Woodhaven Driveway Replacement and Asphalt Paving

Woodehaven Neighborhood
2026 Concrete Driveway Replacement and Asphalt Paving
City of Duluth
Instructions to Bidders
City of Duluth
3167 Main Street
Duluth, Georgia 30096

Advertisement for Bids
Woodehaven Driveway Replacement and Asphalt Paving
The City of Duluth is accepting sealed bids from qualified contractors to provide all
necessary labor, material and equipment necessary to perform concrete driveway
removal, grading and subgrade preparation, unsuitable soil remediation as needed,
graded aggregate base course installation, concrete driveway and curb & gutter
installation. All work shall be in accordance with the specifications, the applicable
drawings and subject to the terms and conditions of this contract.
The contract will include one concrete driveway project for the scope listed above. The full Invitation
to Bid available at www.duluthga.net under the heading "Notices and RFP's".
All sealed bids will be received by the City of Duluth City Clerk, 3167 Main Street, Duluth, Georgia
30096, until 1:45 P.M. local time on Thursday, June 25, 2026. Bids received after the
stated time will not be accepted. Bids will be opened publicly and read aloud on Thursday,
June 25, 2026 at 2:00 P.M. on the second floor of Duluth City Hall, 3167 Main Street, Duluth GA
30096, in the Executive Conference Room. The bid envelope must be marked on the outside with
the following information:
City of Duluth
Bid - 2026 Woodehaven Driveway Replacement and Asphalt Paving
within City of Duluth
Date and Hour of Bid Opening
Company Name
Winning contractor will be required to provide an Eighteen month (18) warranty on all
work completed.
Pre-Bid Conference will be held at Woodehaven at Chattahoochee Townhomes - off of
Peachtree Industrial Boulevard in Duluth, Georgia 30096, on Thursday, June 4, 2026 at
10:00 A.M. Use Darby Way, Duluth, Georgia 30096 in your map software, we will meet
in the parking area near Darby Way.
Full Invitation to Bid is available on the City of Duluth website, www.duluthga.net under the heading
"Notices and RFP's"
Full Invitation to Bid is also available for viewing at the Duluth Public Works Department, 2450 Main
Street, Duluth, Georgia 30097.
Bid will be awarded based upon Base Bid.
Contract will be awarded, if at all, within sixty (60) calendar days after opening of the proposal.
Deadline for questions is Friday, June 12, 2026 at 5 P.M. Submit all questions to Adam Shelton, PE,
of Keck & Wood at gabidding26@keckwood.com No phone calls will be accepted.

The selected contractor must be able to start work within ten (10) calendar days after the "Notice to
Proceed" is issued. The time of completion for the project is sixty (60) calendar days from the date
of the "Notice to Proceed".
All bids shall be accompanied by a bid bond in favor of the City, in the amount of five percent (5%)
of the total bid, (but not less than $5,000); such bid bond representing that the bidder, if awarded a
contract, will promptly enter into a contract and furnish performance bond and payment bond as
provided by law and approved by the attorney for the City. Failure to submit a bid bond with the
proper rating will result in the bid being deemed non-responsive.
Successful bidder will be required to meet insurance requirements. Performance and Payment bonds
will be required upon acceptance of the proposal and contract submittal.
The Performance Bond shall be equal to one hundred percent (100%) of the contract
amount. The Payment Bond shall be equal to one hundred ten percent (110%) of the
contract amount.
Insurance and Bonding Company must be licensed to do business by the Georgia Secretary of State,
authorized to business in Georgia by the Georgia Insurance Department, listed in the Department of
Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal
Bonds and as acceptable reinsuring companies. The bid bond, payment bond and performance
bond must have an A.M. Best rating of A-5 or higher.
Award will be made to the lowest responsible and responsive bidder. The City of Duluth reserves the
right to reject any and all bids, to waive technicalities and to make an award as deemed in its best
interest.
Any change to the conditions and specifications must be in the form of a written addendum to be
valid; therefore the City will issue a written addendum to document each approved change.

