WIRELESS INTERNET SERVICES FOR ISLA BLANCA PARK PROJECT

CAMERON COUNTY
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS
RFP NUMBER: # 260403
RFP TITLE: WIRELESS INTERNET SERVICES FOR ISLA BLANCA PARK PROJECT
DATE DUE: MARCH 27, 2026 DUE NO LATER THAN 3:00 P.M.
RFP's will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing
Department - Basement floor, Suit #B17 at 3:01 p.m. (as per Purchasing Dept. time clock) on deadline due date. RFPs received
later than the date and time above will not be considered.
Please return RFP ORIGINAL (marked "ORIGINAL") AND ONE (1) COPY (marked "COPY") sets and an electronic
copy on a flash drive (searchable PDF format file only) of your RFP submittal for review by evaluation committee in a
sealed envelope. Be sure that return envelope shows the RFP Number, Description and is marked "SEALED RFP".
RETURN RFP TO:
by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)
1100 E. Monroe St, Basement floor, Suit #B17, Brownsville, Texas 78520.
Proposal questions/clarifications must be submitted by: Friday, March 20th, 2026 before 3:00P.M.
(e-mail to purchasing@co.cameron.tx.us or fax 956-550-7219 attention, Roberto C. Luna, Purchasing Agent)
Addendum to respond to questions/clarifications will be posted on March 23rd, 2026
For additional information or to request addendum email: Roberto C. Luna and/or Dalia Loera at
purchasing@co.cameron.tx.us +
YOU MUST SIGN BELOW IN INK. FAILUFE TO SIGN WILL DISQUALIFY THE OFFER.
Company Name: ___________________________________________________________________________________
Company Address: ____________________________________________________________________________
City, State, Zip Code: ____________________________________________________________________________
Historically Underutilized Business (State of Texas) Certification VID Number: _________________________________
Telephone No. ____________________________Fax No. _____________________e-mail_________________________
SIGNATURE:________________________________ Print Name:______________________________
How did you find out about this RFP? ________________________________________ (ex: Newspaper, Web, and Mail)
Is Bidder's principal place of Business within Cameron County? Yes No
If yes what City: ____________________________
Your signature attests to your offer to provide the goods and/or services in this RFQ according to the published provision of this RFP.
When an award letter is issued, this RFP becomes the contract. If an RFP required specific Contract is to be utilized in addition to this
RFP, this signed RFP will become part of that contract. When an additional Contract is required a RFP award does not constitute a contract
award and RFP / Contract is not valid until contract is awarded by Commissioners Court (when applicable) signed by County Judge) and
Purchase Order is issued.
Bidders must sign each bid page to ensure you have read each page's information, terms, conditions and/or required forms.
Failure to sign or initial each bid page will disqualify the BID/PROPOSAL offer.

ACKNOWLEDGMENT OF RECEIPT
WIRELESS INTERNET SERVICES FOR ISLA BLANCA PARK PROJECT
RFP 260403
Please submit this page upon receipt
For any clarifications, please contact Mr. Roberto C. Luna, Purchasing Agent and/or Dalia Loera, Bids & Proposals
Coordinator at the Cameron County Purchasing Department office at: (956) 544-0871 or e-mail at:
purchasing@co.cameron.tx.us
Please fax or e-mail this page upon receipt of RFP package no later than Monday, March 23rd, 2026 before 3:00 p.m. CST.
All questions regarding this RFP should also be submitted no later than the stated date and time on RFP cover page.
Fax: (956) 550-7219 or E-mail:
purchasing@co.cameron.tx.us
If you are unable to respond on this RFP solicitation, kindly indicate your reason for "Not Responding/No-Participation"
below and fax or e-mail back to Cameron County Purchasing Department. This will insure you remain active on our vendor
list.
Date: _______________
(___) Yes, I will be able to submit a Statement of Qualifications submittal.
