Women’s Locker Room/Lounge Renovation

LAKE SUPERIOR STATE UNIVERSITY REQUEST FOR PROPOSALS
650 W EASTERDAY AVE
SAULT STE. MARIE MI 49783-1626 RFP NO. ( 26-2429 )
COVER PAGE
PURCHASING DEPARTMENT
PURCHASING@LSSU.EDU
This proposal is due by
(906) 635-2761
(05/15/2026) at (4pm) EST
Quotation Valid: 90 days
Delivery Purchasing Department Date RFP Purchasing Department
Required PURCHASING@LSSU.EDU Issued Lake Superior State University
(906) 635-2761 Sault Ste. Marie, MI 49783
4/10/2026
Item Quantity Unit Description Unit Price Total Amount
LAKE SUPERIOR STATE UNIVERSITY is seeking
proposals from qualified general contractors to provide all
labor, tools, equipment, expertise, etc. for renovations as
specified within the attached specifications, requirements
and drawings. The work is comprised in general as:
Women's Locker Room/ Lounge Renovation
A fully redesigned area to include modern finishes and
fixtures to enhance functionality and aesthetics based on
the attached Bid set included with this RFP.
INSTRUCTIONS TO READ BEFORE SIGNING:
RESPONDENTS:
The undersigned certifies that he/she offers to furnish materials in strict accordance with the
RFP NO. Requirements of the bid including any terms or conditions set forth on the reverse side; that prices
quoted are correct and she/he agrees that this bid may not be withdrawn for a period of thirty (30) days
Any required paper copies of from the due date noted above. He/She further agrees to comply with applicable federal and state laws
proposals must be mailed to governing equal opportunity employment and not to discriminate against any employee or applicant
because of race, color, national origin or ancestry, sex, sexual preference, age, disability, religion,
the address(es) noted within
height, weight, marital status or veteran status.
the RFP. Any required
electronic copies may be
emailed to the address(es)
SIGNATURE (IN INK)
noted within the RFP.
PRINT NAME & TITLE
CONTACT PHONE NUMBER FAX

Lake Superior State University
Request for Proposal
(Women's Locker Room/Lounge Renovation)
RFP No. (26-2429)
(4/10/26)
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Table of Contents
Section 1: GENERAL INFORMATION ............................................................................3
Section 2: SCHEDULE OF EVENTS ................................................................................5
Section 3: RFP TERMS AND CONDITIONS ...................................................................6
Section 4: CONTRACT TERMS AND CONDITIONS ....................................................8
Section 5: PERFORMANCE REQUIREMENTS ............................................................10
Section 6: BID REQUIREMENTS ...................................................................................11
Section 7: GUIDELINES FOR BIDDER'S PROPOSALS ..............................................11
SIGNATURE PAGE .........................................................................................................12
BID PROPOSAL FORM ...................................................................................................13
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Lake Superior State University
Request for Proposal
Lake Superior State University (LSSU) invites qualified contractors to submit a proposal for the
Women's Locker Room/Lounge Renovation project in accordance with the terms, conditions,
and specifications of this Request for Proposal.
Section 1: GENERAL INFORMATION
Purpose: Lake Superior State University is seeking proposals from qualified general contractors
to provide all labor, tools, equipment, expertise, etc. for a Women's Locker Room/Lounge
Renovation project as specified within the attached specifications and drawings. The work is
comprised in general as:
The renovation and modernization of the women's locker room/lounge facilities based on the
included specifications.
SCOPE OF WORK: The successful Respondent (Contractor) shall be required to provide all
labor, equipment, materials, and supplies to accomplish the following work except as otherwise
identified below.
This Request for Proposal (RFP) states instructions for submitting proposals, the procedure and
criteria by which a vendor may be selected and the contractual terms by which the University
intends to govern the relationship between it and the selected vendor.