General Information and Invitation to Bid
2026 Woodehaven Driveway Replacement and Asphalt Paving
City of Duluth, Georgia
This is an invitation to submit a bid or proposal to supply the City of Duluth (hereinafter referred to
as the "OWNER") with equipment, supplies and or/services as indicated herein. Sealed Bids will
be received no later than 1:45 P.M. local time at the Office of the City Clerk in the Duluth
City Hall, 3167 Main Street, Duluth, Georgia 30096 on Thursday, June 25, 2026. Bids
received after the stated time will not be accepted. Proposals will be opened publicly and read
aloud on Thursday, June 25, 2026 at 2:00 P.M. local time on the second floor of Duluth City
Hall, 3167 Main Street, Duluth, GA 30096, in the Executive Conference Room. All proposals become
the property of the City of Duluth.
The work shall consist of furnishing all materials, labor and equipment for:
2026 Woodehaven Driveway Replacement and Asphalt Paving within the City of Duluth,
Georgia
Instructions for preparation and submission of a bid or proposal are contained in this Invitation to
Bid/Proposal package. Please note that specific forms for submission of a bid/proposal are required.
Bids must be printed in ink.
All work performed under this contract shall be done in accordance with the Georgia Department of
Transportation Standard Specifications, Construction of Transportation Systems 2021 Edition
(hereinafter sometimes referred to as GDOT Specifications) and subsequent Supplemental
Specifications modifying them, special provisions included in and made a part of this proposal and
apply to this contract.
All proposals shall be accompanied by a Bid Bond in favor of the City, in the amount of five percent
(5%) of the bid for the complete work, but not less than five thousand dollars ($5,000); such Bid
Bond representing that the Bidder, if awarded a contract, shall promptly enter into a contract and
furnish Performance Bond and Payment Bond as provided by law and approved by the attorney for
the City. Failure to submit a bid bond with the proper rating will result in the bid being
deemed non-responsive.
Successful bidder will be required to meet insurance requirements. Performance and Payment bonds
will be required upon acceptance of the proposal and contract submittal.
The Performance Bond shall be equal to one hundred percent (100%) of the contract
amount. The Payment Bond shall be equal to one hundred ten percent (110%) of the
contract amount.
Insurance and Bonding Company must be licensed to do business by the Georgia Secretary of State,
authorized to business in Georgia by the Georgia Insurance Department, listed in the Department of
Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal
Bonds and as acceptable reinsuring companies. The bid bond, payment bond and performance
bond must have an A.M. Best rating of A-5 or higher.

Winning contractor will be required to provide an 18 (eighteen) month warranty on all work
performed.
Any change to the conditions and specifications must be in the form of a written addendum to be
valid; therefore, the City will issue a written addendum to document each approved change.
Award will be made to the lowest responsible and responsive bidder. The City of Duluth reserves the
right to reject any and all bids, to waive technicalities and to make an award as deemed in its best
interest.
The work shall be completed within 60 (sixty) Calendar Days.
Total Bid Price (Unit Price): This work shall consist of furnishing all necessary labor, material and
equipment necessary to perform concrete driveway removal, grading and subgrade preparation,
unsuitable soil remediation as needed, graded aggregate base course installation, concrete driveway
and curb & gutter installation, and asphaltic concrete milling, deep patching as directed, patching,
asphaltic concrete resurfacing, adjustment of manholes, water valves, installation or replacement of
thermoplastic striping, traffic control, erosion control and dust control on various streets within the
City of Duluth
Alternate: This work shall consist of furnishing all necessary labor, material and equipment necessary
to perform concrete driveway removal, grading and subgrade preparation, unsuitable soil remediation
as needed, graded aggregate base course installation, concrete driveway and curb & gutter
installation, and asphaltic concrete milling, deep patching as directed, patching, asphaltic concrete
resurfacing, adjustment of manholes, water valves, installation or replacement of thermoplastic
striping, traffic control, erosion control and dust control on various streets within the City of Duluth
All work shall be in accordance with the specifications, the applicable drawings and subject to the
terms and conditions of this contract.
Excluding the areas specifically noted in the contract, Contractor shall ensure the final product
matches the existing condition for elevations, geometry, and drainage. A change in drainage is not
acceptable as it may cause unintended flooding to nearby properties.
Where the City provides forms for bid schedule or pricing, these forms must be used without
exception. No conditional proposals will be acceptable.
No Bidder may withdraw his Bid within sixty (60) days after the actual date of the opening thereof.
Questions regarding Bidding Documents, Drawings and Specifications should be directed to Adam
Shelton, PE at gabidding26@keckwood.com no later than 5:00 P.M. on Friday, June 12, 2026. No
phone calls will be accepted.
A Contract in substantially the form as attached at Exhibit A will be required from the winning bidder.

The City of Duluth does not discriminate on the basis of disability in the admission or access to its
programs or activities. Any requests for reasonable accommodations required by individuals to fully
participate in any open meeting, program or activity of the City should be directed to Teresa Lynn,
City Clerk, City of Duluth 770-476-3434.
Bid (page 1 of 2)
In compliance with your Bid, the undersigned, hereinafter termed the Bidder, proposes to
enter into a Contract with the City of Duluth to provide the necessary machinery, tools,
apparatus and other means of construction and all materials and labor specified in the
Contract, or called for by the drawings, or necessary to complete the work in the manner
therein specified within the time specified, as therein set forth, for:
2026 Woodehaven Driveway Replacement and Asphalt Paving
City of Duluth
The Bidder has carefully examined and fully understands the Contract, Plans and
Specifications, Instructions to Bidders and other documents hereto attached and has made a
personal examination of the site of the proposed work and has satisfied himself as to the
actual conditions and requirements of the work and hereby proposes and agrees that if his
proposal is accepted, he will contract with the City in full conformance with the Contract
Documents.
All work under this contract shall be done in accordance with the Georgia Department of
Transportation Standard Specifications, Construction of Transportation Systems 2021 Edition
(hereinafter sometimes referred to as GDOT Specifications) and subsequent Supplemental
Specifications modifying them, special provisions included in and made a part of this proposal
and apply to this contract.
The quantities are approximate and may be increased or decreased as to any and all units as
necessary to complete the construction of said Project without entitling the Contractor to any
claim for extra compensation because of any injury, damage or delay he may sustain on
account of such increase or decrease. The Contractor shall be entitled to compensation on the
foregoing unit prices only on the quantities of materials actually furnished and work actually
done as determined and approved in writing by the City Engineer through an inspection of the
work completed.
It is the intent of this proposal to include all items of construction and all work indicated on the
drawings and called for in the specifications.
In accordance with the foregoing, the undersigned proposes to furnish and construct the items
listed in the attached schedule of items for the unit prices stated.
The Bidder agrees that the cost of any work performed, materials, services provided or
expenses incurred, which are not specifically delineated in the Contract Document but which
are incidental to the scope and intent of the Contract, shall be deemed to have been included
in the prices quoted.

