Woodmont Road Bridge Over Oyster River

City of West Haven
Invitation to Bid (ITB) #2027-11
Woodmont Road Bridge Over
Oyster River
PROJECT SUMMARY
The City of West Haven is soliciting sealed bids from qualified and experienced contractors for
sediment removal, phragmites removal, clearing of partially silted box culverts, disposal of
removed material, and related work at the Woodmont Road Bridge over the Oyster River,
West Haven, Connecticut.
The project is funded, in whole or in part, with funds made available through the American
Rescue Plan Act (ARPA). The Contractor is required to comply with all applicable federal,
state, and local requirements associated with the funding source.
Award will be made to the lowest responsive and responsible bidder, subject to the City's
determination that the bidder possesses the qualifications, experience, equipment, personnel, and
financial capacity necessary to successfully complete the work.
This solicitation is for a LUMP SUM CONTRACT. The bid price shall include all labor,
equipment, materials, mobilization, access, sediment and vegetation removal, hauling, disposal,
testing, traffic control, police details, permits and compliance measures, and all other costs
necessary for complete performance of the work, except for additional costs associated with
hazardous material disposal as specifically provided herein.
PROJECT TIMELINE
The awarded vendor is expected to complete all aspects of this project by December 15, 2026.
SUBMISSION INSTRUCTIONS
Pre-Bid Meeting Required
Pre-Bid Meeting Location
Pre-Bid Meeting Date & Time
Mandatory Walkthrough of Site No
Site Location
Date & Time
Information Period Closing Date and Time 10/22/2026 Time: 12:00PM
Solicitation Closing Date 11/03/2026 Time: 12:00PM

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.
must be clearly marked "RFP# 2027-11 Woodmont Rd Bridge". Bids will be opened in the
Procurement office upon bid closing. Address: 3rd flr, 355 Main St West Haven, CT. They will
be opened at 12:00pm on 11/03/26. Proposals received after this time and date specified
above will be rejected. No oral, telephonic, emailed, or faxed corrections, deletions, or additions
to any response shall be accepted. The City reserves the right to reject any or all responses, and
to waive any or all formalities in connection with this request. Proposals which do not
incorporate our requested format, including quoting items as described, will not be considered.
Unless otherwise stated in the solicitation. No alternate responses will be considered unless
alternate responses are specifically requested by the City. The City reserves the right to award
multiple vendors under this solicitation.
A response to this solicitation does not obligate the City to award a contract, to pay any costs
incurred in the preparation of a response to this request, or to procure the city contract for
services, supplies or equipment. The City will not award to any contractor who is not qualified
under applicable Federal, State and local laws and regulations.
Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral
questions will not be accepted. (kchambers@westhaven-ct.gov).
An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises
are encouraged to apply.
PROJECT DESCRIPTION
The project consists of environmental clearing and sediment removal in the Oyster River
immediately upstream and downstream of the Woodmont Road Bridge.
The work includes, but is not limited to:
1. Removal of accumulated sediments from designated areas upstream and downstream of
the Woodmont Road Bridge.
2. Removal of phragmites and associated vegetation within the areas authorized for
disturbance.
3. Clearing accumulated sediment, vegetation, debris and other material from two partially
silted box culverts of the existing three-box-culvert bridge structure.
4. Loading, hauling, transportation and lawful off-site disposal of all material removed from
the project.
5. Sediment testing required by disposal or receiving facilities.
6. Traffic control and police details required to perform the work.
7. Mobilization and demobilization.
8. Protection of the Oyster River, adjacent wetlands, existing structures, utilities, roadway,
private property and environmentally sensitive areas.
9. Restoration of areas disturbed by the Contractor's operations.
10. Compliance with the Connecticut Department of Energy and Environmental Protection
("CT DEEP") license/authorization included in the Contract Documents.

