WL-26-01 Sixth Avenue and Montgomery Street Water Line

Bidder's Submittal Checklist
Bids must be received by the time and date designated in the Invitation to Bid. It is the
responsibility of the Bidder to submit the bid before the indicated deadline to the
designated location. Bids received in the City's email repository after the designated
closing time will be determined non-responsive and will not be accepted. The City is not
responsible for the Bidder's late or mishandled delivery, equipment or software failure,
internet or website downtime, corrupt or unreadable data, or other technical issues that
may cause delay or non-delivery of a bid or inaccessibility of the submitted data.
If Bidder obtains these documents by means of a website or copied from a Plan Center, it
is the responsibility of the Bidder to check for addenda to this solicitation prior to bid
opening. To be notified of addenda, Bidder may email pw.quotes@albanyoregon.gov and
request to be added to the Plan Holder's list.
All bids must be submitted on City-provided forms that do not contain unauthorized
alterations. Bids shall be received and accepted only in non-editable PDF format when submitted
electronically, no links to documents will be accepted. The total size limit for each email
submittal response should be less than 20 MB. An automated response will be generated back to
the sender stating, "Proposal has been received by the City." If you do not receive a notification,
you may contact Diane Murzynski at contracts@albanyoregon.gov or 541-917-7522. Bidders must
submit responses within a reasonable amount of time before the bid opening date and time to
ensure timely email delivery.
Bidder is responsible for ensuring it has the technical capability to submit its Bid via electronic
submission. Bidder shall be solely responsible for ensuring timely submission of the Bid and is
highly encouraged to prepare and allow for sufficient time to familiarize itself with the electronic
submission requirements and to address any technical or data issues prior to the Bid due date.
A scanned copy of a bid bond is acceptable for the purposes of the bid opening and must be
received before the bid opening.
All bids shall include the following submittals or may be considered non-responsive:
Signed Proposal (three pages) - with all applicable blanks completed
Completed Schedule of Contract Prices - signed by an authorized representative of
the company who can "execute bids"
Bid Bond - using City-provided Bid Bond form with no alterations
Employee Drug and Alcohol Testing Program Certification form
Pay Equity Training Certificate (Applicable if greater than $500,000 and 50 or more
employees)
Addenda Acknowledgement (acknowledge on Proposal if addenda have been
issued)
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Submitted within two hours after bid closing time (required under ORS 279C.370):
First-Tier Subcontractor Disclosure form - signed and if "none" indicate as such
Other than what is listed above, it is not necessary to submit any additional pages with the bid.
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Notice to Contractors
City of Albany, Oregon
Invitation to Bid
Category of Bid: Construction
Engineer's Estimate: $520,000
Bids due at 2:00 p.m., (Pacific Time), Tuesday, April 21, 2026
The City of Albany hereby extends an invitation to submit bids for:
WL-26-01, 6th Avenue and Montgomery Street Water Line: This project includes construction of
approximately 2,000 linear feet of 6-inch Ductile Iron waterline, abandonment of approximately
1,600 linear feet of existing water line, and related appurtenances.
Bids shall be submitted to Diane Murzynski in the Finance Department, at
procurement@albanyoregon.gov and must be received not later than 2:00 p.m., Tuesday, April
21, 2026, or any extension of the time made by addendum. Bids will be considered time-stamped
and received by the City when received in the City's email repository inbox. The email subject line
shall include the project number and name as follows: WL-26-01, 6th Avenue and Montgomery
Street Water Line. The body of the email should plainly identify (1) the project name, (2) the bid
opening time and date, (3) the bidder's name, and (4) the contractor's license number (per ORS
701). Immediately following the filing deadline, the bids will be opened and publicly read using a
virtual hosted meeting, https://global.gotomeeting.com/join/623409989. Interested parties may
dial in using their phones (1-571-317-3122, access code 623-409-989). Bid totals will be posted
on the City's website at https://albanyoregon.gov/bids.
Contract bid documents may be downloaded from the City of Albany website at
https://albanyoregon.gov/bids. It is imperative those who download the contract bid documents
check the website regularly for addenda, clarifications, and other pertinent notifications. All who
are known by the City of Albany to have received a complete set of the contract bid documents
will receive notification when additional items are posted. Please email
pw.quotes@albanyoregon.gov to be added to the Plan Holder's list.
Each bidder must have access to a current set of City of Albany Standard Construction
Specifications, which can be found on the City's website at
https://www.albanyoregon.gov/standard-construction-specifications. All public improvements
are required to conform to these specifications and bid prices must reflect these specifications.
For project information, call Chris Cerklewski at 541-917-7646.