The Bidder further proposes and agrees hereby to promptly commence the work with
adequate force and equipment within ten (10) calendar days from receipt of Notice to Proceed
and to complete the work within sixty (60) calendar days. The bidder also agrees that
liquidated damages may be assessed in accordance with the Contract.
Attached hereto is an executed Bid Bond or Certified/Cashier's Check drawn on the bank of
____________________________________________________________________________
________
____________________________________________________________________________
________, City___________________________________________
State________________________________
In the amount of five percent (5%) of the total amount of bid, but not less than $5,000,
according to the conditions in the Instructions to Bidders.
If this bid shall be accepted by the City of Duluth and the undersigned shall fail to executed a
satisfactory Contract in the form of said proposed contract and give satisfactory Performance
and Payment Bonds or furnish satisfactory carriage of insurance required, as stated in the
Instructions to Bidders, attached hereto, within ten (10) days from the date of Notice of Award
of the contract, then the City , may, at its option determine that the undersigned abandoned
the contract and thereupon this bid shall be null and void and the sum stated in the attached
Bid Bond or Certified/Cashier's Check shall be forfeited to the City of Duluth, not as a penalty,
but as liquidated damages.
Bidder further declares that the full name and resident address of all persons or parties
interest in the foregoing bid as principals are as follows:
Company Name___________________________________________________________
Authorized Representative's
Signature________________________________________________________

CORPORATE CERTIFICATE
I, ______________________________________________, certify that I am the Secretary
of the Corporation named as Contractor in the foregoing bid; that
________________________________, who signed said bid in behalf of the Contractor,
was then (Title) _________________________________________ of said Corporation;
that said bid was duly signed for and in behalf of said Corporation by authority of its Board
of Directors, and is within the scope of its corporate powers; that said Corporation is
organized under the laws of the State of _______________________________________.
This_________________________day of _________________________, 20___________.
__________________________________________(seal)
Signature

OCCUPATIONAL TAX CERTIFICATE
OCCUPATIONAL TAX CERTIFICATE
Vendors/Contractors are required to submit a copy of the appropriate Occupational Tax
Certification/Business License.
If Vendor/Contractor business is located within the incorporated boundary of the City of
Duluth, please state "yes" here ___________________________.
ACKNOWLEDGEMENT OF ADDENDUM
RECEIPT IS HEREBY ACKNOWLEDGED OF ADDENDUM NUMBERS:
The undersigned bidder certifies that he/she has received the above listed and marked
documents and that failure to acknowledge receipt of any or all addendum, may be cause
for rejection of bid.
By:________________________________________________Date:___________________

CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A
13-10-91, stating affirmatively that the individual, firm or corporation which is contracting
with the City of Duluth is registered with and is participating in a federal work authorization
program* [any of the electronic verification of work authorization programs operated by
the United States Department of Homeland Security or any equivalent federal work
authorization program operated by the United States Department of Homeland Security to
verify information of newly hired employees, pursuant to the Immigration Reform and
Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions
and deadlines established in O.C.G.A. 13-10-91.
The undersigned further agrees that, should it employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to this
contract, contractor will secure from such subcontractor(s) similar verification of
compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-
01-.08 or a substantially similar form. Contractor further agrees to maintain records of
such compliance and provide a copy of each such verification to the City of Duluth at the
time the subcontractor(s) is retained to perform such service.
________________________________________________
E-Verify * User Identification Number
________________________________________________
Company Name
________________________________________________
BY: Authorized Officer or Agent Date (Contractor Signature)
________________________________________________
Title of Authorized Officer or Agent of Contractor
________________________________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE________DAY
OF________________________,20_____
_________________________________________________
Notary Public
My Commission Expires__________________________________________________
*As of the effective date of O.C.G.A 13-10-91, the applicable federal work authorization
program is "E-Verify" operated by the U.S. Citizenship and Immigration Services Bureau of
the U.S. Department of Homeland Security, in conjunction with the Social Security
Administration (SSA).