WNY Architect of Record 2026-2027 (01)

May 4, 2026
Reference: Request for Qualifications (RFQ) process is being conducted in accordance with NJSA 19:44A-20.4 and
20.5 et seq., NJSA 18A:18-5 et seq., and Local Finance Notice 2007-11 (C). It is the intent of the West New York Board of
Education to establish a core group ("Pool") of the most highly qualified professional Architect services firms based on
the evaluation criteria detailed in the RFQ document(s) for services to be provided during the 2023-2024 school year.
Specifically, Requests for Qualification (RFQ's) shall be submitted by qualified, New Jersey licensed architects interested
in providing Architectural Services to the West New York Board of Education, on an as-needed basis: Terms RFQ will be
used interchangeably and both will refer to the process of establishing pool of qualified professional architect services
providers.
Architect of Record
The Board of Education of the Town of West New York, New Jersey, is soliciting Request for Proposal | Qualification for the
Services listed above - covering the following time period for which services are being requested:
July 1, 2026 through June 30, 2027
Titled: Architect of Record 26-27 (01)
All submissions are due no later than Wednesday, May 27, 2026. Proposals must be placed in a sealed envelope/package
and marked as shown below on the front of the envelope/package:
RFQ SUBMISSION - ARCHITECT: 26-27 (01)
Proposals must be submitted in duplicate, original paper submission, along with an electronic copy of submission
materials in searchable pdf format (disc or USB inserted into proposal envelope).
Respondents should also keep a complete copy of the proposal packet, exactly as submitted.
Copies of Proposals can be secured by contacting the Business Office. Please mark your firm's name on each page of the
hard-copy document (top right margin next to "Respondent").
Proposal submissions are due no later than 2:00 p.m. Wednesday, May 27, 2026.
Please be reminded that the West New York Board of Education reserves its right to accept reasonable equivalents
and to reject all bids in accordance with N.J.S.A. 18A:18A-22. If all bids are rejected, the Board will either
re-advertise or pursue alternative purchasing means, including via state contracted vendors.
All respondents are urged to submit with their response, a copy of their firm's New Jersey Business Registration
Certificate. Failure to submit the Certificate prior to the award of contract will result in the rejection of the
proposal.
Best Regards,
Dean v. B. Austin
School Business Administrator | Board Secretary

Architect of Record; 26-27 (01) Respondent____________
West New York Board of Education
West New York, New Jersey
REQUEST FOR QUALIFICATION (RFQ)
Proposal Specifications
&
General Requirements
Architect:
Contract Term
2026-2027 School Year
Proposal No: Architect of Record 26-27 (01)
Wednesday, May 27, 2026
Proposal Opening Date
2:00 p.m. (prevailing time)
Proposal Opening Time
Opening Location: West New York Board of Education
6028 Broadway
West New York, NJ 07093-2808
Dean v. B. Austin
School Business Administrator/ Board Secretary
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Architect of Record; 26-27 (01) Respondent____________
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Architect of Record; 26-27 (01) Respondent____________
West New York Board of Education
Request for Qualifications
The West New York Board of Education will receive sealed qualifications for the following services to be rendered to the district during
the 2026-2027 School Year:
Request for Qualifications (RFQs)
Architect of Record
Construction Engineering
Construction Management Services
Environmental Remediation and Management Services (ERMS)
Fixed Asset Appraisal
Request for Qualifications (RFQ) process is being conducted in accordance with NJSA 19:44A-20.4 and 20.5 et seq., NJSA 18A:18-5 et
seq., and Local Finance Notice 2007-11 (C). It is the intent of the West New York Board of Education to establish a core group ("Pool")
of qualified professional Services firms based on the evaluation criteria detailed in the RFQ document(s).
At the Board's sole discretion, and on the basis of demonstrated competence and qualifications, Projects will be assigned and
contracts awarded to firms selected for the Pool on a project-by-project basis, or as deemed necessary by the Board - firms in the
pool are not guaranteed to be assigned any minimum number of projects.
The West New York Board of Education reserves the right to make project assignments all at once, or as each project is activated in
the future, whichever is in the best interest of the Board, with fee negotiations not occurring until the most highly qualified firm is
selected from the pool for a particular project assignment.
All necessary qualification specifications and forms may be secured upon written request or download:
Dean Austin
School Business Administrator | Board Secretary
West New York Board of Education, 6028 Broadway West New York, NJ 07093-2808
Telephone: (201) 553-4000 Ext. 30063 Fax: (201) 902-2299 E mail: daustin@wnyschools.net
Download from the District's Website: https://bit.ly/3gCZLd8
Qualifications must be sealed and delivered to the Business Office, Office of the School Business Administrator, West New York Public
Schools by date and time indicated below. Submission shall include one original paper copy and a compact disc/USB containing all
documents in PDF format. The envelope should be clearly marked, indicating which proposal (Service and Time Period) is being
submitted, and delivered, either by mail, express delivery service, or dropped off in exterior drop box, to the Business Office of the West
New York Board of Education on or before:
Date: Wednesday, May 27, 2026
Time: 2:00 P.M.
