Workforce One-Stop Operator

REQUEST FOR QUOTATION (RFQ)
RFQ #Q26-05
Workforce One-Stop Operator
RFQ SUMMARY:
To contract with one (1) One-Stop Operator under the Workforce Innovation and Opportunity Act
(WIOA) of 2014 for the Larimer County Local Workforce Development area.
This solicitation is funded with federal funds and the Consultants must comply with all applicable federal
laws, regulations, and requirements. See Attachment A - Professional Services Agreement and read
Exhibit D - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL
AWARDS; this exhibit will become part of the contract.
FEDERAL FUNDS AVAILABLE FOR THIS PROJECT ARE NOT-TO-EXCEED $17,000.00
QUESTION DEADLINE: May 5, 2026 @ 10:00 a.m. (MT)
All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not
receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No
questions will be accepted after the date and time referenced above. All questions received will be answered
via Addendum only.
DEADLINE FOR SUBMITTALS: May 13, 2026 @ 10:00 a.m. (MT)
We will only be accepting quotations submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet
Direct) portal, up to the date and time referenced above, at which time they will be recorded.
BIDNET PORTAL / RFQ OFFICIAL WEBSITE:
To view official RFQ documents and addenda only available on the BidNet portal, use the following link:
https://www.bidnetdirect.com/colorado/larimer-county/
CONTACT PERSON:
Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954
NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or
Purchasing Manager regarding this bid may result in disqualification of your RFQ.
1. INTENT
Larimer County Economic and Workforce Development (LCEWD) intends to contract with one (1) One-Stop
Operator under the Workforce Innovation and Opportunity Act (WIOA) of 2014 for the Larimer County Local
Workforce Development area.
*** No third-party contracts or subcontracts will be allowed ***
The One-Stop Operator, in a Consultant role, will play a critical part in supporting the LCEWD and the Larimer
County Workforce Development Board (WDB) by facilitating, coordinating, negotiating, and amending
Memorandums of Understandings (MOUs) with partners identified in the WIOA. The One-Stop Operator will
also monitor the service delivery and performance goals identified in the MOU's and help coordinate enhanced
service delivery in the workforce area. Please refer to the Scope of Work for a detailed description of the
role and responsibilities for the One-Stop Operator.
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WIOA's focus is on further enhancing the high-quality workforce system by continuing to align investments in
workforce, education, and economic development to regional in-demand jobs. WIOA places greater emphasis
on local resource coordination to better meet the needs of job seekers and businesses. Inclusive in the
requirements under WIOA is the necessity to competitively select a One-Stop Operator to support the
implementation of Memorandums of Understanding (MOU) within the local area. In the Larimer Area, the
Workforce Development Board is responsible for selection and oversight of the One-Stop Operator.
The Larimer County WDB is composed of regional representatives of business, education, labor organizations,
community-based organizations, economic development organizations, one-stop partners, and other
representatives determined by WIOA.
Under WIOA, each mandated partner is required to enter into a MOU with the Larimer County Workforce
Development Board and the LCEWD that outlines the service delivery and financial relationship for co-located
partners and service delivery, coordination, and 'cost sharing' for non-co-located partners.
Relevant information on the Workforce Innovation and Opportunity Act can be found at the U.S. Department of
Labor's Employment and Training Administration resource page with guidance and technical assistance tools.
Below are some additional resources vendors may find useful:
* The Workforce Innovation and Opportunity Act
* Quick Reference Guide to WIOA Joint FinalWIOA One-Stop Partner Requirements and Access to
Services
FEDERAL FUNDS AVAILABLE FOR THIS PROJECT ARE NOT-TO-EXCEED $17,000.00
2. QUALIFICATIONS
Qualifications, at a minimum, include the following and need to be documented explicitly in the Consultant's
quote.
1. Consultant must operate pursuant to 20 C.F.R.678.600.
2. Consultant must have no improper, unethical, or illegal relationships or conflicts of interest between or
among the respondent, Larimer County WDB, the required Larimer Workforce Area partners, and any other
parties to this RFQ.
