Wildfire Partners Mitigation Specialists

Agency: Boulder County
State: Colorado
Type of Government: State & Local
Posted Date: Dec 22, 2023
Due Date: Jan 16, 2024
Solicitation No: SOQ-022-23
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Wildfire Partners Mitigation Specialists
Details
Due Date: 01/16/2024 2:00 pm
Bidding Number: SOQ-022-23
Bidding Categories: Community Planning and Permitting
Other Comments:

Purpose:

Wildfire Partners is Boulder County’s wildfire mitigation program and is housed in the County’s Community Planning and Permitting Department (CP&P). Our mission is to educate, motivate, and support Boulder County residents in preparing for future wildfire. Wildfire Partners is seeking individual, contract Wildfire Mitigation Specialists a to perform home assessments, inspections, community outreach and education, and other wildfire mitigation tasks on a part-time basis.

Background:

Launched in 2014, Wildfire Partners is Boulder County’s wildfire mitigation program. The program began in western Boulder County. In 2022 and 2023, we started our expansion into eastern Boulder County. The services offered by the program are different in the western and eastern portions of the county. Since this SOQ is for Wildfire Mitigation Specialists, the following background information focuses on the services provided by these specialists. To learn more about all the services offered by the program, visit www.WildfirePartners.org .

Western Boulder County Program

Homeowners, with the assistance from Wildfire Partners, work to reduce their wildfire risk by actively creating and maintaining a home ignition zone with low ignition potential. Homeowners apply to join the program. Applications that meet all program criteria are accepted into the program as funding and mitigation specialist are available. Over 3,400 homeowners from the western county have joined the program.

Participants receive:

  • A comprehensive, on-site, wildfire home assessment with a Wildfire Mitigation Specialist
  • A Wildfire Partners Assessment Report that identifies the weak links in a home’s defenses and specific mitigation measures to be undertaken.
  • Wildfire Partners Financial Awards
  • Free access to Wildfire Partners advisors and staff
  • Follow up visits and inspections with a Wildfire Mitigation Specialist
  • For qualifying homeowners who pass their inspections, a Wildfire Partners Certificate, yard sign and letter stating that they have performed mitigation

Homeowners are required to actively participate in their home assessments so that they learn the principles and science behind wildfire mitigation. Homeowners provide essential input to the Wildfire Mitigation Specialists as they mark vegetation for removal as part of the program. The specialists use an iPad and an assessment app to gather information, take photographs and evaluate 50 mitigation related questions grouped into 10 different categories (e.g., roofs, decks, zone 1, emergency preparedness). Following the assessment, the homeowner receives a customized report containing a Mitigation Checklist with their photos of items requiring mitigation. Wildfire phone advisors, along with the mitigation specialists, help homeowners navigate their individual steps in the process.

Eastern Boulder County Program

Community mitigation is our approach in eastern Boulder County. Communities, rather than individual homeowners, submit applications to join Wildfire Partners in the east. The technical assistance provide in this region will start with education, community/neighborhood assessments, developing community action planning, and project identification and implementation. Individual homeowner assessments will be conducted in some locations in eastern Boulder County, but these assessments are not expected to be the starting point for mitigation efforts in all communities.