(___) No, I will not be able to submit a Bid submittal for the following reason: (Please check one or more reasons
below)
(cid:0) Could not meet specifications.
(cid:0) Items or materials requested not manufactured by us or not available to our company.
(cid:0) Insurance requirements are too restricting.
(cid:0) Bond requirements are too restricting.
(cid:0) The scope of services is not clearly understood or applicable (too vague, too rigid, etc.)
(cid:0) The project is/was not suited to our organization.
(cid:0) Quantities are too small.
(cid:0) Insufficient time allowed for preparation of bid/proposal.
(cid:0) Other (please specify).
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
__________________________________________________________________________________________.
Company Name: _______________________________________________________
Company Representative Name: __________________________________________
Company Address: _____________________________________________________
Phone #: ______________________ Fax #" ___________________________
E-mail Address: ________________________________________________________
RFP # 260403 WIRELESS INTERNET FOR ISLA BLANCA PARK PROJECT Page 2 of 60 Responder's signature/Initials __________

CHECK LIST
WIRELESS INTERNET SERVICES FOR ISLA BLANCA PARK PROJECT
RFP 260403
Proposers are asked to review the package to be sure that all applicable parts are included. If any portion of the
package is missing, notify the Purchasing Department immediately. It is the Proposer's responsibility to be
familiar with all the Requirements and Specifications. Be sure you understand the following before you return
your RFP packet.
_X__ Cover Sheet
Your company name, address and your signature (IN INK) should appear on this page.
_X__ Instructions to Proposers
You should be familiar with all of the Instructions to Proposers.
_X__ Special Requirements
This section provides information you must know in order to make an offer properly.
_X__ Specifications / Scope of Work
This section contains the detailed description of the product/service sought by the County.
Attachments
_X__ Addendum Acknowledgment Form
_X__ Attachments A, B, C, D, E, F, G, H & I, J, K &L.
Be sure to complete these forms and return with packet.
_X__ DRAWINGS & SPECIFICATIONS Separate attachment.
Be sure to review all drawings and technical specs: EXHIBIT A (Pages including cover page).
_X___ Bid Guaranty & Performance Bond Information & Requirements
This form applies only to certain bids/proposals. All public work contracts over
$25,000 require a Payment Bond and over $100,00 must also have a Performance Bond
in a form approved by the County. Please read carefully and fill our completely.
__X_ Minimum Insurance Requirements
Included when applicable
__X_ Worker's Compensation Insurance Coverage Rule 110.110
This requirement is applicable for a building or construction contract.
____ Financial Statement
When this information is required, you must use this form.
Other - Final reminders to double check before submitting RFP
____ Is your RFP sealed with RFP #, title, Proposer's Name, & return address, on outside?
____ Did you complete, sign and submit page 1?
____ Did you provide the number of copies as required on the cover page?
____ Did you visit our website for any addendums?
https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/
If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us
RFP # 260403 WIRELESS INTERNET FOR ISLA BLANCA PARK PROJECT Page 3 of 60 Responder's signature/Initials __________

INSTRUCTIONS FOR SUBMITTING RFP'S
WIRELESS INTERNET SERVICES FOR ISLA BLANCA PARK PROJECT
RFP 260403
These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as "County") by all prospective
vendors (herein after referred to as "Proposers") on behalf of Solicitations including, but not limited to, Invitations to RFP and Requests
for Quotes.
Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFP with all
appropriate supplements and/or samples. Prior to returning your sealed RFP response / submittal, all Addendums - if issued - should be
reviewed and downloaded by entering the County Purchasing web https://www.cameroncounty.us/purchasing-bids-rfpq-addms-
tabs/
Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFP in order to avoid
disqualification. All Tabulations can also be viewed and downloaded at this site. Annual RFP award information can be accessed at:
https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/
Review this document in its entirety. Be sure your RFP is complete, and double check your RFP for accuracy.
Cameron County is an Equal Employment Opportunity Employer. Review this document in its entirety. Be sure your RFP is complete,
and double check your RFP for accuracy.
GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the
specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County's
interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the Proposer as
such, in the columns to the right on the "Minimum Specifications' Forms". The County's specifications may be exceeded and should be
noted by the Vendor as such. Any RFP NOT MEETING the Minimum Requirements specified will be rejected.
GOVERNING LAW: This invitation to RFP is governed by the competitive RFP requirements of the County Purchasing Act, Texas
Local Government Code, 262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and
regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron
County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any
portion of these requirements.
Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions results in a change or
addition to this RFP, the Change(s) and addition(s) will be forwarded to all vendors involved as quickly as possible in the form of a
written addendum only.
Verbal changes to RFP's must be backed-up by written addendum or written Q/A clarifications which would be posted on County
Purchasing Web site. Without written Addendum or written Q / A clarification, verbal changes to RFP will not apply.
Sign the Vendor's Affidavit Notice, complete answers to Attachments A,B, C, D, E , F , G, H, I & J and return all with your RFP.
The County of Cameron, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will
be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
MINORITY/WOMAN OWNED BUSINESS ENTERPRISE (M/WBE), DISADVANTAGED BUSINESS ENTERPRISE (DBE),
AND HISTORICALLY UNDERUTILIZED BUSINESS (HUB):
Cameron County encourages and strives towards an ever-increasing expansion in opportunities for M/WBE's & HUB's in assisting the
County for its Purchasing needs. Cameron County's policy is to increasingly involve qualified M/WBE & HUBs to the greatest extent
feasible in the County's procurement process.
Objectives of County HUB Program
Ongoing increase in procurement opportunities for M/WBE's & HUB's
Assisting M/WBE's & HUB's with registration to Bidders List and Bid opportunities that may be of interest
Directing M/WBE's & HUB's to various beneficial web links giving them additional opportunities
Certification Process: Federal, state, and local regulations determine the type of certification(s) available. Attached below are links to
various Certification agencies which are available to assist you in obtaining your M/WBE's & HUB's Certification.
HUB Certification Sources:
State of Texas HUB Certification Process
RFP # 260403 WIRELESS INTERNET FOR ISLA BLANCA PARK PROJECT Page 4 of 60 Responder's signature/Initials __________

Historically Underutilized Business (HUB) Program (texas.gov) Texas Statewide HUB System | Texas Comptroller of Public
Accounts (gob2g.com)
Register with State as a HUB Vendor
HUB Certification Agreements
HUB Minority & Women Organizations
M/WBE's & HUB's Questions Cameron County contact:
Dalia Loera, Assistant Purchasing Agent
P: 956-544-0846 | Email: dalia.loera@co.cameron.tx.us
The County, its contractors, their suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall
not discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or performance of contracts. All
vendors, suppliers, professionals, and contractors doing business or anticipating doing business with Cameron County shall support,
encourage, and implement affirmative steps toward our common goal of establishing equal opportunity for all citizens of Cameron County.
REQUIREMENT OF ALL BIDDERS/PROPOSERS: Each firm responding to this solicitation shall be required to submit with their
proposal information regarding minority/women business and HUB business participation in this project.
CONFLICT OF INTEREST QUESTIONNAIRE:
For vendor or other person doing business with local governmental entity
This questionnaire must be filed in accordance with chapter 176 of the Local Government Code by a person doing business with the
governmental entity.
By law this questionnaire must be filed with the records administrator (County Clerk's Office) of the local government not later
than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section
176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of
the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business
day after the date the originally filed questionnaire becomes incomplete or inaccurate.
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict of
Interest form, you must file with County Clerk's Office subject to above instructions.
can be downloaded at the following web site:
https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf
DISCLOSURE OF INTERESTS:
This questionnaire must be filed with the records administrator (County Clerk's Office) of the local government and no later than the 7th
business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires all persons
or firms seeking to do business with the County to provide the following information if the person becomes aware of facts that
require this statement to be filed. Every question must be answered. If the question is not applicable, answer with "N/A."
