Wood Stains - DOC - PE

RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
STATE OF LOUISIANA
03/31/2026
Office of State Procurement 10:00 AM CST
INVITATION TO BID
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Vendor No.:___________________
Baton Rouge, LA 70802
Solicitation: 3000025956
Opening Date: 03/31/2026
RFx Number: 3000025956
Version: 1
Buyer: SOMMER JOFFRION
Vendor Name and Address: (to be completed by Vendor)
Buyer Phone:
E-Mail: sommer.joffrion@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
Paul Marcantel
DOC PRISON ENTERPRISES-ALLEN FURN PLANT
ALLEN CORRECTIONAL CENTER 3751 LAUDERDAL
KINDER, LA 70648
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD183B57BFE47FB0A7B
QUESTIONS TO BE COMPLETED BY VENDOR Required
1.______ Have you reviewed all attachments to the bid invitation and answered all questions? YES
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid YES
response?
3.______ Have you attached / included all required files to the bid response? YES
4.______ Have you attached the signature page to the bid response? YES
5.______ Delivery will be made this number of days After Receipt of Order (ARO) NO
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30 NO
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Name of Solicitation: Wood Stains - DOC - PE
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
Any vendor who would like to view the opening of this bid can access the following link, at the date
VENDOR TELEPHONE NUMBER: TITLE DATE
EMAIL ADDRESS:
Signature of Authorized Bidder Name of Bidder
(Typed or printed)

Invitation to bid: 3000025956 Bidder: Page 2 of 15
Open Date: 03/31/2026
T-Number:
and time of this bid opening:
https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of bid opening.
===========================================================================
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered
in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to
receive automatic email notifications of bid opportunities.
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidder's submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-7
Attachment B - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A - Special Terms and Conditions
=============================================================================
This solicitation is to establish a Blanket Order Contract to provide Wood Stains as specified for the
Louisiana Department of Corrections for an initial period beginning with the date of award and ending
December 31, 2026. At the option of the State of Louisiana and acceptance by the Contractor, this
contract may be renewed for two additional 12-month periods at the same prices, terms and
conditions. Total contract time not to exceed 36 months.
=============================================================================
Blanket Order Contract:
Items are to be called for by the Using Agency as needed. No shipments are to be made until the
Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are
estimated, and they may be increased or decreased as needed throughout the contract period.
Individual order quantities, when called for, are based on the Using Agency's demand at the time of
order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a
guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be
able to obtain and supply the item(s) at their bid price for the entire contract period and within the
delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be
paid.
============================================================================
Blanket Order Delivery:
The State reserves the right to reject any and all vendors who cannot make delivery within the stated
timeframe, as specified in the line(s) of the RFX, from the date the order is called in or otherwise
submitted by using the Agency.
============================================================================
Method of Award:
It is the intent of the State to award this contract on an all-or-none basis to the lowest responsive,

Invitation to bid: 3000025956 Bidder: Page 3 of 15
Open Date: 03/31/2026
T-Number:
responsible bidder(s) meeting the specifications. The State further reserves the right to reject
individual line items from the award.
LINE Description Quantity Unit Unit Extended
Price Amount
1 Product Category:31211703 300 GAL __________ ________________
Catalyzed Lacquer (Pre-Cat)
To be delivered on a called for as needed by Agency
basis. DO NOT SHIP UNTIL CALLED FOR BY AGENCY.
Freight: Unit price shall be inclusive for all freight charges
and shall not be paid separately. Items shall be FOB
Agency - Title passing upon receipt of goods.
* Non-Photochemically reactive
* Volatile organic compounds (VOC) theoretical as
packaged, Maximum less exempt solvents: 5.18 LB/Gal,
620 g/L, catalyzed and reduced (R7K305 at 10%) 5.31
LB/Gal 630 g/L
* No reported Volatile hazardous air pollutant (VHAPS) as
packaged
* Volume Solids: 25 +/- 2%
* Weight Solids: 33 +/- 2%
* Viscosity: 25-30 seconds #2 ZAHN CUP
Size: 5 gallon can
Minimum Order Amount: 50 gallons
Brand: Sherwin Williams or Equal
Model: Sher-Wood T77F57 (Medium Rubbed Effect) or
Equal
Delivery Terms: 5 Days ARO (Do not ship until called for
by Agency)
Specify Bidding Non-Photochemically reactive lacquer:
Yes_____No______
Specify VOC maximum less exempt solvents (LB/Gal)
Bidding: _________
Specify VOC catalyzed and reduced (R7K305 at 10%)
(LB/Gal) (g/L) Bidding: ____________