2.1. The Consultant is responsible for disclosing, in their quote submission, any such relationships. The
Larimer County WDB reserves the right to determine the materiality of such relationships, when
discovered or disclosed, and to decide whether or not respondent disqualification and/or cancellation
shall be at no fault or liability to the Larimer County WDB.
3. Consultant must have knowledge of and experience with the workforce development system and the
WIOA.
3. SCOPE OF WORK
The role of the One-Stop Operator is to assist with implementing the Board's priorities and through
collaboration, coordinating required one-stop partner activities as outlined below to strengthen the talent
development ecosystem.
Under the direction of the WDB, and in partnership with LCEWD, the One-Stop Operator is responsible for, but
not limited to, the following:
1. Draft MOUs using a standard template format approved by the partners and Larimer WDB, obtain
consensus among the affected partners, outline results of negotiated costs, track and monitor the MOUs
approval, and signature processes.
2. Coordinate with the WIOA mandated partners (9-12 partners) for the establishment, creation, and
monitoring of Memorandums of Understanding (MOU) as required by Colorado Department of Labor and
Employment (CDLE). All parties must enter into good faith negotiations. If agreement is not reached, any
party to the MOU may request assistance from the WDB, LCEWD, CDLE, the Governor or other
appropriate parties on aspects of the MOU.
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3. The One-Stop Operator will provide completed and fully executed MOUs to all mandated partners by the
due date established by the Colorado Department of Labor and Employment.
4. Convene partner meetings, develop meeting agendas, facilitate meetings, and prepare/distribute meeting
notes to enhance service delivery in the workforce area.
4.1. At least one (1) but no more than two (2) annually.
5. Establish protocol(s), in partnership with the mandated partners, Larimer WDB and LCEWD, for monitoring
adherence and successes achieved through the MOUs and make recommendations to the WDB as
necessary.
6. Bi-annually attend and provide updates at the WDB Executive Committee.
7. Prepare a semi-annual report to the WDB and mandated partners regarding the progress and performance
of the partnerships, as outlined in the MOUs, across the workforce system.
8. Provide an opportunity for all mandated partners to review the report, and provide input, prior to release
and/or presentation to the WDB. Responsibility for enforcing non-compliance and/or challenge areas
regarding the MOUs is held by the WDB.
9. Annually, at a minimum, formally present the report(s) to the WDB Executive Committee.
10. Annually, at a minimum, formally organize, facilitate, and lead one customer-based focus group and
provide a written summary report outlining learning opportunities and recommendations on service
improvements.
4. AWARD AND CONTRACT
A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable quote,
deemed the best value, best fit, and most advantageous to Larimer County. To assist in the decision for
award: interviews may be held, background checks may be performed, references may be contacted, and
other inquiries may be taken to determine the abilities of the Contractor.
The term of the agreement will be one (1) year starting July 1, 2026. The County, at its sole option, may offer
to extend this contract for up to three (3)) additional one-year terms. The extension option may be exercised
providing satisfactory service is given, and must be mutually agreed upon in writing, by and between the
County and the Award Vendor.
A Sample of Larimer County's "Professional Services Agreement" is included with this Request for quote as
Attachment A - Professional Services Agreement. Any exceptions or requested additions to the attached
agreement must be stated and submitted with your quote; these requests will not be accepted after the quote
has closed. The County makes no guarantee of any changes or concessions but will review and consider all
requests submitted.
Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that
meets, at a minimum, the Insurance Requirements published in the solicitation. This valid COI must be
received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County
listed as Additional Insured and Certificate Holder. Work may only begin after the COI has been approved by
Risk Management.
5. INSURANCE REQUIREMENTS
BEFORE submitting your company quote, confirm with your insurance carrier that your company can meet the
insurance requirements published in the solicitation. Your company insurance coverages should be correctly
noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess
appropriate insurance at all times during the contract; these coverages are purchased at the company's
expense. The County's insurance requirements may necessitate a company adding or increasing
coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included
in your pricing at the time of submission and will not be permitted to be added later.
Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to
Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The
insurance required herein shall be procured and maintained in full force and effect for the duration of the
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Contract or Agreement and shall be written for not less than the following amounts, or greater if required by
law. Such certificate shall be delivered to InsuranceCert@larimer.org.
1. Workers' Compensation and Employers' Liability
1.1. Workers' Compensation: Statutory
1.2. Employer's Liability: $100,000 Each Accident
$500,000 Disease-Policy Limit
$100,000 Disease-Each Employee
1.3. Waiver of Subrogation in favor of Larimer County
1.4. If the contractor/vendor is not required to carry Workers' Compensation coverage per Colorado
Workers' Compensation Act 8-40-202(2)(b) a signed Workers' Compensation waiver must be
provided.
2. General Liability on an Occurrence Form with minimum limits as follows:
3. Per Occurrence Limit $1,000,000
4. General Aggregate Limit $2,000,000
5. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.
6. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be
as follows:
6.1. Bodily Injury & Property Damage Combined Single Limit $1,000,000
6.2. Lower limits may be accepted if automobiles are not used for transport in relation to goods/service
provided as outlined in agreement (i.e. only commuting to job site).
7. Professional Liability/Errors & Omissions $1,000,000
8. Network Security and Privacy Liability (Cyber Liability) $1,000,000
9. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies
in conjunction with primary insurance policies if necessary.
10. General Liability and Automobile Liability insurance policies shall include Larimer County and its
elected and appointed officials and employees as additional insureds as their interests may appear.
11. The County reserves the right to reject any insurer it deems not financially acceptable by insurance
industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and
shall have an AM Best rating of not less than A- VII.
12. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or
Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should
any of the required policies be canceled before the expiration date, notice shall be delivered to Larimer
County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.
13. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted
services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in
this document and the subcontractor must include Larimer County an additional insured as described in
section VII.
ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER
COUNTY RISK MANAGEMENT DIVISION.
6. GENERAL INSTRUCTIONS TO RESPONDENTS
6.1 Artificial Intelligence (AI) Disclosure:
Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)
technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the
Purchasing Agent prior to issuance.
6.2 Cooperative Purchasing:
Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is
amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The
entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,
contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any
liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or
any government entity relating to such use.
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6.4 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:
Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not
discriminate. Larimer County strongly encourages the use of small and minority firms, women's business
enterprises, and labor surplus area firm services.
Larimer County hereby notifies all Respondents they will be afforded full and fair opportunity to submit a
quotation in response to this RFQ and they will not be discriminated against on the basis of age 40 and over,
race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual
orientation, gender identity, gender expression, military or veteran status, or any other applicable status
protected by Federal, State, or local law in consideration for this contract.
6.4 General Requirements:
All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the
Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read
the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.
No vendor awarded a solicitation shall be federally debarred. Such debarment will be checked through the
System for Award Management, at https://sam.gov/SAM
No quote is contingent on the purchase of all items listed. The right is reserved to reject any and all quotes or
parts thereof. Prices and terms must remain in effect until a contract has been executed.
6.5 Reasonable Accommodations:
Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to
qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)
business days' notice. Please email the Contact Person listed on page 1 or call Relay Colorado 711. "Walk-
in" requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if
advance notice is not provided.
6.6 Regulatory and Legal Compliance Requirements:
No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the
System for Award Management, at www.sam.gov.
All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the
Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read
the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.
Domestic Preferences (2 CFR 200.322)
When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may
provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United
States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured
products. The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders
under Federal awards.
For projects involving infrastructure-whether or not infrastructure is the primary purpose-the stricter of the
Domestic Preference or Buy America requirements will apply (see below).
Buy America Preferences for Infrastructure Projects (2 CFR 184):
When federal funds are used:
* All iron or steel articles, materials, or supplies must be produced entirely in the U.S. (from initial melting
through coatings).
