultants. The following information and criteria will be used to evaluate and rank
responses:
1. Qualifications/Expertise of Firms on Team.
2. Qualifications of Proposed Program Manager.
3. Key Team Members Qualifications (Prime Consultant and Sub-Consultants).
The link to the definitions and point value for each of the proposed criteria may be found on the
first page of this advertisement web site.
C. RFQ Deadline
Submittals must arrive at the following email address no later than 4:00 p.m. PST on Thursday,
May 28, 2026.
Submittal email address: CSOSubmittals@wsdot.wa.gov
After the submittal review, three firms will be short-listed and invited to provide a proposal and explain their
proposal during an interview.
IV. Step 2 - RFP Process
A. Proposal Instructions
Each proposal must include:
1. Program Delivery Approach
2. Staffing Plan and Availability
3. Key Assumptions and Risk Mitigation
Also include:
4. Contractor Certification - Workers' Rights (Prime Consultant and Sub-Consultants)
5. Three References (Prime Consultant Only)
B. Proposal Deadline
Firms will have three weeks after receiving notification of being selected to submit a proposal.
C. Evaluation Criteria (RFP)
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The RFP score will be based on the team's ability to demonstrate their combined experience,
capabilities, and approach to deliver the program. Final selection from shortlisted firms shall be made
based upon:
1. Program Delivery Approach
2. Staffing Plan and Availability
3. Key Assumptions and Risk Mitigation
4. Contractor Certification - Workers' Rights (Prime and Sub-Consultants)
5. References (Prime Consultant Only)
Note: It is imperative that the consultant reviews the definitions of the scoring criteria. We have
included requirements and/or limitations for the information that is being requested.
D. Interviews
* Duration: 30-minute presentation, 30-minute Q&A
* Focus: Technical understanding, team dynamics, delivery strategy, and communication
effectiveness
V. Proprietary and Public Information
Proprietary Information
Clearly mark every page of any portion(s) of your submittal/proposal which contains proprietary
information. You may not mark the entire submittal/proposal as copyrighted, proprietary, or confidential.
Any solicitation/proposal containing language which copyrights the submittal, declares the entire
submittal/proposal to be confidential, or declares that the document is the exclusive property of the
consultant, will be disqualified and removed from consideration.
If your submittal/proposal is successful and WSDOT receives a request to view or copy your
submittal/proposal, WSDOT shall respond according to public disclosure procedures described in this
solicitation. However, if any information is marked as proprietary or confidential in your submittal/proposal,
WSDOT shall not make that portion available without giving you an opportunity to seek a court order
preventing disclosure.
Public Disclosure
Submittals/Proposals shall become the property of WSDOT. All submittals/proposals shall be deemed to be a
public record as defined in RCW 42.56.001 to 42.56.904, "Public Records." Any submittal/proposal
containing language which copyrights the submittal/proposal, declares the entire submittal/proposal to be
confidential, declares that the document is the exclusive property of the Consultant, or is in any way contrary
to state public disclosure laws or this solicitation will be declared nonresponsive and removed from
consideration. Any information in the submittal/proposal that the successful consultant desires to claim as
proprietary and exempt from disclosure under the provisions of RCW 42.56 must be clearly designated as
described in Section V - Proprietary and Public Information.
VI. Contact and Submission
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Submittals
Consultants are invited to submit their Statement of Qualifications (SOQ) at their own cost. WSDOT
assumes no obligation of any kind for expenses incurred by any respondent to this solicitation. The
submittal must be submitted as separate Adobe Reader compatible (pdf) files and formatted as follows:
* Submitted as an 8.5" x 11" sheet, single sided only, and with text (font) size no smaller than 12
points; and
* If charts and/or graphs are utilized text (font) size must be no smaller than 8 points.
Your SOQ Packet must consist of:
* Your responses to scoring Criteria 1 through 3; and
* SOQ is limited to 25 pages, single sided only, not including the front and back cover.
Your RFP Packet must consist of:
* Your letter of transmittal.
* Your response to RFP scoring criteria 1 through 5.