All City contracts contain a statement declaring the bidder agrees to comply with the provisions of
ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City's contract
contains a clause which incorporates by reference all of the provisions of ORS Chapter 279C
which are applicable to public contracts. Bidders are expected to be familiar with these
provisions including, but not limited to, recent changes to ORS Chapter 279C.
No bid will be received or considered unless the bidder is licensed by the Construction
Contractors Board for construction projects or licensed with the State Landscape
Contractors Board for landscaping projects.
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A 10% bid bond, certified check, or cashier's check must accompany each bid on all projects and
must be forfeited if the bidder fails to enter into a Contract with the City of Albany within 10 days
after the date of the Notice of Award. A scanned copy must be submitted with the bid.
DATED this 6th day of April,2026.
Diane M. Murzynski, NIGP-CPP, CPPO, CPPB
Contracts & Procurement Officer
PUBLISH: Daily Journal of Commerce on Monday, April 6, 2026
City of Albany Website on Monday, April 6, 2026
WL-26-01, 6th Avenue and Montgomery Street Water Line Contract Documents
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Proposal
To the Honorable Mayor and City Council
Albany, Oregon 97321
BIDDER'S DECLARATION AND UNDERSTANDING
The undersigned Bidder declares that the Contract Documents for the construction of the
proposed improvement have been carefully examined; that the site has been personally
inspected; that the Bidder is satisfied as to the quantities of materials, items of equipment, and
conditions or work involved including the fact that the description of the quantities of work and
materials as included herein is brief and is intended only to indicate the general nature of such
items and to identify the said quantities with the detailed requirements of the Contract
Documents; and that the Bidder's proposal is made according to the provisions and under the
terms of the Contract Documents, which documents are hereby made a part of this proposal.
The Bidder further declares that the only persons or parties interested in this proposal are those
named herein, that this proposal is in all respects fair and without fraud, that it is made without
collusion with any official of the City of Albany, and that the proposal is made without any
connection or collusion with any person making another proposal on this Contract. The Bidder,
and each person signing on behalf of the Bidder, certifies they do not have a personal or
organizational conflict of interest and have not participated in drafting the scope of work or writing
the specifications required for the project.
The Bidder further declares, by signing this proposal, that all the provisions required by
ORS 279C.800 through 279C.870 relating to the payment of prevailing wage rates for work
performed under the Contract with the City of Albany must be complied with.
The Bidder further agrees that its own judgment has been exercised regarding the interpretation of
subsurface information and all data which it believes pertinent from the Engineer, Owner, and
other sources in arriving at these conclusions have been utilized.
The bidder further certifies that they have authority and knowledge regarding the payment of taxes
and that to the best of their knowledge are not in violation of any Oregon Tax Laws as provided for
in ORS 305.385(6). For purposes of this certification, "Oregon Tax Laws" are those tax laws
imposed by ORS 320.005 to 320.150 and ORS 403.200 to 403.250 and ORS Chapters 118, 314,
316, 317, 318, 321, and 323; the elderly rental assistance program under ORS 310.630 to 310.706;
and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620.
CONTRACT EXECUTION, BONDS, AND INSURANCE
The Bidder agrees that if this proposal is accepted:
* A contract with the City of Albany, Oregon, will be executed, within 10 days after the date of the
Notice of Award, in the form of Contract annexed hereto, and will at that time, deliver to the
City of Albany the 100 percent Performance Bond and 100 percent Payment Bond, and will, to
the extent of this proposal, furnish all machinery, tools, apparatus, and other means of
construction and do the work and furnish all the materials necessary to complete all work as
specified or shown in the Contract Documents.
* A Request for Taxpayer Identification Number and Certification (W-9) will be completed as a
condition of the City's obligation to make payment. In the event the Bidder fails to complete
and return the W-9 to the City, payment to Bidder may be delayed, or the City may, in its
discretion, terminate the Contract.
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* Automatic Clearing House (ACH) Direct Payment Authorization. The City prefers to pay
Contractor invoices via electronic funds transfers through the ACH network. To initiate this
more timely, efficient, and secure payment method, Contractors must complete the City's
ACH Vendor Direct Payment Authorization Form. This form is available on the City website at
https://www.albanyoregon.gov/eftform. Information provided on the form is exempt from
public records disclosure under ORS 192.345(27).
* Contractor may elect retainage to be held in an interest-bearing account, or an alternate
method in lieu of cash retainage as a condition of payment and as provided for by
ORS 279C.560. Contractor must submit the Retainage Election form to the City prior to
contract execution indicating if funds are to be held in an interest-bearing account; if
Contractor will provide a deposit of bonds, securities or other instruments; or if Contractor will
provide a retainage surety bond. City may recover from Contractor additional costs incurred in
the handling of retainage alternatives, whether a deposit of bonds, securities, or other
instruments, retainage surety bond, or for an interest-bearing account, ORS 279C.560(3).
