WNY Student BusTransportation 2026 - 2027

August 2026
Reference:
Student Bus Transportation Services - Out of
District In accordance with NJSA 19:44A-20Ju.4l ya n1d, 2 2002.56 e tth sreoqu.,g ahn Jdu NnJeS A30 1,8 2A0:1287A o-f2 t1h eet 2 s0eq2.6, t-h2e0 2W7e ssct hNoeowl
Yyeoarkr. Board of Education (the "Board") intends to procure
, by way of a Competitive Bidding, from
The Board of Education of the Town of West New York, New Jersey, is soliciting Sealed Bids for the Services
listed above - covering the following time period for which services are being requested:
Student Bus Transportation Services
Out of District
2026-2027 School Year
(July 1, 2026 - June 30, 2027)
Title: SBT 2025-2026
Wednesday, September 9, 2026, at 11:00 a.m.
sealed
All submissions are due no later than
Bids must be placed in a envelope/package and marked as shown below on the front of the envelope/
package: SEALED BID SUBMISSION - STUDENT BUS TRANSPORTATION SERVICVES (2026-2027)
must be duplicate,
pdf
Proposals submitted in original paper submission, along with an electronic copy of submission
materials in searchable format (disc or USB inserted into proposal envelope).
Respondents should also keep a complete copy of the proposal packetP, leexaascetl ym aasr sku ybomuirtt feidr.m 's name on each page
of the hard-copy document (top right margin next to "Respondent").
Copies of Proposals can be secured by contacting the Business Office.
All respondents are urged to submit with their response, a copy of their firm's New Jersey Business
Registration Certificate. Failure to submit the Certificate prior to the award of contract will result in the
rejection of the proposal.
Dean Austin
Best Regards,
School Business Administrator | Board Secretary

West New York
Board of Education
West New York, New Jersey
COMPETITIVE BID
Proposal Specifications
Student Bus Transportation Services
Out of District
Contract Term: July 1, 2026 through June 30, 2027
of the
2026 - 2027 School Year
Wednesday, September 9, 2026,
11:00 a.m. (prevailing time)
Bid Proposal Opening Date
Opening Location:
Bid Proposal Opening Time
West New York Board of
Education 6028 Broadway
West New York, NJ 07093-2808
Dean Austin
School Business Administrator/ Board Secretary

West New York
Board of Education
WestL NEeGwA YLo NrOk,T NIJC 0E7 093
July 1, 2026
Tthhreo Sucghho oJul nBeu s3in0e, s2s0 A2d7m oifn tihster a2t0o2r 6| B-o 2a0rd2 7S esccrheotaorly y oefa trh feo rW Oeustt oNf eDwis Ytroicrtk S Btouadredn otf T Erdauncsaptioornt,a itni othne
CSeoruvnitcye osf Hudson, State of New Jersey, by authority of said Board, solicits sealed bids for
. Bids will be received at Board Office Conference Room of the West New York Board of Education,
located at 6028 BROADWAY, WE S T 1 N1E:W00 Y aOmR KP, rNeJv 0a7il0in9g3 Tupim toe
Wednesday, September 9, 2026,
July 1, 2026 through June 30, 2027
of the 2026 - 2027 School Year
OUT OF DISTRICT ROUTES
Specifications and full information may be obtained upon request at the Transportation Office of the West
New York Board of Education, located at 6028 BROADWAY, WEST NEW YORK, NJ 07093.
All bids must be submitted on a bid form, contained in the specifications. Bids, which are not submitted on
such form, will be rejected. Specifications and pMrro.p Doesaaln f oArumssti mn ay be secured upon written request to:
School Business Administrator | Board Secretary
West New York Board of Education
6028 Broadway
EmaWile: sdta Nueswtin Y@orwk,n NyJs 0c7h0o9o3ls .net
Fax: (201) 902-2299
Bidders are required to comply with the requirements of P.L. 1975, c. 127 (N.J.A.C. 17:27), Affirmative Action.
The West New York Board of Education reserves the right to reject any or all bids. No proposals shall be
opened previous to the hour designated in the advertisement and none shall be received thereafter-N.J.S.A.
1P8reA-:3B9id-5 M. eeting
BID SBT 2026-2027
There will be no pre-bid meeting scheduled for
Submission Requirements: - The completed proposal, including IRS Form, W-9, Business Registration
certificate (BRC), C.271 Political Contribution Disclosure Form, Stockholder Disclosure Certificate, Affirmative
Action Compliance Notice (pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 pertaining to Affirmative
Action and Equal Employment Opportunity), Exhibit A and Non-Collusion Affidavit. Copies of the standardized
submission requirements are on file and available from the office to the Business Administrator. Submission
shall include one original paper copy and a compact disk containing all documents in PDF format.
All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action
Against Discrimination and N.J.A.C. 17:27-1 et seq.
Corporate respondents are required by law (N.J.S.A. 52:25.24.2) to submit a list of names and addresses of all
stockholders owning 10% or more of their stock.

