WPC Division Supplemental Carbon 2025
| Agency: | Enfield town |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| Posted Date: | Nov 10, 2025 |
| Due Date: | Nov 24, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
WPC Division Supplemental Carbon 2025
|
| Category: | Town of Enfield, Public Works |
| Status: | Open |
| Bid Recipient: | Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, CT 06082 |
|
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SUPPLEMENTAL CARBON
November 10, 2025
Sealed bids for the supply and delivery of the product named above will be received at the Office
of the Director of Finance until 11:00 a.m., Monday, November 24, 2025. Thereafter, the bids will
be opened in public and read aloud pursuant to the applicable provisions of the Governor’s
Executive Orders. Responses received after this date and time will not be accepted.
Beginning Monday, November 10, 2025, specifications and bid documents may be obtained from
Todd Matthewson , Superintendent, Water Pollution Control Division, 90 Parsons Road, Enfield,
CT 06082, E-mail: tmatthewson@enfield.org, Phone: (860) 253-6450 or the Town's website,
http://www.enfield-ct.gov/Bids.aspx.
The Town of Enfield reserves the right to accept or reject any, all, or any part of the bids, to waive
formalities or informalities and to award the bid deemed to be in the best interests of the Town.
The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small
and women-owned business enterprises are encouraged to respond.
John A. Wilcox,
Director of Finance, EOE/AA
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SUPPLEMENTAL CARBON
Standard Instructions to Bidders
1. INTRODUCTION
The Town of Enfield is soliciting bids for the supply and delivery of the product
described in the Scope of Work herein. If there are any conflicts between the instructions in
these Standard Instructions to Bidders and any other bid document(s), these Standard
Instructions to Bidders shall prevail.
2. KEY EVENT DATES
Advertisement of Invitation to Bid
Public Bid Opening
Bid Awarded (not definite)
Commencement of Contract
Monday, November 10, 2025
11:00 a.m., Monday, November 24, 2025
Monday, December 8, 2025
See Contract Period
3. OBTAINING BID DOCUMENTS
Beginning Monday, November 10, 2025, specifications and bid documents may be
obtained from Todd Matthewson , Superintendent, Water Pollution Control Division, 90
Parsons Road, Enfield, CT 06082, E-mail: tmatthewson@enfield.org, Phone: (860) 253-
6450 or the Town's website, www.enfield-ct.gov/Bids.aspx.
4. BID SUBMISSION INSTRUCTIONS
a. One (1) original and two (2) copies of all bids must be submitted in a sealed envelope
clearly marked "Water Pollution Control Division Supplemental Carbon". If
forwarded by mail or courier, the sealed envelope must be addressed to "Director of
Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Bids must
be at the Office of the Director of Finance by the time of the Public Bid Opening Date
noticed in Section 2 titled, KEY EVENT DATES. Postmarks are NOT an acceptable
waiver of this policy. Corrections and/or modifications received after the first bid is
publicly opened will NOT be accepted.
b. Ditto marks or words such as "SAME" on the Bid Form are NOT considered writing
and must not be used.
c. All information must be submitted in ink or typewritten. Mistakes may be crossed
out and corrections inserted. Corrections must be initialed by the person signing the
bid. Bids are considered valid for sixty (60) days after bids(s) are opened. Bidders
may not withdraw, cancel, or modify their bid for a period of sixty (60) days after
bid(s) are opened.
d. Bids must be signed by an authorized person representing the legal entity of the
company submitting the bid.
e. The inability to meet any specified requirements(s) must be stated in writing and
attached to the Bid Form or written on the Bid Form.
5. PRESUMPTION OF BIDDER BEING FULLY INFORMED
At the time the first b i d is opened, each Bidder is presumed to have read and be
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SUPPLEMENTAL CARBON
Standard Instructions to Bidders (Continued)
thoroughly familiar with all bid and contract documents for this project. Failure or
omission of the Bidder to receive or examine any information shall in no way relieve any
Bidder from obligations with respect to their bid.
6. INTERPRETATION OF ACCEPTABLE WORK
The specifications, bid and contract documents are to be interpreted as meaning those
acceptable to the Town of Enfield. Any substantive changes or interpretations will be
issued by the Town in writing as an addendum.
7. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use
taxes. Bidders shall avail themselves of these exemptions.
8. INSURANCE
The awarded Bidder must provide a current Certificate of Insurance to the Director of
Finance PRIOR to commencement of work, with the following requirements:
The provider shall agree to maintain in force at all times during the contract the following
minimum coverage. Insurance shall be written with Carriers approved in the State of
Connecticut and with a minimum AM Best’s Rating of “A” VIII. In addition, all Carriers are
subject to approval by the Town of Enfield. Minimum Limits:
a. Commercial General Liability Each Occurrence $1,000,000, $2,000,000 Aggregate. Town
of Enfield shall be named as an Additional Insured on a primary non-contributory basis
for ongoing and completed operations. Waiver of Subrogation to be provided.
b. Auto Liability Combined Single Limit $1,000,000 for all owned, hired and non-owned
vehicles for property damage and liability. Proof of Pollution Liability coverage is
required. The Town of Enfield shall be named as an Additional Insured.
c. Umbrella/Excess Liability $5,000,000 and $5,000,000 Aggregate. General Liability, Auto
Liability and Workers’ Compensation to be listed as underlying coverages.
