WPFC 2029 Woodchip Bioreactor Materials

SOLICITATION FOR:
WASTEWATER TREATMENT FACILITY
DENITRIFYING WOODCHIP BIOREACTOR
MATERIALS
WAREHAM, MASSACHUSETTS
RELEASED:
May 14, 2026 @ 4:00 pm
DUE BY:
June 11, 2026 @ 11:00 am
DELIVER TO:
Town of Wareham
Water Pollution Control Facility
6 Tony's Lane
Wareham, MA 02571
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WASTEWATER TREATMENT FACILITY - WOODCHIP BIOREACTOR
MATERIALS
TABLE OF CONTENTS:
General Information and Bid Submission Requirements..........................................3
Scope of Services and Specifications..................................................................5
Quality Requirements....................................................................................6
References................................................................................................6
Rule for Award..........................................................................................6
Additional Terms and Conditions.....................................................................7
Specifications and Bid Form...........................................................................9
Bidders Information Form..............................................................................10
Town's General Terms and Conditions...............................................................11
Required Certifications.................................................................................14
Certificate of Vote.......................................................................................15
Reference Form..........................................................................................16
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1. General Information and Bid Submission Requirements
1.1 Pursuant to Chapter 30B of Massachusetts General Law, the Town of Wareham, through
its Water Pollution Control Facility, is seeking sealed bids from qualified vendors for the
supply and delivery of wastewater treatment materials. The accepted bid rate, of the
initial item, which is included in the IFB, will remain in effect throughout the initial one-
year term duration of this contract. All items will be delivered F.O.B., Material Safety
Data Sheets ("MSDS") information must accompany each item, when applicable.
1.2 The Invitation for Bid (IFB) package, including detailed specifications and bid
forms, may be obtained on the Town's website at https://www.wareham.gov/bids.aspx or
at the Wareham Water Pollution Control Facility, 6 Tony's Lane, Wareham, MA 02571,
or on the Town's website: http://www.wareham.gov, as of May 14, 2026 at 4:00pm.
Sealed bids will be accepted at the Wareham Water Pollution Facility until June 11,
2026, at 11:00 am at which time all bids will be opened and publicly read aloud. Bids
shall be clearly identified on the bid envelope as WASTEWATER TREATMENT
FACILITY - WOODCHIP BIOREACTOR MATERIALS. NOTE: Bids received in
"Express" type envelopes will not be accepted as the bid envelope. The bid envelope
must be properly marked outside, as noted above, and contained inside such
"Express" mail type envelope, if used. The Town will not be responsible for the
premature opening of any bid not property identified, and any such bids will be
rejected. Each bid must be submitted on the prescribed forms.
1.3 This contract will be awarded within thirty (30) days after the bid opening and is subject
to appropriation. The time for award may be extended for up to thirty (30) additional days
by mutual agreement between the Town and the apparent lowest responsive and
responsible bidder.
1.4 If any changes are made to this IFB, an addendum will be issued. If the Town issues any
addenda to this bid, each bidder shall acknowledge on the Bid Form the receipt of each
addendum-by-addendum number and date. Addenda will be posted on the Town's
website; http://www.wareham.gov; it is the responsibility of the bidder to check for
addenda.
1.5 Questions concerning this IFB must be submitted by June 2, 2026, at 4:00pm, in writing
to: Wareham Water Pollution Control Facility, 6 Tony's Lane, Wareham, MA 02571,
Attn: Scott Kraihanzel, Director. Questions may be delivered by mail, fax (508-291-
0155) or by email: Skraihanzel@wareham.ma.us. All questions will be addressed, and
responses will be posted on the Town's website.
1.6 A bidder may correct, modify, or withdraw a bid by written notice received by the Town
prior to the time and date set for the bid opening. Bid modifications must be submitted in
a sealed envelope clearly labeled, "Modification No.__". Each modification must be
numbered in sequence and must reference the original IFB.
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1.7 After the bid opening, a bidder may not change any provision of the bid in a manner
prejudicial to the interests of the Town or fair competition. Minor informalities will be
waived, or the bidder will be allowed to correct them. If a mistake and the intended bid
are clearly evident on the face of the bid document, the mistake will be corrected to
reflect the intended correct bid, and the bidder will be notified in writing; the bidder may
not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the
face of the bid document, but the intended correct bid is not similarly evident.
1.8 There is no pre-bid conference scheduled for this IFB.
1.9 The Town reserves the right to cancel this IFB or reject in whole or in part any and all
bids, if the Town determines that cancellation or rejection serves the best interests of the
Town and to make awards in a manner deemed to be in the best interest of the Town.