Invitation to bid: 3000025956 Bidder: Page 4 of 15
Open Date: 03/31/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Lacquer Bidding has no reported VHAPS:
Yes_______ No________
Specify Volume Solids % Bidding: __________
Specify Weight Solids % Bidding: __________
Specify Viscosity #2 ZAHN CUP (Seconds)
Bidding:__________
Specify Size Bidding: __________
Specify Brand Bidding: __________
Specify Model Bidding: _________
Specify Minimum Order Quantity (Gallons) Bidding:
__________
Specify Delivery Days ARO Bidding: _________
2 Product Category:31211703 300 GAL __________ ________________
Lacquer Thinner/ Retarder
To be delivered on a called for as needed by Agency
basis. DO NOT SHIP UNTIL CALLED FOR BY AGENCY.
Freight: Unit price shall be inclusive for all freight charges
and shall not be paid separately. Items shall be FOB
Agency - Title passing upon receipt of goods.
Typical Properties:
* Evaporation Rate (Min) 4 minutes
* Solvent Strength -4
* Flash Point -3F PM CC, LEL 0.9 UEL 36.5
* Flow Time -03, Set-Up Time = 04
* Non-Photo Chemical Reaction = Yes
* Product Weight (lbs./gal) 8.59
* Specific Gravity 0.79
* Boiling Range (Deg F) 132-343
* Volatile Volume 100%
* Stability - Stable
* Hazardous Polymerization - Will not occur
Brand: Sherwin Williams or Equal
Model: 530-8655 or Equal
Size: 5 gallon can

Invitation to bid: 3000025956 Bidder: Page 5 of 15
Open Date: 03/31/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Minimum Order Amount: 30 gallons
Delivery Terms: 5 Days ARO (Do not ship until called for
by Agency)
Specify Evaporation Rate (Minutes) Bidding: __________
Specify Solvent Strength Bidding: __________
Specify Flash Point (Degrees Fahrenheit) PMCC
(Pensky-Martens Closed Cup) Bidding: __________
Specify Lower Explosive Limit (LEL) Bidding: __________
Specify Upper Explosive Limit (UEL) Bidding: __________
Specify Flow Time Bidding: __________
Specify Set-Up Time Bidding: __________
Specify Bidding Non-Photo Chemical Reaction :
Yes_____No_____
Specify Product Weight (lbs./gal) Bidding: __________
Specify Specific Gravity Bidding: __________
Specify Boiling Range (Degrees Fahrenheit) Bidding:
__________
Specify Volatile % Volume Bidding: __________
Specify Bidding Stability - Stable :Yes_____No_____
Specify Bidding Hazardous Polymerization - Will not
occur: Yes____No_____
Specify Brand Bidding: __________
Specify Model Bidding: __________
Specify Size Bidding: __________
Specify Minimum Order Quantity Bidding: __________
Specify Delivery Days ARO Bidding: __________
3 Product Category:31211704 1,000 GAL __________ ________________
Vinyl Sealer

Invitation to bid: 3000025956 Bidder: Page 6 of 15
Open Date: 03/31/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
To be delivered on a called for as needed by Agency
basis. DO NOT SHIP UNTIL CALLED FOR BY AGENCY.
Freight: Unit price shall be inclusive for all freight charges
and shall not be paid separately. Items shall be FOB
Agency - Title passing upon receipt of goods.
For use on wood furniture
24% solids - clear
Size: 5 gallon can
Minimum Order Amount: 50 gallons
Brand: Sherwin Williams or Equal
Model: Sher-Wood Vinyl Sealer Product #T67F3 or Equal
Delivery Terms: 5 Days ARO (Do not ship until called for
by Agency)
Specify Bidding 24% Solids-Clear: Yes____ No____
Specify Size (Gal) Bidding: __________
Specify Minimum Order Quality Bidding: _________
Specify Brand Bidding: ___________
Specify Model Bidding: ___________
Specify Delivery Days Bidding: __________
4 Product Category:31211706 200 GAL __________ ________________
Oil Based Stains
To be delivered on a called for as needed by Agency
basis. DO NOT SHIP UNTIL CALLED FOR BY AGENCY.
Freight: Unit price shall be inclusive for all freight charges
and shall not be paid separately. Items shall be FOB
Agency - Title passing upon receipt of goods.
To be used on bare or stripped wood surfaces
* Application Tools: Brush, cloth, or foam applicator
* Location: Interior wood surfaces
* Dry Time: 8 hours maximum
* Recoat: 4-8 hours maximum

