2027-06 Window Replacement - Baldwin Center due 09/16/2026

PURCHASING
BID #2027-06
WINDOW REPLACEMENT
BALDWIN CENTER
SEALED submissions are subject to the standard Bidder:
instructions set forth on the attached sheets.
Any modifications must be specifically _________________________________
accepted by the Town of Stratford. Doing Business As (Trade Name)
_________________________________________
Address
Released
: Monday, 17th August, 2026
_________________________________________
Town / State / Zip
Phillip Ryan, Purchasing Agent
_________________________________________
Title (Mr /Ms)
_________________________________________
Signature
_________________________________________
Telephone
_________________________________________
E-mail
Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent,
2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:
10:00AM, Wednesday, 16th September, 2026
NOTE:
1. Bidders are to complete all requested data in the upper right corner of this page and must return
this page with their bid proposal.
2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears
to the Town of Stratford upon debt, or contract or who has been within the prior five (5) years,
a defaulter as surety or otherwise upon obligations to the Town of Stratford.
3. Submissions are to be submitted in a sealed envelope and clearly marked "BID #2027-06" on the
outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.
offering more from forest to shore

Window Replacements:
Baldwin Senior Center
8/17/2026
Table of Contents
SECTION SECTION NAME DATE
Table of Contents 8/17/2026
Invitation to Bid 8/17/2026
Instructions for Bidders 8/17/2026
Bid Form 8/17/2026
Statement of Qualifications (AIA A305) 8/17/2026
A312a Performance Bond 8/17/2026
A312b Payment Bond 8/17/2026
Prevailing Wage Rates (Applies if construction cost is over $100,000) 8/17/2026
Section 31-53b - Construction Safety and Health Course 8/17/2026
10-Hour OSHA Construction Safety and Health Course 8/17/2026
CT General Statute 31-55a 8/17/2026
Contractors Wage Certification Form 8/17/2026
Payroll Certification Form 8/17/2026
Occupational Classification Bulletin 8/17/2026
CT DOL Wage and Workplace Standards Footnotes 8/17/2026
Non-Collusion Affidavit 8/17/2026
AIA A101: Agreement Between Owner and Contractor 8/17/2026
AIA A201: General Conditions of the Contract for Construction 8/17/2026
Supplementary Conditions 8/17/2026
Insurance Procedure 8/17/2026
DIVISION 1 - GENERAL REQUIREMENTS
01009 Milestone Schedule 8/17/2026
01100 Summary of Work 8/17/2026
01210 Allowances 8/17/2026
01250 Regulatory Requirements 8/17/2026
01310 Project Management and Coordination 8/17/2026
01330 Submittal Procedures 8/17/2026
01400 Quality Requirements 8/17/2026
01600 Product Requirements 8/17/2026
Product Substitution Form 8/17/2026
01770 Closeout Closeout 8/17/2026
DIVISION 8 - OPENINGS / WINDOWS
085213 Aluminum Clad Casement and Awning Windows - "Ultimate" 8/17/2026
085213 Aluminum Clad Direct Glaze Round Top Windows - "Ultimate" 8/17/2026
085213 Aluminum Clad Double Hung Windows - "Ultimate" 8/17/2026
085400 Fiberglass Casement and Awning Windows - "Elevate" 8/17/2026
085400 Fiberglass Double Hung Windows - "Elevate" 8/17/2026
DRAWINGS (Formatted 24"x36")
T-1 Title Sheet 8/17/2026
A-1 Exterior Elevations 8/17/2026
A-2 Window Types 8/17/2026
A-3 Window Details 8/17/2026
8/17/2026 - 9:54 AM Table of Contents 1 of 1

INVITATION TO BID
The Town of Stratford ("Town") is seeking competitive bids from qualified contractors with proven industry experience to
provide labor, materials, tools, equipment, and all else necessary, to perform the work as delineated in the Contract
Documents prepared by Snyder Architects, LLC, Trumbull, CT.
1. Performance bond covering 100% of the contract price is required for contracts over $100,000.00 (C.G.S. 49-41).
2. Contractors must comply with State Prevailing Fair Wage Provisions for new construction projects over
$1,000,000.00 and remodel/repair projects over $100,000.00 - C.G.S. 31-53(g).
3. Contractor must comply with DAS Contractor Prequalification requirements, if applicable over $1,000,000.00.
PRE-BID MEETING
A non-mandatory site meeting will commence at Baldwin Center, 1000 West Broad Street, Stratford, CT at 1:30PM on
Tuesday, 25th August, 2026 for prospective bidders to scope the conditions.
