Will County DOT CMa - Admin Building

JENNIFER BERTINO-TARRANT
WILL COUNTY EXECUTIVE
KEVIN LYNN
PURCHASING DEPARTMENT DIRECTOR
P.815-740-4712 County Office Building
F.815-740-4604 302 N. Chicago Street
E.klynn@willcounty.gov Joliet, IL 60432
June 10, 2026
To Whom It May Concern:
You are invited to submit your sealed proposal to provide professional project management and
construction oversight for the new WCDOT Administration Building in Joliet, Illinois. The CMa will be
engaged at the start of the Design Development (DD) phase, continuing through the Construction
Documents (CD) phase, bidding, construction, closeout, and warranty. Complete bid specifications are
included, which will act as the contract and must be filled out and returned as such.
Specifications are attached hereto and are considered part of the SEALED PROPOSAL package.
A 10% Bid Bond or Cashier's Check made payable to the Will County Treasurer MUST
accompany your bid, or it will not be considered. Money Orders or Company checks will not be
accepted.
Sealed proposals will be received in the Purchasing Department, 2nd floor, Will County Office Building,
302 N. Chicago Street, Joliet, IL, 60432, not later than 12:00 P.M., Thursday, July 9, 2026 "as so
indicated by the time stamp clock of Will County". Proposals received after this time will not be
accepted.
Proposals will be opened publicly and read by the Will County Executive or her representative at 12:05
P.M. Thursday, July 9, 2026, at the Will County Office Building, 302 N. Chicago Street, 2nd fl., Joliet,
IL. 60432.
The proposer acknowledges the right of the County of Will to reject any or all proposals and to waive
non-material informality or irregularity in any statement of qualifications received in whole or in part as
may be specified in the solicitation.
Should you have any questions regarding this proposal, please contact the Will County Purchasing
Department at purchasing@willcounty.gov
Sincerely,
Kevin Lynn
Kevin Lynn
Purchasing Director

ADVERTISEMENT OF BID
CONSTRUCTION MANAGER AS AGENCY (CMA) SERVICES
WILL COUNTY DEPARTMENT OF TRANSPORTATION
ADMINISTRATION BUILDING, JOLIET, IL.
SEALED BIDS TO PROVIDE PROFESSIONAL PROJECT MANAGEMENT AND CONSTRUCTION OVERSIGHT
FOR THE NEW WCDOT ADMINSTRATION BUILDING IN JOLIET, ILLINOIS WILL BE RECEIVED AT THE
WILL COUNTY PURCHASING DEPARTMENT, WILL COUNTY OFFICE BUILDING, 302 N. CHICAGO ST., 2ND
FLOOR, JOLIET, IL 60432, UNTIL THE HOUR OF 12:00 P.M., THURSDAY, JULY 9, 2026.
SEALED BIDS WILL BE PUBLICLY OPENED AND READ BY THE WILL COUNTY EXECUTIVE OR HER
REPRESENTATIVE AT 12:05 P.M., THURSDAY, JULY 9, 2026, AT THE WILL COUNTY OFFICE BUILDING, 302
N. CHICAGO STREET, 2ND FLOOR, JOLIET, IL. 60432.
SPECIFICATIONS AND CONDITIONS OF THE BID ARE AVAILABLE AT www.demandstar.com OR
www.willcounty.gov AS WELL AS THE PURCHASING DEPARTMENT, 2ND FLOOR, WILL COUNTY OFFICE
BUILDING, 302 N. CHICAGO ST., JOLIET, IL 60432, (815) 740-4712 OR EMAIL purchasing@willcounty.gov.
THE TENDERING OF A BID TO THE COUNTY SHALL BE CONSTRUED AS ACCEPTANCE OF THE
SPECIFICATIONS. THE COUNTY OF WILL RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS
OR PROPOSALS RECEIVED IN WHOLE OR IN PART.
BY ORDER OF THE WILL COUNTY EXECUTIVE, JENNIFER BERTINO-TARRANT

