Workflow Management Tool

REQUEST FOR PROPOSALS – TE25-LA-003 Workflow Management Tool RFP
ABOUT FCC
FCC is proud to be 100% invested in Canadian agriculture and food. Our employees are committed to the long-standing success of those who produce and process Canadian food. FCC provides flexible financing and capital solutions, while creating value through data, knowledge, relationships and expertise. FCC offers a complement of financial and non-financial products and services designed to support the complex and evolving needs of the industry. As a commercial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.

RFP CONTACT
Lisa Achtemichuk

Procurement and Vendor Manager

Farm Credit Canada
itprocurement@fcc.ca
RFP SCOPE
FCC’s Brand and Communications Team leads the development of:

• Branded services and solutions that enhance FCC’s reputation, strengthen the customer experience, and build a competitive advantage.
• Internal and external communication that informs and engages our audiences and drives business results.

FCC’s Brand team operates as an in-house agency offering the full suite of creative services including (but not limited to) graphics design, video creation, and campaign management. Roughly 2,000 projects each year are supported by this team using an existing workflow management tool. The number of projects being managed in the Platform may grow in the future, depending on business needs.
The selected Platform will also be expanded to include projects managed by FCC’s Communications team which delivers employee communication, external communication, media relations, and social media.
FCC is seeking a highly intuitive and user-friendly Workflow Management Platform for an estimated 75 users that allows us to effectively and efficiently manage project work across our integrated Brand and Communications teams. The proposed solution must support a hybrid work model, team agility, and real-time collaboration across departments. The platform must include features for customisation, process automation to streamline workflows, and save time. It should also offer capacity management tools and comprehensive reporting capabilities to demonstrate alignment with business objectives.
The successful proponent would also assist with any implementation, configuration and/or migration of data from our existing platform.

For further details, refer to the RFP and Appendix A (RFP Schedule, Evaluation Process, Scope and Proposal Instructions) documents that are uploaded to MERX.

RFP PARTICULARS

• All conditions for Proponent participation are included in the RFP documents.
• Duration of Contract : Up to 10 years
• Estimated Quantity of Goods or Services :  Not applicable
• Timeframe of Delivery of Goods or Services : Not applicable

RFP SCHEDULE

• RFP Release Date:  November 14, 2025
• Proponent Questions Accepted Until:  November 24, 2025, 2:00 PM
• FCC Response to Proponent Questions Delivered Before:  December 5, 2025 5:00 PM
• RFP Closing Date/Time: December 15, 2025 2:00 PM

NOTE : All times are CST – Saskatchewan . The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.

RFP PROCESS CONSIDERATIONS

• This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
• FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
• This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope, and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.

MERX ELECTRONIC BIDDING SYSTEM

• This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com . It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
• Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.

PRIORITY OF DOCUMENTS
In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence.

Bidding and Documents are available on http://www.merx.com . Fees may apply; See https://www.merx.com/public/pricing for more information.

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Contract duration

Trade agreements