While the meeting is not mandatory, prospective bidders are encouraged to attend and will be required to sign-in at
commencement of the meeting. The sign-in sheet will be posted on the Purchasing Department website as below.
Copies will not be made available at the meeting, nor will they be distributed by fax or email.
All requests for information will be answered in writing as specified below under RFI / Addenda.
REQUESTS FOR INFORMATION (RFI) / ADDENDA
Direct requests in writing to: Town of Stratford, Purchasing Department
Attention: Phillip Ryan, Purchasing Agent
2725 Main Street, Room 104, Stratford, CT 06615
E-mail: PRyan@townofstratford.com
NOTE: Written requests for information will not be accepted after 12:00PM on Friday, 4th September, 2026.
Response will be in the form of an addendum that will be posted approximately Friday, 11th September, 2026 at the close of
business to the Purchasing Department website: https://www.stratfordct.gov/page/purchasing-department
It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and
any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above, may
be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any
other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.
BID BOND / BID SECURITY
A five (5) percent bid bond or equal approved security as stated per the Terms and Conditions must be submitted with the
proposal. Any bid submitted without such security will be excluded from the bidding process. No exceptions.
CHECKLIST
The following must be submitted with proposal:
Cover page, completed and signed.
Bid Form(s)
Addenda acknowledged on Bid Form and submitted if requested.
Bid Bond or equal approved security. No exceptions.
Insurance Procedure.
Non-Collusion Affidavit.
Qualification Statement.
Form W-9.
List of five (5) equivalent projects completed within the last three (3) years.
(Include project and reference contact information for each.)
List of all subcontractors identifying each trade, hourly rates, location, and Tax ID number.
Identify any exceptions that may apply. These must be itemized and attached to the proposal form.
The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either
directly or by notification from any material supplier found in the Contract Documents are listed herewith in this Bid Form.
Name ________________________________ Title ___________________________ Signature ___________________________ Date______________

PURCHASING DEPARTMENT
TOWN OF STRATFORD
INSTRUCTIONS FOR BIDDERS
TERMS AND CONDITIONS OF BID
BID PROPOSALS
Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside "BID #2027-06" including all outer
packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.
Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford,
Connecticut, prior to date and time specified, at which time they will be publicly opened.
RIGHT TO ACCEPT / REJECT
AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE TOWN OF STRATFORD
RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME,
OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF STRATFORD.
POWER OF REJECTION
The Mayor shall have the power to reject all bids and to advertise again.
QUESTIONS
Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:
Mr. Phillip Ryan, Purchasing Agent: PRyan@townofstratford.com
Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the
bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to
dispute the bid specifications and conditions.
BID BOND
The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. It must be in the amount equal to five
percent (5%) of the total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten
days thereafter, execute such contract and furnish a Performance Bond and Payment Bond.
Small businesses may elect to obtain an irrevocable letter of credit or cashier's check in lieu of the Bid Bond. Such surety must also
be in an amount equal to at least five percent (5%) of the total estimated bid.
All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A-
VII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town
always reserves the right to reject surety companies, if an approved surety bond cannot be provided, the bidder shall be deemed
non-responsive.
A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:
https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm
NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such
security will be excluded from consideration.
PRICES
Prices quoted must be firm, for acceptance by the Town of Stratford, for a period of ninety (90) days. Prices shall include all
applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.
F.O.B. DESTINATION
Prices quoted shall be net, delivered to destination. Bids quoting other than F.O.B. Destination may be rejected.
BID #2027-06 / Terms & Conditions
Page 1 of 6

PERFORMANCE AND LABOR AND MATERIAL BOND
The successful bidder, within seven (7) business days after notification of award, will be required to furnish Performance and Labor
and Material Bond provided by a company authorized to issue such bonds in the State of Connecticut, or Certified Check or
properly executed Irrevocable Letter of Credit equal to a hundred per cent (100%) of the award.
In the event that the Contractor where required to provide evidence of insurance and a performance bond does not do so before
beginning work, the Town of Stratford reserves the right to withhold payment from such supplier until the evidence of insurance
and performance bond has been received by the Town.
All payment and performance bonds shall be written by a surety company or companies licensed to issue bonds in the State of
Connecticut, and shall have at least an A-VIII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed
acceptable by the Town. The Town always reserves the right to reject surety companies, if approved surety bonds cannot be
provided the contract shall be terminated.