* All manufactured products must be produced in the U.S., with more than 55% of total component costs
coming from U.S. sources.
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* All construction materials (non-ferrous metals, plastic and polymer products, glass, fiber optic cable
(including drop cable), optical fiber, lumber, drywall, engineered wood) must be manufactured in the
U.S.
* Cement, aggregates (sand, gravel, stone), and aggregate binding agents are excluded and not subject
to Buy America.
Recovered Materials Requirement (2 CFR 200.323):
Larimer County and its contractors must comply with Section 6002 of the Solid Waste Disposal Act (as
amended by the Resource Conservation and Recovery Act). This requires purchasing EPA-designated items
(40 CFR Part 247) that contain the highest practicable percentage of recovered materials, consistent with
satisfactory competition. This applies when the item's purchase price exceeds $10,000 or when County
purchases of that item exceeded $10,000 in the previous fiscal year. Covered categories include paper
products, vehicular products, construction and transportation products, park and recreation products,
landscaping products, non-paper office products, and miscellaneous products.
The Proposer certifies that by submitting an offer, neither the contractor nor subcontractors, the organization
nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal
government and do not appear on the Excluded Parties List System (EPLS) maintained by the General
Services Administration (GSA).
7. EVALUATION CRITERIA:
Quote submittal's will be evaluated and scored by the criteria below. The rating scale will be for available
points; receiving the maximum points available per criteria would be considered an outstanding rating.
POINTS
CRITERIA SUB-CRITERIA
AVAILABLE
Qualifications,
* Does the Consultant have the necessary experience
Expertise,
Experience,
and qualifications?
and
* Does the Consultant have the availability to complete 40
these services on-time?
Consultant Availability
* Does the Consultant demonstrate commitment and
Project ability to deliver the Scope of Work?
Management and * Does the Consultant's approach allow one to determine
Communication, how the respondent best meet the needs of the 35
and Approach County?
* Is the Consultant's Statement of Work for the funds
Price available competitive, reasonable, and advantageous to 25
Larimer County?
Maximum Possible Points = 100
8. QUOTE SUBMITTAL REQUIREMENTS:
Please submit your quote addressing each of the following items in the order as outlined below. Following
submission directions detailed starting on page two (2) of this solicitation, submitting only the two (2) files
identified below is allowed:
* 1 - ORIGINAL quote - Addressing all of the items provided below. This version will be evaluated and
score.
* 1 - REDACTED quote - This version will be used to satisfy public records requests. This redacted file
may be the same as the original quote if your original quote contains nothing that is confidential.
Vendor's Original quote is to be no more than 20 pages; any pages beyond this maximum will be deleted and
will not be evaluated (i.e. pages 21 through the end of your quote will be deleted with no review of content).
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Incomplete quotes, quotes that do not adhere to the maximum page, or quotes that do not address each of the
following items in the order as outlined below may be rejected.
Bidnet will only allow vendors to submit one (1) Original Quote and one (1) Redacted Quote, it will not allow
you to add anything other than your Original Quote and Redacted Quote.
1. Signed Signature Page (page 9)
2. Colorado Constitution Article XI, 1 and 2 prohibit the County from pledging credit, providing aid, and
accepting debt/liability of another. Because of this, the County is unlikely to accept a Limitation of Liability
provision in the final agreement. Please indicate in your response if you require a Limitation of Liability
provision.
3. The County anticipates that the selected vendor will sign the County's "Professional Services Agreement"
which is included as Attachment A. In this section, you must specifically address any issues with the
Attachment A - Professional Services Agreement and proposed solutions.
4. Explicitly describe/explain how your firm meets or exceeds the QUALIFICATIONS stated earlier in this
RFQ.
4.1. Consultant must operate pursuant to 20 C.F.R.678.600
4.2. Consultant must have no improper, unethical, or illegal relationships or conflicts of interest between or
among the respondent, Larimer County WDB, the required Larimer Workforce Area partners, and any
other parties to this RFQ.