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure of
interest form, you must file with County Clerk's Office subject to above instructions.
can be downloaded at the following web site: https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf
TEXAS ETHICS COMMISSION FORM 1295
All RFPs prior to award or award of Contract by Commissioner's Court will require that the Texas Ethics Commission (TEC) Form 1295
Electronic (on line) Vendor filing procedure be completed by Vendor.
All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC
Certification for the specific award. This Certification Form 1295 must be electronically submitted and printed form must be emailed or
delivered to County Purchasing Department making the request for form. This process must be completed prior to Commissioners Court
Agenda for approval consideration of RFP award. There is no charge for this TEC online process.
Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line "New Form 1295 Certificate of Interested Parties
Electronic Filing Application" Site at:https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm )
If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab "Vendor - TEC Form 1295"
for more information. TEC Web site links can be found at this location including Question / Answers and Video instructions.
tab Link: https://www.cameroncounty.us/vendors-tec-form-1295/
PROPOSER SHALL SUBMIT RFP ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND RETURN ENTIRE RFP
PACKET. In the event of inclement weather and County Offices are officially closed on a Proposal deadline day, RFP's will be received
RFP # 260403 WIRELESS INTERNET FOR ISLA BLANCA PARK PROJECT Page 5 of 60 Responder's signature/Initials __________

unit 2:00 p.m. of the next business day. Proposals will be opened at the Cameron County Courthouse, 1100 East Monroe Street,
Brownsville, Texas in the Purchasing Department - Basement Floor - Room # B17 (as per Purchasing Dept. time clock.)
RFP's SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE CONSIDERED
VOID AND UNACCEPTABLE.
PRESENTATIONS SEQUENCE TO EVALUATION COMMITTEE. Presentations to Evaluation Committee will be sequenced (in
order) as determined by the utilization of RANDOM.ORG. Process will be conducted in the Purchasing Dept. with Auditor's designee
present.
SUCCESSFUL PROPOSERS WILL BE NOTIFIED BY MAIL. All responding vendors will receive written notification regarding
outcome of award.
PROPOSERS MAY ATTEND PUBLICLY HELD COMM COURT MEETING FOR AWARD OF THIS SOLICITATION. All
responding proposers are welcome to attend the publicly held Commissioners Court meeting relative to the outcome / award of this
solicitation. Court Meeting agenda date and times may be obtained at the following web site:
https://www.cameroncountytx.gov/commissioners-court-agendas/
OPEN RECORDS ACCESS TO ALL INFORMATION SUBMITTED. All information included will be open to the public, other proposers,
media as per the Open Records Act and not be confidential in nature. If you deem any information as confidential, it should not be made
part of your RFP package.
PLEASE NOTE CAREFULLY
THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON SUMBITTING YOUR REPONSE. ITEMS BELOW APPLY TO
AND BECOME A PART OF TERMS AND CONDITIONS OF RFP. ANY EXCEPTIONS THERETO MUST BE IN WRITING.
1. ORIGINAL (marked "ORIGINAL") AND ONE (1) COPY (marked "COPY") sets and an electronic COPY in a USB
"Flash drive" (PDF format file only) MUST BE SUBMITTED. Each RFP shall be placed in a separate envelope completely
and properly identified with the name and number of the bid. Proposals must be in the Purchasing Department BEFORE the hour
and date specified.
2. Proposals MUST give full firm name and address of the proposer. Failure to manually sign RFP will disqualify it. Person
signing RFP should show TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.
3. Proposals CANNOT be altered or amended after deadline time. Any alterations made before deadline time must be initiated by
Proposer or his authorized agent. No RFP can be withdrawn after opening time without approval by the Commissioners Court
based on a written acceptable reason.
4. Written and verbal inquires pertaining to bids must give RFP Number and Company.
5. NO changes or cancellations permitted without written approval of Purchasing Agent. The County reserves the right to accept or
reject all or any part of any RFP and waive minor technicalities.