A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:
https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm
BOND REQUIREMENT - NON-RESIDENT CONSTRUCTION CONTRACTORS
Overview: The law requiring nonresident construction contractors to furnish security for Connecticut taxes arising from jobs
performed in Connecticut has been changed in the following major ways:
* Under the law as amended, there are two classes of nonresident contractors: verified and unverified. A nonresident prime
or general contractor may gain verified status and thus eliminate the requirement to file a surety bond with the Department
of Revenue Services (DRS), and a nonresident subcontractor may become verified and thus eliminate the requirement for
the prime or general contractor to hold back a portion of the amount owed the subcontractor under the contract.
* Under the law as amended, a single surety bond for 5% of the entire project price is required to be filed with DRS by an
unverified prime or general contractor where the contract price for the entire project is $250,000.00 or more. A person
doing business with an unverified prime or general contractor for such a project must obtain proof that such contractor has
filed a bond with DRS, but is no longer required to withhold an amount from payment due such contractor under the
contract.
* A prime or general contractor must hold back 5% of the amount due an unverified subcontractor until the subcontractor
obtains and furnishes AU-968, Certificate of Compliance, from DRS. An AU-968 authorizes the prime or general
contractor to release all or a portion of the amounts held back from payment to the unverified subcontractor.
Prior law required compliance with one of three options to secure payment of Connecticut taxes for each contract with a nonresident
prime or general contractor and with a nonresident subcontractor: (i) a nonresident contractor could furnish DRS a guarantee bond
for 5% of the total contract price; or (ii) a nonresident contractor could furnish DRS a cash bond for 5% of the total contract price;
or (iii) persons doing business with nonresident contractors would be required to withhold 5% of the total contract price and deposit
it with DRS. This law meant that compliance with the law was required for each subcontract for a single project to real property in
Connecticut. As under prior law, owners or tenants of residential real property are excluded from the requirements of Conn. Gen.
Stat. 12-430(7).
More information may be obtained from: https://portal.ct.gov/drs/publications/special-notices/2012/sn-2012-2
PERMITS
The contractor shall be responsible for securing all necessary permits, state and local, and as required by the Town of Stratford.
PAYMENT PROCEDURES
No voucher, claim or charge against the Town shall be paid without the approval of the Director of Finance for correctness and
legality.
PAYMENT PERIOD
The Town of Stratford shall put forth its best effort to make payment within thirty days (30) after delivery of the item acceptance of
the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless
otherwise specified. For projects that do not require a performance or bid bond, The Town of Stratford reserves the right to retain
five percent (5%) of total bid amount, which is payable ninety (90) days after final payment or acceptance of the work.
BID #2027-06 / Terms & Conditions
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THE CONTRACTOR
The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual
physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has
examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or
difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.
ASSIGNMENT OF CONTRACT
No contract may be assigned or transferred without the consent of the Town of Stratford.
AWARD OF BIDS
Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise
specified in the invitation. If more than one item is specified in the invitation, the Town of Stratford reserves the right to determine
the low bidder on an individual basis or on the basis of all items included in the Invitation for Bids, unless otherwise expressed by
the Town.
The Town will be reviewing proposals to ensure contractors/individuals/suppliers/vendors are not debarred or suspended.
The System for Award Management (SAM.gov):
https://sam.gov/content/home
CT Department of Labor:
https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US
BIDDING FOR PUBLIC WORK OR IMPROVEMENT
Any public work or improvement costing more than twenty-five thousand ($25,000.00) dollars shall be executed by contract except
where specified work or improvement is authorized by the council based on detailed estimates submitted by the department
authorized to execute such work or improvement.
All contracts for more than twenty-five thousand ($25,000.00) dollars shall be awarded to the lowest responsible bidder, after public
advertisement and competition, as may be prescribed by ordinance.
The Mayor shall establish reasonable regulations for prefiling sub bids on construction contracts where it is anticipated that the
contracting party shall subcontract all or a portion of the work to be done.
Any public work or improvement costing more than twenty-five thousand ($25,000.00) dollars shall be executed by contract except
where specified work or improvement is authorized by the Council based on detailed estimates submitted by the Department
authorized to execute such work or improvement. All contracts under this section shall be awarded by the Town Council to the
lowest responsible bidder, after public advertisement as specified above.