CERTIFICATES OF INSURANCE
The Bidder agrees to furnish the Owner, before commencing the work under this Contract, the
certificates of insurance as specified in the Standard Construction Specifications.
ADDENDA ACKNOWLEDGEMENT No(s) _____ Dated _________ No(s) ____ Dated ____________
No(s)_____ Dated ___________ No(s). _____ Dated ____________ No(s)_____ Dated ____________
START OF CONSTRUCTION AND CONTRACT COMPLETION DATE
If awarded this contract, the Bidder agrees to begin work within 10 calendar days after the date of
the Notice to Proceed for the Contract and to complete the construction, in all respects, as set
forth in the Special Provisions of these Contract Documents.
LIQUIDATED DAMAGES
In the event the Bidder is awarded the Contract and fails to complete the work within the time
stated above or extended time agreed upon, as more particularly set forth in the Contract
Documents, liquidated damages must be paid to the City of Albany, Oregon, as provided under
General Requirements, Subsection 108.06.00 of the City of Albany Standard Construction
Specifications.
BID BOND
Accompanying this proposal is a certified check, cashier's check, or Bidder's bond in the sum of
(10% of Bid Total)
Dollars ($ ),
according to the General Requirements of the Contract Documents which is to be forfeited as
liquidated damages, if, in the event this proposal is accepted, and the Bidder fails to execute the
Contract and furnish satisfactory Performance and Payment Bond under the conditions and
within the time specified in the Contract Documents; otherwise said check or bond is to be
returned to the Bidder.
SURETY
If the Bidder is awarded a construction Contract on this proposal, the Surety who provides the
Performance Bond will
be whose address is (street and
city)
and
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Payment Bond will be whose address is (street and
city) ______________________________________________________________________ .
LUMP SUM OR UNIT PRICE WORK
The Bidder further proposes to accept as full payment for the work proposed herein the amounts
computed under the provisions of the Contract Documents and based on the following lump-sum
or unit-price amounts, it being expressly understood that the unit prices are independent of the
exact quantities involved. The Bidder agrees that the lump-sum prices and the unit prices
represent a true measure of the labor and materials required to perform the work, including all
allowances for overhead and profit for each type and unit of work called for in these Contract
Documents.
BIDDER
The name of the Bidder submitting this proposal is doing
business at (street and city) ,
which
is the address to which all communications concerned with this proposal and with the Contract
must be sent.
In accordance with ORS 279A.120, Bidder hereby declares that it (circle correct designation) is /
is not a resident bidder. The names of the principal officers of the corporation submitting this
proposal, or of the partnership, or of all persons interested in this proposal as principals are as
follows:
If Sole Proprietor or Partnership: IN WITNESS hereto the undersigned has set his/her hand this
day of 2026.
Signature of Bidder Title
If Corporation: IN WITNESS WHEREOF the undersigned corporation has duly authorized the
execution of this agreement on behalf of the corporation by the officer named below this day
of 2026.
name of corporation
By:
Name:
(please print name)
Title:
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Schedule of Contract Prices
Item Approx. Unit of Unit Price Total Amount
Bid Items
No. Quantity Measure Dollars/Cents Dollars/Cents
1 Mobilization 1 Lump Sum
2 Temporary Traffic Control 1 Lump Sum
3 Erosion and Sediment Control 1 Lump Sum
Remove and Replace Linear
4 250
Standard Curb and Gutter Feet
Remove and Replace 4-Inch Square
5 135
PCC Sidewalk Yard
Square
6 4-Inch Asphalt Trench Patch 600
Yard
Linear
7 6-Inch Ductile Iron Water Line 2,000
Feet
8 6-Inch Gate Valve 10 Each
Standard 1-Inch HDPE
9 39 Each
Service Assembly
Coordinate 8-Inch x 6-Inch
10 1 Lump Sum
Live Tap
12-Inch x 6-Inch Connection
11 1 Lump Sum
Assembly
8-Inch x 6-Inch Connection
12 2 Each
Assembly
Abandon 4-Inch x 12-Inch
13 1 Lump Sum
Connection at Railroad St
Abandon 4-Inch x 6-Inch
14 1 Lump Sum
Connection at Jefferson St
Remove Fire Hydrant
15 1 Lump Sum
Assembly
Standard Fire Hydrant
16 3 Each
Assembly
Remove Abandoned Valve
17 6 Each
Boxes
18 Abandon Existing Lines 1 Lump Sum
19 Install 32# Sacrificial Anode 10 Each
20 Underground Utility Support 3 Each
Sum of Extended Totals
NOTE: Subject to change if addition or extensions are in error (Unit price prevails.)
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