1.10 All bid prices submitted in response to this IFB must remain firm for forty-five (45) days
following the bid opening.
1.11 If, at the time of the scheduled bid opening, the Water Pollution Control Facility is closed
due to uncontrolled events, such as fire, snow, ice, wind, or building evacuation, the bid
opening will be postponed until 10:00 am on the next normal business day. Bids will be
accepted until that date and time.
1.12 One original, one copy, and one electronic copy of the bid are required.
1.13 The following forms, incorporated herein by reference and included elsewhere in the bid
documents, must be submitted with the bid:
a) Required Certifications form which includes non-collusion (M.G.L. c.30B, I 0),
Tax compliance (M.G.L. c.62C, 49A) and Unemployment Contribution
Certification (M.G.L. c.15IA, 19A);
b) Bid Pricing Sheet;
c) Reference Form; and
d) Certificate of Vote (If Corporation)
1.14 A bid must be signed as follows:
a) If the bidder is an individual, by her/him personally;
b) If the bidder is a partnership, by the name of the partnership, followed by the
signature of each general partner; and
c) If the bidder is a corporation, by the authorized officer, whose signature must be
attested to by the Clerk/Secretary of the corporation and the corporate seal
affixed.
1.15 No performance bond is required under this IFB.
1.16 No bid deposit is required under this IFB.
1.17 Purchases of goods and services by the Town of Wareham are exempt from the payment
of Federal Excise Taxes and Massachusetts Sales Tax, and any such taxes must not be
included in any price computations.
1.18 Bids which are incomplete, conditional, not properly endorsed, not properly signed, or
which are otherwise contrary to these instructions will be rejected as non-responsive.
1.19 In accordance with the provisions of applicable statutes, laws, rules, regulations,
ordinances and pursuant to the Town of Wareham's Minority and Women (W/WBE's)
Business Enterprises programs, all qualified bidders will receive consideration without
regard to race, color, creed, religion, disability, sex or national origin.
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1.20 Pursuant to M.G.L. c.62C, 49A, all bidders must certify under penalties of perjury that
they have filed and paid all state taxes required by law.
1.21 Pursuant to M.G.L. c.30B, 10, all bidders must submit a completed Certification of
Good Faith form.
1.22 Bidders may bid on one or more of the product categories.
1.23 All bidders will be required, if they are awarded the contract, to provide insurance in
accordance with the requirements set forth in the Town's General Terms and Conditions.
Bidders should pay special note to the insurance requirements, endorsement, and
documents required. Failure to strictly comply with the insurance requirements may
disqualify the apparent low bidders from award of the contract. Insurance includes
Commercial General Liability, Automobile Liability and evidence of Worker's
Compensation insurance per statutory requirements. If any policy specified by the Town
is not currently in place, bidders may submit a statement certifying that the policy will be
in place within ten (10) days of award of contract.
2. Purchase Description/Scope of Services
2.1 The Town of Wareham, by its Water Pollution Control Facility, is seeking qualified
vendors for the supply and delivery of materials for the Town's denitrifying woodchip
bioreactor project.
2.2 Certification
a) All products, where applicable, must comply with the most recent Standard
Specifications of the A.W.W.A.
2.3 All products supplied pursuant to an award of contracts must meet all federal, state and
local standards for quality and safety requirements. Products not meeting standards will
be deemed unacceptable and returned to the vendors for credit at no charge to the Town.
Any contaminated chemicals must be taken back by the Contractor at no charge to the
Town. All products authorized for delivery to the Town will be new and in unopened
cases or boxes, or in a condition to the Town.
2.4 Delivery will be FOB destination. All products must be delivered and unloaded in-house
or onsite to the Town facility at the Candor's risk with all charges for transportation and
unloading prepaid by the vendor. Liability for product will remain with the vendor until
properly delivered and signed for by the WPCF. Product delivery is to be made via the
vendors' vehicles or common carrier.
2.5 The vendor will be required to deliver products within five (5) Town business days after
receipt of an order or as otherwise specified, unless another delivery time frame is
mutually agreed upon by the Town and Vendor. The Town reserves the right to reject
items delivered late. If the vendor fails to deliver within the required time, the vendor
will be responsible for any cost difference incurred by the Town if the items must be
purchased elsewhere.
2.6 Bidders must indicate their standard warranty period for supplies and services.
2.7 Bidders are required to have an established customer service contact and Contract
Manager for this contract.
2.8 Pricing will remain fixed for the term of the Contract. All pricing is to be FOB
Wareham, MA to the locations specifications and must include any transportation and
unloading charges.
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2.9 Detailed specifications are included on the Bid Form.