6. This is a RFP inquiry only and implies no obligation on the part of Cameron County.
7. Partial RFP's will not be accepted unless awarded by complete RFP.
8. It is expected that the Proposer will meet all state and federal safety standards and laws in effect on the date of the RFP, for the
item(s) being specified, and the particular use for which they are meant.
9. It is the responsibility of the Proposer to ask any and all questions the Proposer feels to be pertinent to the proposal. Cameron
County shall not be required to attempt to anticipate such questions for proposers. Cameron County will endeavor or respond
promptly to all questions asked.
10. If PROPOSER takes exception to specifications or reference data, he will be required to provide details etc. as
specified.
11. A proposal may not be withdrawn or canceled by the proposer without the written acknowledgment of the County for
a period of sixty (60) days following the date designated for the receipt of proposal, and proposer so agrees upon
submittal of the proposal.
12. If a Bid Bond is required in this Proposal it must be included in Proposers Sealed RFP package.
13. The County reserves the right to accept or reject all or any part of any RFP, waiver minor technicalities. The County of Cameron
reserves the right to award by item category or by total RFP. Prices should be itemized. County also reserves the right to award
either with or without trade-in, if applicable. Cameron County reserves the right to award if only one (1) RFP was received.
Cameron County retains the option to re-solicit at any time if in its best interest and is not automatically bound to renewal or re-
solicitation. The County reserves the right to hold all RFPs for 60 days from the due date of receipt without actions. The County
reserves the right to add additional County Departments (at a later time during this RFP award) as the need arises. The County also
reserves the right to consider utilizing CO-OP Interlocal Agreements / pricing if determined to be more advantageous to the County.
RFP # 260403 WIRELESS INTERNET FOR ISLA BLANCA PARK PROJECT Page 6 of 60 Responder's signature/Initials __________

14. All property of Cameron County must remain (at all times) within the United States - without exception - unless prior Agenda
approval has been given by Commissioners Court.
15. The County is exempt from State Sales Tax and Federal Excise Tax. DO NOT INCLUDE TAX IN RFP. Cameron County
claims exemption from all sales and/or use taxes under Texas Tax Code 151.309, as amended. Texas Limited Sales Tax
Exemption Certificates will be furnished upon written request to the Cameron County Purchasing Agent.
16. Proposals are scheduled to be opened and publicly acknowledged at the Cameron County Commissioners Courtroom, on the
scheduled date and time specified on cover sheet of this RFP package. Proposers, their representatives and interested persons may
be present. The proposals shall be opened and acknowledged only so as to avoid disclosure of the contents to competing proposers
and shall remain confidential during negotiations. However, all proposals shall be opened for public review after the concession
lease agreement is approved, except for trade secrets and confidential information contained in the proposal and identified by
proposers as such.
17. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the
resulting concession agreement. All change orders to this RFP will be made in writing by the Cameron County Purchasing
Department. Award of proposal does not constitute a concession agreement. A binding concession agreement will be negotiated
by the Cameron County Property Manager and approved by the Commissioners Court after the proposal has been awarded.
18. No public official shall have interest in this RFP except in accordance with Vernon's Texas Codes Annotated, Local
Government Code Title 5. Subtitle C, Chapter 171.
19. The proposer shall not offer or accept gifts or anything of value nor enter into any business arrangement with any
employee, official or agent of Cameron County.
20. All proposals meeting the intent of this RFP will be considered for a possible negotiation.
21. Any interpretations, corrections or changes to this RFP will be made by addenda. Sole issuing authority of addenda
shall be vested in Cameron County Purchasing Department. Addenda will be mailed to all who are known to have
received a copy of this RFP. Proposers shall acknowledge receipt of all addenda in writing.
22. Proposals must comply with all federal and state laws, County policy and local regulations.
23. Cameron County may request a presentation and additional information to determine proposer's ability to
sufficiently meet these minimum responsible standards listed above.