* Your Consultant Information forms for both the Prime Consultant and all proposed Sub-
Consultants; and
* RFP Packet has no page number limitations.
The SOQ shall meet the following requirements or may be deemed non-responsive and may not be
eligible for consideration of this work:
* Title of the RFQ and your firm clearly identified on the cover of the submittal RFQ Packet.
* Responsive to all evaluation criteria; and
* Meeting page limitations and font size requirements; and
* Meeting submittal deadline submission date and time.
Faxed submittals will not be accepted. Submittals must arrive at the following email address no later than 4:00
p.m. PST on Thursday, May 28, 2026. Submittal email address: CSOSubmittals@wsdot.wa.gov
Note: Submitters may want to consider setting your email to automatically receive a "Delivery/Read
Receipt" for confirmation purposes, as WSDOT will not respond with notification of receipt.
Multiple emails are acceptable due to file size limitations of 20mb per email.
The Consultant, regarding the work performed during the resulting agreement, shall not discriminate on
the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants,
including procurement of materials and leases of equipment. The Consultant shall not participate either
directly or indirectly in the discrimination prohibited by 49 CFR Section 21.
The agreement for services is subject to provisions of Executive Order 11246 (Affirmative Action to
Ensure Equal Employment Opportunity) and to the provisions of the Department of Transportation
Regulations 49 CFR 26 (Disadvantaged Business Enterprise.)
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Debriefing Procedures
Contract Services Office (CSO) offers debriefing opportunities and allows for protests at two key stages
of the solicitation process: following the Request for Qualifications (RFQ) and the Request for Proposals
(RFP).
A. RFQ Stage
* * Complaints must be submitted in writing at least 5 business days before the RFQ due date.
* * Debrief Requests are due within 3 business days of shortlist notification.
* * Protests must be filed within 5 business days after the debrief
B. RFP Stage
* * Debrief Requests are due within 3 business days of the Apparent Successful Proposer (ASP)
notice.
* * Protests must be filed within 5 business days after the debrief.
General Requirements
* All submissions must be in writing, signed, and sent to WSDOTCSO@wsdot.wa.gov, with the
subject line clearly marked as "Complaint," "Debrief," or "Protest."
* All submissions are due by 4:00 pm Pacific Time on the date specified.
* A debrief is required before filing a protest.
* Late submissions may not be considered.
CSO's decision shall be final and conclusive. Selection of the successful Proposer, if any, will be
postponed until after CSO has issued its decision.
System for Award Management (SAM) Excluded Parties Records
A. Per federal regulations, CSO is required to ensure, to the best of its knowledge and belief, that none
of the principals, affiliates, third party Contractors and subcontractors are suspended, debarred,
ineligible or voluntarily excluded from participation in federally assisted transactions or
procurements. Federal regulations require CSO to review records of excluded parties in the federal
System for Award Management (SAM) before entering into any third-party Contracts exceeding
$25,000.00.
B. Prior to award of a federally funded Contract, CSO will search the SAM system to ensure that
excluded parties do not participate in covered transactions.
C. To learn more about the federal SAM, go to www.sam.gov/portal/public/SAM/ .
Public Records
Submittals received because of this RFQ, and the resulting score sheets may be posted to CSOs web
page.
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To the extent consistent with chapter 42.56 RCW, the Public Disclosure Act, WSDOT shall maintain the
confidentiality of Consultant's information marked confidential or proprietary. If a request is made to
view Consultant's proprietary information, WSDOT will notify Consultant of the request and of the date
that the records will be released to the requester unless Consultant obtains a court order enjoining that
disclosure. If the Consultant fails to obtain the court order enjoining disclosure, WSDOT will release
the requested information on the date specified.
WSDOT's sole responsibility shall be limited to maintaining the above data in a secure area and to
notify Consultant of any request(s) for disclosure for so long as WSDOT retains Consultant's
information in WSDOT records per state law. Failure to so label such materials or failure to timely
respond after notice of request for public disclosure has been given shall be deemed a waiver by the
Consultant of any claim that such materials are exempt from disclosure.
