WNY School Physicians 2026-2027 (1)

May 5, 2026
Reference: In accordance with NJSA 19:44A-20.4 and 20.5 et seq., and NJSA 18A:18-5 et seq., the West New York
Board of Education School District (the "Board", "WNY BoE", "the District") intends to procure School Physician
services, by way of a Request For Qualification (RFQ) vendor solicitation, selection and contract award process, with
services to be provided to the District on an as-needed basis during the 2026-2027 school year.
Specifically, Requests for Qualification (RFQ's) shall be submitted by qualified, New Jersey licensed School Physician
entities interested in providing School Physician Services to the West New York Board of Education, on an
as-needed basis:
School Physician
The Board of Education of the Town of West New York, New Jersey, is soliciting Request for Proposal for the Services
listed above - covering the following time period for which services are being requested:
2026-2027 School Year
Titled: School Physician (01)
All submissions are due no later than Thursday, May 28, 2026. Proposals must be placed in a sealed
envelope/package and marked as shown below on the front of the envelope/package:
RFQ SUBMISSION - SCHOOL PHYSICIAN 26-27 (01)
Proposals must be submitted in duplicate, original paper submission, along with an electronic copy of submission
materials in searchable pdf format (disc or USB inserted into proposal envelope).
Respondent(s) ("Contractor(s)", "Consultant(s), "Proposer(s)" should also keep a complete copy of the proposal
packet, exactly as submitted.
Copies of Proposals can be secured by contacting the Business Office. Please mark your firm's name on each page
of the hard-copy document (top right margin next to "Respondent").
Proposal submissions are due no later than 11:00 a.m. Thursday, May 28 , 2026.
Please be reminded that the West New York Board of Education reserves its right to accept reasonable
equivalents and to reject all bids in accordance with N.J.S.A. 18A:18A-22. If all bids are rejected, the Board
will either re-advertise or pursue alternative purchasing means, including via state contracted vendors.
All respondents are urged to submit with their response, a copy of their firm's New Jersey Business Registration
Certificate. Failure to submit the Certificate prior to the award of contract will result in the rejection of the
proposal.
Best Regards,
Dean v. B. Austin
School Business Administrator | Board Secretary

School Physician 26-27 (01) Respondent__________________
West New York Board of Education
West New York, New Jersey
REQUEST FOR QUALIFICATIONS(RFQ)
Proposal Specifications
&
General Requirements
School Physician
Contract Term
2026-2027 School Year
Proposal No: School Physician 26-27 (01)20
Thursday, May 28, 2026
Proposal Opening Date
11:00 a.m. (prevailing time)
Proposal Opening Time
Opening Location: West New York Board of Education
6028 Broadway
West New York, NJ 07093-2808
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School Physician 26-27 (01) Respondent__________________
West New York Board of Education
Request for Proposals
The West New York Board of Education will receive sealed proposals for the following services to be rendered to the district
during the 2026-2027 School Year:
Request for Qualifications/Proposals (RFQs/RFPs)
Speech & Language Therapy
School Psychiatrist
Applied Behavior Analysis Consulting Services
Nursing Services (Substitute, One-to-One)
Sideline Doctor
OT PT Services
School Physician
All necessary proposal specifications forms may be secured upon written request or download:
Dean Austin
School Business Administrator | Board Secretary
West New York Board of Education, 6028 Broadway West New York, NJ 07093-2808
Telephone: (201) 553-4000 Ext. 30063 Fax: (201) 902-2299 E mail: daustin@wnyschools.net
Download from the District's Website: https://bit.ly/3gCZLd8
Proposals must be sealed and delivered to the Business Office, Office of the School Business Administrator, West New York
Public Schools by date and time indicated below. Submission shall include one original paper copy and a compact disc/USB
containing all documents in PDF format. The envelope should be clearly marked, indicating which proposal (Service and
Time Period) is being submitted, and delivered, either by mail, express delivery service, or dropped off in exterior drop box,
to the Business Office of the West New York Board of Education on or before:
Date: Thursday, May 28, 2026
Time: 11:00 A.M.