Invitation to bid: 3000025956 Bidder: Page 7 of 15
Open Date: 03/31/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
* Clean-up: Mineral spirits
* Coverage: 500-600 sq ft per gallon
Available in the following minimum shades (shades listed
are Minwax shades):
*Dark Walnut #2716 or Equal
* Cherry #235 or Equal
* Special Walnut #224 or Equal
* Natural #209 or Equal
* Golden Oak #2108 or Equal
* Red Mahogany #225 or Equal
* Early American #230 or Equal
Size: 1 gallon cans - of penetrating oil-based stain
Minimum Order Amount: 10 gallons
Brand: Minwax or Equal
Delivery Terms: 5 Days ARO (Do not ship until called for
by Agency)
Specify Bidding Application Tools: Brush, cloth, or foam
applicator: Yes_____No_____
Specify Bidding Interior Stain: Yes_____No_____
Specify Dry Time (Hrs) Bidding: _________
Specify Recoat (Hrs) Bidding: _____________
Specify Bidding Cleanup w/ Mineral Spirits:
Yes_____No_____
Specify Coverage (sqft/qt) Bidding: __________
Specify Shades Bidding;
______________________________
Specify Size (Gal) bidding: _________
Specify Minimum Order Quantity Bidding: _______
Specify Brand Bidding: _________
Specify Model # Bidding: __________
Specify Delivery Days ARO Bidding: ____________
5 Product Category:31211703 800 GAL __________ ________________
Lacquer Thinner

Invitation to bid: 3000025956 Bidder: Page 8 of 15
Open Date: 03/31/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
A general purpose lacquer thinner blend for clear and
pigmented lacquer.
Recommended for thinning
Typical Properties:
* Evaporation Rate (Min): 4 minutes
* Solvent Strength: 04
* Flash Point: 3F PM CC, LEL 0.9 UEL 36.5
* Flow Time: 03, Set-Up Time = 04 +/- 65
* Non-Photo Chemical Reaction = Yes
* Product Weight (lbs./gal): 6.59
* Specific Gravity: 0.79
* Boiling Range (Deg F):132-343
* Volatile Volume: 100%
* Stability - Stable
* Hazardous Polymerization - Will not occur
Size: 5 gallon can
Minimum Order Amount: 50 gallons
Brand: Sherwin Williams or Equal
Model: Sher-Wood R7K120 or Equal
Delivery Terms: 5 Days ARO (Do not ship until called for
by Agency)
Specify Evaporation Rate Bidding: __________
Specify Solvent Strength Bidding: ____________
Specify Flash Point (Degrees Fahrenheit) Pensky-Martens
Closed Cup Bidding: __________
Specify LEL Bidding: _______
Specify UEL Bidding:_______
Specify Flow Time Bidding: __________
Specify Set Up Time Bidding: _________
Specify Bidding Non-Photo Chem. Reaction:
Yes_____No_____
Specify Product Weight (lbs/gal) Bidding: ___________

Invitation to bid: 3000025956 Bidder: Page 9 of 15
Open Date: 03/31/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Specific Gravity Bidding: __________
Specify Boiling Range (Degree Fahrenheit) Bidding:
__________
Specify Volatile Volume % Bidding: __________
Specify Bidding Hazardous Polymerization: Will not occur:
Yes________No_______
Specify Bidding Stability: Stable: Yes_____ No______
Specify Size (gal) Bidding: _____________
Specify Minimum Order Quantity Bidding:
______________
Specify Brand Bidding: __________
Specify Model Bidding: _________
Specify Delivery Days ARO Bidding: __________

Invitation to bid: 3000025956 Bidder: Page 10 of 15
Open Date: 03/31/2026
T-Number:
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS CONTAINING
"PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT
OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE
CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE.
9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT LIMITED TO
L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL
TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE NUMBER AND ADDRESS SHOWN ABOVE.
12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
13. BID FORMS
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED (SEE NO. 30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING
PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION
HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED
ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED
BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,
EXCEPT ITEM PAGES NOT BID.
14. STANDARDS OF QUALITY