All incidental work necessary to provide a complete project in accordance with the Contract
Documents and applicable regulatory requirements.
The quantities and limits of the work identified in the CT DEEP license and associated plans
shall govern the authorized limits of sediment and vegetation removal.
PROJECT SCHEDULE
The successful Contractor shall begin work following execution of the Contract and issuance of a
written Notice to Proceed. Time is of the essence, due to this project is funded with ARPA funds,
compliance to the City's required schedule and timely submission of invoices and closeout
documentation are material will be requirements of the Contract. The Contractor is required to
notify the City of any condition that may affect the required completion date.
CT DEEP LICENSE AND ENVIRONMENTAL REQUIREMENTS
All work shall be performed in strict compliance with the Connecticut Department of Energy and
Environmental Protection license issued for this project, which is incorporated into and made
part of this solicitation and resulting Contract.
The Contractor should review the entire CT DEEP license before submitting a bid.
The areas authorized for clearing, sediment and phragmites removal are identified in the license
and associated plans. The authorized quantities of material to be removed are also identified in
the license.
The Contractor shall not perform work outside the limits authorized by CT DEEP without prior
written authorization from the City of West Haven and, where required, CT DEEP or another
regulatory authority.
The Contractor is responsible for implementing all environmental protection measures, work
restrictions, erosion and sedimentation controls, access restrictions, timing limitations and other
conditions contained in the CT DEEP license.
Any violation of the CT DEEP license resulting from the Contractor's operations will be the
Contractor's responsibility, including any corrective action attributable to the Contractor's failure
to comply with the Contract Documents.
SITE CONDIDITONS AND ACCESS
Site access is limited. Contractors are strongly urged to carefully evaluate the site and determine
the means and methods necessary to complete the work considering the physical and
environmental constraints of the location.
The purpose of visiting the site is to allow prospective bidders to examine existing conditions,
access limitations, staging opportunities, bridge and culvert conditions, waterway conditions,
adjacent properties and other factors that may affect performance of the work.

Submission of a bid shall constitute acknowledgment that the bidder has inspected the site and
has satisfied itself regarding conditions that may affect the cost, means, methods, equipment
access, sequencing and performance of the work.
No additional compensation will be provided because the Contractor failed to adequately
investigate readily observable site conditions before submitting a proposal.
SCOPE OF WORK
Mobilization and Site Access
The Contractor shall furnish all labor, equipment and materials required to mobilize to the
project site and establish safe and environmentally compliant access to the work areas.
Because access is constrained, each bidder shall determine the appropriate equipment and
methodology for accessing the upstream and downstream work areas.
The Contractor shall minimize disturbance to adjacent properties, vegetation, wetlands and
watercourses.
Any temporary access measures proposed by the Contractor shall comply with the CT DEEP
license and shall be subject to City approval before implementation.
Sediment Removal
The Contractor shall remove accumulated sediments from the areas identified in the CT DEEP
license and associated plans.
Removal shall be limited to the locations, depths, elevations and quantities authorized by
regulatory approval.
The Contractor shall employ methods that minimize turbidity, downstream sediment transport
and disturbance outside the authorized work area.
Phragmites Removal
The Contractor shall remove phragmites within the areas designated by the CT DEEP license.
Removal shall include stems, vegetation and associated material to the extent required by the
license and Contract Documents.
All removed vegetation shall be transported and disposed of offsite at an appropriate facility. The
Contractor shall not stockpile or dispose of removed phragmites in wetlands, watercourses or
other unauthorized locations.

Box Culvert Clearing
The existing bridge consists of three box culverts. Two of the box culverts are partially silted.
The Contractor shall clear the two affected culverts of accumulated sediment, vegetation and
debris as required by the Contract Documents and CT DEEP authorization.
The Contractor shall use means and methods that do not damage the existing bridge, culverts,
headwalls, wingwalls or other structural components.
Any damage caused by the Contractor shall be repaired at the Contractor's sole expense.
Dewatering and Water Management
If dewatering, bypass pumping, cofferdams, temporary diversions or similar measures are
required to complete the work, such measures shall be included in the lump sum bid and shall
comply with the CT DEEP license and all applicable environmental requirements.
The Contractor shall be responsible for selecting appropriate means and methods consistent with
the regulatory approvals.
Disposal of Material
All sediments, phragmites, vegetation, debris and other material removed from the project
shall be removed from City property and lawfully disposed of offsite.
No removed material may be deposited, stockpiled or permanently stored on City property unless
specifically authorized in writing by the City for temporary staging.
The Contractor shall be responsible for identifying and securing an appropriate disposal facility
or facilities and shall include all transportation, tipping fees, disposal charges and associated
costs in the lump sum bid.
The City may require disposal manifests, weight tickets, receipts, analytical results and other
documentation demonstrating lawful disposal.
SEDIMENT TESTING
The City of West Haven has obtained analytical testing of sediment from the project area. The
available laboratory results are included as an attachment to this solicitation.
Bidders are expressly advised that the City's test results represent one sample only.
The City makes no representation or warranty that the sample is representative of all sediment or
other material within the project area.