The proposal opening process will begin on the above date and time in the Board of Education Conference Room at 6028
Broadway in West New York, New Jersey. Proposals may also be submitted to the School Business Administrator or his
designee at the proposal opening meeting, in the Conference Room, prior to the advertised date and time. On the advertised
date and time, the School Business Administrator shall publicly receive and open all proposals. No proposals shall be
received after the time designated in the advertisement. (N.J.S.A. 18A:18A-21(b)). The Board of Education does not
accept electronic (e-mail) submission proposals.
Submission Requirements: - The completed proposal, including IRS Form, W-9, Business Registration certificate (BRC),
C.271 Political Contribution Disclosure Form, Stockholder Disclosure Certificate, Affirmative Action Compliance Notice
(pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 pertaining to Affirmative Action and Equal Employment
Opportunity), Exhibit A and Non-Collusion Affidavit. Copies of the standardized submission requirements are on file and
available from the office to the Business Administrator. Submission shall include one original paper copy and a compact
disk containing all documents in PDF format.
All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action Against
Discrimination and N.J.A.C. 17:27-1 et seq.
Corporate respondents are required by law (N.J.S.A. 52:25.24.2) to submit a list of names and addresses of all stockholders
owning 10% or more of their stock.
A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the proposal. The proposal
package will also include other documents that must be completed and returned with the proposal. Failure to comply,
complete and submit all required forms, may be cause for disqualification and rejection of the proposal. The Board of
Education reserves the right to reject any or all proposals pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a),
18A:18A-22, and to waive any informalities.
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School Physician 26-27 (01) Respondent__________________
E P
THICS IN URCHASING
Statement to Vendors
School District Responsibility
Recommendation of Purchases
It is the desire of the West New York Board of Education to have all Board employees and officials practice exemplary
ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to any vendor.
Each recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable
factors in full compliance with N.J.S.A. 18A:18A-1 et.seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods,
services, favors, and any other items of value from vendors doing business with the West New York Board of
Education or anyone proposing to do business with the West New York School District.
Vendor Responsibility
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the West New York Public School District, shall neither
pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or
other thing of value of any kind to any official or employee of the West New York Public School District or to any
member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the West New York
Public School District, in any manner which might tend to impair the objectivity or independence of judgment of said
official or employee.
No communication shall be conducted by the vendor with any District employee, regarding this RFQ other than with
those district employees who are explicitly authorized by way of statutory authority vested in their title and/or
position within the district's organization structure (e.g. Qualified Purchasing Agent, Business Administrator,
Business Manager). Violation of this provision may result in the rejection of Proposal.
Vendor Certification
Vendors or potential vendors will be asked to certify that no official or employee of the West New York Board of
Education or immediate family members are directly or indirectly interested in this request or have any interest in
any portions of profits thereof. The vendor participating in this request must be an independent vendor and not an
official or employee of the West New York Board of Education.
Dean Austin
School Business Administrator | Board Secretary
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School Physician 26-27 (01) Respondent__________________
WEST NEW YORK BOARD OF EDUCATION
BUSINESS OFFICE
TO: All Vendors
UNAUTHORIZED ORDERS
Official Notification
Authorized Purchases
The West New York Board of Education only recognizes purchases made through the approved purchase order
process. All purchases require a:
Written Purchase Order with authorized signatures and a Purchase Order Number.
Unauthorized Purchases
Any Board of Education employee who orders and/or receives any materials, supplies or services without first going
through the approved purchase order process has made an unauthorized purchase.
Change Orders
Approval process for change orders must comply with provisions under N.J.A.C. 5:30-11.1 et seq.
Vendors' Responsibility
Do NOT Honor Requests!
Vendors are not to honor or accept any requests for goods or services unless the vendor receives a written
purchase order with authorized signatures and a purchase order number.
Contact the Business Office!
Please alert Dean Austin at (201) 553-4000 x 30063 if any Board employee attempts to place an order
without an authorized purchase order or effect a change order without proper approvals.
You will NOT Get Paid!
The West New York Board of Education will not be held responsible for any unauthorized orders, change
orders or purchases.