1.1. Definition of Parties: Lake Superior State University will hereinafter be referred to as
the "University." Respondents to the RFP shall be referred to as "Bidders." The Bidder
to whom the contract is awarded shall be referred to as the "Vendor."
1.2. Debarment: Submission of a signed bid in response to this solicitation is certification
that the Bidder (or any subcontractor) is not currently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily excluded from participation in this
transaction by any State or Federal department or agency. Submission is also agreement
that the University will be notified of any change in this status.
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1.3. Evaluation Criteria: Proposals will be evaluated on the basis of the most competitive
offer considering quality of products and services offered, cost, and responsiveness to
the RFP requirements. Evaluation criteria will consist of, but is not limited to, the
following:
Total cost
Proven ability to perform services as required
History of reliable, prompt, and thorough services
Demonstrated ability to perform on-site work safely and efficiently for
clients similar to the University.
1.4. Requirements for Return of Proposal Responses. Bidder must submit the following:
one signed printed original
one electronic copy
Proposals must be received by the time, date, and at the office indicated below. Each
Bidder is solely responsible for the timely delivery of its proposal. Failure to meet the
proposed due date and time shall be grounds for rejection.
A Bidder's proposal is due no later than the time and date specified in
"Schedule of Events" Section 2. via fax, email or printed copy:
Purchasing Department
Lake Superior State University
Purchasing Department
650 W. Easterday Avenue
Sault Ste. Marie, MI 49783
The bid must be received with the following information clearly marked in
the lower left-hand corner:
* Bid Number
* Bid Due Date and Time
* Bid Title/Description
* Company Name
A Bidder may withdraw a proposal prior to the closing time. After the due date,
submitted proposals constitute an offer by the Bidder and shall remain irrevocable for a
period of 90 days.
A legally authorized representative of the Bidder must sign the proposal.
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1.5. Questions and Clarification. Any questions regarding this request must be directed, in
the form of an email or fax to:
Purchasing Department
Lake Superior State University
Purchasing Department
PH: (906) 635-2761
FX: (906) 635-2111
E-mail: purchasing@lssu.edu
All questions must be submitted by date referenced in "Schedule of Events" Section 2.
Questions submitted after this deadline; do not require a response by the University.
Responses to inquires/questions, if they change or clarify the RFP in a substantial
manner, will be forwarded by addenda to all parties that have received a copy of the
RFP. The University will not be bound by oral responses to inquires or written responses
other than addenda.
Section 2: SCHEDULE OF EVENTS
These dates are for reference only; LSSU may change dates at our discretion and will provide
notification of any schedule dates changed.
Issue Request for Proposal (RFP) .................................................................................... (4/10/2026)
Optional Walk Through ......................................................... (email if interested in a walk through)
Submission of Questions .................................................................................................. (4/24/2026)
Response to Questions (Addendum) ................................................................................ (4/28/2026)
Proposals Due ................................................................................................... (5/15/2026) @ (4pm)
Proposals must be received by the Purchasing Department no later than (4pm). Eastern Standard
Time on this date. Please refer to information listed below regarding how to submit your materials.
Selection and Award .............................................................................................................. (TBD)
Project Start Date ...................................................................... (Please specify as part of this RFP)
Project Completion Date .......................................................... (Please specify as part of this RFP)
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Section 3: RFP TERMS AND CONDITIONS
3.1. The University reserves the right to reject any or all proposals received as a result of this
RFP or enter into an agreement with the Bidder that it feels is in the best interest of the
University. The University also reserves the right to request clarification and/or further
information (on the proposal) from one or more respondents after closing without
becoming obligated to offer the same opportunity to all respondents.
3.2. The University reserves the right to negotiate with any Bidder considered qualified or to
make an award without further discussions.
3.3. The University reserves the right to waive any irregularity in any proposal received.
3.4. The University reserves the right to select the most responsive Bidder(s) without further
discussion, negotiation, or prior notice.