The Contractor shall be responsible for any additional sampling, laboratory analysis, waste
characterization or testing required by the Contractor's proposed disposal facility or otherwise
necessary for lawful transportation and disposal of the material.
The cost of such routine or disposal-facility-required testing shall be included in the Contractor's
lump sum bid.
The Contractor shall review the City's available analytical results before selecting its proposed
disposal facility and establishing its bid price.
UNANTICIPATED HAZARDOUS MATERIALS
The lump sum bid should include testing and disposal of material reasonably anticipated based
upon the information contained in the Contract Documents and the City's sediment sampling
results.
If, during performance of the work, testing identifies previously undisclosed hazardous material,
regulated contamination or pollutants requiring special handling or disposal substantially
different from that reasonably anticipated from the information provided with this solicitation,
the Contractor shall immediately:
1. Stop work in the affected area;
2. Secure the area as necessary;
3. Notify the City in writing;
4. Provide the analytical results and supporting documentation;
5. Identify the proposed disposal method and facility; and
6. Provide supporting pricing documentation for the additional disposal cost.
The Contractor shall not transport or dispose of such material as hazardous or specially regulated
waste without prior written authorization from the City, except where immediate action is
required by law to protect human health or the environment.
Any additional compensation attributable solely to the handling, transportation, treatment or
disposal of previously unidentified hazardous material shall be negotiated through a written
change order based upon documented actual conditions and applicable disposal requirements.
No additional compensation shall be allowed for ordinary sediment disposal, routine testing,
transportation, handling, tipping fees, disposal facility requirements or other costs that should
reasonably have been included in the lump sum bid.
TRAFFIC CONTROL AND POLICE DETAILS
The awarded Contractor will be responsible for all traffic control required for performance of the
work.

The Contractor is expected to coordinate traffic control with the City of West Haven and other
authorities having jurisdiction.
All costs associated with police details required for this project shall be included in the lump sum
bid price.
No separate or additional payment will be made by the City of West Haven for police details
unless the City specifically directs additional police services beyond those reasonably required to
perform the contracted work.
CONTRACTOR'S RESPONSIBILITIES
The Contractor's responsibilities shall include but are not limited to:
* Furnish all labor, supervision, equipment, tools, transportation and materials necessary to
complete the work.
* Obtain and maintain all permits, licenses and approvals assigned to the Contractor.
* Comply with the City's CT DEEP license and all applicable environmental requirements.
* Coordinate the work with the City and applicable regulatory agencies.
* Protect existing structures, utilities, roadways, drainage systems, wetlands, watercourses
and adjacent property.
* Maintain safe access and work practices throughout construction.
* Provide appropriate erosion, sedimentation and pollution controls.
* Prevent unauthorized discharge of sediment, fuels, oils, hydraulic fluids or other
pollutants.
* Repair damage caused by its operations.
* Maintain the project site in a clean and orderly condition.
* Remove waste and surplus material from the site.
* Provide disposal records and other closeout documentation requested by the City.
* Comply with applicable OSHA requirements and federal, state and local laws.
ARPA AND FEDERAL REQUIREMENTS
This project is funded in whole through the American Rescue Plan Act, Coronavirus State
and Local Fiscal Recovery Funds ("ARPA") administered by the United States Department of
the Treasury.
The Contractor and all subcontractors shall comply with applicable federal laws, regulations,
executive orders and funding requirements, including applicable provisions of 2 CFR Part 200 -
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards.
Applicable federal contract provisions shall be incorporated into the resulting Contract and shall
flow down to subcontractors where required.
Requirements may include, as applicable:

* Equal Employment Opportunity;
* Contract Work Hours and Safety Standards Act;
* Clean Air Act and Federal Water Pollution Control Act;
* Debarment and Suspension;
* Byrd Anti-Lobbying Amendment;
* Prohibition on certain telecommunications and video surveillance services or equipment;
* Domestic preferences for procurements;
* Procurement of recovered materials;
* Record retention and access to records;
* Compliance with applicable civil rights and nondiscrimination requirements; and
* Other provisions required under 2 CFR Part 200, Appendix II.
The successful bidder shall provide all certifications required by the City as a condition of award.
DEBARMENTAND SUSPENSION
The Contractor represents that neither it nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from participation in
transactions by any federal department or agency.
The City may verify contractor eligibility through the federal System for Award Management
("SAM").
The Contractor shall not enter into a covered subcontract with a party that is debarred, suspended
or otherwise excluded from participation in federally funded transactions.
RECORD RETENTION AND AUDIT
The awarded Contractor shall maintain complete records supporting all costs, invoices, disposal
activities, testing, payroll records where applicable, subcontractor payments and other project
transactions.
Records shall be maintained for the period required by applicable federal law, ARPA/SLFRF
requirements and City policy.
The Contractor shall provide the City, the U.S. Department of the Treasury, the Comptroller
General of the United States and other authorized governmental representatives access to records
relating to this federally funded project as required by law.
INSURANCE REQUIREMENTS
Prior to the commencement of the work, and as a condition of site access, the Respondent
(referred to hereinafter as the "Contractor") shall deliver to the City of West Haven (referred to
hereinafter as the "Owner") a valid and currently dated Certificate of Insurance (COI).