INSTRUCTIONS TO BIDDERS
CONSTRUCTION MANAGER AS AGENCY (CMA) SERVICES
WILL COUNTY DEPARTMENT OF TRANSPORTATION
ADMINISTRATION BUILDING, JOLIET, IL.
SUBMITTAL REQUIREMENTS:
Each of the following documents shall be submitted by the bid time mentioned herein in order that the bid will
be considered:
1. 10% Bid Bond / Cashier's Check
2. Cover Letter (authorized signatory; addenda acknowledgment)
3. Executive Summary (project understanding; approach joining at DD)
4. CMa Methodology (DD through warranty)
5. Project Team (org chart; resumes for PM, Superintendent/Resident CM, Estimator, Scheduler, QA/QC,
Safety)
6. Relevant Experience (3-5 similar DOT/public works facilities; references)
7. Schedule (DD start, procurement, construction, closeout)
8. Fee Proposal
9. Insurance
10.Legal/Compliance (litigation/debarment disclosures)
11.Attachments/Forms
GENERAL SPECIFICATIONS:
Bidders are invited to submit sealed proposals to provide professional project management and construction
oversight for the new WCDOT Administration Building in Joliet, Illinois. The CMa will be engaged at the start
of the Design Development (DD) phase, continuing throughout the Construction Documents (CD) phase,
bidding, construction, closeout, and warranty.
The guidelines provided by the Facilities Department are divided into 7 key areas:
I. Required Information from Bidders
II. Evaluation and Selection
III. Scope of Work, Staffing and Duties
IV. Insurance Requirements
V. Pricing and Compensation
VI. Nature of the Contract
VII. Exhibits
I. REQUIRED INFORMATION FROM BIDDERS
SEALED BIDS:
Sealed bids will be received in the Purchasing Department, 2nd floor, Will County Office Building, 302 N.
Chicago St., Joliet, IL 60432, not later than 12:00 P.M., Thursday, July 9, 2026, "as so indicated by the time
stamp clock of Will County".
BIDS RECEIVED AFTER THIS TIME WILL NOT BE ACCEPTED.

Sealed bids will be publicly opened and read aloud by the Will County Executive or her representative at 12:05
P.M., Thursday July 9, 2026, at the Will County Office Building, 302 N. Chicago St., 2nd floor, Joliet, IL
60432.
Bids must be made in accordance with the instructions contained herein.
Bid forms shall be completely filled out either typewritten or in ink and shall not be detached from this binding.
The complete set of Contract Documents shall be submitted with the proposal in triplicate with ONE
ORIGINAL, TWO COPIES, AND ONE DIGITAL COPY ON AN ELECTRONIC STORAGE DEVICE,
CLEARLY MARKED. In the event of a conflict between the terms of the submitted Contract Documents and
the terms of the Bid Forms and Specifications, the terms of the Bid Forms and Specifications shall prevail.
All Bid Forms and Specifications as attached hereto shall be used to form the Contract for the work to be
performed. Proposals shall be submitted on the forms furnished by the County of Will in a sealed package,
plainly marked, with the Bidder's name and address.
Bids shall be addressed to the Will County Purchasing Department, Will County Office Building, 302 N.
Chicago St., Joliet, IL 60432.
SIGNATURE OF BIDS:
The signature on bid documents shall be that of an authorized representative of the bidder. An officer or agent of
the offering bidder who is empowered to bind the bidder in a Contract shall sign the proposal and any
clarifications to that proposal.
Each bidder, by making and signing his bid, represents that he has read and understands the bidding documents.
Any bid not containing said signed documents shall be non-conforming and shall be rejected.
BIDDING PROCEDURES:
1. All bids must be prepared on the forms provided by the County and submitted in triplicate, with ONE
ORIGINAL, TWO COPIES, AND ONE DIGITAL COPY ON AN ELECTRONIC STORAGE
DEVICE, CLEARLY MARKED, in accordance with the Instructions to bidders.
2. A bid is invalid if it has not been deposited at the designated location prior to the time and date for
receipt of bids indicated in the Advertisement for Bids or prior to any extension thereof issued to the
bidders.
3. Unless otherwise provided in any supplement to the instructions to bidders, no bidder shall modify,
withdraw or cancel his bid or any part thereof for ninety (90) days after the time designated for the
receipt of bids in the Advertisement for Bids.
4. Changes or corrections may be made in the bid documents after they have been issued and before bids
are received. In such cases a written addendum describing the change or correction will be issued by the
County of Will to all bidders recorded by the County of Will as having received the bidding documents
and will be available for inspection wherever issued. Such addendum shall take precedence over that
portion of the documents concerned, and shall become part of the bid documents. Except in unusual
cases, such an addendum will be issued to reach the bidders at least five (5) days prior to date
established for receipt of bids.

5. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall thoroughly
familiarize themselves with the detailed requirements thereof prior to submitting a proposal. Should a
bidder find discrepancies or ambiguities in, or omissions from documents, or should they be in doubt as
to their meaning, they shall, at once, and in any event, not later than seven (7) days prior to bid due date,
notify the County of Will, who will, if necessary, send a written addendum to all bidders. The County of
Will not be responsible for any oral instructions. All inquiries shall be directed to the Purchasing
Director. After sealed bids are received, the bidder will make no allowance for oversight.
BID SECURITY:
A 10% Bid Bond or Cashier's Check made payable to the Will County Treasurer shall accompany each bid,
attached to the front cover, as a guarantee that if the bid is accepted, a Contract will be entered into. Money
Orders or Company checks will not be accepted. The bid bond should be calculated based on the CMa Lump
Sum amounts listed on the Bid Form. The unsuccessful bidders' Bond or check will be returned after the County
has awarded the bid. The bid bond or cashier's check of the successful bidder will be returned after receipt of
their performance bond.
PERFROMANCE BOND:
A Performance Bond in the amount of the Contract will be required from the successful bidder and shall be
valid throughout the life of the Contract. The Performance Bond will be returned at the successful completion of
the Contract. If it is difficult to acquire a Performance Bond by the time of the Contract is to commence, the
County will accept a letter notarized by the Insurance Carrier showing that such Bond is being processed.
PRIME CONTRACTOR CERTIFICATION:
Included in this bid package is a prime contractor certification form. This form must be filled out and returned
with your bid package, or it will not be accepted.
QUALIFICIATIONS, CERTIFICATIONS, LICENSES:
Bidder shall have and if chosen shall maintain all the necessary qualifications, certifications, and/or licenses
pursuant to Federal and State law and regulations to provide the services required.
II. EVALUATION and SELECTION
EVALUATION CRITERIA:
Evaluation and selection will be based on:
* CMa experience (Agency model) and joining projects at DD
* Team qualifications and past performance on similar facilities
* Cost control, schedule management, and constructability approach
* Local subcontractor knowledge and procurement strategy
* Fee proposal and overall value
AWARDING OF BID:
The award will be based on the lowest responsible bidder, taking into account the evaluation criteria previously
referred, that is able to meet or exceed the requirements of the County for the project.

A bid is awarded based on total price listed on attached bid form.
REJECTION OF BIDS:
The bidder acknowledges the right of the County of Will to reject any or all bids, to waive any non-material
informality or irregularity in any bid received, and to accept the bid deemed most favorable to the interest of the
County of Will after all bids have been examined and evaluated. In addition, the bidder recognizes the right of
the County of Will to reject a bid if the bid is in any way incomplete or irregular. In evaluating the bids, the
County of Will reserves the right to take into account various criteria including but not limited to, pricing, past
performance, financial stability and reliability of each bidder in determining which bid is most favorable to the
interests of the County of Will.
III. SCOPE of WORK and DUTIES
OVERVIEW:
It is the intention of the County of Will to request proposals from qualified Construction Manager as Agency
(CMa) firms to provide professional project management and construction oversight for the new WCDOT
Administration Building in Joliet, Illinois. The CMa will be engaged at the start of the Design Development
(DD) phase, continuing through the Construction Documents (CD) phase, bidding, construction, closeout, and
warranty.
The new Administration Building will support County operational needs and consolidate several administrative
functions. The project scope will include, but is not limited to, site development, building construction, utility
and infrastructure coordination, interior fit outs, and integration of building systems.
SCOPE OF WORK:
Phase 1: Design Development (DD) through Bidding
1. Design Integration & Constructability
a. Review SD and DD documents; issue constructability and coordination comments.
b. Identify cost/schedule risks, alternates, and long lead items.
2. Cost Planning & Budget Validation
a. Prepare an independent DD cost estimate; reconcile with A/E estimate.
b. Provide value-based options that maintain function and life cycle performance.
3. Procurement Strategy & Bid Packaging
a. Recommend bid package breakdowns and scopes for multiple primes.
b. Assist with pre-qualification criteria and outreach to local/regional contractors.
c. Prepare frontend bid documents (in collaboration with Owner/A/E).
d. Support advertising, bidder Q&A, and bid tabulations.
4. Schedule Development
a. Develop a DD level master schedule with phasing and procurement milestones.
b. Identify critical path activities; propose mitigation plans.