Posting SOQ-022-23

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Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
SUBMISSION INSTRUCTIONS
Reference Number: SOQ-022-23
Project Name:
Wildfire Partners Mitigation Specialists
Purpose:
Wildfire Partners is Boulder County’s wildfire mitigation program and is housed in the County’s
Community Planning and Permitting Department (CP&P). Our mission is to educate, motivate, and
support Boulder County residents in preparing for future wildfire. Wildfire Partners is seeking
individual, contract Wildfire Mitigation Specialists a to perform home assessments, inspections,
community outreach and education, and other wildfire mitigation tasks on a part-time basis.
Background:
Launched in 2014, Wildfire Partners is Boulder County’s wildfire mitigation program. The program
began in western Boulder County. In 2022 and 2023, we started our expansion into eastern Boulder
County. The services offered by the program are different in the western and eastern portions of
the county. Since this SOQ is for Wildfire Mitigation Specialists, the following background
information focuses on the services provided by these specialists. To learn more about all the
services offered by the program, visit www.WildfirePartners.org.
Western Boulder County Program
Homeowners, with the assistance from Wildfire Partners, work to reduce their wildfire risk by
actively creating and maintaining a home ignition zone with low ignition potential. Homeowners
apply to join the program. Applications that meet all program criteria are accepted into the program
as funding and mitigation specialist are available. Over 3,400 homeowners from the western county
have joined the program. Participants receive:
• A comprehensive, on-site, wildfire home assessment with a Wildfire Mitigation Specialist
1
• A Wildfire Partners Assessment Report that identifies the weak links in a home’s defenses
and specific mitigation measures to be undertaken.
• Wildfire Partners Financial Awards
• Free access to Wildfire Partners advisors and staff
• Follow up visits and inspections with a Wildfire Mitigation Specialist
• For qualifying homeowners who pass their inspections, a Wildfire Partners Certificate, yard
sign and letter stating that they have performed mitigation
Homeowners are required to actively participate in their home assessments so that they learn the
principles and science behind wildfire mitigation. Homeowners provide essential input to the
Wildfire Mitigation Specialists as they mark vegetation for removal as part of the program. The
specialists use an iPad and an assessment app to gather information, take photographs and
evaluate 50 mitigation related questions grouped into 10 different categories (e.g., roofs, decks,
zone 1, emergency preparedness). Following the assessment, the homeowner receives a
customized report containing a Mitigation Checklist with their photos of items requiring mitigation.
Wildfire phone advisors, along with the mitigation specialists, help homeowners navigate their
individual steps in the process.
Eastern Boulder County Program
Community mitigation is our approach in eastern Boulder County. Communities, rather than
individual homeowners, submit applications to join Wildfire Partners in the east. The technical
assistance provide in this region will start with education, community/neighborhood assessments,
developing community action planning, and project identification and implementation. Individual
homeowner assessments will be conducted in some locations in eastern Boulder County, but these
assessments are not expected to be the starting point for mitigation efforts in all communities.
Instructions:
Boulder County uses a Bonfire portal https://bouldercounty.bonfirehub.com/ for accepting and
evaluating proposals digitally:
To post the Proposal
To receive any questions or inquiries
To issue any associated addenda
To post award notices
Proposals must be submitted electronically on or before the Close Date at
https://bouldercounty.bonfirehub.com/. Submissions will not be accepted by email, fax or hand-
delivery; unless otherwise noted.
Documents should not be embedded within uploaded files, as the embedded files will not be
accessible or evaluated.
2
Contact:
To contact Boulder County Purchasing or ask questions in relation to this proposal, respondents
must register on https://bouldercounty.bonfirehub.com/ and initiate the communication
electronically through the Vendor Discussions or the Ask a Question feature.
All questions must be received on or before the Deadline for Submission of Clarifications, as
specified in the Schedule of Events. Boulder County will not accept any respondent’s
communications by any other means, except as specifically stated in this proposal.
Addendum:
At any time prior to the Close Date, Boulder County may alter, clarify, amend, delete or add to, in
whole or in part, any terms or provisions of this proposal.
In order to afford the Bidders a reasonable time for taking into account a material amendment
(the materiality of which Boulder County in its own discretion may determine) or for any other
reason, Boulder County may, at its own discretion, extend the Close Date.
For the most up-to-date project information refer to our Bonfire portal.
All vendor submissions may be amended, but only before the Close Date on
https://bouldercounty.bonfirehub.com/.
Need Help:
To assist with registration and submission of responses, learn how to get started with Bonfire,
watch this 5 minute training video. For questions or support when using the platform, access the
Bonfire online knowledge base, search the FAQ or contact the Bonfire support team
at support@gobonfire.com.
Americans with Disabilities Act (ADA): Americans with Disabilities Act: If you need special services
provided for under the Americans with Disabilities Act (ADA), please contact the Boulder County
ADA Coordinator or Human Resources office at (303) 441-3525 as soon as possible to allow
sufficient time for service delivery ahead of applicable due dates.
3

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