24. Cameron County requests proposer to supply, with this RFP, a list of at least three (3) references. Include full
name and title, address, telephone number, fax number and name(s) of contact person.
25. Successful proposer shall defend, indemnify and save harmless Cameron County and all its officers, agents and
employees from all suits, actions, or other claims of any person, persons, or property on account of negligent act or
fault of the successful offered, or of any agent, employee, subcontractor or supplier in the execution of or performance
under any contract which may result from proposal award. Successful proposer shall pay any judgment including
costs, which may be obtained against Cameron County developing out of such injury or damages.
26. Any notice provided by this proposal or required by Law to be given to the successful proposer by Cameron County
shall be conclusively deemed to have been given and received on the next day after such written notice has been
deposited in the mail in Brownsville, Texas by Registered or Certified mail with sufficient postage affixed thereto,
addressed to the successful proposer at the address so provided; this shall not prevent the giving of actual notice in
any other manner.
27. It is the responsibility of the bidder or proposer to ask any and all questions the bidder or proposer feels to be
pertinent to the bid or proposal. Cameron County shall not be required to attempt to anticipate such questions for
bidders or proposers. Cameron County will endeavor to respond promptly to all questions asked.
28. AWARD OF CONTRACT - Award(s), if made, will be made to the responsive and responsible Offeror(s) whose
proposal is most advantageous to Cameron County, taking into consideration price and the other factors set forth in
the Request for Proposals "R.F.P. . Contract will be negotiated with the offeror whose proposal is determined to be
most advantageous to County. The County reserves the right and option to reject any and all proposals and to waive
any formality in proposals received, to accept or reject any or all of the items in the proposal, and award the contract
in whole or in part, if it is deemed in the best interest of the County. Proposals should be submitted initially on the
most favorable terms, from both price and technical standpoints. The County further reserves the right to award
without discussion after proposals are received to request written "BEST AND FINAL OFFERS" from respondents
judged to be responsive to the minimum technical requirements.
RFP # 260403 WIRELESS INTERNET FOR ISLA BLANCA PARK PROJECT Page 7 of 60 Responder's signature/Initials __________

PURCHASE ORDER AND DELIVERY: The successful PROPOSER shall not deliver products or provide services
without a contract approved by the Cameron County Commissioners Court and a Cameron County Purchase Order signed
by an authorized agent of the Cameron County Purchasing Department.
This shall be understood to include bringing merchandise to the appropriate room or place designated by the using department. Every tender
or delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery and quality.
Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Failure to rectify within
the performance period will be considered cause to reject future deliveries and cancellation of the contract by Cameron County without
prejudice to other remedies provided by law. Where delivery times are critical, Cameron County reserves the right to award
accordingly.
NO PLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of goods must fully comply with all provisions of this contract
as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall
not have the right to substitute a conforming tender provided, where the time for performance has not yet expired, the Seller may seasonably
notify Buyer of their intention to cure and may then make a conforming tender within the contract time but not afterward.
PLACE OF DELIVERY: The place of delivery shall be that set forth on the purchase order. Any change thereto shall be affected by
modification as provided for in clause 20, "Modifications", hereof. The terms of this agreement are "no arrival, no sale".
DELIVERY TERMS AND TRANSPORTATION CHARGES: RFP must show number of days required to place material in receiving
agency's designated location under normal conditions. Failure to state delivery time obligates Proposer to complete delivery in 24 hours.
A five-day difference in delivery promise may break a tie. Unrealistically short or long delivery promises may cause RFP to be disregarded.
Consistent failure to meet delivery promises without valid reason may cause removal from Proposer list.
An accurate delivery date must be quoted on the "RFP Form". When there are various items, a delivery date must be included with each
item quoted. Freight and shipping charges to Cameron County must be included in the RFP price. Final location will be supplied to the
vendor on award of RFP, F.O.B. destination. Delivery locations will be: Various County Building locations. Delivery days after receipt of
order (ARO). Specify all (various) dates by categories or item if different.