3.5. All proposals shall be submitted as best and final offers. Bidders should not anticipate
that they will be able to modify proposals after the bid opening has occurred. Therefore,
each Bidder shall include in their written proposal all requirements, terms and conditions
they may wish to include in a contract issued as a result of this bid. Proposals must
demonstrate an understanding of the scope of service to be provided and the ability to
accomplish the tasks set forth and must include information that will enable the
University to determine a bidder's overall qualifications.
3.6. The University reserves the rights to award in part, in whole, or not at all.
3.7. Bidders who offer prices on all items may be given preference; however, the University
reserves the right to delete specific line items in order to provide a basis for an evaluation
of the prices quoted by all Bidders.
3.8. Any costs incurred by Bidders to respond to this RFP, including but not limited to, costs
to present their proposal at LSSU and/or negotiate a final agreement are the sole
responsibility of the Bidder.
3.9. Any discussions with University personnel, other than as listed above, regarding this RFP
while the RFP is in progress (from the time Bidder receives this RFP until final award is
made) are strictly prohibited. Such contact and discussion may result in disqualification
of Bidder's proposal.
3.10. This RFP is subject to cancellation if any University employee or Trustee involved in
this matter has a relationship or history of activity with the Bidder that is in violation of
Lake Superior State University's Conflict of Interest Policy.
3.11. The University is the sole owner of all data and information contained within the Request
for Proposal document and accompanying attachments. Bidder shall use this information
exclusively to prepare a proposal. Bidder should not disclose this information to any
other firm or use it for any other purpose unless required by law or legal process.
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3.12. All proposals submitted become the property of the University; they will not be returned
and may be subject to disclosure under the STATE OF MICHIGAN FREEDOM OF
INFORMATION ACT ("FOIA") or other legal process. As such, proposal may be
released to third parties, without prior notice to Bidder, as required to comply with legal
requirements. Bidders must identify "Proprietary" information at time of submittal,
however the University cannot guarantee protection if FOIA is invoked.
3.13. Where the phrase "or approved equal" occurs in the documents, do not assume that the
materials, equipment or methods will be approved as equal unless the item has been
specifically so approved for this work by the Owner.
3.14. Product alternates/substitutions must be submitted by the closing of the questions period.
If the substitution is approved the approval will be sent forth to all bidders in an
Addendum. The decision of the Owner on substitutions shall be final.
3.15. Examination of Premises: Bidder shall familiarize themselves with conditions at the site
of the work. Bidder shall take their own measurements and be responsible for the
correctness of the same. Bidder shall be held to have made such examinations and no
allowances will be made on Bidders behalf by reason of error or omission on their part.
3.16. Landscaping and Sidewalks: The Contractor will insure that the condition of the
landscaping and sidewalks at the project site are left, at the conclusion of the project, in
their existing condition before the commencement of the project. Any needed
landscaping or sidewalk repair/replacement will be the responsibility of the Contractor.
3.17. Clean-up: The Contractor shall at all times keep the premises free from accumulations
of waste or rubbish. At time of completion all waste, tools, equipment, staging and
surplus materials shall be removed with work site clean and ready for use as intended.
3.18. Contract Closeout: The University will make an inspection to verify status of
completion. Should the University determine that the work is incomplete or defective the
Contractor will be notified listing the incomplete or defective work. The contractor will
be requested to make closeout submittals when the University determines that the work is
acceptable under the contract documents. Closeout submittals include, but are not limited
to warranties and evidence of payment and release of liens.
3.19. Product Handling: Except as otherwise approved, determine and comply with
manufacturer's recommendations on product handling, storage, and projection.
3.20. Product Packaging: Deliver products to the job site in their original container, with labels
intact and legible. Maintain packaged materials with seals unbroken and labels intact
until time of use.
The University may reject as non-complying such material and products that do not bear
identification as to the manufacturer, grade, quality, and other pertinent information.