Umbrella/Excess Liability to follow form with respect to Additional Insured and Waiver
of Subrogation.
d. Workers’ Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut’s Workers’ Compensation Act. In case any
class of employees engaged in hazardous Work under the contract at the site of the
Work is not protected under the Workers’ Compensation Act, the contractor shall
provide Workers’ Compensation Insurance for the protection of its employees not
otherwise protected. Waiver of Subrogation to be provided.
e. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SUPPLEMENTAL CARBON
Standard Instructions to Bidders (Continued)
If any policy is written on a “Claims Made” basis, the policy must be continually renewed
for a minimum of five (5) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be endorsed
to extend the reporting period for claims for the policy in effect during the contract for
five (5) years from the completion. Exceptions to the Town’s Insurance requirements are
subject to the sole discretion of the Town of Enfield.
9. BID BOND
Bidders are required to furnish a bid surety at the time the first bid is opened in the amount
of five thousand ($5,000) dollars. The bid surety should be in one of the following three
(3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond.
The surety company must be authorized to write such surety bonds in the State of
Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attn:
Director of Finance".
10. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this bid according to its provisions, the Vendor awarded
this bid must provide to the Town of Enfield, at the Vendor’s expense, with a performance
and payment bond in the amount of five thousand ($5,000) dollars. The bonds must
be issued by a company authorized to write such surety bonds in the State of Connecticut.
The bonds shall be drawn to the order of the "Town of Enfield, Attn: Director of Finance",
and delivered to the Town prior to commencement of work. On projects less than fifty
thousand ($50,000) dollars, the Vendor may substitute the performance bond (but not
the payment bond), for a bank certified check or a bank cashier's check in the amount
of five thousand ($5,000) dollars.
11. GUARANTEE
The Vendor awarded work under this Invitation to Bid shall guarantee its product meets
the specifications in this Bid Packet for the duration of the contract period.
12. PERMITS
The Vendor is solely responsible for obtaining all required permits, obtaining all necessary
inspections and approvals and satisfying any and all fees. The Town will waive all Town of
Enfield fees for building permits and inspections.
13. FAIR EMPLOYMENT PRACTICES
The Vendor agrees not to discriminate against any employee or applicant for
employment in the performance of this Contract's work with respect to hire, tenure, terms,
conditions, or privileges of employment due to race, sex, age, religion, national origin, or
other conditions proscribed by State or Federal law.
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TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
WATER POLLUTION CONTROL DIVISION
SUPPLEMENTAL CARBON
Standard Instructions to Bidders (Continued)
14. CONTRACT PERIOD
It is anticipated that the initial Contract period shall be from date of award through June
30, 2026. Subsequent one (1) year renewals, at the option of the Town of Enfield, may
be available for two (2) additional years. Total contract period, including all options, shall
not exceed thirty-six (36) months.
15. AWARDING THE BID
The Town of Enfield reserves the right to accept or reject, any, all, or any part of a Bid, to
waive formalities or informalities and to award the bid deemed to be in the best
interests of the Town.
It is the Town's policy not to award bids to those who owe the Town of Enfield prior
year(s) property taxes.
The "Bid Awarded" date in Section 2 titled, KEY EVENT DATES, is the date the bid is
anticipated to be awarded. It is not a date certain.
16. MODIFICATIONS AND ADDENDA
The Town may, before or after bid opening and in its sole discretion, clarify, modify, amend
or terminate this Invitation to Bid if the Town determines it is in the Town’s best interest.
Any such action shall be affected by a posting on the Town’s website, www.enfield-
ct.gov/Bids.aspx. Each respondent is responsible for checking the Town’s website to
determine if the Town has issued any addenda and, if so, to complete the Addendum
Acknowledgement Form in accordance with the Invitation to Bid as modified by the
addenda.
17. INDEMNIFICATION
Where permitted by law, the Vendor shall defend, indemnify, and hold harmless the Town
of Enfield and all of its officers, employees, and agents from all suits, actions, or claims of
any character, name, or description brought for or on account of any injury or damage
caused to any person or property as a result of, in connection with, or pursuant to the
performance of the Vendor, including all costs incurred by the Town of Enfield in defending
itself against such claims or actions, in proportion to the extent that the Vendor is held liable
for same by an arbiter of competent jurisdiction. As much of any money that may be due to
the Vendor under the Contract as the Town of Enfield considers necessary for the purpose
of such indemnification or holding the Town of Enfield harmless may be retained for such
use by the Town of Enfield; and the Vendor’s surety bonds may be held until such suit or
suits, action or actions, claim or claims, as aforesaid, shall have been settled and until the
Vendor has furnished to the Town of Enfield suitable evidence to that effect. Such indemnity
shall not be limited by reason of any insurance coverage required under the Contract.
End of Standard Instructions to Bidder
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