The qualifications opening process will begin on the above date and time in the Board of Education Conference Room at 6028 Broadway
in West New York, New Jersey. Proposals may also be submitted to the School Business Administrator or his designee at the proposal
opening meeting, in the Conference Room, prior to the advertised date and time. On the advertised date and time, the School Business
Administrator shall publicly receive and open all proposals. No qualifications shall be received after the time designated in the
advertisement. (N.J.S.A. 18A:18A-21(b)). The Board of Education does not accept electronic (e-mail) submission proposals.
Submission Requirements: - Including IRS Form, W-9, Business Registration certificate (BRC), C.271 Political Contribution Disclosure
Form, Stockholder Disclosure Certificate, Affirmative Action Compliance Notice (pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27
pertaining to Affirmative Action and Equal Employment Opportunity), Exhibit A and Non-Collusion Affidavit. Copies of the
standardized submission requirements are on file and available from the office to the Business Administrator. Submission shall include
one original paper copy and a compact disk containing all documents in PDF format.
All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action Against Discrimination and
N.J.A.C. 17:27-1 et seq. Corporate respondents are required by law (N.J.S.A. 52:25.24.2) to submit a list of names and addresses of all
stockholders owning 10% or more of their stock.
A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the proposal. The proposal package will
also include other documents that must be completed and returned with the proposal. Failure to comply, complete and submit all
required forms, may be cause for disqualification and rejection of the proposal. The Board of Education reserves the right to reject any or
all proposals pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a), 18A:18A-22, and to waive any informalities.
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Architect of Record; 26-27 (01) Respondent____________
E P
THICS IN URCHASING
Statement to Vendors
School District Responsibility
Recommendation of Purchases
It is the desire of the West New York Board of Education to have all Board employees and officials practice
exemplary ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to any
vendor. Each recommended purchase should be based upon quality of the items, service, price, delivery, and
other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et.seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials,
goods, services, favors, and any other items of value from vendors doing business with the West New York
Board of Education or anyone proposing to do business with the West New York School District.
Vendor Responsibility
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the West New York Public School District, shall
neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift,
gratuity, or other thing of value of any kind to any official or employee of the West New York Public School
District or to any member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the West New
York Public School District, in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.
Vendor Certification
Vendors or potential vendors will be asked to certify that no official or employee of the West New York Board
of Education or immediate family members are directly or indirectly interested in this request or have any
interest in any portions of profits thereof. The vendor participating in this request must be an independent
vendor and not an official or employee of the West New York Board of Education.
Dean v. B. Austin
School Business Administrator | Board Secretary
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Architect of Record; 26-27 (01) Respondent____________
WEST NEW YORK BOARD OF EDUCATION
BUSINESS OFFICE
TO: All Vendors
UNAUTHORIZED ORDERS
Official Notification
Authorized Purchases
The West New York Board of Education only recognizes purchases made through the approved purchase order process.
All purchases require a:
Written Purchase Order with authorized signatures and a Purchase Order Number.
Unauthorized Purchases
Any Board of Education employee who orders and/or receives any materials, supplies or services without first going
through the approved purchase order process has made an unauthorized purchase.
Change Orders
Approval process for change orders must comply with provisions under N.J.A.C. 5:30-11.1 et seq.
Vendors' Responsibility
Do NOT Honor Requests!
Vendors are not to honor or accept any requests for goods or services unless the vendor receives a written
purchase order with authorized signatures and a purchase order number.
Contact the Business Office!
Please alert Dean Austin at (201) 553-4000 x 30063 if any Board employee attempts to place an order without
an authorized purchase order or effect a change order without proper approvals.
You will NOT Get Paid!
The West New York Board of Education will not be held responsible for any unauthorized orders, change orders
or purchases.
Authorized Signatures
The West New York Board of Education will only recognize purchase orders featuring signatures of both:
Clara Herrera Dean v. B. Austin
Superintendent of Schools School Business Administrator | Board Secretary
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Architect of Record; 26-27 (01) Respondent____________
WEST NEW YORK BOARD OF EDUCATION
Business Office
6028 Broadway
West New York, NJ 07093-2802
ADVISORY INFORMATION FOR RESPONDENTS
1. PROMPTNESS OF PROPOSAL SUBMITTAL
It is the responsibility of the respondent to ensure that their proposal is presented in a sealed envelope at the
District's Business Office, Office of the School Business Administrator or designee, prior to the advertised date and
time fixed for closure of the Proposal period. This will occur promptly for this Proposal on Wednesday, May 27,
2026 @ 2:00 p.m.. No extensions or exceptions will be made. The Business Office is open Monday through Friday
from 8:00 am - 4:00 pm according to the school calendar. Access to the Business Office may be delayed because of
parking. Respondents may also submit proposals to the School Business Administrator or his designee at the
proposal opening meeting to be held in the Conference Room at 6028 Broadway West New York, NJ prior to the
advertised proposal opening date and time. Once again, proposals will not be received after the time designated in
the advertisement.
2. PARKING
Parking in the vicinity of the West New York Board of Education Administration Building is at a premium. Allow
enough time to locate a parking space. Be prepared to park two or three blocks from the Board Offices.