NONUSE OF WASTES
A. All bids and contracts related to the retention of services to construct or maintain any publicly owned and/or maintained
road or real property within the Town of Stratford shall include a provision stating that no materials containing natural gas
or oil waste shall be utilized in providing such a service.
B. All bids and contracts related to the purchase or acquisition of materials to be used to construct or maintain any publicly
owned and/or maintained road or real property within the Town of Stratford shall include a provision stating that no
materials containing natural gas or oil waste shall be provided to the Town of Stratford.
C. The following statement, which shall be a sworn statement under penalty of perjury, shall be included in all bids related to
the purchase or acquisition of materials to be used to construct or maintain any publicly owned and/or maintained road or
real property within the Town of Stratford and all bids related to the retention of services to construct or maintain any
publicly owned and/or maintained road or real property within the Town of Stratford:
"We ____ hereby submit a bid for materials, equipment and/or labor for the Town of Stratford. The bid is for bid
documents titled ____. We hereby certify under penalty of perjury that no natural gas waste or oil waste will be used by
the undersigned bidder or any contractor, subcontractor, agent or vendor agent in connection with the bid; nor will the
undersigned bidder or any subcontractor, agent or vendor agent thereof apply any natural gas waste or oil waste to any
road or real property within the Town of Stratford as a result of the submittal of this bid if selected."
BID #2027-06 / Terms & Conditions
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CHANGE ORDERS
Approval Required: Except as specified herein, when any public work or improvement has been executed by contract, no changes in
the terms, conditions or scope of said contract nor deviations from the specifications made a part of that contract which would result
in any way in an increase in the cost of that contract to the Town shall be allowed except by the approval of the Council.
Review: Any request for change orders shall first be considered by an appropriate committee appointed and then referred to the
Council for appropriate action.
Mayor's Approval: Notwithstanding any provision to the contrary herein, the Mayor, acting upon the advice of the Town Engineer,
shall have the authority to approve any such changes or deviations without the approval of the Council, provided that the cost of any
such changes or deviations does not exceed the sum of $5,000.00 and further provided that, in the opinion of the Mayor, due to
extraordinary conditions, unforeseen contingencies, market conditions or the nature of the requested change, it would not be feasible
or in the best interest of the Town to delay approval of the requested change.
GUARANTEE
Equipment, materials and/or work executed shall be guaranteed for a minimum period of one (1) year against defective material and
workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of defective
equipment, and/or unsatisfactory work, shall be borne by the Contractor.
CATALOGUE REFERENCE
Unless expressly stated otherwise, any and all reference to commercial types, sales, trade names and catalogues are intended to be
descriptive only and not restrictive; the intent is to indicate the kind and quality of the articles that will be acceptable. Bids on other
equivalent makes, or with reference to other catalogue items will be considered. The bidder is to clearly state exactly what will be
furnished. Where possible and feasible, submit an illustration, descriptive material, and/or product sample.
OSHA
The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger
Occupational Safety and Health Act of 1971, as amended. The successful bidder will further certify that all items furnished under
this project will conform and comply with Federal and State of Connecticut OSHA standards. The successful bidder will agree to
indemnify and hold harmless the Town of Stratford for any and all damages that may be assessed against the Town.
LIFE CYCLE COSTING
Where applicable, Life Cycle Costing will be used as a criterion for awarding bids. This is a method of calculating total cost of
ownership of an item over the life of the product, which may include operation and maintenance expenses, transportation, salvage
value, and/or disposal costs.
INSURANCE
The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained and
Certificates of Insurance and any other evidence of required coverage requested by the Town, including a copy of the policy itself,
have been received and approved by the Town.
Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the Town
has had thirty (30) days prior notice in writing. Certificates of renewals or changes in policies shall be delivered to the Owner at
least thirty (30) days prior to the expiration of the policy.
All insurance issuers chosen by the Contractor must be licensed to do business in the State of Connecticut and rated A- or better by
A.M. Best Rating Services.
The Town always reserves the right to reject insurance companies, if approved insurance policies cannot be provided the contract
shall be terminated.
The insurance requirements set forth below are minimum limits of coverage only and in no way limit the Contractor's liability.
The following insurance is required to be maintained in full force until all work required by the contract has been fully completed,
except that Products/Completed Operations coverage shall be maintained for five (5) years.
Worker's Compensation: The Contractor shall carry Worker's Compensation and Employer's Liability Insurance in the form and in
such amounts as may be currently required to comply with the Labor Laws of the State of Connecticut. Statutory Limits.
BID #2027-06 / Terms & Conditions
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