4.2.1. The Consultant is responsible for disclosing, in their quote submission, any such relationships.
The Larimer County WDB reserves the right to determine the materiality of such relationships,
when discovered or disclosed, and to decide whether or not respondent disqualification and/or
cancellation shall be at no fault or liability to the Larimer County WDB.
4.3. Consultant must have knowledge of and experience with the workforce development system and the
WIOA
5. Organization/Entity Information
5.1. Consultant/organization introduction.
5.2. Type of organization (Corporation, Partnership, etc.).
5.3. Name, phone number and email address of the contact person.
5.4. Description of background, history, and areas of expertise.
5.5. Identify the Project Manager and responsibilities of all team members, if any.
5.6. Provide resumes for all project personnel.
5.6.1. For each member of the team, describe the knowledge and experience with workforce
development systems, services, programs and the WIOA.
5.7. Identify where the team will be physically located during the time they are engaged in work on this
project.
6. Project Information
6.1. Provide an overview of the organization or entity's previous experience facilitating large, diverse
stakeholder groups to a common goal or outcome.
6.1.1. Specific examples are encouraged.
6.2. Describe your approach in navigating and resolving challenging partnerships.
6.3. Based on your understanding and approach to the project, briefly outline the general tasks your
organization would undertake to complete the Scope of Work, along with any additional tasks and/or
products you believe are necessary.
7. Vendor's Statement of Work (SOW).
The vendor's SOW is intended to be used as Exhibit A in agreement (see Attachment A -
Professional Services Agreement), Larimer County may modify the SOW as needed.
7.1. The SOW is to include:
7.1.1. Specifically describe what deliverables will be provided to Larimer County for the $17,000.00
not-to-exceed budget for this project.
7.1.2. Identify the hourly rates and the hours performed by all personnel.
7.1.3. Provide employee name, title, and what the individual deliverables will be.
8. Describe how this project will fit into your workload.
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8.1. The Consultant should clearly identify any other contractual obligations for similar projects to other
entities and identify how concurrent or multiple obligations will be supported.
8.2. List how many clients the Consultant provide services to.
9. References
9.1. Provide at least three (3), but not more than five (5), references for similar projects within the past
two(2) years (Colorado locations preferred).
9.2. Include: company name, contact name, role/responsibilities, and title of contact, contact phone number
and email address, and project information.
9.3. Clearly identify your lead team member(s) that worked with the reference.
10. Insurance Evidence of Coverage Certificate (EOC) or Certificate of Insurance (COI) that most closely
reflects the insurance requirements described in this solicitation.
10.1. Provide a copy of your EOC or COI that most closely covers the requirements as specified in this
RFP.
10.2. Provide statements to answer the following questions:
10.2.1. Does coverage meet minimum project requirements?
10.2.2. Can this coverage be extended for work on this project?
10.2.3. Can coverage be increased?
10.2.4. Can the County be listed as an additional insured?
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SIGNATURE PAGE Q26-05:
Quotes must be furnished exclusive of any Federal, State, or Local taxes.
ADDENDA:
The contractor acknowledges receipt of the following Addenda:
Addendum Number Date of Addendum Date Received
________________ ___________________ _______________
________________ ___________________ _______________
The undersigned is an authorized signatory of the firm identified below and certifies that they have examined
the specifications and instructions to proposers and has submitted a quote in full compliance and without
collusion with any other person, individual or corporation.
For all employees hired to perform labor or services in the United States after November 6, 1986, firm will have
completed Form I-9, Employment Eligibility Verification.
SIGNED:
PRINTED NAME:
COMPANY NAME:
ADDRESS:
CITY: ____________________ STATE: ___________________ ZIP:
UNIQUE ENTITY ID (DUNS)________________________________________________________________
DATE: TELEPHONE: FAX:
EMAIL ADDRESS:
For further information regarding this request for quotation, Q26-05, please contact Purchasing Agent Les Brown
at 970-498-5954, or brownxld@co.larimer.co.us.
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