A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the proposal. The
proposal package will also include other documents that must be completed and returned with the proposal.
Failure to comply complete and submit all required forms, may be cause for disqualification and rejection of the
proposal.
The Board of Education reserves the right to reject any or all proposals pursuant to N.J.S.A. 18A:18A-2(s), (t), (x),
(y), 18A:18A-4(a), 18A:18A-22, and to waive any informalities.

ETHICS IN PURCHASING
Statement to Vendors
School District Responsibility
Recommendation of Purchases
It is the desire of the West New York Board of Education to have all Board employees and officials practice
exemplary ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to any vendor.
Each recommended purchase should be based upon quality of the items, service, price, delivery, and other
applicable factors in full compliance with N.J.S.A. 18A:18A-1 et. seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods,
services, favors, and any other items of value from vendors doing business with the West New York Board of
Education or anyone proposing to do business with the West New York School District.
Vendor Responsibility
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the West New York Public School District, shall neither
pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or
other thing of value of any kind to any official or employee of the West New York Public School District or to any
member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the West New York
Public School District, in any manner which might tend to impair the objectivity or independence of judgment of
said official or employee. Vendor Certification
Vendors or potential vendors will be asked to certify that no official or employee of the West New York Board of
Education or immediate family members are directly or indirectly interested in this request or have any interest in
any portions of profits thereof. The vendor participating in this request must be an independent vendor and not an
official or employee of the West New York Board of Education.
Dean Austin
School Business Administrator | Board Secretary

West New York Board of Education Business Office
To: All Vendors
UNAUTHORIZED ORDERS
Official Notification
Authorized Purchases
The West New York Board of Education only recognizes purchases made through the approved purchase order
Wprroictetessn. APlul rpcuhracshea sOersd reerq wuiirteh aa:u thorized signatures and a Purchase Order Number.
Unauthorized Purchases
Any Board of Education employee who orders and/or receives any materials, supplies or services without
Cfihrsatn ggoein Ogr tdherrosu gh the approved purchase order process has made an unauthorized purchase.
N.J.A.C. 5:30-11.1 et seq.
Approval process for change orders must comply with provisions under
Vendors' Responsibility
Do NOT Honor Requests!
Vendors are not to honor or accept any requests for goods or services unless the vendor receives a
wCornitttaenct p tuhrec hBaussei noerdsse rO wffiitche !a uthorized signatures and a purchase order number.
Dean Austin
Please alert at (201) 553-4000 x 30063 if any Board employee attempts to place an order without an
aYutohuo wrizileld N pOuTr cGheats eP aoirdd!e r or effect a change order without proper approvals.
.
The West New York Board of Education will not be held responsible for any unauthorized orders,
cAhuatnhgoer oizredde rSsi gonr aptuurrcehsa ses
The West New York Board of Education will only recognize purchase orders featuring signatures of both:
Superintendent of Schools School Business Administrator | Board Secretary
Clara Herrera Dean v. B. Austin

West New York Board of Education
Business Office
6028 Broadway
ADVISOWRYes ItN NFeOwR YMoArkT,I NOJN 0 F7O0R9 3R-E2S8P0O2 NDENTS
PROMPTNESS OF PROPOSAL SUBMITTAL
It is the responsibility of the respondent to ensure that their proposal is presented in Wa seedanleeds deanyv,e Sleoppete amt btheer
9D,i s2tr0i2ct6's, Bus1i1n:e0s0s aO.mffi.c e, Office of the School Business Administrator or designee, prior to the advertised date and
time fixed for closure of the Proposal period. This will occur promptly for this Proposal on
@ No extensions or exceptions will be made. The Business Office is opened Monday through
Friday from 8:00 am - 4:00 pm according to the school calendar. Access to the Business Office may be delayed
because of parking. Respondents may also submit proposals to the School Business Administrator or his designee at
the proposal opening meeting to be held in the Conference Room at 6028 Broadway West New York, NJ prior to the
advertised proposal opening date and time. Once again, proposals will not be received after the time designated in
the advertisement.
PARKING Allow
enough time to locate a parking space
Parking in the vicinity of the West New York Board of Education Administration Building is at a premium.
. Be prepared to park two or three blocks from the Board Offices.
MAIL
Mail is brought to the Board Offices in mailbags, approximately 11:00 a.m. each day. The mail is then sorted within
the district system, by departments. The Business Office routinely receives its mail at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type are usually made from 10:00 a.m. on. These items are delivered to the district central
warehouse. The warehouse personnel deliver the packages to the respective locations throughout the district.
There may be some delay in getting Proposals to the Business Office.
HAND DELIVER PROPOSALS - SUGGESTED PRACTICE
Keeping the aforementioned items in mind, the Board suggests that respondents arrange to hand deliver their
proposal to the Business Office, and personally turn it in to the office of the School Business Administrator before
the advertised date and time. Please understand that Proposals arriving after the advertised date and time for any
reason, cannot be accepted or opened or considered.