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Section 4: CONTRACT TERMS AND CONDITIONS
Any contract award based on this RFP will be subject to the following Terms and
Conditions:
4.1. Contract Terms and Conditions: The terms and conditions below will govern the
submission and evaluation of offers and the award of a contract. Bidders are requested to
carefully review these terms and conditions.
(a) Contract Status: The response to this RFP will be considered as an offer to
contract. Final negotiations on the highest ranked offer will be conducted to
resolve any minor differences and finalize financial commitments. After
final negotiations, a contract will be executed in accordance with applicable
terms and conditions.
(b) Contract Format: The resulting contract will incorporate this RFP, all
additional agreements and stipulations, and the results of any final
negotiations. All of these documents will constitute the final contract.
(c) Contract Termination for Cause: The University may terminate any resulting
contract for cause by providing a letter to the successful Bidder citing the
instances of non-compliance and non-performance on the contract
(d) Contract Modification: All changes to the contract must be agreed upon in
writing by both parties prior to executing any changes.
(e) Contract Assignment or Sub-Contract: The resulting contract shall not be
assigned, transferred, or sublet in whole or in part without prior written
approval of LSSU.
4.2. Indemnification Requirements: The requirements listed below are mandatory for
protecting the interests of the University.
(a) Hold Harmless: Bidder shall indemnify and hold harmless, and at the
University's option, shall defend the University and its employees and agents
from any claims, losses or damages arising out of or alleged to arise out of
any breach by Bidder of any agreement of Bidder contained herein.
(b) Liens: The successful Bidder shall keep the University free and clear from all
liens asserted by any person or firm for any reason arising out of the
furnishing of services or materials by or to the successful Bidder.
4.3 Insurance: The successful Bidder will, at its expense, procure and maintain during the
term of this contract, the following insurance. If any work contemplated
under this contract is performed by a subcontractor of the successful Bidder,
the subcontractor will likewise be required to procure and maintain this
insurance.
(a) Worker's Compensation with Employers' Liability
Statutory Limits & EL $1,000,000
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(b) Commercial General Liability Insurance on an occurrence basis with the
University named as additional insured with limits not less than the
following:
1) $1,000,000 each occurrence
2) $2,000,000 aggregate
(c) Automobile Liability Insurance covering all owned, non-owned and hired
automobiles used in performing services under this contract with limits not
less than $1,000,000 combined single limit.
(d) Excess Liability (umbrella) $1,000,000
The University must be named additional insured on the general liability,
auto liability and excess liability policies. A policy endorsement is required.
Coverage provided by the endorsement is to be primary and the University's
primary insurance will be non-contributory.
(e) Certificates of Insurance showing evidence of the insurance required herein
shall be provided to the following before any work is begun under this
contract.
Purchasing Department
Lake Superior State University
Purchasing Department
650 W. Easterday Avenue
Sault Ste. Marie, MI 49783
4.4 Standard Terms and Conditions
(a) Federal, State and Local Taxes, Licenses and Permits: The successful Bidder
will comply with all applicable laws and regulations.
(b) Waiver of Rights: No delay or failure to enforce any provision of this
agreement shall constitute a waiver or limitation of the University's rights
under any resulting contract.
(c) Contract Provisions by Reference: It is mutually agreed by and between the
University and the successful Bidder that the University's acceptance of the
successful Bidder's offer by the issuance of a contract shall create a contract
between the parties thereto containing all specifications, terms and conditions
in the RFP and any amendments or modifications made prior to signing the
contract. Any exceptions taken by the successful Bidder which are not
included in the contract will not be part of the contract. Therefore, in the
event of a conflict between the terms and conditions of the RFP and
information submitted by the Bidder, the terms and conditions of the
resulting contract will govern.
(d) Sales and Use Tax Exemption: The University certifies that it is tax exempt
as an educational institution of the State of Michigan.
(e) Observing Laws and Regulations: The successful Bidder shall keep itself
fully informed of and shall faithfully observe all laws, national and state, and
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