Phase 2: Construction Administration and Oversite (Agency Model)
1. On-Site Representation & Meetings
a. Act as WCDOT's on site representative.
b. Lead weekly construction meetings; publish agendas and minutes.
2. Document Control & Administration
a. Maintain logs for RFIs, submittals, change orders, daily reports, testing, and inspections.
3. Cost & Contract Management
a. Track budgets, commitments, and contingencies (Owner's).
b. Review pay applications; recommend approval.
c. Evaluate, negotiate, and document change orders.
4. Quality & Safety Oversight
a. Monitor quality against specs; coordinate testing/inspections.
b. Review contractor safety plans; monitor site safety.
5. Closeout & Warranty
a. Manage punch lists; verify O&M manuals, as-builts, warranties.
b. Provide training, support warranty period.
Expected Deliverables
* DD Cost Estimate (reconciled with A/E)
* Constructability Review report (DD/CD)
* Bid Package Plan (final)
* Prequalification criteria and recommended roster
* Master Schedule (DD Closeout)
* Bid tabulation and award recommendations
* Monthly progress and cost reports
* RFI, Submittal, and Change logs
* Closeout package (as-builts, O&M, warranties, training documentation)
Project Schedule (Tentative)
* RFP Issued: June 10, 2026
* Questions Due: June 26, 2026, 12:00 PM
* Addenda Release: July 2, 2026, 12:00 PM
* Proposals Due: July 9, 2026, 12:00 PM
* Short list Notification: July 16, 2026
* Interviews: July 22-24, 2026
* Anticipated Selection: July 30, 2026
* CMa Start (DD Phase): August 12, 2026
* Bidding: December 1-18, 2026
* Construction Start: February 3, 2027
* Substantial Completion: June 15, 2028
* Closeout Complete: December 12, 2028

IV. INSURANCE REQUIREMENTS
INSURANCE REQUIREMENTS:
Contractor shall at all times maintain in force at Contractor's expense, each insurance noted below.
1. Commercial General Liability
a. $1,000,000 per occurrence
b. $2,000,000 general aggregate
2. Professional Liability/Errors & Omissions
a. $1,000,000 per claim
b. $2,000.000 aggregate
3. Workers Compensation
a. Illinois Workers' Compensation Act compliance
b. $1,000.000 each accident
4. Automobile Liability
a. $1,000.000 combined single limit
5. Cyber/Data Privacy Liability
a. $500,000-$1,000,000
PROOF OF CARRIAGE OF INSURANCE:
1. The certificates provided by the CONTRACTOR at the time of bidding shall not be canceled or
materially altered except after 30 days written notice to the COUNTY.
2. All policies shall substitute the word "Occurrence" for "accident "for both bodily and property damage.
"Occurrence" shall be defined to mean an event or series of events or continuous or repeated exposure to
conditions, which unexpectedly cause injury or damage during the policy period.
All insurance coverage shall be provided by insurance companies maintaining a financial strength and claims
paying ability rating no lower than "A" MINUS "VIII" as rated by the 1999 or most current AM Bests
Insurance Guide.
RISK OF LOSS:
The Contractor shall assume all risks for loss or damages to materials whether stored on the site or elsewhere, or
to tools or equipment owned or rented by the Contractor, and he shall maintain such insurance as he may deem
necessary to protect himself against such loss or damage.
V. PRICING and COMPENSATION
PRICES:
Proposer should respond with a lump sum CMa fee plus hourly rate structure. The proposal should also include
the following:
* Detailed staffing plan with estimated hours
* Rate sheets for all personnel
* Reimbursable expense schedule