If delay is foreseen, contractor shall give written notice to Director of Purchasing. The County has the right to extend delivery date if
reasons appear valid. Contractor must keep County advised at all times of status of order. Default in promised delivery (without accepted
reasons) or failure to meet specifications, authorized the County to purchase supplies elsewhere and charge full increase in cost and
handling to defaulting contractor.
Delivery shall be made during normal working hours only, 8:00 a.m. to 5:00 p.m. unless otherwise noted in RFP.
VARIATON IN QUANTITY: The County assumes no liability for commodities produced, processed or shipped in excess of the
amount specified herein.
SELLER TO PACKAGE GOODS: Seller will package goods in accordance with good commercial practice. Each shipping container
shall be clearly and permanently packed as follows: (a) Seller's name and address; (b) Consignee's name, address and purchase order or
purchase release number and the supply agreement number if applicable; (c) Container number and total number of containers, e.g. box 1
of 4 boxes; and (d) the number of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided.
Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any
applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists.
SHIPMENT UNDER RESERVATION PROHIBITED: Seller is not authorized to ship the goods under reservation, and no tender of a
bill of lading will operate as a tender of goods.
TITLE AND RISK OF LOSS: The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes
possession of the goods at the point or points of delivery.
INSPECTION: Upon receiving item(s), they will be inspected for compliance with the RFP Specifications. If the item(s) do not pass
inspection, the vendor will be required to pick up the rejected item(s) at the delivery point, provide the necessary replacement, and return
the item(s) to the original point of delivery.
All items proposed shall be new, in first class condition, including containers suitable for shipment and storage (Cameron County prefers
recycled packaging whenever possible), unless otherwise indicated in RFP. Verbal agreements to the contrary will not be recognized. All
materials and services shall be subject to Purchaser's approval. Unsatisfactory material will be returned at Seller's expense. Cameron
County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements and needs of the
using department. If an offeror cannot furnish a sample of a RFP item, where applicable, for review, or fails to satisfactorily show an ability
to perform, the County can reject the RFP as inadequate.
TESTING: Cameron County reserves the right to test equipment, supplies, material and goods Proposed for quality, compliance with
specifications and ability to meet the needs of the user. Demonstration units must be available for review. Should the goods or services fail
to meet requirements and/or be unavailable for evaluation, the RFP is subject to rejection. County user Dept.(s) reserves the right to
make the final determination as to equivalents.
SPECIAL TOOLS AND TEST EQUIPMENT: If the price stated on the face hereof includes the cost of any special tooling or special
test equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets
related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such.
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INVOICES AND PAYMENTS: (a) Vendor shall submit separate invoices, in duplicate, on each purchase order after each
delivery. Invoices shall indicate the purchase order number, shall be itemized and transportation charges, if any, shall be
listed separately. A copy of the bill of lading and the freight weigh bill when applicable, should be attached to the invoice.
Mail to: Cameron County, ATTN: Auditor's Office, 1100 East Monroe St., Brownsville, Texas 78520. Payment shall not be
due until the above instruments are submitted after delivery. Vendors must keep the Auditor advised of any changes in your
remittance addresses. (b) County's only obligation to pay Vendor is to pay from funds budgeted and available for the purpose
of the purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered
but unpaid for goods will be returned to Vendor by the County. (c) Do not include Federal Excise, State or City Sales Tax.
County shall furnish tax exemption certificate if required.
Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the Vendor for
correction. Under term contracts, when multiple deliveries and/or services are required, the Vendor may invoice following
each delivery and the County will pay on invoice. Contracts providing for a monthly charge will be billed and paid on a
monthly basis only. Prior to any and all payments made for good and/or services provided under this contract, the Vendor
should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file
with the Cameron County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-
up withholding as required by the Internal Revenue Services.
