WILKES COUNTY FY 2026 LRA AND FY 2027 LMIG PROJECTS

ILKES COUNTY-FY 2026 LRA AND FY 2027 LMIG PROJEC
CONTRACTOR INVITATION TO BID
BID OPENING WILL BE THURSDAY OCTOBER 8th, 2026@ 10:30 A.M.
WILKES COUNTY
TRAFFIC CONTROL, DEEP PATCHING, LEVELING, RESURFACING, SHOULDER BUILDING, RPM'S AND RESTRJPING,
GRAND BID TOTAL$ --FY 2026 LRA AND FY 2027 LMIG PROJECTS
$ ----------------GRAND BID TOTAL
CONTACT INFO: COMPANY: -----------------
Address:
Official's Name: ----------Title: ----------
Phone No: -------- Email: --------------
Ce1 1 Phone No: Web Address:
--------- ----------
OCTOBER 8th, 2026
Wilkes County is an Equal Opportunity Services Provider and Employer
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NOTICE
Notice is hereby given that the Wilkes County Board of Commissioners are seeking
sealed bids for the FISCAL YEAR 2026 LRA AND FY 2027 LMIG PROJECTS. The
projects shall consist of traffic control, deep patching, leveling, resurfacing, RPM'S,
and restriping. It shall be the responsibility of the bidder to become familiar with
all the provisions of the specifications to ensure that everything is provided as
called for. All labor and material shall meet GDOT specifications. Bids must be
sealed and clearly marked in large letters with the words FY 2026 LRA AND FY
2027 LMIG PROJECTS
Bids must be received in this office (Room 222) by no later than 10:00 a.m. on
hursda OCTOBER 8 2026. Bids will be opened at 10:30 a.m. in Room 219 on
hursday OCTOBER 8, 2026. The right to reject any or all bids is reserved. Questions
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should be directed to this office.
Karen M. Burton, County Clerk
Please note the above as part of the bid requirements.
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Wilkes County is an Equal Opportunity Services Provider and Employer
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Instructions to Bidders
1. All bids must be submitted on the form provided by Wilkes County
2. Submit two (2) hard copies of the complete bid package in a sealed envelope with
the project name, bid date and company name clearly marked on the outside of
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the envelope. Wilkes County must receive all bids no later than 10:00 a.m. on
the bid opening date of Thursday OCTOBER 8, 2026
3. All bids must include a 5% bid bond with submission. (No exceptions). All bids
must be executed by an officer of the company legally authorized to execute documents
and to bind the company financially. The corporate seal, if appropriate, must be affixed
to the bid.
4. No facsimile copies will be accepted. Wilkes County will not accept any bids
received after the bid closing time.
5. Project bid documents may be obtained at Wilkes County Board of Commissioners
Office, Wilkes County Courthouse, 23 Court Street, Washington, Georgia, 30673
between the hours of 8:00 am and 5:00 pm, Monday through Friday.
6. Bid packages may be requested by email from Karen Burton at:
countyclerk@Wilkescountyga.gov or by phone Karen Burton@ (706) 678-2511.
7. No telephone inquiries will be addressed regarding this bid.
No verbal response will be made to any requests for information.
Any procedural questions must be submitted in writing via email to:
Barry L. Wood
WSP USA INC.
Email: barry.wood@wsp.com
8. ny questions regarding the project scope. documen and/ or specifications must be
submitted in writing no later than seven (7) days prior to the bid date. A written
esponse, if required, will be provided to all known bidders in the form of a written
ddenda. All addenda so issued shall become a art of the contract documents.
Submit all technical uestions to
Barry L. Wood
WSP USA INC.
Email: barry. wood@wsp.com
Wilkes County is an Equal Opportunity Services Provider and Employer
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9. The Bidder, before making his bid, shall examine the documents, specifications,
and the project site(s) and shall make such examinations on the ground as may.
be necessary to thoroughly familiarize himself with the nature and extent of the
proposed construction and with all local conditions affecting the work.
The Bidder shall also accept the premises in its present condition and complete
all work in accordance with the requirements of the specifications and as shown
on the documents. The Owner will not be responsible for Bidder's errors and
misjudgment nor for failure to obtain information on local conditions or general
laws or regulations pertaining thereto. At the time of the opening of bids,
each Bidder will also be presumed to have read and to be thoroughly familiar
with the documents, rontract documents (including all addenda), and the construction
specifications. The failure or omission of any Bidder to examine any form, instrument,
or document shall in no way relieve any Bidder from any obligation in respect of his bid.