2.10 PERFORMANCE MEASURE:
Contract Complaints - Employees of the Wareham Water Pollution Control Facility will
submit detailed information regarding any occurrence which is incidental to a vendor's
contract to the Town Administrator. Each complaint will be placed in the vendor's file.
Vendors must resolve complaints within ten (10) days. Complaints not resolved can
result in the vendor being deemed non-compliant with the terms of the contract.
Substantial, unresolved and recurring complaints will also be monitored and may result
in non-compliance. However, the Town Administrator may consider evidence by a
vendor supporting their resolve of any and all complaints on record.
3. Quality Requirements
3.1. Bidders must provide all of the services described in Section II: Scope of Services and
comply with all Bid Submission Requirements listed in Section I.
3.2. Bidders must have a minimum of two (2) years of satisfactory performance under at
least five (5) different contracts providing similar supplied and related services.
3.3. Bidder's proposal must meet an agreed upon delivery schedule on an "as need" basis or
bidder's proposal will be rejected.
3.4. Specifications are mandatory for all Bidders. If mandatory requirements are not met, a
Bidder's response may be disqualified from further consideration.
4. References
4.1. Bidders must submit three (3) business references for which they have supplied similar
products/services on a similar contract within the past twenty-four (24) months and
which exceed Five Thousand Dollars ($5,000) annually with contact names and phone
numbers.
4.2. Bidders must submit a complete list of Massachusetts Municipalities for which the
vendor has provided similar product services, with contact names and phone numbers.
At least three (3) references must be a similar contract to the Towns.
4.3. Poor references may be a basis for a determination that the vendor is not a responsible
bidder.
5. Rule for Award
5.1. Contracts will be awarded on an item-by-item basis to the responsive and responsible
bidder(s) offering the lowest price for each item.
5.2. The Town reserves the right to add additional vendors and/or related products/services if
it deems necessary in order to meet the needs of the Town or make additional awards in
any category to provide environmentally preferable alternatives.
5.3. All information pertaining to the vendor's bid proposal shall be considered. At a
minimum, each of the issues set forth in the IFB must be addressed by the bidder in
order to be considered responsive. Any bid proposal which does not respond to each
issue in the IFB shall be rejected by the Town as non-responsive.
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5.4. The award of this contract will be made by the Town Administrator or other person with
authority pursuant to M.G.L. c.30B 19.
6. Additional Terms and Conditions
6.1. The vendors awarded a contract shall procure and maintain for the duration of the
contract insurance against claims for injuries to person or damages to property which
may arise from or in connection with the performance of the work hereunder by the
vendor, their agents, representatives, employees or subcontractors, at no cost to the
Town. The selected vendors shall provide a Certificate of Insurance, naming the Town
of Wareham as an "additional insured" on all liability policies, within ten (10) days of a
contract award evidencing the following minimum limits:
6.1.1. General Liability (Broad form Commercial) coverage, Bodily Injury and
Property Damage $1,000,000 per occurrence with an aggregate cap no less than
$3,000,000. Coverage shall include but not limited to: blanket contractual;
products/completed operations, broad form property damage, explosion, collapse,
and underground (XVC) if applicable.
6.1.2. Automobile Liability coverage, including coverage for owned, hired or
non-owned autos: $1,000,000 C.S.L.
6.1.3. The vendor's insurance shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
6.1.4. Verification of Coverage for Worker's Compensation coverage (per
Massachusetts General Law) and Employer's Liability coverage: coverage A at
statutory limits and coverage B at limits of $100,000/$500,000/$100,000.
6.1.5. The vendor shall carry any other types of insurance as may be required
elsewhere in the Contract documents. All insurance policies required in the
contract documents shall be provided by companies satisfactory to the Town. The
vendor shall deliver certificates to the Wareham Water Pollution Control Facility;
6 Tony's Lane, Wareham, MA 02571.
6.1.6. All required insurance shall be certified by a duly authorized
representative of the insurer(s) on the "Acord Certificate of Insurance" form.
Properly executed certificates signifying adequate coverage in effect for the
duration of the contract with renewal certificates issued not less than thirty (30)
days prior to expiration of a policy period must be submitted with the bid and on
file with the Town of Wareham prior to commencement of a contract. All policies
shall be so written that the Town will be notified in writing of any cancellation or
amendment. No cancellation of any insurance whether by the insurer or by
insured shall be effective unless written notice thereof is given to the Town at
least thirty (30) days prior to the intended effective date thereof, which date has
been expressed in the notice. Prior to the effective date of any such cancellation
the vendor shall take out new insurance to cover the policies so cancelled.