Vendor shall submit two (2) copies of an itemized invoice showing RFP number and purchase order number to:
CAMERON COUNTY AUDITOR
ACCOUNTS PAYABLE
1100 EAST MONROE ST.,
BROWNSVILLE, TEXAS 78520
Please note that any payment due under this RFP award will be applied towards any debt, including but not limited to delinquent taxes
that is owed to Cameron County.
PAYMENT DISCOUNT: Indicate the payment discount (s) available depending on the when invoices are paid. For example, 1/30
means a 1% discount if paid within 30 days, 2/15 means a 2% discount if paid within 15 days, etc. Payment in full will be made within
thirty (30) days of delivery, inspection, and receipt of invoice.
All costs quotations must include all the various features needed to satisfy the requirements. Note: No amounts will be paid for the items
in this RFP in excess of the amounts quoted.
Criminal Background Checks are Mandatory:
Checks are mandatory for all personnel performing work on Cameron County sites. Contractors, consultants, and subcontractors are required
to take all reasonable steps to assure that their employees do not represent a threat to the County or Facilities. Failure to comply with this
requirement may result in immediate termination of any award or contract. The selected contractor shall provide a complete list of names
(including supervisors) that may be working on campus. The contractor(s) shall remove from the Cameron County work place any of its
employees who are found to be unacceptable by Cameron County. Such requests shall not be unreasonable, are the sole decision of Cameron
County, and are not subject to negotiation. Contractor shall provide proper identification for all contractor employees. While on Cameron
County premises, all contractor employees must wear attire that identifies them as contractor's employee with identification visible from
both the front and the back. Vehicles shall be clearly identified as company vehicles and be maintained in a neat clean and sanitary condition.
At least one person in each vehicle, preferably the driver, must be able to speak, read and write. It shall be the contractor's responsibility to
see that employees render quiet and courteous service.
Trade Secrets, Confidential Information and the Texas Public Information Act.
If you consider any portion of your Bid/Proposal/Qualification Statement to be privileged or confidential by statue or judicial decision,
including trade secrets and commercial or financial information, clearly identify those portions.
Bid/Proposal/Qualification Statement will be opened in a manner that avoids disclosure of the contents to competing offers and to keep the
proposals secret during negotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and
confidential information in the proposals are not open for inspection.
Cameron County will honor your negotiations of the trade secrets and confidential information and decline to release such
information initially, but please note that the final determination of whether a particular portion of your proposal is in fact a trade
secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney
General or a court of competent jurisdiction. In the event a public information request is received for a portion of your proposal
that you have marked as being confidential information, you will be notified of such request, and you will be required to justify
your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. In the event
that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that the information is
in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local
Government code, then such information will be made available to the requested.
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Bid/Proposal/Qualification Statement are to be signed by an officer of the company authorized to bind the submitter to its provisions.
Bid/Proposal/Qualification Statement are to contain a statement indicating the period during which the proposal will remain valid. A period
of not less than ninety (90) days required. The Bid/Proposal/Qualification Statement submitted by the bidders/proposer/responders shall
become an integral part of the contract between the County and the bidder/proposer/responder and the representations, covenants, and
conditions therein contained shall be binding upon the person, firm or corporation executing the same.
THE RESPONDER(S) IS/ARE RESPONSIBLE FOR READING AND UNDERSTANDING ALL DOCUMENTS, FORMS,
SPECIFICATIONS, AND INSTRUCTIONS WITHIN THIS ENTIRE DOCUMENT. Follow all Bid/Proposal/Qualification Statement
package instructions; you are responsible for obtaining any information needed in order to respond to this solicitation. Further, the
RESPONDER is responsible for providing any and all relevant information necessary to submit a response. Failure to do so will be at the
Respondent's risk and may result in rejection of the response as non-conforming.
General Requirements apply to all advertised solicitations; however, these may be superseded, whole or in part, by OTHER DATA
CONTAINED HEREIN. Be sure your RFP package is complete.
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