3. MAIL
Mail is brought to the Board Offices in mailbags, approximately 11:00 a.m. each day. The mail is then sorted within
the district system, by departments. The Business Office routinely receives its mail at approximately 11:30 a.m.
4. UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type are usually made from 10:00 a.m. on. These items are delivered to the district central
warehouse. The warehouse personnel deliver the packages to the respective locations throughout the district.
There may be some delay in getting Proposals to the Business Office.
5. HAND DELIVER PROPOSALS - SUGGESTED PRACTICE
Keeping the aforementioned items in mind, the Board suggests that respondents arrange to hand deliver their
proposal to the Business Office, and personally turn it in to the office of the School Business Administrator before
the advertised date and time. Please understand that Proposals arriving after the advertised date and time for any
reason, cannot be accepted or opened or considered.
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Architect of Record; 26-27 (01) Respondent____________
RIGHTS OF THE BOARD
The Board reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to
this RFQ and the procurement process in accordance with the provisions of applicable law:
To determine that any Statement of Qualifications | Proposal Statement received complies
or fails to comply with the terms of this RFQ
To supplement, amend or otherwise modify the RFQ through issuance of addenda to all
prospective Respondents who received a copy of this RFQ.
To waive any technical non-conformance with the terms of this RFQ.
To change or alter the schedule of any events called for in this RFQ upon the issuance of notice
to all prospective Respondents who have received a copy of this RFQ.
To conduct investigations of any or all of the Respondents, as the Board deems necessary or
convenient, to clarify the information provided as part of the Statement of Qualifications |
Proposal Statement and to request additional information to support the information
included in any Proposal Statement
To suspend or terminate the procurement process described in this RFQ at any time (in its sole
discretion). If terminated, the Board may determine to commence a new procurement process
or exercise any other right provided under the applicable law without any obligation to the
Respondents.
The Board shall be under no obligation to complete all or any portion of the procurement process described in this
RFQ.
The Board and the District reserve the right to:
Reject any or all of the Proposals based on its selection criteria noted pursuant to law
Issue subsequent Requests for Qualifications
Cancel the entire Request for Qualifications
Remedy technical errors in the Request for Qualifications process
Appoint evaluation committees to review Proposals
Seek the assistance of outside technical experts in Proposal evaluation
Investigate the qualifications of any Proposer under consideration
Require confirmation of information furnished by a Proposer
Require additional evidence of qualifications to perform the Services described in this RFQ
Accept other than the lowest offers
Failure to include in the proposal all information outlined herein may be cause for rejection of the proposal.
Information and/or factors gathered during interviews, negotiations and any reference checks, and any other
information or factors deemed relevant by the District, shall be utilized in the final award. The final award of a
contract is subject to approval by the West New York Schools Board of Education.
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Architect of Record; 26-27 (01) Respondent____________
WEST NEW YORK BOARD OF EDUCATION
Business Office, 6028 Broadway, West New York, NJ 07093-2808
PROPOSAL CHECKLIST
A. Documents to be Submitted with Proposal
1. Acknowledgement of Addenda
2. Affirmative Action Questionnaire or Certificate of Employee Information Report
3. Chapter 271 Political Contribution Disclosure Form
4. Contractor/ Vendor Questionnaire / Certification
5. Disclosure of Investment Activities in Iran
6. Financial Guarantee and/or Certificate (Consent) of Surety-when required
7. New Jersey Business Registration Certificate
8. Non-Collusion Affidavit
9. Proposal Form
10. Respondent's Comment Form - Optional
11. Ownership Disclosure Form
12. Internal Revenue Service Form W-9
13. Debarment Certificate
The documents listed above when required, are to be submitted with the Proposal package. Failure to submit them may
be cause for disqualification for being non-responsive pursuant to N.J.S.A. 18A:18A-2(y).
B. Reminder Checklist
As a courtesy, the Office of the School Business Administrator has prepared this reminder checklist for items pertaining
to this Proposal. The checklist is not considered to be all-inclusive. Respondents are to read and become familiar with
all instructions outlined in the Proposal package.
Item Yes No
1. Have you verified your pricing to ensure accuracy?
2. Have you answered question fully and accurately?
3. Have you signed all your documents (blue ink)? No facsimile signature.
4. Have you prepared all documents for submission?
5. Did you make a copy of the Proposal package for your records?
6. Did you submit a Proposal Guarantee? Consent of Surety? (Only if required)
7. Did you correctly address the envelope? (Page 1 Item #2)
8. Have you allowed ample time for the Proposal to reach the Business Office?
Dean v. B. Austin, School Business Administrator | Board Secretary
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Architect of Record; 26-27 (01) Respondent____________
WEST NEW YORK BOARD OF EDUCATION
Business Office
6028 Broadway
West New York, NJ 07093-2808
REQUEST FOR QUALIFICATION
GENERAL
SPECIFICATIONS
Dean v. B. Austin
School Business Administrator
Board Secretary
WEST NEW YORK BOARD OF EDUCATION
Business Office
RFQ
Architect of Record 26-27 (01)
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