The insurance coverage carried by the Contractor must be placed with and written by an
insurance company admitted doing business in the State of Connecticut, and with a rating of A-
or better by A.M. Best.
The insurance coverage's carried by the Contractor (shown below) shall apply regardless of
whether the operations, actions, derelictions or failures to act, from which any claim arises, are
attributable to the Contractor, a subcontractor, a sub-subcontractor, or any consultant, officer,
agent, employee or anyone directly or indirectly employed by any of them, including anyone for
whose acts any of the aforementioned may be liable by operation of statute, government
regulation or applicable state law. Failure of Contractor to provide a Certificate of Insurance
shall in no way limit or relieve Contractor of its duties and responsibilities in this Agreement.
At a minimum, the COI shall indicate that the following coverages and limits are in place:
1. Commercial General Liability: Minimum Limits Required
Insurance Amount Liability Category
$2,000,000 General Aggregate
$2,000,000 Producers/Completed Operations Aggregate
$1,000,000 Each Occurrence
$1,000,000 Personal and Advertising Injury
$100,000 Fire Damage - Any One Fire
$5,000 Medical Expense - Any One Person
2,000,000 Professional Liability
a. The Owner (The City of West Haven and all its elected or appointed
directors, officers, officials, agents, employees and members of all its boards
and commissions) and the State of CT, will be included as an Additional
Insured onto the CGL policy carried by the Contractor. The Additional
Insured coverage afforded to the Owner shall apply on a primary and non-
contributory basis and include completed operations coverage.
b. The CGL policy carried by the Contractor shall contain a Waiver of
Subrogation clause and the Contractor hereby agrees to waive the Contractor's
right of recovery against the Owner (the City of West Haven (and all its
elected or appointed directors, officers, officials, agents, employees and
members of all its boards and commissions).
2. Business Auto / Commercial Auto Insurance - Minimum Limits required
a. $1,000,000 Liability
b. The Owner (The City of West Haven and all its elected or appointed
directors, officers, officials, agents, employees and members of all its boards
and commissions) will be included as an Additional Insured onto the
Commercial Auto/ Business Auto policy carried by the Contractor.
c. The Business Auto / Commercial Auto policy carried by the Contractor
shall contain a Waiver of Subrogation clause and the Contractor hereby agrees
to waive the Contractor's right of recovery against the Owner (the City of

West Haven, and all its elected or appointed directors, officials, employees
and members of all its boards and commissions).
3. Workers Compensation/Employers Liability Insurance
a. Coverages and limits as required by law Connecticut State law
b. Employers Liability Limits:
c. 500,000 each accident
d. 500,000 aggregates for injury by disease
e. 500,000 each employee for injury by disease
f. The Workers Compensation/Employers Liability policy carried by the
Contractor shall contain a Waiver of Subrogation clause and the Contractor
hereby agrees to waive the Contractor's right of recovery against the Owner
(the City of West Haven and all its elected or appointed directors, officers,
officials, agents, employees and members of all its boards and commissions).
4. Umbrella Liability/Excess Liability: Minimum Limits required:
a. 5,000,000 Each Occurrence
b. 5,000,000 General Aggregate
c. Policy will provide excess coverage over the Commercial General
Liability, Business Auto and Workers Compensation/Employer Liability
policies carried by the organization
d. The Umbrella / Excess Liability policy carried by the Contractor shall
contain a Waiver of Subrogation clause and the Contractor hereby agrees to
waive the Contractor's right of recovery against the Owner (the City of West
Haven and all its elected or appointed directors, officers, officials, agents,
employees and members of all its boards and commissions).
It is the responsibility of the respondent awarded, to maintain insurance during the duration of
the project. The vendor must submit the renewed insurance on a yearly basis (prior
to expiration date)
INQUIRIES FOR CLARIFICATION
The city will not respond to the Respondent(s) request(s) for oral interpretation and/or
clarification of the Solicitation Specifications for any reason. The city will respond to a
Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation
Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.
Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email
should be included in the subject line RFP #2027-11 Woodmont Rd Bridge. The body of the
email should contain the question or clarification. Every interpretation made to a Respondent
will be in the form of an Addendum or Question & Answer to the Solicitation Documents.