10. The Bidder's attention is directed to the fact that all applicable state laws,
municipal ordinances, and the rules and regulations of all authorities having
jurisdiction over construction of the project shall apply to the contract
throughout, and they will be deemed to be included in the contract the same
as though herein written out in full.
11. ***NOTE: A performance bond and payment bond for 100% of the contract
price will be required to be presented prior to the award of the contract***.
The contract will be awarded to the responsive, responsible Bidder submitting
the lowest base bid complying with the conditions of the invitation to bid. The
Owner reserves the right to reject any and all bids and to waive any
informality in bids received whenever such rejection or waiver is in the interest
of the Owner. An decisions of Wilkes Count re ardin the bid and
12. Prior to execution of the contract documents, a certificate of insurance will be
required to be provided to the Owner. Coverage must be maintained for the
duration of the project. Each policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or limits except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to Wilkes County The
contractor shall include all subcontractors as insured under its policies or shall
furnish separate certificates and endorsements for each subcontractor.
All coverage for subcontractors shall be subject to all of the requirements stated
herein. Contractor shall maintain limits no less than those shown on the Special
Provision on the next page.
Wilkes County is an Equal Opportunity Services Provider and Employer
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PROJECTS: FY 2026 LRA AND FY 2027 LMIG PROJECTS
STATE OF GEORGIA
WILKES COUNTY
SPECIAL PROVISION
LIABILITY INSURANCE
The limits of liability for the insurance required by the General Conditions shall not be less than the
following amounts:
A. Workers Compensation
(1) State Statutory
(2) Applicable Federal
(e.g., Longshoreman's): Statutory
(3) Employer's Liability $1 Million
B. Comprehensive General Liability (including Contractual Liability, Premises -
Operations; Independent contractor's Protective; Products Liability -Completed
Operations; Broad Form Property Damage:
1. General Aggregate (Except Products - Completed Operations) $2 Million
2. Products - Completed Operations Aggregate $1 Million
3. Personal and Advertising Injury (per Person/Organization) $1 Million
4. Each Occurrence (Bodily Injury) $50,000.00
5. Each Occurrence (Property Damage) $50,000.00
6. Excess or Umbrella Liability $2 Million
a. General Aggregate $2 Million
b. Each Occurrence $2 Million
*** NOTICE TO BIDDER: Certificates of Insurance shall be submitted with the Contractor's Bid. **j
Wilkes County is an Equal Opportunity Services Provider and Employer
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ADDITIONAL BID DOCUMENT INFORMATION
Contract Time: The contractor shall complete the project work within 6 MONTHS from
the Notice to Proceed Date that will be supplied by Wilkes County.
Engineer: The project will be overseen by Wilkes County and or WSP USA INC. Wilkes
County will retain the services of a Professional Engineer for project management and
inspection. Any reference hereinafter to Engineer shall be deemed to mean Wilkes County or
their designated representative. The Engineer will assume all the duties and responsibilities
and will have the rights and authority assigned to the Engineer in the contract documents in
connection with completion of the work in accordance with the contract documents.
Base Bid: The contractor shall submit pricing in accordance with the attached Bid Schedule
to complete the work in accordance with the approved Documents and Specifications. Bid
shall indicate pricing for base bid and any alternates.
Bid Award: The Board of Commissioners and County Manager will review the bids and select
the lowest and best bid. Wilkes County reserves the right to reject any and all bids. The bid
submitted must remain valid for a period of 60 days from the bid date.
Preconstruction Conference: A Preconstruction Conference may be held with the selected
contractor prior to issuing a Notice to Proceed. The Preconstruction Conference will allow for
discussion of schedule, traffic control, inspection and notification requirements, utility issues,
etc. that may be applicable. The selected contractor must submit a proposed project schedule
that outlines the sequence and scheduling of project activities including a traffic control plan
and any proposed subcontractors to be utilized on this project. The date and time of the
Preconstruction Conference will be determined by Wilkes County after bid award. All
workmanship and materials must comply with applicable GDOT Specifications (latest edition)
and GDOT Construction Standards and/ or Details.
Maintenance During Construction: The contractor is responsible for maintenance of the
project area from the beginning of construction operations until final acceptance in
accordance with Sections 104.05, 105.14, and 107.13.
Wilkes County is an Equal Opportunity Services Provider and Employer
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Utility Coordination: The contractor is responsible for complying with all 811
"Call Before You Dig" laws and requirements. The contractor must notify
Wilkes County if any discrepancies or conflicts are found. The contractor shall
notify any affected utility owners in accordance with Section 107.21 of the latest
edition of the Georgia Department of Specifications prior to beginning construction.