Authorized Signatures
The West New York Board of Education will only recognize purchase orders featuring signatures of both:
Clara Herrera Dean v. B. Austin
Superintendent of Schools School Business Administrator | Board Secretary
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School Physician 26-27 (01) Respondent__________________
WEST NEW YORK BOARD OF EDUCATION
Business Office
6028 Broadway
West New York, NJ 07093-2802
ADVISORY INFORMATION FOR RESPONDENTS
1. PROMPTNESS OF PROPOSAL SUBMITTAL
It is the responsibility of the respondent to ensure that their proposal is presented in a sealed envelope at the
District's Business Office, Office of the School Business Administrator or designee, prior to the advertised date and
time fixed for closure of the Proposal period. This will occur promptly for this Proposal on Thursday, May 28, 2026
@ 11:00 a.m.. No extensions or exceptions will be made. The Business Office is open Monday through Friday from
8:00 am - 4:00 pm according to the school calendar. Access to the Business Office may be delayed because of
parking. Respondents may also submit proposals to the School Business Administrator or his designee at the
proposal opening meeting to be held in the Conference Room at 6028 Broadway West New York, NJ prior to the
advertised proposal opening date and time. Once again, proposals will not be received after the time designated in
the advertisement.
2. PARKING
Parking in the vicinity of the West New York Board of Education Administration Building is at a premium. Allow
enough time to locate a parking space. Be prepared to park two or three blocks from the Board Offices.
3. MAIL
Mail is brought to the Board Offices in mailbags, approximately 11:00 a.m. each day. The mail is then sorted within
the district system, by departments. The Business Office routinely receives its mail at approximately 11:30 a.m.
4. UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type are usually made from 10:00 a.m. on. These items are delivered to the district central
warehouse. The warehouse personnel deliver the packages to the respective locations throughout the district. There
may be some delay in getting Proposals to the Business Office.
5. HAND DELIVER PROPOSALS - SUGGESTED PRACTICE
Keeping the aforementioned items in mind, the Board suggests that respondents arrange to hand deliver their
proposal to the Business Office, and personally turn it in to the office of the School Business Administrator before the
advertised date and time. Please understand that Proposals arriving after the advertised date and time for any
reason, cannot be accepted or opened or considered.
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School Physician 26-27 (01) Respondent__________________
RIGHTS OF THE BOARD
The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with
regard to this RFQ and the procurement process in accordance with the provisions of applicable law:
To determine that any Statement of Qualifications | Proposal Statement received
complies or fails to comply with the terms of this RFQ
To supplement, amend or otherwise modify the RFQ through issuance of addenda to all
prospective Respondents who received a copy of this RFQ.
To waive any technical non-conformance with the terms of this RFQ.
To change or alter the schedule of any events called for in this RFQ upon the issuance of
notice to all prospective Respondents who have received a copy of this RFQ.
To conduct investigations of any or all of the Respondents, as the Board deems
necessary or convenient, to clarify the information provided as part of the Statement of
Qualifications | Proposal Statement and to request additional information to support
the information included in any Proposal Statement
To suspend or terminate the procurement process described in this RFQ at any time (in
its sole discretion). If terminated, the Board may determine to commence a new
procurement process or exercise any other right provided under the applicable law
without any obligation to the Respondents.
The Board shall be under no obligation to complete all or any portion of the procurement process described
in this RFQ.
The Board and the District reserve the right to:
Reject any or all of the Proposals based on its selection criteria noted pursuant to law
Issue subsequent Requests for Qualifications
Cancel the entire Request for Qualifications
Remedy technical errors in the Request for Qualifications process
Appoint evaluation committees to review Proposals
Seek the assistance of outside technical experts in Proposal evaluation
Investigate the qualifications of any Proposer under consideration
Require confirmation of information furnished by a Proposer
Require additional evidence of qualifications to perform the Services described in this RFQ
Accept other than the lowest offers
Failure to include in the proposal all information outlined herein may be cause for rejection of the proposal.
Information and/or factors gathered during interviews, negotiations and any reference checks, and any
other information or factors deemed relevant by the District, shall be utilized in the final award. The final
award of a contract is subject to approval by the West New York Schools Board of Education.