6.1.7. The Commercial/General Liability and Automobile Liability policies
maintained by the vendor pursuant to this agreement shall provide that insurance
applying to the Town shall be primary, and that the Town's own insurance shall
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be non-contributing. Any umbrella or excess liability policy shall follow form to
the Commercial/General and Automobile Liability policies.
6.2. Pricing
6.2.1. Prices will remain fixed for the term of the contract. All pricing is to be
FOB Wareham, MA and must include any transportation and unloading charges.
The awarded vendor may request unit price increases or request to use an updated
price list for the contract period. Any such requests must be accompanied by
documentation supporting the reasons for the requested change. The request,
written on the vendor's letterhead must include: identified price increases and
their source and copies of old and new price lists, if applicable, reflecting price
changes. The Town reserves the right to request additional information. The
Town may, under extreme circumstances, consider a price increase during the
contract term if an unforeseeable circumstance occurs which affects the
industry/market. Note: Price increases for transportation will NOT be allowed
during the term of this contract.
6.2.2. The Town will address price change requests by either negotiating a price
change or denying the requested price increase for the remainder of the contract
term.
6.2.3. The Town will be advised and will automatically receive the benefit of
any price decreases. It is the vendor's responsibility to notify the Town of any
such decrease.
6.3. General Terms & Conditions
6.3.1. The Town of Wareham General Terms and Conditions apply to this
contract, a copy of which shall be signed and accepted by the vendor.
7. Checklist for Required Bid Submission Forms
This section will be used by the Town of Wareham and is also supplied to assist bidders.
[ ] YES [ ] NO One signed original, 1 copy & 1 electronic copy
[ ] YES [ ] NO Signed bidders response information sheet
[ ] YES [ ] NO Signed & accepted city general terms & conditions
[ ] YES [ ] NO Signed certification of good faith
[ ] YES [ ] NO Signed certification on state taxes
[ ] YES [ ] NO Signed certification unemployment contributions
[ ] YES [ ] NO Completed certificate of vote, if applicable
[ ] YES [ ] NO Appropriate references as requested
Awarded Vendor to Supply:
[ ] YES [ ] NO Certificate of Insurance
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SPECIFICATIONS & BID FORM
(To be returned with Bidder's Information Form)
F.O.B- Shipments may be delivered to the Wareham Water Pollution Control Facility, 6 Tony's
Lane, Wareham, MA 02571, unless otherwise specified.
Prospective bidders must offer technical service and support and must provide three (3)
references from agencies that use your product within 75 miles of Wareham, MA that we may
contact.
Unit Price Items - Bidder to complete the Bid Unit Price column
PRODUCT ITEM EST. UNIT BID UNIT PRICE
QUANTITY
3-INCH PVC PIPE SCHEDULE 40 130 LF
PE PIPE
3-INCH BY 3-INCH PVC WYE 8 EACH
FITTING SCHEDULE 40
3-INCH X 3-INCH PVC TEE 8 EACH
SCHEDULE 40
3-INCH GATE VALVE - 8 EACH
MUELLER R-2361-6 OS&Y
FLANGED GATE, OR EQUAL
3-INCH BY 2-INCH PVC 8 EACH
REDUCER SCHEDULE 40
2-INCH PVC PIPE SCHEDULE 40 80 LF
PE PIPE
2-INCH HDPE CTS FLEXIBLE 100 LF
SERVICE PIPING
36-INCH BY 2-INCH SERVICE 8 EACH
SADDLE
36-INCH x 20-FOOT PVC PIPE 300 LF
SDR 32.5 GASKETED JOINT
SEWER PIPE
36-INCH PVC SDR 25 END CAP 8 EACH
12-INCH PVC SDR 21 END CAP 28 EACH
2" SERVICE CORPORATION, 8 EACH
MUELLER OR EQUAL
3-INCH PVC - 90 DEGREE BEND 4 EACH
SCHEDULE 40
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2-INCH PVC - 90 DEGREE BEND 4 EACH
SCHEDULE 40
12-INCH PVC PIPE SDR 35 85 LF
SEWER PIPE GASKETED JOINT
3-INCH PVC COUPLINGS 23 EACH
SCHEDULE 40 DEEP SOCKET
3-INCH CAM-LOK QUICK 1 EACH
CONNECT FITTING
FATBOY INSERTA TEE 8 EACH
CLEANOUT SDR 35, OR EQUAL
12" HOLE SAW FOR TAPPING 1 EACH
Bidder acknowledges that the estimated quantities above are not guaranteed and are solely for
the purposes of comparison of bids. Final payment for all Unit Price Items will be based on
actual quantities ordered.
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