Inspection of the Work: The contractor must provide access to the work for
inspection by representatives of Wilkes County as per Section 105.11.
Wilkes County has contracted with WSP USA INC.
to perform inspection and testing services. The contractor must contact Project Engineer,
Barry Wood, or his representative, at least 48 hours prior to beginning construction.
Traffic Control: The safety of the traveling public is paramount and must be
provided for in accordance with Subsections 107.07, 107.09, and Section 150.
The contractor must prepare and submit a traffic control plan in accordance
with the current Manual on Uniform Traffic Control Devices for Streets and Highways
(MUTCD).
Subcontractors: The contractor shall submit a list of any proposed subcontractors
at the Preconstruction Conference for approval. The list shall indicate Name, Address, Contact
Person for the company, and the area(s) of work that they plan to accomplish.
Erosion Control: All erosion control items must be from a GDOT approved source. The
contractor must notify the Local Government of the 24-hour contact person, including
telephone number and the project "Competent Person" in accordance with NPDES
requirements, as applicable.
Payment: Contractor to submit pay request to Wilkes County and Wilkes County
agrees to review and process pay requests within 30 days from receipt. A total of ten percent
(10%) of progress payments, if applicable, will be retained until final acceptance by
Wilkes County has occurred.
Materials: All materials used in this subject Work shall be preapproved by the
Engineer prior to construction. All materials must comply with the Georgia
Department of Transportation's Qualified Products List, as applicable.
Wilkes County is an Equal Opportunity Services Provider and Employer
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Bid Documents
The bid package shall consist of the following.
Bid Package includes all documents included in this Invitation to Bid
Package. --- (including instructions to Bidders and Project
Specifications)
Use the latest revision of the GDOT Specifications and the following
construction details and standards.
Std 9100: Traffic Control General Notes, Standard
Legend, Miscellaneous Details
Std 9102: Traffic Control Details for Lane Closure on Two
lane Highway
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PROJECTS: FY 2026 LRA AND FY 2027 LMIG PROJECTS
STATE OF GEORGIA WILKES COUNTY
SPECIAL PROVISION
SECTION 161-CONTROL OF EROSION AND SEDIMENTATION
MODIFICATION OF THE CURRENT EDITION OF THE GEORGIA DEPARTMENT OF
TRANSPORTATION STANDARD SPECIFICATION
RETAIN AS WRITTEN AND ADD THE FOLLOWING:
ALL EROSION CONTROL ITEMS NOT COVERED ELSEWHERE IN THIS CONTRACT SHALL BE
THE RESPONSIBILITY OF THE CONTRACTOR TO MEET THE REQUIREMENTS OF CHAPTER 7
OF TITLE 12 OF THE OFFICIAL CODE OF GEORGIA ANNOTATED, THE EROSION AND
SEDIMENT ACT OF 1975, AS AMENDED.
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BID SCHEDULE
Mail or hand deliver two (2} Hard copies of the Complete Bid
Packages to:
Wilkes County Board of Commissioners
Wilkes County Courthouse
23 Court Street
Washington, Georgia 30673
(706) 678-2511
Attn: Mrs. Karen Burton, Wilkes County Manager
PROJECT NAME: WILKES COUNTY FY 2026 LRA AND FY 2027 LMIG PROJECTS
The undersigned, as Bidder, hereby declares that the only person or persons, company, or parties
interested in this bid is or are names herein; and that this bid is made without connection with any
other person, company, or parties making bid; and that it is in all respects fair and in good faith,
without collusion or fraud.
The Bidder further declares that he has carefully examined the site of the work, has read, and
understands the documents, specifications, and contract documents relative thereto and has read
all special provisions and addenda furnished prior to the opening of bids; and the Bidder further
declares that he has informed himself fully in regard to all conditions and requirements pertaining
to the work
The Bidder proposes and agrees, if this bid is accepted, to enter into agreement with the Owner in
the form of the contract specified and to furnish all labor, tools, equipment, and incidentals
necessary to complete the work in full and in accordance with the shown, noted, described, and
intended requirements of the contract documents. The Contractor shall be responsible for ordering
materials in a timely manner to insure no delay in progress of the work. The Contractor shall
submit the invoices, tickets, or any and all other documentation that may
be acceptable to the Owner for their payment.
Bidder accepts all of the terms and conditions of the instructions to bidders, including without
limitation, these dealing with the disposition of the bid security.
he bidder a 1rees that at the time of si nin the contract he
ill furnish the Performance Bond and Pa ment Bond in the
orms attached hereto each in the amount of one hundred
ercent 100% of the contract rice. Bidder will also furnish all
he reg!!!red insurance certificate!:J
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