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School Physician 26-27 (01) Respondent__________________
WEST NEW YORK BOARD OF EDUCATION
Business Office, 6028 Broadway, West New York, NJ 07093-2808
PROPOSAL CHECKLIST
A. Documents to be Submitted with Proposal
1. Acknowledgement of Addenda
2. Affirmative Action Questionnaire or Certificate of Employee Information Report
3. Chapter 271 Political Contribution Disclosure Form
4. Contractor/ Vendor Questionnaire / Certification
5. Disclosure of Investment Activities in Iran
6. Financial Guarantee and/or Certificate (Consent) of Surety-when required
7. New Jersey Business Registration Certificate
8. Non-Collusion Affidavit
9. Proposal Form
10. Respondent's Comment Form - Optional
11. Ownership Disclosure Form
12. Internal Revenue Service Form W-9
13. Debarment Certificate
The documents listed above when required, are to be submitted with the Proposal package. Failure to submit them
may be cause for disqualification for being non-responsive pursuant to N.J.S.A. 18A:18A-2(y).
B. Reminder Checklist
As a courtesy, the Office of the School Business Administrator has prepared this reminder checklist for items
pertaining to this Proposal. The checklist is not considered to be all-inclusive. Respondents are to read and become
familiar with all instructions outlined in the Proposal package.
Item Yes N
o
1. Have you verified your pricing to ensure accuracy?
2. Have you answered question fully and accurately?
3. Have you signed all your documents (blue ink)? No facsimile signature.
4. Have you prepared all documents for submission?
5. Did you make a copy of the Proposal package for your records?
6. Did you submit a Proposal Guarantee? Consent of Surety? (Only if
required)
7. Did you correctly address the envelope? (Page 1 Item #2)
8. Have you allowed ample time for the Proposal to reach the Business
Office?
Dean v. B. Austin, School Business Administrator | Board Secretary
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School Physician 26-27 (01) Respondent__________________
WEST NEW YORK BOARD OF EDUCATION
Business Office
6028 Broadway
West New York, NJ 07093-2808
REQUEST FOR QUALIFICATIONS
GENERAL SPECIFICATIONS
Dean v. B. Austin
School Business Administrator
Board Secretary
WEST NEW YORK BOARD OF EDUCATION
Business Office
RFQ
SCHOOL PHYSICIAN 26-27 (01)
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School Physician 26-27 (01) Respondent__________________
INSTRUCTIONS TO REPONDENTS
1. PROPOSALS ARE
TO BE SUBMITTED TO: Dean v. B. Austin
School Business Administrator | Board Secretary
6028 Broadway
West New York, NJ 07093-2808
BY: 11:00 a.m. PREVAILING TIME ON: Thursday, May 28, 2026
by mail, delivery service or in person. Proposals that are submitted are to be sealed and will be unsealed
and announced at the proposal opening meeting.
2. Proposals must be placed in a sealed envelope/package and marked as shown below on the front of the
envelope/package. Proposals must be submitted on the submittal forms as provided, and in the manner
designated. The Board of Education requires one original and one PDF copy on a compact disk or USB drive
of the proposal package. Respondents should also keep a complete copy of the proposal packet, exactly as
submitted.
Envelope Label Information: District: West New York Board of Education
Proposal No.: School Physician 26-27 (01)
Project: School Physician 26-27 (01)
Date: Thursday, May 28, 2026
Time: 11:00 a.m.
Respondent:
Name of Company:
_____________________________________________
Address:
City, State Zip
Failure to properly label the proposal envelope may lead to the rejection of the proposal!
3. PURPOSE
The Board of Education is soliciting request for proposals (RFQs) for the purpose of entering into a
contract for School Physician, as more particularly described herein.
4. AFFIRMATIVE ACTION REQUIREMENTS - EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC SCHOOLS
Each respondent shall submit to the public agency, after notification of award but prior to execution of a goods
and services contract, one of the following three documents:
i. Appropriate evidence that the respondent is operating under an existing federally
approved or sanctioned affirmative action program; or
ii. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4; or
iii. An employee information report (Form AA302) provided by the Division and distributed
to the public agency to be completed by the contractor, in accordance with N.J.A.C.17:27-4.
Please note: A completed and signed Affirmative Action Questionnaire is required with submission of proposal.
However, the Board will accept in lieu of the Questionnaire, the Certificate of Employee Information Report,
Affirmative Action Evidence stapled to the Affirmative Action Questionnaire form.
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