RIGHTS OF THE BOARD
The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with
* regard to this BID and the procurement process in accordance with the provisions of applicable law:
* To determine that any Proposal Statement received complies or fails to comply with the terms of this BID
To supplement, amend or otherwise modify the BID through issuance of addenda to all prospective
* Respondents who received a copy of this BID.
* To waive any technical non-conformance with the terms of this BID.
To change or alter the schedule of any events called for in this BID upon the issuance of notice to all
* prospective Respondents who have received a copy of this BID.
To conduct investigations of any or all of the Respondents, as the Board deems necessary or convenient,
to clarify the information provided as part of the Proposal Statement and to request additional information
* to support the information included in any Proposal Statement
To suspend or terminate the procurement process described in this BID at any time (in its sole discretion).
If terminated, the Board may determine to commence a new procurement process or exercise any other
right provided under the applicable law without any obligation to the Respondents.
The Board shall be under no obligation to complete all or any portion of the procurement process
described in this BID.
*
* The Board and the District reserve the right to:
* Reject any or all of the Proposals based on its selection criteria noted pursuant to law
* Issue subsequent Requests for Proposals
* Cancel the entire Request for Proposal
* Remedy technical errors in the Request for Proposal process
* Appoint evaluation committees to review Proposals
* Seek the assistance of outside technical experts in Proposal evaluation
* Investigate the qualifications of any Proposer under consideration
* Require confirmation of information furnished by a Proposer
Require additional evidence of qualifications to perform the Services described in this BID
Accept other than the lowest offers
Failure to include in the proposal all information outlined herein may be cause for rejection of the
proposal. Information and/or factors gathered during interviews, negotiations and any reference checks,
and any other information or factors deemed relevant by the District, shall be utilized in the final award.
The final award of a contract is subject to approval by the West New York Schools Board of Education.

Specification for Student Transportation Services
OUT-OF-DISTRICT
2026-2027 School Year
West New York Board of Education
GENERAL PROVISIONS
1. All contractors must comply with current applicable New Jersey statutes, regulations and with the policies
and procedures of the district board of eJudluyc 1at, i2o0n2 g6o vtherrnoiunggh s tJuudneen 3t 0tr, a2n0s2p7or tation.
2. The term of the contract shall be from according to the school calendar.
Student transportation contracts include all the rules and procedures pertaining to student transportation
though not expressly stated.
3. The Board of Education intends to award a contract for transportation as soon as possible after the date
set for the opening of bids and to require the successful contractor to provide transportation in accordance
with the school calendar. The attached school calendar is part of these specifications and of the contract.
4. The successful bidder is considered an independent contractor and is not an agent, servant, employee, or
representative of the board of education.
5. As authorized by the district board of education, only enrolled eligible public and private school students,
adults serving as chaperones or school personnel can be transported. The vehicle(s) assigned to the routes
specified herein cannot be utilized for other purposes during the time periods designated by the route
descriptions.
6. Vehicle(s) must arrive and/or depart the assigned school(s) as indicated on the
enclosed route descriptions.
7. No transportation contract can be subcontracted without the prior written approval of the
board of education.
BID FOR OUT-OF-DISTRICT STUDENT
TRANSPORTATION SERVICES, WEST NEW YORK BOARD OF EDUCATION BID NUMBER: WNY SBT
8. ( B20id2s6 a-r2e0 t2o7 b)e" placed in a sealed envelope and plainly marked, "
and presented to the School Business Administrator or designee of the West New York
Board of Education. The board or designated official will unseal the bids in the presence of the parties
bidding and publicly annou nce the contents. Bids will be received at the West New York Board of
Education Busines1s 1O:f0fi0c ea,. mloc. aptreedv aati 6li0n2g8 t iBmroea dway, West New York, NJ 07093:
Wednesday, September 9, 2026,
It is the responsibility of each bidder to ensure that their bid is complete and presented to the School
Business Administrator | Board Secretary by the advertised bid date and time. No bids shall be opened prior
to the time designated in the advertisement and none shall be received for consideration thereafter.
N.J.S.A. 18A:39-5
9. If awarded a contract, your company/firm must ensure compliance with all applicable federal, state and
local regulations and certify such compliance to the board of education upon request.

10. The Board of Education reserves the right to transfer transportation contracts awarded under these
specifications to another Board of Education.
11. If any litigation commences between the Board of Education and the successful bidder pursuant to the
award of this contract, the venue for any suit must be in the Superior Court of New Jersey, Law Division, in
the county where the Board of Education administering the contract is located.
12. There shall be no commingling of students (from other districts), unless the Contractor is authorized to
do so by the West New York Board of Education.
13. It is the responsibility of the company to notify the West New York Board of Education, if a driver is
unable to transport a student as soon as they are made aware.