Title VI Notice to Public
It is the Washington State Department of Transportation's (WSDOT) policy to assure that no person
shall, on the grounds of race, color, national origin, as provided by Title VI of the Civil Rights Act of
1964, be excluded from participation in, be denied the benefits of, or otherwise discriminated against
under any of its programs and activities. Any person who believes his/her Title VI protection has been
violated may file a complaint with WSDOT's Office of Equity and Civil Rights (OECR). For additional
information regarding Title VI complaint procedures and/or information regarding our non-
discrimination obligations, please contact OECR's Title VI Coordinator at (360) 705-7090.
Americans with Disabilities Act (ADA) Information
In compliance with Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation
Act of 1973, it is the policy of WSDOT to assure that no person with a disability shall be excluded from
participation in, be denied the benefits of, or otherwise discriminated against under any of its programs,
services, or activities solely based on that disability. Any person who believes their ADA protection has
been violated may file a complaint with WSDOT's Office of Equity and Civil Rights (OECR). This
material can be made available in an alternate format by emailing the OECR at wsdotada@wsdot.wa.gov
or by calling toll free, 855-362-4ADA(4232). Persons who are deaf or hard of hearing may make a request
by calling the Washington State Relay at 711.
Espanol
Notificacion de Titulo VI al Publico
La politica del Departamento de Transporte del Estado de Washington (Washington State
Department of Transportation, WSDOT) es garantizar que ninguna persona, por motivos
de raza, color u origen nacional, segun lo dispuesto en el Titulo VI de la Ley de Derechos
Civiles de 1964, sea excluida de la participacion, se le nieguen los beneficios o se le
discrimine de otro modo en cualquiera de sus programas y actividades. Cualquier persona
que considere que se ha violado su proteccion del Titulo VI puede presentar una queja
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ante la Oficina de Equidad y Derechos Civiles (Office of Equity and Civil Rights, OECR) del
WSDOT. Para obtener mas informacion sobre los procedimientos de queja del Titulo VI o
informacion sobre nuestras obligaciones contra la discriminacion, comuniquese con el
coordinador del Titulo VI de la OECR al (360) 705-7090.
Informacion de la Ley sobre Estadounidenses con Discapacidades (ADA, por sus siglas en
ingles)
Este material puede estar disponible en un formato alternativo al enviar un correo electronico
a la Oficina de Equidad y Derechos Civiles a wsdotada@wsdot.wa.gov o llamando a la linea
sin cargo 855-362-4ADA(4232). Personas sordas o con discapacidad auditiva pueden
solicitar la misma informacion llamando al Washington State Relay al 711.
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RFQ/RFP
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tieng Viet-Vietnamese
Thong bao Khoan VI danh cho cong chung
Chinh sach cua So Giao Thong Van Tai Tieu Bang Washington (WSDOT) la bao am khong
e cho ai bi loai khoi su tham gia, bi tu khuoc quyen loi, hoac bi ky thi trong bat cu chuong
trinh hay hoat ong nao vi ly do chung toc, mau da, hoac nguon goc quoc gia, theo nhu quy
inh trong Muc VI cua ao Luat Dan Quyen nam 1964. Bat cu ai tin rang quyen bao ve trong
Muc VI cua ho bi vi pham, eu co the nop on khieu nai cho Van Phong Bao Ve Dan Quyen
va Binh ang (OECR) cua WSDOT. Muon biet them chi tiet lien quan en thu tuc khieu nai
Muc VI va/hoac chi tiet lien quan en trach nhiem khong ky thi cua chung toi, xin lien lac voi
Phoi Tri Vien Muc VI cua OECR so (360) 705-7090.
Thong tin ve ao luat Nguoi My tan tat (Americans with Disabilities Act, ADA)
Tai lieu nay co the thuc hien bang mot hinh thuc khac bang cach email cho Van Phong Bao
Ve Dan Quyen va Binh ang wsdotada@wsdot.wa.gov hoac goi ien thoai mien phi so, 855-
362-4ADA(4232). Nguoi iec hoac khiem thinh co the yeu cau bang cach goi cho Dich vu Tiep
am Tieu bang Washington theo so 711.

Arabic
6
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