* List of exclusions and assumptions
COMPENSATION:
The Contractor shall bill Will County on a monthly basis. Bills should reflect itemized costs.
Will County will pay the awarded contractor in full for the services invoiced typically within thirty days after
receipt of the invoice. In any case, payments shall be made in accordance with the Local Government
Prompt Payment Act, 50 ILC 505/1 et seq.
WORDS AND FIGURES:
Where amounts are given in both words and figures, the words shall govern. If the amount is not written in
words, the unit cost will take precedence over the extended price in case of a discrepancy in the multiplication.
VI. NATURE of CONTRACT
CONTRACT DURATION:
The contract is to commence on August 12, 2026, and continue through December 12, 2028.
TERMINATION:
Will County may, in its sole discretion, terminate this contract due to any unethical billing procedures and/or
unprofessional and fraudulent practices, effective immediately.
Either party hereto may, at any time during the term hereof, terminate the contract, with or without cause, upon
thirty (30) days written notice to the other party of such termination. At the end of said thirty (30) days notice
period the contract shall be terminated.
Immediately upon the termination of the contract for any reason, all debts, obligations and liabilities theretofore
accrued between the Contractor and Will County will be paid, performed and discharged.
NON-DISCRIMINATION:
The Bidder shall at all times observe and comply with any law, statute, regulation or the like relating in any way
to civil rights including but not limited to the Public Works Employment Discrimination Act, 775 ILCS 10/0.01
et seq.
DEFAULT:
In case of default by the Contractor, the County of Will may procure the articles or services from other sources
and may deduct from the unpaid balance due the Contractor any of its costs resulting from the default. The
prices paid by the County of Will under such circumstances shall be the prevailing market price at the time such
articles or services are procured.
TAX EXEMPTION:
The County of Will is exempt from Federal, State and Municipal Taxes.

ASSIGNMENT AND SUBLET OF CONTRACT:
The contractor shall not sublet or assign this contract, or any portion thereof, without prior written consent of
the county.
HOLD HARMLESS CLAUSE:
The contractor will save and hold harmless the County of Will, it's officers, agents, and employees, from and
against all causes of action, liabilities, claims, demands and damages of whatsoever kind or nature arising out of
or connected with the performance of services by the respondent, whether such injury, death, loss or damage
shall have been occasioned by the negligence of the respondent, or a sub-consultant of the respondent, or their
employees, or otherwise. The contractor will defend at its own expense any actions based thereon and shall pay
all charges of reasonable attorneys, all costs, damages and other expenses arising therefrom. All obligations
arising from this clause shall survive termination of the agreement resulting from award of a contract derived
from this Bid Request.
SERVERABILITY:
In case one or more of the provisions contained in this Contract shall be held to be illegal or unenforceable in
any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof and this
Contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained
therein.
COMPLIANCE WITH APPLICABLE LAW:
In all aspects relative to the performance of their respective obligations, the respondent shall conduct their
respective businesses in accordance with all applicable federal, state and local laws.
CHOICE OF LAW:
Responses to this Bid and any agreement connected herewith shall be governed by the laws of the State of
Illinois, without regard to conflict of law provisions.
VENUE:
Venue for any cause of action related to this Bid and any agreement connected herewith shall be filed with the
Twelfth Judicial Circuit, Will County, Illinois.
FURTHER CONTRACT LANGUAGE:
The selected CMa will enter into Will County's standard agreement based on:
* AIA Document A132-2019 - Standard Form of Agreement Between Owner and Construction Manager
as Advisor (CMa), as modified by Will County.
* AIA Document A232-2019 - General Conditions of the Contract for Construction (CMa Edition),
incorporated by reference and as modified by Will County.
All trade contract agreements (held by the owner) will incorporate AIA A232-2019 (as modified) as the
governing General Conditions.
ROLE & AUTHORITY (AGENCY MODEL):